HomeMy WebLinkAboutContract 54940-A2CSC No. 54940-A2
AMENDMENT No.2
TO CITY SECRETARY CONTRACT No, 54940
WHEREAS, the City of Fort Worth (CITY) and Arcadis U.S., Inc., (ENGINEER) made and entered into City Secretary Contract No. 54940, (the
CONTRACT) which was authorized M&C 20-0833 on the 10th day of November,
2020, in the amount of $548,797.00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment No .1 in
the amount of $326,300.00 authorized by M&C 23-0880 on October 17th, 2023;
and
WHEREAS, the CONTRACT involves engineering services for the following
project:
City of Fort Worth Water Department SCA.DA .Rep1acement Support
Project, CPN 103086; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEJmFORE, CITY and ENGI:NEEB., acting herein by and through their
duly authorized representatives, enter into the .following agreement, which
amends the CONTRACT:
1.
Article I of th.e CONTRACT is amended to include the additional
engineering serv:ices specified in proposal attached hereto and incorporated
herein. The cost to City for the ad.di tional design services to be performed
by Engineer totals $526,600.00.
2.
Article II of the CONTRACT is am.ended to provide for an :increase in
the fee to be paid to Eng:ineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $1,401.,697.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain :in full force and effect.
City of Fox-t Worth, Texas. Px-of Sex-vices Agreement Amendment Template Revision Date: 12/08/2023 Page 1 of 2
CFW Water Dept, SCADA Replacement CPN 103086
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
Signature:
Wil.1.iam Johnson
Assistant City Manager
DATE:
ATTEST:
Jannette Goodall
City Secretary
APPROVAL RECOMMENDED:
Signature: .,.....:W..,...,y).f�, -,--,--,-Janeu;;;uec 26, 202-1 ni:24C�IJ
Christopher Harder, P. E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
Arcadis U.S., Inc. /4�
Rosser Standifer, P.E
Principal.-in-Charge
DATE: December 12, 2024
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Assistant Director
APPROVED AS TO FORM AND LEGALITY:
Signature: • � l>o.gt,s 8-ocl< (O,o ll, 20l4 !HH.Sfl
Douglas W. Black
Sr. Assistant City Attorney
City of Fort Worth, Texas Prof Services Agreement Amendment Template
Revision Date: 12/08/2023
Page 2 of 2
M&C No.#: 24-1134
M&C Date: December 10, 2024
Form 1295: 2024-1223510
CFW Water Dept. SCADA Replacement CPN 103086
/aRC/aD I S �� .����: � ��,� :��.� �. ��
fornaturaland
6uilt assets
Ms. Shela Chowdhury
Project Manager
City of Fort Worth Water Department
920 Fournier Street
Fort Worth, Texas 76102
Subject:
City of Fort Worth, Water System SCADA Replacement
Contract No. 103086
Request for Amendment for Owners Agent Services
Dear Ms. Chowdhury:
Arcadis is pleased to present this request to further assist the City with
implementation of SCADA Replacement Contract No. 103086. Arcadis was previously
tasl<ed by the City of Fort Worth to support development of standards and documents
to procure design and construction services. The effort culminated with a Competitive
Sealed Proposal (CSPs) bid procurement process, and an NTP to the Successful Offeror
is expected to occur on or about October 215`, 2024. With the completion of the CSP
process, Arcadis' current contract scope is at a close.
The purpose of this letter is to request an Amendment to our Contract (Amendment
No.2) to provide Owner's Agent assistance services, as outlined below, to facilitate
implementation of the Contract.
The Owner's Agent Services amendment would consist of the following
■ Task 11A. OA Base Services. This consists of traditional Owner's Agent work
assisting the City of Fort Worth with administration of the contract with the
Successful Offeror (Contractor), technical assistance and other various
associated tasks.
■ Task 116. OA Additional Services. This consists of optional services, that may
be necessary, including the effort to secure, distribute, and manage project
Documentation on City-furnished directories in the City's document
management system, E-Builder. Additionally, Arcadis will provide staff
augmentation services to support City personnel with onsite activities
(testing, startup, inspections, maintenance) or offsite testing (Factory
Testing), which will be performed under an allowance and subject to City
approval.
ARCADIS U.S., Inc.
12400 Coit Road
Suite 1200
Dallas
Texas 75251
Tel 972 934 3711
Fax 972 934 3662
www.arcadis•us.com
WATER
Date:
October 15, 2024
Contact:
Ross Standifer
Phane:
972-934-3711
Page 1/4
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Ms. Shela Chowdhury
October 15, 2024
Requested Owner's Agent Services
The details of the requested funds and their allocation is included in Attachment 1— OA Services
Breal<down, and aligns with the following narrative. This breal<down lists assumptions and expected
hours associated with each tasl<. The services are brol<en down as follows:
Part A — Base Services
Subject to the fee limits noted below, this tasl< consists of OA services related to project management,
administration of the City's Agreement with the Contractor, review of contractor deliverables, and
attendance to selected meetings and workshops virtually and/or in person. Further details are as
follows:
Subtaslc A.1— Project Management
This includes an initiation meeting with the City, project management activities, and monthly-based
invoicing.
Subtaslc A.2 — Contract Administration
This includes initiation work with the Contractor, review of Project Plan and Project Schedule
submittals, review of Contractor's Payment Requests, and attendance to progress meetings with
the City and/or Contractor on a bi-weel<ly basis.
Subtasl< A.3 —Familiarization & Preliminary Assessment Phase
This includes reviewing Loop Inspection Forms and Reports, As-Installed Functional Control
Narrative (FCN) submittals, Condition Assessment Reports, and participating in System Assessment
Coordination and As-Installed FCN Development Workshops. It is assumed that all specified
familiarization and preliminary assessment worl< will be completed by the Contractor within the
two-year amendment timeline. Arcadis will be participating in half of the As-Installed FCN
workshops outlined in the Contract Documents.
Subtask A.4 —Design Phase
This includes reviewing SCADA System Architecture Design Submittals, SCADA System Component
Specifications, FCN Submittals, and participating in the associated design coordination workshops.
It is assumed that all design activities outlined in the Contract Documents will be completed within
the two-year amendment timeline. Arcadis will participate in all specified SCADA System
Architecture and Component Selection Workshops, as well as a total of ten FCN Development
Workshops.
Subtask A.5 — Programming and Configuration
This includes reviewing HMI/OIT Graphics Submittals, PLC Configuration Submittals, Alarm
Management Submittals, Historian Configuration Submittals, and SCADA Report Configuration
Submittals, as well as participating in related software development coordination workshops. It is
assumed that three WTPs will undergo programming and configuration within the two-year
amendment timeline, with Arcadis participating in half of the worl<shops outlined in the Contract
Documents.
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Ms. Shela Chowdhury
October 15, 2024
Subtaslc A.6 — Factory Acceptance Testing
This includes reviewing Factory Testing Plans and Reports for three water treatment plants (WTPs).
The remaining WTPs and the Centralized SCADA system are expected to undergo factory testing
beyond the two-year amendment timeline.
Subtaslc A.7 — Cutover, Startup and Field Testing
This includes reviewing Cutover Plans, Startup and Field-Testing Plans and Reports, Operational
Acceptance Demonstration (OAD) Letters, Training Plan Submittals, as well as Record Drawings and
Final System Documentation for two water treatment plants (WTPs). The remaining WTPs and the
Centralized SCADA system are expected to be cut over after the two-year amendment timeline.
Subtask A.8 — Contract Clarifications & Modifications
This includes providing support in reviewing and responding to Requests for Information (RFIs), as
well as reviewing and approving Change Orders (COs). A total of 25 RFIs and 5 COs are assumed
within the two-year amendment timeline.
Part B — Additional Services
Subject to the fee limits noted below, this task consists of optional OA tasl< and associated project
management, including review of the Contractor's worl<, attendance to selected meetings virtually
and/or in person, and attendance to selected workshops. Further details are as follows:
■ Leading the effort to secure, distribute, and manage project Documentation on City-furnished
directories in the City's document management system, E-Builder.
■ Additional Effort for Submittal, RFI, CO Review and/or Attendance to Meetings and Worl<shops.
■ Onsite/Factory Assistance relative to Condition Assessment, Factory Testing Witnessing, Field
Inspection, Loop Check Witness, WTP Cutover and Startup Witness, Post-OAD Maintenance of
Facilities.
Fee
Prior to the additional fees noted below the City's Agreement with Arcadis, dated November 30,
2020, included a Contract Amount of $548,797.00. Amendment No. 1 Revised the Contract Amount
to $875,098.00. The additional efforts described are subject to the fee amounts budgeted below.
Task Task Description Total Fee
11.A Base Services $306,400.00
Amendment No. 2 Total $306,400.00
11.B Additional Services $220,200.00
Original Contract Amount $548,797.00
Amendment No. 1 Amount $326,300.00
Revised Contract Amount (Including Amendment No. 1) $875,097.00
Amendment No. 2 Total with Additional Services $526,600 .00
Revised Contract Amount (Including Amendment No. 1& No. 2) $1,401,697.00
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Ms. Shela Chowdhury
October 15, 2024
Arcadis recommends performing all worl< on a T&M basis within the not-to-exceed fee for noted
above for Tasl< 11.A. When authorized in writing by the City's Project Manager, Task 11.6 will be
performed subject to the fee limit noted above. It is anticipated that Tasl< 11.B may be authorized in
part or in full by the City's Project Manager.
Proposed MWBE Sub-Consultants include Signature Automation. The MWBE Fee is expected to be
approximately 12.8% of the Amendment No. 2 Total Fee. Signature Automation will provide review of the
Contractor submittals for PLC/HMI configuration and Alarm Management under Subtaslc A.5 —
Programming and Configuration, with fees estimated to be $15,300. For optional services provided in
Task 11.6 Additional Services, Arcadis estimates $52,200 of the fee will be tasl<ed to Signature Automation
if all optional tasks are authorized. Arcadis will provide a monthly invoice summary noting the progress of
MWBE Fees.
Schedule
Based on an expected NTP on or about October 2151, 2024, this Amendment would cover a period of
approximately 24 months, through 10/21/2026. The exact duration of services will depend on many
factors, principally the availability of City staff and the progress of the City's contract with Successful
Offeror (Contractor) selected via the recently concluded Competitive Sealed Proposal procurement
process. Should the Contractor fail to meet his submittal, deliverables, and work activity progress as
identified or specific City staff inembers be unavailable, the number of months covered may be
significant lower. Arcadis will mal<e regular reviews of budget status vs. expected spending to
periodically assess, and gauge contractor progress to proactively identify areas of concern. If the City
elects to have Arcadis to perform any of the Additional Services, such services are expected to occur
within the same timeline as the Base Services.
We are looking forward to continuing to assist the City with this important and rewarding project. If you
have any questions or if you require any additional information, please let us I<now.
Sincerely,
ARCADIS U.S., Inc.
�
Rosser R. Standifer, PE
Principal-in-Charge
Cc: Ed I<owalski, Arcadis
Salman Onvani, Arcadis
Tejal Kshatriya, City of Fort Worth
Enclosure
Attachment 1— OA Services Breal<down
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, December 10, 2024 REFERENCE NO.: **M&C 24-1134
LOG NAME: 60SCADAREPLA2-ARCADIS
SUBJECT:
(ALL) Authorize Execution Amendment No. 2 in the Amount of $526,600.00 to a Professional Services
Agreement with Arcadis U.S., Inc. for the Replacement of the Existing Supervisory Control and Data
Acquisition System for the Water Department and Adopt Appropriation Ordinance to Effect a Portion of
Water's Contribution to the Fiscal Years 2025-2029 Capital Improvements Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 2 in the amount of $526,600.00 to a Professional
Services Agreement with Arcadis U.S., Inc. (City Secretary No. 54940) for replacement of the
existing Supervisory Control and Data Acquisition System for the Water Department project for a
revised contract amount of $1,401,679.00; and
2. Adopt the attached appropriation ordinance adjusting appropriations in the Water & Sewer Revenue
Bonds Series 2021 by increasing appropriations in the SCADA Replacement project (City Project
No. 103086) in the amount of $526,600.00 and decreasing appropriations in the Unspecified —All
Funds project (City Project No. UNSPEC) by the same amount, to effect a portion of Water's
contribution to the Fiscal Years 2025-2029 Capital Improvement Program.
DISCUSSION:
On November 10, 2020, Mayor and Council Communication (M&C) 20-0833, the City Council authorized
execution of an agreement with Arcadis U.S., Inc. in the amount of $548,797.00 for the preparation of
Engineering, Performance and Contractual Standards and Specifications to be incorporated into a
Request for Proposals for the Replacement of the Existing Supervisory Control and Data Acquisition
System (SCADA) for the Water Department.
The Water Department utilizes a SCADA system to monitor and control the water treatment and
distribution facilities, along with remotely located sanitary sewer lift stations. The existing SCADA system,
initially installed in 1987, utilizes proprietary components, that are no longer manufactured and in need of
replacement.
Amendment No. 1 in the amount of $326,300.00 (M&C 23-0880) authorized October 17,2023 provided for
transitioning the project procurement format from a design build solicitation to competitive sealed
proposals, included both Request for Qualifications (RFQ) and Request for Proposals (RFP) as part of a
two-step procurement process. The amendment allowed for the recommendation of appropriate division of
work, the modification and conformance of contract documents, analysis of existing water treatment plant
process programmable logic controllers (PLCs), responding to requests for information during the
procurement process, and technical analysis and recommendations during the evaluation of vendor
submittals.
Amendment No. 2 will allow Arcadis to provide technical assistance on the project consisting of document
management, staff augmentation services to support City staff with inspections, testing, startup,
maintenance and contract clarifications/modifications.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY),
instead of within the annual budget ordinance, as projects commence, additional funding needs are
identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of
the Water's portion of the City of Fort Worth's Fiscal Years 2025-2029 Capital Improvement Program, as
follows:
60SCADAREPLA2 — ARCADIS
Capital Revised
Project FY2025 CIP Budget Change
Fund Name Appropriations Authority �Increase/Decrease) FY2025
Name Budget
W&S
Rev
Bonds 103086-
Series SCADA $0.00 This M&C $526,600.00 $526,600.00
2021 - Replacement
Fund
56019
Funding is available in the Unspecified —All Funds project within the Water and Sewer Revenue Bonds
Series 2021 Fund for the purpose of funding the SCADA Replacement project.
Appropriations for SCADA Replacement project are as depicted below:
Fund Existing Additional project Total*
Appropriations Appropriations
W&S Capital
Projects Fund $9,387,328.00 $0.00 $9,387,328.00
56002
W&S Rev
Bonds Series �1,875,097.00 $526,600.00 $2,401,697.00
2021 — Fund
56019
W&S Rev
Bonds Series $32,850,500.00 $0.00 $32,850,500.00
2024
Project Total $44,112,925.00 $526,600.00 $44,639,525.00
*Numbers rounded for presentation purposes.
The Business Equity Division placed a 12.80 percent business equity goal on this solicitation/contract.
Arcadis U.S., Inc., has agreed/committed to utilize 12.82 percent business equity subcontractor
participation for the scope of work, meeting the City's Business Equity Ordinance. Any changes in
subcontractors will be reviewed by the Business Equity Division.
The project serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Unspecified — All Funds project within the
W&S Rev Bonds Series 2021 Fund, and upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the W&S Rev Bonds Series 2021 Fund for
the SCADA REPLACEMENT PROJECT project to support the above recommendations and execution of
the change order. Prior to any expenditure being incurred, the Water Department has the responsibility of
verifying the availability of funds.
FUND IDENTIFIERS (FIDs).:
TO
�Fund Department ccoun Project Program ctivity Budget Reference # � mount
_I ID � ID _� Year (Chartfield 2)
FROM
Fund Department ccount�j Project Program ctivity Budget Reference # mountl
ID � ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
William Johnson (5806)
Chris Harder (5020)
Shela Chowdhury (8242)
ATTACHMENTS
1. 25-103086 (Amend 2 RFP Water SCADA Support) Compliance Memo-NS.pdf
2. 60SCADAREPLA2 -ARCADIS FID Table (10.18.24 AC).xlsx (CFW Internal)
3. 60SCADAREPLA2-ARCADIS funds avail.docx (CFW Internal)
4. Form 1295 Certificate 101274510.pdf (CFW Internal)
5.ORD.APP 60SCADAREPLA2-ARCADIS 56019 A025(r2).docx (Pub�ic)
6. PBS CPN 103086.pdf (CFW Internal)
7. SAM.gov search Aracadis U.S..docx (CFW Internal)
(CFW Internal)
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