HomeMy WebLinkAboutContract 61417-R1Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 16, 2024
SW Elevators, LLC
Attn: Katie Cavinder, Vice President
1005 N Henderson St,
Fort Worth, Texas 76107
Re: Contract Renewal Notice
CSCO No. 61417(the “Contract”)
Renewal Term No. 1: January 1, 2025 to December 31, 2025
The above referenced Contract with the City of Fort Worth expires on December 31, 2024
(the “Expiration Date”). Pursuant to the Contract, the Contract may be renewed under the same
terms and conditions. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Elyse Dara
Contract Compliance Specialist
City of Fort Worth
Property Management Department
(817) 392-0501
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0315
M&C Approved: 4/23/2024
Form 1295 Certification No.: 2024-1133755
SW Elevators, LLC
By:
Name: Katie Cavinder
Title: Vice President
Region XIV Education Service Center
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
June 25, 2024
Mr. Luke Harrison
Regional Sales Manager
SW Elevators, LLC
301 Commerce Street
Fort Worth, Texas 76102
Sent via email to: lharrison@southwestelevator.com
Re: Renewal of Region 14 ESC Contract #02-98, Elevator Equipment, Service, Repair and Related
Services
Dear Mr. Harrison:
Region 14 Education Service Center is pleased to announce it is renewing contract #02-98, Elevator
Equipment, Service, Repair and Related for the period January 1, 2025 through December 31, 2025,
in accordance with the contract.
If you have any questions or concerns, feel free to contact me at (325) 675-7003.
Sincerely,
Emily Jeffrey
Region 14, Chief Financial Officer
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
REFERENCE **M&C 24- 13P OMNIA 02-98 ELEVATOR
DATE: 4/23/2024 NO.: 0315 LOG NAME: EQUIPMENT, SERVICE,
REPAIR KQ PMD
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreement with SW Elevators, LLC Using OMNIA Partners
Cooperative Contract No. 02-98 for Elevator Equipment, Service, Repair and Related
Services in an Amount Up to $300,000.00 Per Term and Authorize One Annual Renewal
Option for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with SW Elevators, LLC
using OMNIA Partners Cooperative Contract No. 02-98 in an amount up to $300,000.00 for the initial
term and authorize one annual renewal in the same amount for elevator equipment, service, repair
and related services for the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division to finalize an
annual agreement with SW Elevators, LLC using OMNIA Partners Cooperative Contract No. 02-98 for
elevator equipment, service, repair and related services for City-owned facilities on an as-needed
basis.
Approval of this Mayor & Council Communication authorizes the City to spend up to $300,000.00 per
term. Actual usage can be up to the authorized amount and will be dependent upon actual
appropriations for this purpose in the department's budgets.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. OMNIA Partners Contract No. 02-98 has been competitively bid to increase and
simplify the purchasing power of government entities. The Request for Proposal was published on
October 6, 2020, and responses were opened on November 19, 2020.
Funding is budgeted in the General Fund for the Property Management Department.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - The Agreement's initial term will begin on the date of execution and expire on
December 31, 2024.
RENEWAL OPTIONS — The Agreement will include one (1) one-year renewal option.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32022&councildate=4/23/2024 11/20/2024
M&C Review
Page 2 of 2
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being incurred, the Property Management Department has the responsibility to validate the availability
of funds.
BQN\\
TO
Fund Department Account Project Program Activity� udge�Reference # Amount
ID= ID� Year (Chartfield 2)
L _
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Oriqinatinq Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Marilyn Marvin (7708)
Jo Ann Gunn (8525)
Karen Quintero (8321)
ATTACHMENTS
1295 form - SW Elevators.pdf (CFW Internal)
13P OMNIA 02-98 ELEVATOR EQUIPMENT, SERVICE, REPAIR KQ PMD.docx (CFW Internal)
FID Table Elevator Maint Repairs.xlsx (CFW Internal)
SAM.qov 3.12.24 - No Results.pdf (CFW Internal)
SOS 3.12.24 0 SW Elevators.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32022&councildate=4/23/2024 11/20/2024