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Home My WebLink AboutContract 61444-R1CSC No. 61444-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 18, 2024 Kiester Police Supply, Inc. Attn: Ella Kennedy 2802 Sable Mille Road Jeffersonville, IN 47130 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 61444 ("Contract") First Renewal Term: April 1, 2025 to March 31, 2026 The above-referenced Contract with the City of Fort Worth expires on March 31, 2025 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtcxas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal -CSC 23 146-R I Sincerely, Vominique 'Wa.qoner Dominique Wagoner Contract Compliance Specialist Dominiguc. Wagoncr({v.fortworthtcxas.1mv 817-392-4834 Paget of2 Kiesler Police Supply, Inc. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Willlam Jobnson (Jin 2, 2025 ll:46CSTJ Name: William Johnson Title: Assistant City Manager Date: 011021202s APPROVAL RECOMMENDED: By: ,Ro�n2,202S10,52CSTl Name: Robert A. Alldredge, Jr. Title: Executive Assistant Chief ATTEST: By: Name: Jannette S. Goodall Title: City Secretary I KIESLER POLICE SUPPLY, INC. By: lk-&;j-Name: Ella Ke.tied;; Title: Law Enforcement Bid Specialist Date: Contract Renewal -CSC 23146-R I CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: /;o/Ar,-D,w Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: 1J M,.-. M-By: ·rnrVIV'"' Name: Hye Won Kim Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0209 Date Approved: 3/19/2024 Form 1295 Certification No.: NIA Pagel ofl Klesler Police Supply, Inc. I<IESLER POLICE SUPPLY, INC. � 2025-2026 CONTRACT CSC NO. 61444 RENEWAL PRICES � CITY OF FORT WORTH AMMUNITION UNIT PRICE UNIT MINIMUMORDERIFANY APPROXIMATEDELIVERY LEAD TIME Winchester 5.56 55gr FMJ WM1931000 $254.00 SOOrd/case 3 case min. for ommo 1-2 months, ARO (Sub Feder'pl AE223 .223/5.56 SSgr, FMJJ orders, skus may be mixed Federal Tactical TRU 308 Win 168 Grain (T308T) $588.23 500rd/case 3 case min. for ammo 1-3 months, ARO orders, skus may be mixed Federal Tactical Bonded 308 WIN Grain 3 case min. for ammo (LE308TT2) $445.64 200rd/case orders, skus may be mixed 1-3 months, ARO Ammo, Hornddy Frontie� 5.56 SSGR FMJ (Sub 3 cose min. forammo Federal AE223 .223/5.56 55qr, FMJ) $Z54.00 500rd/case orders, skus moy be mixed 1-2 months, ARO Ammo, CCI Lawman, 9mm, 124 Grain TMl (SPEER 3 case min. for ammo 53651) $ZZ4•60 1000rd/case orders, skus may be mixed 1 month, ARO Ammo, CCI, 9mm, 100 Grain, Non-Toxic Training, 3 case min. for ammo (SPEER 53365) $470.00 1000rd/case orders, skus may be mixed 3-5 months, ARO Ammo, CCI Gold Dot, 9mm, +P 124 Grain (SPEER 3 tase min. for ammo 53617) $478.69 1000rd/case orders, skus may be mixed 3-4 months, ARO Ammo, Remington 223 REM SSGR Lead Free, $q40.27 SOOrd/case 3 case min. for ammo 6-7 months, ARO lacketed Frangible (REM123896) orders,skusmayhemixed Ammo, Federal Cartridge-12, Ga-8 Pellet, 00 s case min. for ammo Billings (LE13300) $194.80 250rd/case orders, skus may 6e mixed 3-4 months, ARO Ammo, HoYnady .223 Rem 53gr GMX TAP (Sub 3 case min. jor ammo Federal LE223T1 .223 Rem SSgr Tactical BondedJ $z36.08 200rd/case orders, skus moy be mixed 1-3 months, ARO Ammo. Hornady 44 REM MAG 240 GR XTP (Sub Federal P44H51 44 REM MAG 240gr HVDRA- $831.32 SOOrd/case 3 cose min. jor ammo 9 months, ARO SHOKJHP) orders, skus may be mixed Ammo, Federal .308168gr Sierra Matchl<ing BTHP 3 case min. for ammo (GM308M) $258.56 200rd/case orders, skus may be mixed 1-2 months, ARO Ammo. Hornady 10MM Auto 175 GR Flexlock (Sub Federpl PIOHSTIS 10mm 100Ggr' HST JHP $278.64 200rd/cpse 3 case min. jor ammo 6 months, ARO orders, skus may 6e mixed Personal DefenseJ Ammo. Hornady 6MM ARC 103 GR ELD-X (No sub availableJ N/A N/A N/a N/A Ammo, Federal Cartridge .308 Win 168 gr Tactical 3 case min. for an,mo (Duplicate LE308TT2 ?) $445.64 200rd/case orders, skus may be mixed 1-3 months, ARO Ammo. Hornady .300 Win Mag 200 gr ELD-X Precision (Sub Federal GM300WM .300 WIN $424.44 200rd/case 3 case min. joran,mo 1-3 months, ARO orders, skus moy be mixed MAG 190gr Sierra MatchKing BTHPJ Ammo, Hornady 9mm 135GR Critical Duty (Sub Federal P9HST2 9MM 147gr Premiun Tactical $408.12 1000rd/case 3 case min. for ammo 1 month, A RO orders, skus may be mixed Duty Hollow PoinfJ Ammo, Hornady 6.5 Creedmoor 147GR ELDM (Sub Federal GM65CRD1 6.5140GR Sierra $282.16 200rd/case 3 case min. forommo 6-7 months, ARO orders, skus moy be mixed MatchKing BTHPJ Ammo, Federal .308175GR Sierra MatchKing 3 case min. for ammo BTHP (GM308M2) $Z58.80 200rd/case orders, skus inay be mixed 1-z months, ARO Ammo, Federal .223 77GR Sierra Matchl<ing BTHP 3 case min. for ammo (GM223M3) $210.96 200rd/case orders, skus may be mixed 1-3 months, ARO Ammo, Federal .223 69GR Sierra Matchl<ing BTHP 3 tase min. for ammo (GM223M) $210.84 200rd/case orders, skus may be mixed 1-3 months, ARO Ammo, Federal .223 69GR Sierra Matchl<ing BTHP 3 case min. for ammo (GM223M500) $49736 500rd/case orders, skus may be mixed 1-3 months, ARO M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 3/19/2024 REFERENCE **M&C 24- NO.: 0209 Page 1 of 3 Official site of the City of Fort Worth, Texas �ORT �'�ORTI I __,�,� 35AMMUNITION PURCHASE LOG NAME: POLICE FIRE MUNICIPAL COURT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non-Exclusive Purchase Agreements with Multiple Vendors to Provide Ammunition in an Annual Aggregate Amount Up to $1,530,000.00 with Four (4) One-Year Renewal Options for the Police Department, the Fire Department, and the City Marshal Division of the Municipal Court Department RECOMMENDATION: It is recommended that City Council authorize execution of non-exclusive purchase agreements with multiple vendors to provide ammunition in an annual aggregate amount up to $1,530,000.00 with four one-year renewal options for the Police Department, the Fire Department, and the City Marshal Division of the Municipal Court Department. DISCUSSION: This Mayor and Council Communication (M&C) requests authorization to execute non-exclusive purchase agreements with Clyde Armory, Inc.; CMC Government Supply; Dana Safety Supply; GT Distributors, Inc.; Kiesler Police Supply, Inc.; Precision Delta Corporation; Proforce Marketing Inc.; and Z Bar Supply Company for the provision of ammunition for the Police Department, the Fire Department, and Municipal Court, for an annual aggregate amount up to $1,530,000.00, with four (4) one-year renewal options. The contracts will be used to purchase ammunition for Police Department recruits and officers, the City Marshal Division of the Municipal Court Department, and the Fire Department Arson/Bomb Squad. BACKGROUND: Supply chain issues with procuring ammunition began in 2021 with civil unrest and Covid pandemic fear throughout the United States and continue today. Worldwide events also affect the supply and demand of ammunition. Supply chain issues resulting from the closure of some ammunition production facilities and lack of component items used in the manufacturing led to increased wait times for the delivery of ammunition. Supply and demand for ammunition is shared by the military, law enforcement, and civilian customers. The Police Department experienced challenges with the ammunition supply chain recently: an order was placed in February 2022, but the ammunition was not delivered until October 2023, 20 months or two fiscal years after the order was placed. Police officers, Fire arson investigators, and City Marshals are all "peace officers," required to be licensed by Texas Commission on Law Enforcement ("TCOLE"). TCOLE requires all sworn peace officers to qualify annually with their duty weapon to maintain their licenses. The City will not be in compliance with TCOLE if officers are unable to qualify due to lack of ammunition for training and practice. With approval of this M&C, the City will be able to purchase ammunition from multiple vendors and to be replenish inventory in a timely manner. The City would purchase ammunition several times annually as opposed to the historical once-a-year purchase. Vendors will be able to more efficiently process orders in smaller increments rather than struggling to locate sufficient supply to fill one large order. Smaller orders will allow the City to be more fiscally responsible by purchasing, receiving, and paying for ammunition in the same fiscal year. http://apps.cfwnet.org/council_pacicet/mc_review.asp?ID=31916&councildate=3/19/2024 4/1/2024 M&C Review Page 2 of 3 Multiple sources for obtaining ammunition will allow the City the flexibility to purchase as supplies become available with the fluctuations of supply and demand, thereby alleviating recurring procurement issues. The City will also be able to better plan for availability of practice ammunition for officers and new recruits. The Police Department conducts about three new recruit classes a year. Having ammunition for that training is imperative. Training is paramount for public safety; the more training officers have, the more effective officers will be. Weapons accuracy is contingent upon practice. As Fort Worth continues to grow, there is an increased need for police presence in situations that depend on well-trained officers. The City is accountable to its citizens for their health, welfare, and safety. Protecting the citizens of For Worth requires law enforcement personnel who are fully trained and ready to respond in emergency situations. Having regular, consistent opportunities for purchasing ammunition for law enforcement officers and recruits creates a safer environment for Fort Worth citizens and limits potential liabilities. The maximum annual aggregate amount allowed under the agreements will be $1,530,000.00, however the actual amount used will be based on department needs and available budget. The anticipated annual department need for these agreements is below: DEPARTMENT ANNUAL AMOUNT Police $1,500,000.00 Fire $ 15,000.00 Municipal Court $ 15,000.00 TOTAL $1,530,000.00 ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DVIN: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's Office. Therefore, the business equity goal requirement is not applicable. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become effective once executed by the Assistant City Manager and will expire March 31, 2025, with options to renew. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies funds are available in the current operating and capital budgets, as previously appropriated, in the General Fund for the Police and Fire Departments and Special Revenue MC Fund for the Court Security Funds project to support the approval of the above recommendation and execution of the agreements. Prior to an expenditure being incurred, the Police, Fire and Municipal Court Departments have the responsibility to validate the availability of funds. irtment ID Fund I Department ID Account Project ID Account Project ID Program � Activity Program � Activity Budget Reference # I Amount Year (Chartfield 2) Budget Reference # Amount Year (ChaMfield 21 http://apps.cfwnet.org/council_packethnc_review.asp?ID=31916&councildate=3/19/2024 4/1/2024 M&C Review Submitted for City Manager's Office by; Oriqinatinq Department Head: Additional Information Contact: William Johnson (5806) Neil Noakes (4212) Robert A Alldredge (4131) ATTACHMENTS 35AMMUNITION PURCHASE POLICE FIRE MUNICIPAL COURT funds availabil Internal) Chapter 252 Ammunition approved 2-13-2024.pdf (Pub�ic) Clyde Armory Form 1295 2-14-2024.pdf (CFw �nterna�) CMC Government Form 1295 2-14-2024.pdf (CFW Internal) Dana Safetv Form 1295 2-19-2024.pdf (CFw Internal) DVIN Reauest for Waiver approved 2-21-2024.pdf (CFw Internal) FID Table Ammunition.XLSX (CFW Internal) GT Distributors Form 1295 2-14-2024.pdf (CFW Internal) Kiesler Police Form 1295 2-13-2024.pdf (CFW Internal) Precision Delta Form 1295 2-13-2024.pdf (CFw Internal) Proforce Marketinq Form 1295 2-19-2024.pdf (CFw Internal) Z Bar Form 1295 2-14-2024.pdf (CFW Internal) Page 3 of 3 df (cFw http://apps.cfwnet.org/council_pacicet/mc_review.asp?ID=31916&cowlcildate=3/19/2024 4/1/2024