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Home My WebLink AboutContract 61516-R1CSCNo. 61516-R1 Z Bar Supply Company LLC Attn: Zachary Jones 230 CR 65 Muleshoe, TX 79347 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE December 1 8, 2024 Re: Contract Renewal Notice Fort Wo1th City Secretary Contract No. 61516 ("Contract") First Renewal Term: April 1, 2025 to March 31, 2026 The above-referenced Contract with the City of Fort Worth expires on March 31, 2025 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://f01tworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal -CSC 61 S 16-R I Sincerely, 1Jominiq_ue Waeoner Dominique Wagoner Contract Compliance Specialist Dominique.Wagoner@fo1tw01thtexas.gov 817-392-4834 Page 1 of2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: ,,J:!l!i:fi/,b.3,14rn1 Name: William Johnson Title: Assistant City Manager Date: --------- APPROVAL RECOMMENDED: By: Ro�c 311 202410:54 CSTI Name: Robert A. Alldredge, Jr. Title: Executive Assistant Chief ATTEST: �...-.. A � By: U Name: Jannette S. Goodall Title: City Secretary Z BAR SUPPLY COMPANY LLC By: � L Name:zarn Title: Vice President/Owner Date: 12/26/2024 Contract Renewal -CSC 61516-R I CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and rep01ting requirements. /(a:bfu,,., A,;;u,-D,1w-By: ir (/ Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: 1� Name: Hye Won Kim Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0209 Date Approved: 3/19/2024 Form 1295 Certification No.: NIA Page 2 of2 M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 3/19/2024 REFERENCE **M&C 24- LOG NAME: NO.: 0209 CODE: C TYPE: CONSENT PUBLIC HEARING: Page l of 3 Official site of the City of Fort Worth, Texas FURT �'�URTI1 _�`r1�,�_ 35AMMUNITION PURCHASE POLICE FIRE MUNICIPAL COURT �� SUBJECT: (ALL) Authorize Execution of Non-Exclusive Purchase Agreements with Multiple Vendors to Provide Ammunition in an Annual Aggregate Amount Up to $1,530,000.00 with Four (4) One-Year Renewal Options for the Police Department, the Fire Department, and the City Marshal Division of the Municipal Court Department RECOMMENDATION: It is recommended that City Council authorize execution of non-exclusive purchase agreements with multiple vendors to provide ammunition in an annual aggregate amount up to $1,530,000.00 with four one-year renewal options for the Police Department, the Fire Department, and the City Marshal Division of the Municipal Court Department. DISCUSSION: This Mayor and Council Communication (M&C) requests authorization to execute non-exclusive purchase agreements with Clyde Armory, Inc.; CMC Government Supply; Dana Safety Supply; GT Distributors, Inc.; Kiesler Police Supply, Inc.; Precision Delta Corporation; Proforce Marketing Inc.; and Z Bar Supply Company for the provision of ammunition for the Police Department, the Fire Department, and Municipal Court, for an annual aggregate amount up to $1,530,000.00, with four (4) one-year renewal options. The contracts will be used to purchase ammunition for Police Department recruits and officers, the City Marshal Division of the Municipal Court Department, and the Fire Department Arson/Bomb Squad. BACKGROUND: Supply chain issues with procuring ammunition began in 2021 with civil unrest and Covid pandemic fear throughout the United States and continue today. Worldwide events also affect the supply and demand of ammunition. Supply chain issues resulting from the closure of some ammunition production facilities and lack of component items used in the manufacturing led to increased wait times for the delivery of ammunition. Supply and demand for ammunition is shared by the military, law enforcement, and civilian customers. The Police Department experienced challenges with the ammunition supply chain recently: an order was placed in February 2022, but the ammunition was not delivered until October 2023, 20 months or two fiscal years after the order was placed. Police officers, Fire arson investigators, and City Marshals are all "peace officers," required to be licensed by Texas Commission on Law Enforcement ("TCOLE"). TCOLE requires all sworn peace officers to qualify annually with their duty weapon to maintain their licenses. The City will not be in compliance with TCOLE if officers are unable to qualify due to lack of ammunition for training and practice. With approval of this M&C, the City will be able to purchase ammunition from multiple vendors and to be replenish inventory in a timely manner. The City would purchase ammunition several times annually as opposed to the historical once-a-year purchase. Vendors will be able to more efficiently process orders in smaller increments rather than struggling to locate sufficient supply to fill one large order. Smaller orders will allow the City to be more fiscally responsible by purchasing, receiving, and paying for ammunition in the same fiscal year. http://apps.cfwnet.oi•g/council_pacicet/mc_review.asp?ID=31916&councildate=3/19/2024 4/1/2024 M&C Review Page 2 of 3 Multiple sources for obtaining ammunition will allow the City the flexibility to purchase as supplies become available with the fluctuations of supply and demand, thereby alleviating recurring procurement issues. The City will also be able to better plan for availability of practice ammunition for officers and new recruits. The Police Department conducts about three new recruit classes a year. Having ammunition for that training is imperative. Training is paramount for public safety; the more training officers have, the more effective officers will be. Weapons accuracy is contingent upon practice. As Fort Worth continues to grow, there is an increased need for police presence in situations that depend on well-trained officers. The City is accountable to its citizens for their health, welfare, and safety. Protecting the citizens of For Worth requires law enforcement personnel who are fully trained and ready to respond in emergency situations. Having regular, consistent opportunities for purchasing ammunition for law enforcement officers and recruits creates a safer environment for Fort Worth citizens and limits potential liabilities. The maximum annual aggregate amount allowed under the agreements will be $1,530,000.00, however the actual amount used will be based on department needs and available budget. The anticipated annual department need for these agreements is below: DEPARTMENT ANNUAL AMOUNT Police $1,500,000.00 Fire $ 15,000.00 Municipal Court $ 15,000.00 TOTAL $1,530,000.00 ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DVIN: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's Office. Therefore, the business equity goal requirement is not applicable. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become effective once executed by the Assistant City Manager and will expire March 31, 2025, with options to renew. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies funds are available in the current operating and capital budgets, as previously appropriated, in the General Fund for the Police and Fire Departments and Special Revenue MC Fund for the Court Security Funds project to support the approval of the above recommendation and execution of the agreements. Prior to an expenditure being incurred, the Police, Fire and Municipal Court Departments have the responsibility to validate the availability of funds. �rtment Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) �rtment Account I Project I Program I Activity Budget I Reference # Amount ID ID Year (ChartField 2) http://apps.cfwnet.oi•g/council_pacl<et/mc_i•eview.asp?ID=31916&councildate=3/19/2024 4/1/2024 M&C Review Submitted for Citv Manaper's Office by_ Originatinq Department Head: Additional Information Contact: William Johnson (5806) Neil Noakes (4212) Robert A Alldredge (4131) Page 3 of 3 ATTACHMENTS 35AMMUNITION PURCHASE POLICE FIRE MUNICIPAL COURT funds availability.pdf (cFw Internal) Chapter 252 Ammunition approved 2-13-2024.pdf (Pub�ic) Clyde Armory Form 1295 2-14-2024.pdf (CFw Internal) CMC Government Form 1295 2-14-2024.pdf (CFW Internal) Dana Safety Form 1295 2-19-2024.pdf (CFW Internal) DVIN Request for Waiver approved 2-21-2024.pdf (CFW Internal) FID Table Ammunition.XLSX (CFw Internal) GT Distributors Form 1295 2-14-2024.pdf (CFW Internal) Kiesler Police Form 1295 2-13-2024.pdf (CFW Internal) Precision Delta Form 1295 2-13-2024.pdf (CFW Internal) Proforce Marketinq Form 1295 2-19-2024.pdf (CFW Internal) Z Bar Form 1295 2-14-2024.pdf (CFW Internal) http://apps.cfwnet.org/council_pacicet/mc_review.asp?ID=31916&councildate=3/19/2024 4/1/2024