HomeMy WebLinkAboutContract 53836-A2R5CSC No. 53836-A2R5
SECOND AMENDMENT AND FIFTH RENEWAL
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 53836
This Second Amendment and Fifth Renewal to Fort Worth City Secretary Contract No.
53836 ("Second Amendment") is made between the City of Fort Worth ("City,") a municipal
corporation and Carahsoft Technology Corp. ("Vendor,") a Virginia corporation. City and
Vendor are each individually referred to herein as a "party" and collectively referred to as the
"parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 53836 beginning April 16, 2019 (the "Agreement") under General Services
Administration Cooperative Contract GS-35F-0119Y ("Cooperative Contract");
WHEREAS, the City amended the Agreement on November 17, 2021 to add two
additional one-year renewal options; and
WHEREAS, the current term of the Agreement expires on December 19, 2024; and
WHEREAS, it is the collective desire of the Parties to amend the Agreement to add two
additional one (1) year Renewal Terms under the Cooperative Contract as authorized by M&C P-
12327, and renew the Agreement for an additional one-year term.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended by adding two additional one (1) year Renewal
Terms under Cooperative Contract GS-35F-0119Y, which expires December 19, 2026 for a new
total of six (6) Renewal Terms. Vendor agrees this Second Amendment satisfies the requirements
of GSA Contract Clause 552.212-4(c) that all changes to the Agreement be in writing.
2. The Agreement is hereby amended to include Schedule A-2, attached to this Second
Amendment, page one (1) of Refresh 22 of Cooperative Contract GS-35F-0119Y with period
covered by contract described as December 20, 2024 through December 19, 2026.
3. The total annual contract amount will not exceed $170,000.04.
II. RENEWALS
1. The Agreement is hereby renewed for a one (1) year Renewal Term beginning
December 20, 2024 and ending December 19, 2025, unless otherwise terminated pursuant to the
terms of the Agreement. OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 53836 Paget of 3
III. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 53836 Page 2 of 3
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
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Name:
Mark McDaniel
Title:
Deputy City Manager
Date:
Jan 6, 2025
CARAHSOFT TECHNOLOGY CORP.
By: /l/a&zz�-
Name: Natalie LeMa �/
Title: State and Local ontracts Manager
Date: 12/31 /2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
M. k&vuz And&rsr-, //
By: M.Kevin Anders, II (Jan 6, 202510:20 CST)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: P-12327
Approval Date: 5/14/2019
Form 1295: 2019-465148
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Dec 31, 2024 08:38 CST)
Name: Steven M. Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By: (J
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment and Fifth Renewal to Fort Worth City Secretary Contract No. 53836 Page 3 of 3
Schedule A-2
carahsoft.
General Services Administration
Federal Supply Service
Authorized Federal Supply Schedule Price List
Contractor:
Carahsoft Technology Corp.
11493 Sunset Hills Rd., Suite 100
Reston, VA 20190
Phone: (703) 871-8500 Fax: (703) 871-8505
www.carahsoft.com
Contract Number:
GS-35F-0119Y
Current through Refresh 22
Period Covered by Contract:
December 20, 2011 through December 19, 2026
Authorized Special Item Numbers (SINs):
Special Item No. 33411:
Purchasing of new electronic equipment
Special Item No. 511210:
Software Publishers
Special Item No. 518210C:
Cloud and Cloud -Related IT Professional Services
Special Item No. 532420L:
Leasing of new electronic equipment
Special Item No. 54151:
Software Maintenance Services
Special Item No. 54151ECOM:
Electronic Commerce and Subscription Services
Special Item No. 54151 S:
Information Technology Professional Services
Special Item No. 611420:
Information Technology Training
Special Item No. 811212:
Maintenance of Equipment, Repair Services &/or Repair/Spare Parts
Special Item No. OLM:
Order -Level Materials (OLM)
Online access to contract ordering information, terms and conditions, up-to-date pricing, and the
option to create an electronic delivery order are available through GSA Advantage!, a menu -driven
database system. The Internet address for GSA Advantage! Is httvs://esaadvantaae.eov
Carahsoft Technology Corp.
(703) 871-8500
contracts@carahsoft.com
MAS Schedule Terms & Conditions
GS-35F-0119Y
Page 1
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M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
COUNCIL ACTION: Approved on 5/14/2019
DATE: 5/14/2019 REFERENCE **P-12327 LOG NAME:
NO..
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRTWoRn
13PINTERNAL DATA
SHARING SYSTEM AD IT
NO
SUBJECT. Authorize Purchase Agreements for Software Upgrade to Socrata Connected
Government Cloud and Internal Data Sharing and Related Services with Carahsoft
Technology Corporation Using a Cooperative Agreement for an Amount Up to
$297,280.04 for the First Year and Authorize Four One -Year Options to Renew at an
Annual Cost Not -To -Exceed $170,000.04 for the Information Technology Solutions
Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Purchase Agreements with Carahsoft Technology
Corporation for the software upgrade to Socrata Connected Government Cloud and Internal Data
Sharing and related services for the Information Technology Solutions Department using cooperative
agreement U.S. General Services Administration Schedule No. GS-35F-0119Y for an amount up to
$297,280.04 for the first year with four additional options to renew at $170,000.04 per year.
DISCUSSION:
The City of Fort Worth (City) has licenses to utilize the Open Data Platform hosted by Socrata, Inc.
The current functionality allows the City to provide datasets from many of the services provided by
the City, including but not limited to, Permits, Certificates of Occupancy, Police Accidents and Police
Crime Data, to the citizens of Fort Worth as well as external companies using the City's data for their
products.
This Mayor and Council Communication (M&C) is to request authorization to expand the City's
licenses and services with Socrata to an enterprise license and related services using Socrata
Connected Government Cloud. Included in the enterprise license are the Performance Optimization
Cloud, Financial Insights Cloud and the Operational Intelligence platforms on top of the existing
agreement for the Open Data Portal.
Socrata Operational Intelligence Cloud provides data discovery, visualization, analysis, reporting tools
and applications for data like budget, expenditures, crime, permits and business records. Socrata
Financial Insights Cloud allows government leaders, financial analysts and local citizens to view
relevant financial data to understand how government is collecting and spending tax revenues.
Socrata Performance Optimization Cloud gives performance leaders the ability to map strategic goals
to meaningful indicators that can be measured, tracked and shared.
The City will work with Socrata and Carahsoft Technology Corporation to set up all three of these
platforms. Financial Insights and Performance Optimization platforms will be for later use as the initial
focus will be with the Operational Intelligence platform. The initial platform will allow the City to share
data among different areas with the City, as well as provide dashboards across datasets. The first
prototype will be a Police dashboard and visualizations. Using the Operational Intelligence platform,
the City can share data internally then identify what data fields to share externally to the public.
The Financial Insights and Performance Optimization platforms are scheduled to be rolled out during
Fiscal Year 2020, providing citizens with more information on City services and where tax dollars are
being spent.
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M&C Review
COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. U.S. General Services Administration (GSA) contract
schedules have been competitively bid to increase and simplify the purchasing power of government
entities across the United States.
PRICE ANALYSIS: The GSA Schedule contract offers fixed discounts. Staff reviewed pricing and
determined it to be fair and reasonable.
M/WBE: A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative
or public entity.
SUCCESSOR CONTRACTS: To facilitate planning and budgeting, Staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the GSA contract is out of alignment with the
City's Fiscal Year. The current terms of the contracts are:
Terms are as follows:
Year 1 -April 16, 2019 - December 19, 2019
Year 2 - December 20, 2019 - December 19, 2020
Year 3 - December 20, 2020 - December 19, 2021
In order for this Agreement to align with the City's Fiscal Year, adoption of this M& C technically
authorizes (i) a series of Purchase Agreements, each of which will align to a term of the GSA
Schedule contract to ensure legal authority exists for the contract, and (ii) an annual spend amount,
future years of which would be subject to City Council appropriation. In the event that a Cooperative
Agreement is not renewed, staff would cease purchasing at the end of the last Purchase Agreement
coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for
a future year, staff would stop making purchases when the last appropriation expires, regardless of
whether the then -current Purchase Agreement has expired.
The City will initially use GSA Schedule No. GS-35F-0119Y to make purchases authorized by this M&
C. As noted, GSA Schedule GS-35F-0119Y expires December 19, 2021. If the GSA Schedule is
extended, this M& C authorizes the City to purchase similar products and services under the
extended contract. If the GSA Schedule is not extended, but GSA executes a new cooperative
agreement with Carahsoft Technology Corporation with substantially similar terms as GSA Schedule
GS-35F-01 1 9Y, this M& C authorizes the City to purchase the products and services under the new
GSA Schedule contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager in the amount up to $75,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERM: The initial term of this Agreement shall commence upon City Council's
approval and shall expire December 19, 2019.
RENEWAL OPTIONS: This Agreement maybe renewed for additional terms according to the
cooperative agreement at the City's option, up to a maximum of four annual options to renew. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the General Fund. Prior to an expenditure being made, the Information Technology
Solutions Department has the responsibility to validate the availability of the funds.
BQN\GS-35F-0119Y\AD
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
1 10100 5330201 0045020 $297,280.00
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FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manaqer's Office by_ Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia Garcia (8525)
Anabelle Dunn (7648)
ATTACHMENTS
Form 1295 Certification CarahSoft Redacted.pdf (Public)
GSA CONTRACT DETAILS GS-35F-0119Y.pdf (CFW Internal)
SAMs Report Carahsoft 3.13.19.pdf (CFW Internal)
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