HomeMy WebLinkAboutOrdinance 15422Ordinance No. ~ ~° ~~~
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL TRUST FUND IN AN AMOUNT OF
$1,080,000.00 FROM AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING A
CASE MANAGEMENT AND ELETRONIC DOCUMENT MANAGEMENT SYSTEM
FOR THE MUNICAPL COURT, MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2002-
2003 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the Special Trust Fund in an amount of $1,080,000.00 from available funds for the
purpose of funding a case management and Electronic Document Management System for the
Municipal Court.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 15184 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
AP /V~'ED AST RM AN®D~ LEGALITY:
Assistant Ci A orney
ADOPTED AND EFFECTIVE: ~ ~ 02- l~ ' ~~
Cit,~ of Fort T~Vo~th, ~'exa~
Mayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
1/28/03 C-19450 38000RT 1 of 2
SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT FOR THE PURCHASE OF A CASE
MANAGEMENT AND ELECTRONIC DOCUMENT MANAGEMENT SYSTEM FOR MUNICIPAL
COURT AND APPROPRIATION OF FUNDING FOR PHASE I OF IMPLEMENTATION
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to negotiate and execute an agreement for the purchase of a case
management and electronic document management system for Municipal Court for an amount not
to exceed $2.8 million; and
2. Authorize the City Manager to enter into Phase I of the case management and electronic document
management system agreement for an amount not to exceed $1,380,000; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$1,080,000 in the Special Trust Fund from available funds to fund Phase I of the implementation of
these systems.
DISCUSSION:
The Fort Worth Municipal Court has been reviewing the implementation of a case management and an
electronic document management system to enhance court operations. The department proposes
implementation of a case management system and an electronic management system as proposed by
MAXIMUS. The recommended systems will allow Municipal Court to move toward a paperless court
environment.
Specifically, the document management system will result in reduced document storage costs and
improved universal document access while maintaining the necessary security and statutory
requirements. The enhanced technology is expected to result in further streamlining of court
operations, enhanced customer service, and a reduction in computer-related operating costs.
Implementation of the recommended systems will occur over a 24-month period commencing upon
execution of the agreement. Funding for the purchase and implementation of these systems will be
provided primarily from the Special Trust Fund Municipal Court Technology Fund. Revenue collected in
this fund is derived from a $4 technology fee assessed on defendants convicted of a misdemeanor
offense in Municipal Court. Legislation that allowed Municipal Court to assess the technology fee
became effective September 1, 1999, and expires September 1, 2005. Initial funding of Phase I is
currently available in the Municipal Court Technology Fund. Revenue will continue to be collected for
deposit into the Special Trust Fund Municipal Court Technology Fund as authorized by state law and
will be used to fund the second phase of this project.- Appropriation of the funds will be requested at the
appropriate time. $300,000 was previously appropriated to create the Technology Fund, but has not
been spent.
City of ' Fort T~o~°th9 Texas
Mayor and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
1/28/03 C_~94,~® 38000RT 2 of 2
SUBJECT AUTHORIZATION TO EXECUTE AN AGREEMENT FOR THE PURCHASE OF A CASE
MANAGEMENT AND ELECTRONIC DOCUMENT MANAGEMENT SYSTEM FOR MUNICIPAL
COURT AND APPROPRIATION OF FUNDING FOR PHASE I OF IMPLEMENTATION
The Purchasing Division issued a Request for Proposal (RFP) to solicit document and case
management proposals. Based on vendor presentations during the demonstration process, the
Municipal Court Technology Task Team selected MAXIMUS.
BID ADVERTISEMENT -The Purchasing Division solicited proposals from vendors from the purchasing
system database. Twelve responses were received. MAXIMUS was selected as the top vendor by the
Municipal Court Technology Task Team.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Special Trust Fund, Municipal Court Technology project.
LW:k
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
3) FE72 431038 038535010000 $1,080,000.00
Libby Watson G183 3) FE72 541320 038535010000 $1,080,000.00
Originating Department Head:
Elsa Paniagua 6711 (from) APPROVED 1/28/03
2) FE72 541320 038535010000 $1,380,000.00 ORD. #15422
Additional Information Contact:
Lonnie Munoz 6727