HomeMy WebLinkAboutOrdinance 27352-12-2024Ordinance No. 27352-12-2024
AN ORDINANCE REALLOCATING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE PUBLIC EVENTS OF THE CULTURE AND
TOURISM FUND BY DECREASING APPROPRIATIONS IN THE TRANSFERS
AND OTHER CATEGORY IN THE AMOUNT OF $20,833.34, AND INCREASING
APPROPRIATIONS IN THE GENERAL OPERATION AND MAINTENANCE
CATEGORY BY THE SAME AMOUNT, FOR THE PURPOSE OF FUNDING
SERVICES FOR AN EVENT TRUST FUND ADMINISTRATOR WITH VISIT
FORT WORTH. PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That the budget of the City of Fort Worth for Fiscal Year 2024-2025, as enacted by Ordinance 27107-09-
2024, as amended, is hereby further amended to make the following reallocations to the Public Events of the
Culture And Tourism Fund by decreasing appropriations in the Transfers And Other category in the amount
of $20,833.34, and increasing appropriations in the General Operation And Maintenance category by the same
amount, for the purpose of funding services for an Event Trust Fund Administrator with Visit Fort Worth.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 27107-09-2024, and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
5R -
Assistant City Attorney
ADOPTED AND EFFECTIVE: December 10, 2024
CITY SECRETARY
Jannette S. Goodall
City Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12110/24 M&C FILE NUMBER: M&C 24.1109
LOG NAME: 25FWCVBLOGETF
SUBJECT
(ALL) Authorize Execution of a Professional Services Agreement with the Fort Worth Convention and Visitors Bureau dlb/a Visit Fort Worth, in the
Amount Not to Exceed $145,833.34 for the First Year and $125,000.00 Annually Thereafter, Adopt Appropriation Ordinance and Amend the
Fiscal Year 2025 Adopted Budget
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a Professional Services Agreement with the Fort Worth Convention and Visitors Bureau dlbla Visit Fort Worth
("CVB") in the amount of $145,833.34 for Fiscal Year 2025, and $125,000.00 annually thereafter, forthe purpose of designating CVB as the
City's Local Organizing Committee to manage the City's Event Trust Fund program and compensate CVB for 50% of the costs to hire an
Event Trust Fund Administrator;
2. Adopt attached appropriation ordinance reallocating estimated appropriations in the Public Events of the Culture and Tourism Fund by
decreasing appropriations in the Transfers and Other category for the contribution to fund balance in the amount of $20,833.34, and
increasing appropriations in the General Operating and Maintenance category for other contractual services by the same amount for the
purpose of funding services for an Event Trust Fund Administratorwith Fort Worth Convention and Visitors Bureau dlbla Visit Fort
Worth; and
3. Amend the Fiscal Year 2025 Adopted Budget.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a professional services agreement with the Fort Worth
Convention and Visitors Bureau dlbla Visit Fort Worth (CVB) to designate CVB as the City's local organizing committee (LOC) under chapter480
of the Texas Govemment Code and Rule 184.4 of the Texas Administrative Code. And to adopt the attached appropriation ordinance.
An LOC is a non-profit corporation that has been authorized by a municipality to apply to the State for the establishment of an event trust fund
through the Events Trust Fund Program (ETF) and to bid on or host the event.
The ETF is a state incentive program to make Texas municipalities more competitive to secure high -impact economic impact events that would
otherwise be held outside the state of Texas. The City uses the ETF program to bring events of national and intemational prominence to Dickies
Arena, Fort Worth Convention Center, and Will Rogers Memorial Center. The City routinely processes 25-35 ETF applications on an annual basis.
Historically, the responsibility for ETF administration has resided in the City's Public Events Department.
A recent change in ETF personnel has created an opportunity for the Public Events Department and CVB to collaborate on how the City should
handle its ETF responsibilities. The organizations have jointly decided to pursue a contractor relationship to handle the ETF program in the future.
This agreement between the City and CVB is to designate CVB as the City's LOC for its ETF eligible events and for each party to fund half of the
cost of hiring an ETF administrator beginning August 19, 2024 through September 30, 2025. The initial term of the Contract will be for three years.
And the City will pay CVB $145,833.34 to for the first year of that three year term. This includes $20.833.34 to cover obligations during FY 2024
and was funded through an approved decision package. Moving forward, the City's share of this expense is $125,000.00 on an annual
basis. Funding was not included in the FY2024 budget. Funding for FY2025 was adopted in the Culture and Tourism FY2025 budget.
In order to fund this contract, the action in this M&C will amend the FY2025 Adopted Budget as approved in connection with Ordinance 27107-09-
2024, Section 2, Special Revenue Funds, as listed on page 8.
Funding is available in Contribution to Fund Balance account and in the Other Contractual Services account of the Culture & Tourism Fund for the
Public Events Department. Future funding in subsequent fiscal years will be based on availability and is subject to annual appropriation by the City
Council during the budget process.
Chapter 252 Exemption: Competitive bidding is not required for exempt procurements and this contract is authorized as an exempt professional
services agreement with CVB.
Contract Term: The initial term of the contract will be three (3) years with an effective date of August 19, 2024 and expiration date of August 18,
2027. Thereafter, the City and CVB may mutually agree to renew the agreement for up to five (5) one-year (1) renewal terms.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Culture & Tourism Fund and upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the Culture & Tourism Fund to support the above
retommendations and execution of the change order. Priorto an expenditure being incurred, the Public Events Department has the responsibility
of verifying the availability of funds.
Submitted for Qijy Mana ees Office b : William Johnson 5806
Originating Business Unit Head: Michael Crum 2501
Additional Information Contact: Andrea Wright 2502