HomeMy WebLinkAboutContract 62604CSC No. 62604
Memorandum of Understanding
Between the City of Fort Worth, TX and The University of Texas at Arlington, TX
BJA FY 23 Virtual Reality De-Escalation Site-Based Initiative Grant
1.PARTIES. The parties to this Memorandum of Understanding ("MOU") are the City of Fort
Worth, Texas ("Recipient") and The University of Texas at Arlington ("Subrecipient"), a State
Institution of Higher Education established under the laws of the State of Texas as an institution
of The University of Texas System, with an address at 701 S. Nedderman, Box 19145,
Arlington, TX 76019-0145.
2.AUTHORITY. This MOU sets forth the Recipient's and the Subrecipient's responsibilities
under the U.S. Department of Justice ("DOJ''), Bureau of Justice Assistance ("BJA")
(sometimes "Federal Awarding Agency"), Fiscal Year 2023 BJA Virtual Reality De
Escalation Site-Based Initiative Grant ("Grant").
3.PURPOSE. The purpose of this MOU is to establish the working relationship between the
parties in order to facilitate effective implementation of the Grant, in compliance with the DOJ
Program requirements. Once awarded, grant funds in the amount of $269,322.00 shall provide
funding to the University of Texas at Arlington, TX ("Subrecipient") to function as a research
team to (1) assist in both the planning phase and the implementation phase of the project; (2)
attend Project Committee Meetings; (3) assist in the development of virtual reality evidence
based training courses and scenarios; ( 4) assist in the review of the implementation outcomes;
(5)help track and assess training activities undertaken with the new technology to provide
regular and summary documentation showing the effectiveness of the new training tools; (6)
help capture quality after-action performance measure data from the training program such as
biometric indicators, the number of officers trained, the frequency and length of trainings
provided, information describing use-of-force outcomes among the officers trained; (7) help
capture the perceptions of the training from other participants, including members of the
community and mental health advocates; and (8) provide a written evaluation suitable for
publication.
4.RESPONSIBILITIES:
A.Recipient:
1)The Recipient is the cognizant fiscal agency of the Grant's funds and agrees to
participate in a collaborative manner with the Subrecipient throughout the life of the
Grant.
2)After the Grant is awarded, the Recipient shall facilitate and manage the Grant
throughout its lifecycle, as required by the Grant award contract.
3)The Fort Worth Police Department-Fiscal Command-Supplemental Funding Unit
("Unit") will oversee the administration, procurement, and reporting of the
Subrecipient's grant-funded activities. The Unit shall review, approve, and/or request
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX-Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 1 oflO
approval from DOJ for any written requests by Subrecipient to modify the terms of
Exhibit A.
4) The Recipient shall reimburse the Subrecipient an amount not to exceed $269, 322.00
from available Grant funds for approved services and expenses rendered in accordance
with the terms of this MOU upon receipt of a proper and verified invoice with
satisfactory program-accompanying documentation of services provided. The
reimbursement made to the Subrecipient shall not exceed actual costs incurred to
provide the services under this MOU. Actual costs, both direct and indirect, must be
reasonable and allowable as those terms are defined and explained in the Office of
Management and Budget, as codified under 2 CFR Chapter I, Chapter II, Part 200.
5) Recipient commits to use customary efforts to invoice Recipient's federal funding
agency in a timely way, in accordance with applicable terms of this MOU, terms of any
award from the funding agency, and the Uniform Guidance, 2 CFR 200.305, including
as applicable, requesting upfront or advance payment, and to pay Subrecipient invoices
in timely way as further set out in 6, COMPENSATION, below.
B. Subrecipient:
1) Participate in a collaborative effort with the Recipient in the application,
administration, and implementation of the Grant. The collaboration to last throughout
the life of the Grant.
2) Meet all statutory, administrative, and other included requirements pertaining to
administration, procurement, and reporting required under the Grant. Requirements to
be met include those found in (1) the Office of Management and Budget circulars, (2)
the Office of Justice Programs Financial Guidelines, (3) the Grant Assurances, (4)
Exhibit A to this MOU, entitled "FY 2023 Virtual Reality De-Escalation Budget
Narrative", which is incorporated by reference as part of this MOU, (5) "Exhibit B" to
the MOU, entitled "Award Document" which is incorporated by reference as part of
this MOU; (6) "Exhibit C" to the MOU, entitled "Subrecipient's Statement of Work"
which is incorporated by reference as part of this MOU; and (7) :E�iibit D" to the
MOU, entitled "Subrecipient's Budget and Payment Schedule" which is incorporated
by reference as part of this MOU.
3) Maintain full documentation-supporting fulfillment of the requirements set forth above.
All such documentation shall be furnished to Recipient upon request if necessary for
Recipient to fulfill its obligations under the Grant. If this documentation is not
maintained and furnished to Recipient on request, Recipient may exercise all remedies
available under this MOU, including the right to withhold payment to Subrecipient or
terminate this MOU as described herein.
4) Submit electronically a signed Monthly Performance Report ("PR") to ATTN: Grant
Specialist, Supplemental Funding Unit, Fort Worth Police Department at
CPD_Grants(a�fortworthtexas.�ov no later than the 15t� calendar day of the month
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 2 of 10
regardless of level of activity. In addition, the Subrecipient shall submit program
updates and other reports requested by the Recipient and DOJ in the appropriate format
and on a timely basis; and make available at reasonable times and for reasonable
periods records and other programmatic or financial records, books, reports, and
supporting documents for review by the Recipient, DOJ, or their authorized
representatives. Performance Reports are due to the Recipient no later than the 15tn
calendar day of the following month. The Performance Report must contain the
following information:
a) A detailed list of all projects or activities for which the Grant funds were
expended or obligated during the previous month, including:
(1) The name of proj ect or activity;
(Z) A description of project or activity; and
(3) An evaluation of the completion status of the project or activity.
5) Submit electronically a signed "Monthly Request for Reimbursement" Report ("RFR")
and supporting documents with an original or digital signature compliant with
applicable law, by an authorized representative to ATTN: Grant Specialist,
Supplemental Funding Unit, Fort Worth Police Department at
CPD_Grants(a�fortworthtexas. o�v no later than the 15t" calendar day of the month
following expenditures, regardless of level of spending. Reimbursements by the
Recipient will not be made until after receipt of an acceptable and approved RFR and
Performance Report from the Subrecipient. Reimbursements shall be made within 30
days receipt of said documents. The monthly RFRs and Vendor Report Forms must
contain the following information:
a. The amount of Grant funds that were expended to projects or activities during
the previous month; and
b. The amount of Grant funds that were obligated during the previous month.
6) Submit any and all proposed changes to the attached budget to the Recipient prior to
any expenditure deviation from approved budget. No expenditures inconsistent with
the attached budget shall be made by Subrecipient prior to receiving written approval
from Recipient. Failure to obtain pre-approval for deviations from budget may result
in a denial of reimbursement.
7) Maintain financial, programmatic, and supporting documents, statistical records, and
other records pertinent to claims submitted during the contract period for a minimum
of five (5) years after the termination of the contract period, or for five (5) years after
the end of the federal fiscal year in which services were provided. Such records shall
be available to Recipient for investigation, examination and audits as necessary. If any
litigation, claim, or audit involving these records begins before the fifth (5) year period
expires, the Recipient will notify the Subrecipient of such litigation, claim or audit, and
Subrecipient will be responsible for maintaining the records and documents for not less
than three (3) years after the final conclusion of all litigation, claims, or audits.
Litigation is considered resolved when a final order is issued, or a written agreement is
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 3 of 10
entered into between the DOJ, Recipient and Subrecipient. Audits are considered
concluded upon the closure of the audit covering the entire award period.
C. EACH OF RECIPIENT AND SUBRECIPIENT:
1) certifies that it will perform in accardance with the terms and conditions of this
MOU and the applicable terms of the Grant, including the appropriate Research
Terms and Conditions, if any, of the Federal Awarding Agency.
2) agrees that they intend this MOU to comply with all applicable laws,
regulations, and requirements.
5. PERFORMANCE. Recipient will monitor and evaluate Subrecipient's performance using the
goals and performance standards required in this MOU. Substandard performance as
determined by Recipient, including noncompliance with any applicable regulation, will
constitute noncompliance with this MOU. If action to correct such substandard performance is
not taken by Subrecipient within a reasonable period of time after being notified in writing or
by Recipient, procedures to suspend or terminate the MOU will be initiated.
6. COMPENSATION; INVOICING AND PAYMENT. Payment by Recipient to Subrecipient
shall require completion of all Recipient forms and copies of adequate supporting
documentation verifying eligibility of expenses.
Subrecipient will not commingle Grant funds with any other funds in any manner that would
prevent Recipient from readily identifying expenditures for the Grant.
Subrecipient shall submit invoices not more often than monthly and not less frequently than
quarterly for allowable costs incurred. All invoices shall include materially consistent content
as noted above for the Grant. Invoices and questions concerning invoice receipt or payments
shall be directed to the party's Contact, in case of Subrecipient:
The University of Texas at Arlington
219 West Main Street
PO Box 19136
Arlington, TX 76019-0136
Attn: Grant and Contract Accounting
Email: gca@uta.edu
with copy to ogcs@uta.edu. Upon the receipt of compliant invoices, the Recipient agrees to
process payments in accordance with this MOU and Grant and 2 CFR 200.305, and payment
no later than thirty (30) calendar days of the date of Recipient's receipt and approval of
Subrecipient's invoice. Recipient shall complete its review of Subrecipient's invoice no later
than three (3) calendar days from receipt of Subrecipient's invoice.
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 4 of 10
Payment shall be in US Dollars. The remittance address, if payment is made by check, shall
be that listed above for questions about invoices or payments. Payment by wire transfer shall
be made in accordance with the wire instructions, by written request.
7. SUBRECIPIENT MONITORING AND MANAGEMENT.
A. Pursuant to 2 C.F.R. Section 200.331 (Requirements for Pass Through Entity), the following
information is applicable to Subrecipient's Grant Award:
(1) Federal Award Identification (Grant#) —15PBJA-23-GG-06172-NTCP
(2) Subrecipient's Name (same as DLTNS) — University of Texas at Arlington, TX
(3) Subrecipient's unique entity identifier (DiJNS#) — 06-423-4610, UEL• LMLUKUPJJ9N3
(4) Federal Award Identification Number (FAIN) —15PBJA-23-GG-06172-NTCP
(5) Federal Award Date — 09/27/2024
(6) Subaward Period of Performance Start and End Date 10/O1/2024 — 09/30/2027
(7) Amount of Federal Funds obligated by this action -$758,653.00
(8) Total Amount of Federal Funds obligated to the Subrecipient -$269, 322.00
(9) Federal award project description — FY23 Virtual Reality De-Escalation Grant
Collaboration with the University of Texas at Arlington, TX
(10) Name of Federal Awarding Agency, Pass-Through Entity — Department of Justice
passed through the City of Fort Worth
(11) CFDA Number and Name — 16.054 Virtual Reality De-Escalation Site-Based
Initiative Program
(12) Identification of whether the award is R&D - This award is not being utilized for
research or development.
(13) Indirect cost rate for the Federal award -The Subrecipient request $96,680.00
reimbursement included in the $269,322 for indirect costs.
8. CERTIFICATIONS.
A. Subrecipient hereby assures and certifies that:
1. It will comply (and will require any subgrantees or contractors to comply) with any
applicable statutorily-imposed nondiscrimination requirements, which may include the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victim of
Crime Act (42 U.S.C. § 1064(e)); The Juvenile Justice and Delinquency Prevention Act of
2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the
Rehabilitation Act of 1973 (29 U.S.C. § 701); the Americans with Disabilities Act of 1990
(42 U.S.C. § 1231-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683,
1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order
13279 (equal protection of the laws for faith-based and community organizations).
2. No federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 5 of 10
an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
3. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the Subrecipient
shall complete and submit Standard Form — LL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
4. If any funds have been paid or will be paid to purchase law enforcement equipment, the
Subrecipient shall comply with Executive Order 13688 ("Federal Support for Local Law
Enforcement Equipment Acquisition"). The term "law enforcement equipment" includes,
but is not limited to administrative equipment such as office furniture and computers. It
also includes military and military-styled equipment, firearms, tactical vehicles, including
property covered under 22 C.F.R. 121 and 15 C.F.R. Part 774.
9. POINTS OF CONTACT.
A. Recipient
The primary point of contact for the Recipient is the Grant Specialist, Supplemental Funding
Unit, Fort Worth Police Department at: CPD_Grants(a�fortworthtexas.�.
Monthly Request for Reimbursements Reports ("RFR") should be signed and submitted,
electronically by the Project Director of the aforementioned FY2023 Virtual Reality De-
Escalation Grant Program to CPD_Grants(a�fortworthtexas. _�, Attention: Grant Specialist,
Supplemental Funding Unit, Fort Worth Police Department.
Monthly Performance Reports ("PR") should be signed and submitted electronically by the
Project Director of the aforementioned FY 2023 Virtual Reality De-Escalation Grant program
to CPD_Grants(a�fortworthtexas. o�v, Attention: Grant Specialist, Supplemental Funding Unit,
Fort Worth Police Department.
B. Subrecipient
The primary programmatic point of contact only for the Subrecipient is Dr. Shuchisnigdha
Deb, Assistant Professor, University of Texas at Arlington, Department of Industrial,
Manufacturing, and Systems Engineering at shuchi.deb(a�uta.edu , Woolf Hall 420E (Human
Factors), 817-272-3092 (0) mailing address: Box 19017, UT Arlington, TX 76019. The
primary contact for all other and all agreement ("MOU") matters is Jeremy Forsberg, Associate
Vice President for Research, The University of Texas at Arlington, Box 19145, Arlington, TX
76019-0145, Email: �cs(a�uta.edu .
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 6 of 10
D. Recipient and Subrecipient
Before any item included in an RFR would be denied as unallowable, Recipient agrees to
confer with Subrecipient to allow for clarification and explanation. Recipient agrees to
memorialize in writing any oral conversations concerning this subject matter.
10. ENTIRETY OF UNDERSTANDING. This MOU, including Exhibits A, B, C, and D and
any documents incorporated specifically herein by reference, constitutes the entire
understanding between the parties as to the matters contained herein. Any prior or
contemporaneous oral or written agreement or other documents are hereby declared null and
void to the extent they may conflict with any provision of this MOU.
11. IMMUNITY. The parties and their respective governing bodies do not waive their sovereign
immunity by entering into this MOU, and each fully retains all unmunities and defenses
provided by law or otherwise with respect to any action based on or occurring as a result of
this MOU.
12. INDEPENDENT CONTRACTOR. The parties to this MOU do not intend to enter into a
legal partnership, as that term is used to describe a legal entity and to involve joint and several
liabilities. Recipient shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of Subrecipient. Likewise, Subrecipient shall operate hereunder as
an independent contractor and not as an officer, agent, servant or employee of the Recipient.
Neither Recipient nor Subrecipient shall be responsible under the Doctrine of Respondeat
Superior for the acts and omissions of the officers, members, agents, servants, employees, or
officers of the other.
13. OTHER PROVISIONS. Nothing in this MOU is intended to conflict with any current laws
or regulations or with the directives of the Recipient or Subrecipient. The provisions of this
MOU are severable and if for any reason a clause, sentence, paragraph or other part of this
MOU shall be determined to be invalid by a court or federal or state agency, board or
commission having jurisdiction over the subject matter thereof, such invalidity shall not affect
other provisions which can be given effect without the invalid provision.
Any monies expended by a party under or in connection with this MOU must come from funds
currently available to that party, specifically from money received by Recipient from the
agency funding the Grant.
Subrecipient agrees that Recipient or its representatives shall, until the expiration of five (5)
years after the grant period, have access to and the right to examine any directly pertinent
books, documents, papers and have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order to conduct audits
in compliance with the provisions of this section. Recipient shall give Subrecipient reasonable
advance notice of intended audits.
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 7 of 10
14. TERM. This MOU will become effective on the date it is executed by both parties ("Effective
Date") and will remain in effect until the later of (1) expiration of the grant period or (2)
submission of the final report regarding the Grant to the DOJ.
15. MODIFICATION AND AMENDMENT. No amendment, modification, or alteration of the
terms of this MOU shall be binding unless the same is in writing, dated subsequent to the date
hereof, and duly executed by the parties hereto.
16. NOTICES. Notices required pursuant to the provisions of this MOU shall be conclusively
determined to have been delivered when (1) hand-delivered to the other party, or (2) received
by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
For the City of Fort Worth:
Grants Specialist
Supplemental Funding Unit
City of Fort Worth Police Department
505 West Felix Street
Fort Worth, TX 76115-3405
For the University of Texas at Arlington:
Jeremy Forsberg
Associate Vice President for Research
University of Texas at Arlington
701 S. Nedderman Dr., Box19145
Arlington, TX 76019-0145
17. TERMINATION. It is expressly understood and agreed by and between the parties that this
MOU is wholly conditioned upon the actual receipt by Recipient of the Grant; that all monies
distributed to Subrecipient hereunder shall be exclusively from Federal funds received under
said Grant and not from any other monies of Recipient; and that if such funds are not timely
forthcoming, in whole or in part, Recipient may, at its sole discretion, terminate this MOU,
and Recipient shall not be liable for payment for any work or services performed by
Subrecipient under or in connection with this MOU.
Either party may terminate this MOU at any time, by providing the other party with sixty (60)
days' written notice of termination.
Recipient may terminate this MOU whenever such termination is determined to be in
Recipient's best interest, in event of Subrecipient default, inability or failure to perform or to
comply with any of the terms herein, or for other good cause.
Termination will be effected by written notice to Subrecipient, specifying the portions of the
MOU affected and the effective date of termination. Subrecipient shall be reimbursed for valid,
eligible expenditures made prior to termination. Recipient will have no responsibility or
liability for Subrecipient's expenditures or actions occurring after the effective date of
termination.
Notwithstanding, if the Federal Awarding Agency terminates the Grant, PTE will terminate in
accordance with Federal Awarding Agency requirements.
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 8 of 10
18. SIGNATURE AUTHORITY. The person signing this MOU has the legal authority to
execute this MOU on behalf of his or her respective party, and that such binding authority has
been granted by proper order, resolution, ordinance, or other authorization of the entity. The
other party is fully entitled to rely on this warranty and representation in entering into this
MOU. This MOU may be executed in one or more counterparts and each counterpart shall, for
all purposes, be deemed an original, but all such counterparts shall together constitute one and
the same instrument. Any signature delivered by a party by facsimile or other electronic
transmission (including email transmission of a portable document file (pdf) or similar image)
shall be deemed to be an original signature hereto.
[Signature page follows.]
[The remainder of this page was intentionally left blank.]
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX— Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 9 of 10
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
ByWilliam Johnson J n 9 2025 23:28 CST
William Johnson
Assistant City Manager
Date: -----------
APPROVAL RECOMMENDED:
By� Roi7t � w� 2025 11:28 CST)
Executive Assistant Chief of Police
APPROVED AS TO FORM AND
LEGALITY:
By:��
Jerris Mapes
Assistant City Attorney
Contract Authorization:
M&C: 23-0735
Date Approved: 9/12/2023
Contract Compliance Manager: By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Angela Love, Grants Specialist
ACCEPTED AND AGREED:
THE UNIVERSITY OF TEXAS
AT ARLINGTON
Sarah Digitally signed by Sarah
Panepinto P · t Date: 2025.01.07 By: anepm o o9:3a:o9-o6·oo·
Sarah Panepinto, Senior Director
Office of Grant and Contract Services
Date: 1/7/2025
MOU between the City of Fort Worth, TX and the University of Texas
at Arlington, TX-Fiscal Year 2023 Virtual Reality De-Escalation Grant Page 10 of 10
a4���N1 OFJU`��
w �
O ta
»*«
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
CSC No. 62281
Washington, D. C. 20531
Name and Address of Recipient:
City, State and Zip:
Recipient UEI:
CITY OF FORT WORTH
200 TEXAS ST
FORT WORTH, TX 76102
ENS6MKS1 ZL18
Project Title: Reality Based Training Project Award Number: 15PBJA-23-GG-OE
Solicitation Title: BJA FY 23 Virtual Reality De-escalation Site-Based Initiative
Federal Award Amount: $758,653.00 Federal Award Date: 9/27/24
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
Project Period Start Date: 10/1/24
Budget Period Start Date: 10/1/24
Project Description:
Project Period End Date: 9/30/27
Budget Period End Date: 9/30/27
The City of Fort Worth Police Department (FWPD) project includes purchasing virtual reality-based equipment
to enhance de-escalation training; establishing a research and community partnership to assist in developing,
assessing, and evaluating a training curriculum; implementing the training curriculum to officers, advocates, and
the community; and conducting after-action reviews by training participants. Expected outcomes include the
development of a multidisciplinary team, a written evaluation, and reduction in use-of-force incidents and
complaints against officers.
i
Page: 1 of 19
Award Letter
September 27, 2024
Dear Fernando Costa,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by CITY OF FORT WORTH for an award under the funding opportunity
entitled 2023 BJA FY 23 Virtual Reality De-escalation Site-Based Initiative. The approved award amount is $758,653.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Brent J. Cohen
Acting Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those
laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision of services on the bases of age.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Page: 2 of 19
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
manner.
For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
assistance, training, and other resources, please visit www.ojp.qov/proqram/civil-riqhts-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR(c�o
ip.usdoi.aov or www.oip.4ov/proqram/civil-riqhts-office/about#ocr-contacts.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Categorical Exclusion
NEPA Letter
None of the following activities will be conducted whether under the Office of Justice Programs federal action or a
related third-party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year
flood plain, a wetland, or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment
(5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of
clandestine methamphetamine laboratories)
Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would
not meet the criteria for a categorical exclusion.
Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as
contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator
for the Bureau of Justice Assistance.
NEPA Coordinator
First Name
Orbin
Middle Name
Last Name
Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
CITY OF FORT WORTH
Page: 3 of 19
UEI
ENS6MKS1ZL18
Street 1
200 TEXAS ST
City
FORT WORTH
Zip/Postal Code
76102
County/Parish
no value
Award Details
Federal Award Date
9/27/24
Award Number
15PBJA-23-GG-06172-NTCP
Federal Award Amount
$758,653.00
Assistance Listing
Number
16.738
Statutory Authority
Street 2
State/U.S. Territory
Texas
Country
United States
Province
no value
Award Type
Initial
Supplement Number
00
Funding Instrument Type
Grant
Assistance Listings Program Title
Edward Byrne Memorial Justice Assistance Grant Program
Department of Justice Appropriations Act, 2024 (Pub. L. No. 118-42, 138 Stat. 25, 146)
[X] 1 have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
OJP
2023 BJA FY 23 Virtual Reality De-escalation Site-
Based Initiative Program Office
BJA
Application Number
GRANT13909937
Page: 4 of 19
Grant Manager Phone Number E-mail Address
Umer Malik 202-305-5993 Umer.Malik@usdoj.gov
Project Title
Reality Based Training Project
Performance Period Start
Date
10/01 /2024
Budget Period Start Date
10/01 /2024
Project Description
Performance Period End Date
09/30/2027
Budget Period End Date
09/30/2027
The City of Fort Worth Police Department (FWPD) project includes purchasing virtual reality-based equipment
to enhance de-escalation training; establishing a research and community partnership to assist in developing,
assessing, and evaluating a training curriculum; implementing the training curriculum to officers, advocates, and
the community; and conducting after-action reviews by training participants. Expected outcomes include the
development of a multidisciplinary team, a written evaluation, and reduction in use-of-force incidents and
complaints against officers.
Note: This project contains a research and/or development component, as defined in applicable law. See Part 200
Uniform Requirements.
[X] 1 have read and understand the information presented in this section of the Federal Award Instrument.
Fi nancial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
[X] 1 have read and understand the information presented in this section of the Federal Award Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Condition 1
Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited
English proficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil
Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination
against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or
translation services. The Department of Justice guidance on compliance with this requirement may be found at
"Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Page: 5 of 19
Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https://
www.federalregister.gov/d/02-15207) and is incorporated by reference here.
Condition 2
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable
appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Condition 3
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
Condition 4
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
Page: 6 of 19
Condition 5
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award
from OJP.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Condition 6
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Condition 7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations.
Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and
prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially
similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found
at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith-based or religious organization may be able to take religion into account when making
hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/
funding/explore/Iegaloverview2024/civilrightsrequirements.
Page: 7 of 19
Condition 8
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
Condition 9
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Condition 10
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
Condition 11
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Condition 12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice
requirements that covered recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements.
Condition 13
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
Page: 8 of 19
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
Condition 14
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipienYs past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Condition 15
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
Page: 9 of 19
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a"Tentative Nonconfirmation" or a"Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Condition 16
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Condition 17
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
Condition 18
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
Page: 10 of 19
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipienYs application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
Condition 19
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
Condition 20
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain I
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
Page: 11 of 19
Condition 21
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
Condition 22
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2021, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
Condition 23
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Condition 24
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
Page: 12 of 19
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
Condition 25
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
Condition 26
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipienY' at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a"Federal information system" (OMB
Circular A-130). The recipienYs breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
Condition 27
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
Condition 28
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases
or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient ("subgrantee") at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the "controlled equipmenY' list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
Condition 29
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
Page: 13 of 19
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Condition 30
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a"subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
Condition 31
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the
dissemination of information regarding federal nondiscrimination requirements.
Condition 32
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
Condition 33
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipienYs Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training-entity-management.
Condition 34
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
Page: 14 of 19
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
Condition 35
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipienYs DOJ
awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee;
or termination of an award(s).
Condition 36
The recipient agrees to submit to BJA for review and approval any product (e.g., curricula, training materials,
publications, reports, videos, or any other written, web-based, or audio-visual, or other materials) that will be developed
and published under this award at least thirty (30) working days prior to the targeted dissemination date. The current
edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. Any
products developed under this award, (with the exception of press releases, web sites, and mobile applications), shall
contain the following statements: "This project was supported by Grant No. <Award Number> awarded by the Bureau
of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view or opinions in this
document are those of the author and do not necessarily represent the official position or policies of the U.S.
Department of Justice." (Note: A separate disclaimer has been developed and is required for web sites and mobile
applications. No disclaimer is required for press releases.)
Condition 37
Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the
Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including,
without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of
the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included
through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
Condition 38
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
Condition 39
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
Page: 15 of 19
Condition 40
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
Condition 41
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
Condition 42
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial Report) to OJP in
JustGrants, no later than the deadlines set out in the DOJ Financial Guide and the JustGrants guidance (typically 30
days after the end of each calendar quarter). Delinquent reports may lead to funds being frozen and other remedies.
Condition 43
The recipient shall submit semiannual performance reports. Performance reports shall be submitted within 30 days
after the end of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will
be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov
Condition 44
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
Condition 45
The recipient agrees to notify BJA of any change in the status or duties of the collaborating agency partners or key
individuals involved in implementing the activities under this award.
Condition 46
The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
Condition 47
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
Condition 48
The recipient's budget (and budget narrative) is pending clearance by OJP.
Prior to budget clearance (and unless there is a more restrictive condition on this award, in which case the terms of
that more restrictive condition apply): The recipient may not drawdown more than 10% of the award. Pre-clearance
obligations, expenditures, and drawdowns may be disallowed if not in compliance with program requirements.
Page: 16 of 19
The recipient should be judicious in using award funds prior to budget clearance. Generally, OJP expects that
recipients (depending on the specific project scope) may need to advertise for award-funded positions, pay personnel
and fringe benefits for positions budgeted under the award, plan for project activities, attend training and pay training-
related travel needed to begin the project, and engage in other limited activities conducted by recipient staff (i.e.,
generally not requiring a subaward or procurement contract under an award).
OJP will issue an Award Condition Modification upon budget clearance.
Condition 49
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of
the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal
System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
Condition 50
Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
and administrative proceedings connected with (or connected to the performance of) either this OJP award or any
other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the
federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
Condition 51
The recipient may not expend or drawdown more than 10% of the award funds until: (1) it has provided to the grant
manager for this OJP award information regarding research and evaluation independence and integrity in accordance
with the detailed instructions in the program solicitation, (2) OJP has completed its review of the information provided
and of any supplemental information it may request, (3) the recipient has made (or agreed to) any adjustments to the
award (including as to amount) that OJP may require to prevent, eliminate, mitigate, or otherwise adequately address
any actual or apparent personal or financial conflict of interest on the part of the investigators or other staff/consultants
engaged in the research/evaluation or organizational conflict of interest on the part of the recipient entity, and (4)
Award Condition Modification (ACM) has been issued to remove this condition. Obligations, expenditures, and
drawdowns prior to the ACM are made at the recipient's risk and may be disallowed if not in compliance with program
requirements or approved budget.
[X] 1 have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Page: 17 of 19
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Acting Assistant Attorney General
Name of Approving Official
Brent J. Cohen
Signed Date And Time
9/27/24 1:56 PM
Authorized Representative
[X]
Entity Acceptance
Title of Authorized Entity Official
Assistant City Manager
Name of Authorized Entity Official
William Johnson
Signed Date And Time
10/21/2024 7:15 PM
Page: 18 of 19
Page: 19 of 19
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By�:�������=---Wili . 23:54 GMT+l) Assistant City Manager
Date: ----------
APPROVAL RECOMMENDED:
By: .AJ 1M,..r
Sg1NN���Rt,v 4, 2024 10:41 CST) FWPD Reality-Based Training Unit
Date: ----------
By·� Roht4lb �f.4, 2024 13:38 CST)
Executive Assistant Chief of Police
Date: 11/04/2024
APPROVED AS TO FORM
AND LEGALITY:
By:=�Jerri�
Assistant City Attorney
Contract Authorization:
M&C: 23-0735
Date Approved: 9/12/2023
ATTEST:
By:�''' p �JamfetteGood;ii .
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
A�.u�
AngaLove
Grants Specialist
ORDINANCE NO. 26443-09-2023
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATI(}NS IN THE GRANTS OPERATING FEDERAL FUND, SUBJECT
TO RECEIPT OF THE GRANT, IN THE AMOUNT UP TO �$OO,OOQ.00, FOR THE
PURPOSE OF FUNDING THE BUREAU OF JUSTICE ASSISTANCE FISCAL
YEAR 2023 VIRTUAL R.EALITY DE-ESCALATION SITE-BASED INITIATIVE;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
� � ' 1 • 1 D � 1 � � • �'
SECTION 1.
That in addition to those amaunts allocated to the various City departments for Fiscal Year 2422-2023 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriatians in the Grants
Operating Federal Fund, subject to the receipt of the grant, in the amount up to $800,000.00, for the purpose
of funding the Bureau of Justice Assistance Fiscal Year 2023 Virtual Reality De-escalation site-based
initiative.
�
That shouId any portion, section or part of a section of this ordinance be decIared invalid, inoperative or void
far any reason by a court of competent jurisdiction, such decision, opinian or judgment shall in no way impair
the remaining portions, sectians, or parts of sections of this ardinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-04-2022 and aIl other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said priar ordinances and appropriations are hereby expressly repeaIed.
� ��,
� a .� ..�. �
APPROVED AS TO F�RM AND LEGALITY:
��`r�--
Assistant City Attorney
� �i • �� � , � _ � �_ • - 1 �
CITY SECRETARY
�""'�`"f ".�
Jannette S. Goodall
City Secretary
��44�����
a.�' ��
o000000
o° o° °e � �
� o° o o ��
� o a
�Q
r�� o o � G
� o
i
Y �ooOoq0000000°
���i?�'M�7 �.
T1t�r,+t
c�ty of Fort wortr,,
Mayor and
Texas
ouncil Communication
DATE: Q9/12/23 M8RC FILE NUMBER: M&� 23-0735
�OG NAME: 35FY23 �lIRTUAL REALITY DE-ES�ALATION INITIATIVE
SUBJECT
, _ . ,ai .' a a . a � a . . . .� . Y a' + .,axa ' : � . 'x. �Y .
�
.�, •� . �� .� .
■ a• a -a /-+�. a • I - a ■•� a + + a a
i •i 1� `� a �a� a kr� -� ••s. a ���s +saa'� '+�• •a�; a � i� •
i i• i
It is recommended that the City Council:
1. Ratify the application for, and Authorize the acceptance of the Bureau of Justice Assistance (BJA) Fiscal Year (FY} 23 Virtual Reality Qe-
escaiation Site-Based Initiative Grant Program, if Awarded, from the United States Department of Justice, �ffice of Justice
Programs, Bureau of Justice Assistance in the amount of $758,643.00;
2. Authorize execution of a grant agreement with the United Sfates Department of Justice, Qffice of Justice Programs and Bureau of Justice
Assistance; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund, subject
to receipt of the grant, in the amount $758,643.00, for the purpose of the BJA FY23 Virtual Reality De-escalation Site-Based Initiative Grant
Program.
i •i
. ... . -. rY.. . x r- . -•' .• .
. - ����. . ... - ��. . .�� .• ,.���� �� . .- .. M�. . . .�� . -� . . ..
i .,. i f.:.. ' � � i ' � . .���.i ' ��.��. � . . �,... . � i . •�'��i . �. i. .. ..� y .. �..,..�y ... �::
. i ' • � ��.,:' � ' • . � i � • f . •�.'^ • � . I � *:� '�. . i . ��
The Fort Worth Police Department Reality Based Training Unit applied for program funding in the amount of $758,643.OQ in eligible grant
expenses including but not limited to personnei, supplies, equipment, and confractual senrices to study de-escalation training for
officers respanding to individuals in crisis, inciuding people with physical, intellectual, and cognitive disabilities and individuals experiencing a
mental health and/or substance use crisis. fn addition to the other expenses, the grant will fund one (1) new Qfficer posifion salary at 10QGlo. If
awarded, a separate staffing ordinanee M&C will be submitted to approve the officer position and increase autharized strength as required by City
policy.
i �.i' �' i . �' 'i . i i. � � • . �::i • . �' � ! : �\ � ���'�.• ' ' '. � �"..,y .. ■..�. , •.�' �' � • ��
.. y .., ,,. • • . .. � .. . . . ..: • . .., ' i l • . '. � � i :': . � 1 ..., i . t r , . �, . . „ ...,. ♦ ■ �.. � � .. . �..
i �:'� � • .'� :.... i � . ��. . i . . i� . � i'.; .., � ' i�; �' • i ��.:;'� ��. �.:
This M&C ratifies the submission of the grant application that was due on June 29, 2023. Ratification is necessary due to delays that affected the
preparation of this M&C. More specifically, this is a new grant program from DOJ and had not been previously identified for advanced planning by
the Police Department. Due to the e�ended review time needed to determine if Police could respond to this new program, the Ciky Manager's
Office was consulted prior to application to determine the appropriateness of proceeding with a ratified grant application.
Matching funds are not required under the grant. The funding type is reimbursable.
Indirect costs are an allowable budget category in the grant. The budget will include indirect cosfs if applicable.
The grantwill senre ALL GQUNCIL QISTRICTS.
A Form 1295 is not required because: This contract will be with a governmentaf entity, state agency or pubfic institution of higher education: U. S.
Department af Justice
I��+��� I. I 7i) :7 �,7_y � CiP.1[+� �: i 113 Li� r �[i7 . i i
The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Police Department (and Financia[
Management Senrices) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Pofice
Department has the responsibility to validate the avaiiability of funds. This is a reimbursement grant.
Submitted for City Managers Office by; Fernando Costa 6122
Qriginating Business Unit Head: Neil Noakes 4212
Additionai Infarmation Contact: Angela Love 4441