HomeMy WebLinkAboutContract 47400-R5csc No. 47400-R5
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 4, 2024
SP Plus Coi•poration
Attn: David Loinbardi, Senior Vice President
3801 S. Las Vegas Blvd
Las Vegas, NV 89109
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 47400 ("Contract")
Renewal Term No. 5: Februaiy 1, 2025 to January 31, 2026
The current term of the above-referenced Contract with the City of Fort Worth expires on
January 3 l, 2025 (`Bxpiration Date"). Pursuant to the terms of the Contract, contract renewals are
at the sole option of the City. This lettei• is to inform you that the City wishes to exercise its renewal
option for an additional (1) year period, which will begin immediately after the Expiration Date.
All other teims and conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter, along with a current copy of your
insut•ance certificate reflecting the City of Fort Worth as the Holder, to the email address set
forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasin� to ensure
that your company infoi•mation is coi-�ect and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
�, � %i -.
Peter Elliott, Administrative Services Manager
TPW, Parking Services
311 W 10"' St
Fort Worth, TX 76102
817-392-7977
Contract Renewal — CSC 47400 OFFICIAL RECORD Page 1 of 2
CITY SECRETARY
FT. WORTH, TX
12/16/24
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Officiai site of the City of Fort Worth, Texas
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COUNCIL ACTION: Approved on 12/1/2015
DATE: 12/1/2015 REFERENCE P-11818
NO..
CODE: P TYPE: NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
13P15-0276 PARKING
MANAGEMENT EW
m
SUBJECT: Authorize Agreement with SP Plus Corporation for Parking Management Services at the
Fort Worth Convention Center and the Will Rogers Memorial Center for a Management
Fee of $90,000.00 Per Year Plus Reimbursement of Actual Operating Expenses in an
Estimated Amount of $1,400,000.00 Annually (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an Agreement with SP Plus Corporation for parking
management services at the Fort Worth Convention Center and the Will Rogers Memorial Center for
a management fee of $90,000.00 per year plus reimbursement of actual operating expenses in an
estimated amount of $1,400,000.00 annually.
DISCUSSION:
On July 29, 2015, the City issued a Request for Proposals (RFP) to identify a parking operator for the
parking management services for the Fort Worth Convention Center (FWCC) and the Will Rogers
Memorial Center (WRMC). The parking facilities encompass 1,804 spaces in two garages at the
FWCC and 4,626 spaces throughout the campus at the WRMC. The Agreement excludes the
approximately 30 days per year when the Southwestern Exposition and Livestock Show leases the
entire WRMC complex.
SP Plus Corporation (SP Plus) will be paid an annual management fee of $90,000.00. The City will
reimburse budgeted and authorized operating expenses estimated to be $1,208,674.00 annually; with
an additional $101,326.00 in contingency to address increased costs due to potential repairs and/or
operational challenges due to construction or events. Funds for the annual management fee and
operating expenses will be appropriated and approved through the annual budget. SP Plus has also
committed to a capital investment of $75,000.00 for equipment to be determined based on agreement
of both parties within four months of contract execution.
The evaluation team included representation from Transportation and Public Works, Sundance
Square, FWCC and WRMC. The evaluation factors included total management fee, total proposed
operating budget, recent experience, responsiveness and feasibility of proposed business plan and
proposer's ability, capacity, skill and financial strength. The evaluation team compared bid responses
to the evaluation factors and SP Plus' proposal was the best rated value to the City.
BID ADVERTISEMENT - This RFP was advertised in the Fort Worth Star-Teleqram on July 29, 2015,
August 5, 2015, August 12, 2015, August 19, 2015 and August 26, 2015. Purchasing received two
responses.
ADMINISTRATIVE INCREASE — An administrative increase or change order for this Agreement may
be made by the City Manager in the amount up to $50,000.00 per year and does not require specific
City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE — A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
Logname: 1 d2
opportunities are negligible.
AGREEMENT TERMS -Upon City Council's approval this Agreement shall have a five year term
beginning February 1, 2016 and expiring January 31, 2021.
RENEWAL OPTIONS -This Agreement may be renewed for up five additional one-year terms at the
City's option. This action does not require City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides Contract authority up to $1,400,000.00 per year, as
specified. The Financial Management Services Director certifies that funds are available in the
current operating budget, as appropriated, of the Transportation and Public Works Department and
that prior to an expenditure being made, the Transportation and Public Works Department has the
responsibility to validate the availability of funds.
BQN\ 15-0276\EW
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Signature: 'ft. /Lora Carosiel\i (Dec 17, 202414:44 CST)
Email: Lora.Carlson@fortworthtexas.gov
Signature:
Email:
Signature:
Email:
Logname: ld2
Susan Alanis (8180)
Aaron Bovos (8517)
Jack Dale (8357)
Eryck Walker (6610)
Signature:
Email:
Signature:
Email:
Signature:
Email:
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE:CSCO 47400 Renewal 5
For:The 5th renewal of CSCO 47400. A contract between the City of Fort Worth and SP Plus
Corporation for management of the Convention Center Garage and the Commerce Street Garage.
M&C: P-11818 CPN: CSO: 47400 DOC#:
Date:
To: Name Department Initials Date Out
1. Lora Carosielli TPW- Initial
2. Peter Elliott TPW- Initial
3. Chelsea St. Louis TPW- Initial
4. Martin Phillips TPW- Initial
5. Lauren Prieur TPW- Signature
6. Amarna Muhammad Legal- Signature
7. Jesica McEachern CMO- Signature
8. Ronald Gonzales CMO- Initial
9. Jannette Goodall CMO- Signature
10. Allison Tidwell CMO
11. Charles Yarbro TPW
DOCUMENTS FOR CITY MANAGER’S SIGNATURE: All documents received from any and all
City Departments requesting City Manager’s signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED:YES No
RUSH: YES No SAME DAY: YES No NEXT DAY: YES No
ROUTING TO CSO: YES No
Action Required: Attach Signature, Initial and Notary Tabs
As Requested
For Your Information
Signature/Routing and or Recording
Comment
File