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HomeMy WebLinkAboutContract 59165-CO3City of Fort Worth Change Order Request Project Name I Greenfield /Jaes Phase 4 Drainage Improvements Client Project #(s) CSC No. 59165-C03 City Sec# 59165 '----------------------------------------------' Project Description Storm Drain and Paving Improvements to the Greenfield Acres Subdivision (North Ridge Rd, Cindy Ln, Greenfield Rd, and Tee Head Dr.) ::==========================-.-------�-�-_-_-_-_-_-_-_-_-_-_-_-_-�-------�---_-_-.::.::.::.::.:::::::::::::::::::::=====:: Contractor! Fort Worth Civil Constructors, LLC Change Order#,_: _,__ __ 3 ___ _.Date�i ____ 121_1_01_2 _02_4 ___ � ::=========::::: City Project Mgr . ._l ____ M _ich_aei_w_a_lb _a _um_,_PE ______. City lnspector._l ____ C_h_ar1_e_s _H_a _ye_s ____ _. Dept. Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date IAmount of Proposed Change Order Revised Contract Amount Original Funds Available for Change Orders Remaining Funds Available for this CO Addltional Funding (if necessary) TPW -SW TPW-streets $4,551,919.63 $500,000.00 $1,001,980.26 $0.00 $1,001,980.26 $0.00 $0.00 $0.00 $4,551,919.63 $500,000.00 $186,647.43 $205,288.00 �.7J!S,567.06 �705,288.00 $1,262,979.91 $0.00 $1,262,979.91 $0.00 $205,288.00 CHANGE ORDERS to DA TE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) JUSTIFICATION (REASONS) FOR CHANGE ORDER Contract Time Totals (CD) $5,051,919.63 365 $1,001,980.26 69 $1,001,980.26 $5,051,919.63 434 $391,935.43 120 $5,443,855.06 554 $1,262,979.91 $1,262,979.91 $205,288.00 7.76% $6,314,899.54 The additional items on this change order allow for a complete reconstruction of the paving and drive approaches on North Hill Lane between Boat Club Road and Lea Crest Lane. The reconstruction is needed due to the low PCI score and the installation of a new storm drain system to capture property flooding and address resident concerns. Funding will be provided as a 50/50 match between the streets and stormwater divisions for the portion of the roadway affected by the storm drain work (Approximately 500 linear feet). To complete the block, the streets division is fully funding the remainder (Approximately 1600 linear feet). To simplify the pay items, the result is an 80/20 split between divisions for the complete repaving project as reflected in the additional pay items page of this change order. Unit prices received from the contractor represent an increase over the unit prices bid for the original contract in November 2022. The resulting total cost is an increase of approximately 30%. The City Attorney's office has confirmed that for change order work the contractor may ask for an increase in pricing and the City may accept the increase. The change order request includes additional days to complete the change order work. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Com Name Contractor Name Contract • nature Date Fort Worth Civil Constructors Brad Caldwell Br.idCaldwell(Jan7 202510:20CST) Jan 7, 2025 lnsll8CIDl'/lnsoeclion SuD8Nisor Date Proiecl and Contract Compliance Manager Date ,,,,_ I.J. Tto!jOOl'ifret Jan 7, 2025 '7l(J.11w,11L Jan 7, 2025 CharlesHav1!$/Ja11,,,._2S07:23CST l'IOllram M811811er Date Senior l.8lliTal l'roiecl Officer Date 7Lu.aa,�4, Jan 8, 2025 """,,.. II • Jan 8,2025 i.iuettel\l:ev«lo(J,n8,202513:37"" Assistant Director IIJ8Dtl Date Director Contracting ueoartment 11J8Dt1 Date /}_- . . / ,,;_ ./. L Jan 9, 2025 � z_.,Jan 9, 2025 atriciaL.WadsackJan9202510:16CST LaurenPrieurJen9202Sll:04CSTI Assistant Gitv Attorney Date Assistant Gitv M81180er Date IJt.tllt'" Jan 9, 2025 �0;-_() Jan 10, 2025 DomnasBl.ock Jen9 2025ll:08C5TI Council ktion (if reauiredl M&CNumber M&C 24-1093 M&C Date Approved 12/10/20241 ATTEST: /. � Jannette Goodall, City Secretary Foxr WoRrH City of Fort Worth �� Change Order Additions Project Name Greenfield Acres Phase 4 Drainage Improvements City Sec # 59165 Client Project # Contractor Fort Worth Civil Constructors, LLC PM Michael Wellbaum, PE Inspector Chades Hayes Change Order Submittal # O3 Date 12/10/2024 ADDITIONS Change Order Additions Page 2 of 3 F�,K��� c�ty ot Fort wortn Change Order Deletions Project Name Greenfield Acres Phase 4 Drainage Improvements City Sec # 59165 Client Project # Contractor Fort Worlh Civil Constructors, LLC PM Michael Wellbaum, PE Inspector Charles Hayes Change Order Submittal #�3 Date 12/10/2024 DELETIONS Change Order Deletions Page 3 of 3 c�ty of Fo�t wortn, Mayor and Texas Council Communication DATE: 12/10/24 M&C FILE NUMBER: M&C 24-1093 LOG NAME: 20WM GREENFIELD ACRES PH 4 CHANGE ORDER 3 SUBJECT (CD 2) Authorize Execution of Change Order No. 3 to a Contract with Fort Worth Civil Constructors, LLC, in the Amount of $391,935.43 for the Construction of the Greenfield Acres Drainage Improvements Phase 4 Project, for a Revised Contract Amount of $5,443,855.06, Adopt Appropriation Ordinance and Amend the Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 3 in the amount of $391,935.43 to City Secretary Contract No. 59165 with Fort Worth Civil Constructors, LLC for the construction of the Greenfield Acres Drainage Improvements Phase 4 project (City Project No. 102975), for a revised contract amount of $5,443,855.06; and 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the General Capital Projects Fund in the amount of $205,288.00 by increasing estimated receipts and appropriations in the Greenfield Acres Drainage Improvements Phase 4 project (City Project No. 102975) and decreasing estimated receipts and appropriations in the Contract Street Maintenance programmable project (City Project No. P00020) by the same amount; and 3. Amend the Fiscal Years 2025-2029 Capital Improvement Program DISCUSSION: On Tuesday, February 14, 2023, by Mayor and Council Communication (M&C) 23-0109, the City Council authorized a contract with Fort Worth Civil Constructors, LLC in the amount of $5,051,919.63 for the construction of the Greenfield Acres Drainage Improvements Phase 4 project (City Project No. 102975). The project is the last phase of stormwater improvements being constructed to mitigate flooding to roughly 68 homes in the Greenfield Acres neighborhood. This M&C will authorize the execution of and appropriate funding for Change Order No. 3. The following table summarizes previous contract action and change orders: Construction Contract Date Contract Amount Original Contract (M&C 23- 02/14/2023 $5,051,919.63 0109) Amendment 1 06/03/2023 $0.00 (Administrative) Change Order 1 07/29/2024 $0.00 (Administrative) Change Order 2 09/20/2024 $0.00 (Administrative) Change Order 3 Pending $391,935.43 Revised Contract Amount $5,443,855.06 The previous Amendment 1 and Change Orders 1 and 2 were provided to correct the contract time, provide for field changes to address specific drainage issues reported by residents, and provide additional storm drain construction on North Hill Lane west of Lea Crest Lane. This change order will provide full pavement rehabilitation on the affected block of North Hill Lane using a pulverization and asphalt overlay process similar to the approach used on prior streets in the neighborhood. Staff recommends extending the contract time by 120 calendar days due to the changes in scope discussed above. Contract item additions have been evaluated by City staff as necessary, and the unit prices were determined to be fair and reasonable when compared to City standard prices and recently bid projects. Costs for the paving rehabilitation will be shared between the Stormwater Capital Projects Fund in the amount of $186,647.43 and the General Capital Projects Fund in the amount of $205,288.00. Funding is budgeted in the Stormwater Capital Projects Fund for the Greenfield Acres Drainage Phase 4 project and in the General Capital Projects Fund in the Contract Street Maintenance programmable projects for additional funding in the Greenfiled Acres Drainage Phase 4 project. Funding for this project was not included in the Fiscal Years (FY) 2025-2029 Capital Improvement Program due to additional funding for project management and construction is needed to complete the project. The action in this M&C will amend the FY 2025-2029 Capital Improvement Program as approved in connection with Ordinance 27107-09-2024. Appropriations for this project are shown below: Project Additional Fund Project Total Appropriations Fundina 30100 — General Capital Projects (102975) $500,000.00 $205,288.00 $708,288.00 52002 — Stormwater Capital $2,750,000.00 $0.00 $2,750,000.00 Projects (102975) 52007 — Stormwater Rev Bonds 2020 (102975) $3,850,000.00 $0.00 $3,850,000.00 Table Total $7,100,000.00 $205,288.00 $7,305,288.00 Business Equity Office: Fort Worth Civil Constructors, LLC agrees to maintain its initial M/WBE commitment of 16.00% that it made on the original contract and extend and maintain that same M/WBE commitment of 16.00% to this Change Order No. 3. Therefore, Fort Worth Civil Constructors, LLC remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Greenfield Acres Drainage Ph4 project within the Stormwater Capital Projects Fund and in the Contract Street Maintenance programmable project within the General Capital Projects Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Stormwater Capital Projects and General Capital Projects Funds for the Greenfield Acres Drainage Ph4 project to support the approval of the above recommendations and execution of the contract. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b� Jesica McEachern 5804 Originating Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Thanaa Maksimos 2319 F�RT �V�RTH� Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Construction Change Order 3 M&C: 24-1093 CPN: 102975 CSO: 59165 DOC#: Date: To: Name Department Initials Date Out 1. Brad Caldwell (BradC@fwcivcon.com) Contractor 8G Jan 7, 2025 BC 2. Charles Hayes TPW Inspector �,?� Jan 7, 2025 3. Troy Gardner TPW Inspector J a n 7, 2025 4. Michael Wellbaum TPW Proj ect Mgr. ,�,� J a n 7, 2025 5. Thanaa Maksimos TPW Prog. Mgr. T,�'1 Jan 8, 2025 6. Lissette Acevedo TPW Sr. CPO � Jan 8, 2025 7. Patricia Wadsack TPW Asst. Dir. �[�� Jan 9, 2025 8. Lauren Prieur TPR Dir. ?� Jan 9, 2025 9. Doug Black Legal �� Jan 9, 2025 10. Jesica McEachern CMO „a` Jan 10, 2025 11. Ronald Gonzales CSO p� Jan 10, 2025 12. Jannette Goodall CSO ,� Jan 10, 2025 13. Allison Tidwell CSO � Jan 16, 2025 14. TPW SW Contracts TPW SW CC: TPW BSPAP Recon Team — Cindy Sengathith DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requcsting City Managcr's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES �No RUSH: ❑YES �No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: �YES ❑No Action Required: ❑ As Requested ❑ For Your Information � Signature/Routing and or Recording ❑ Comment ❑ File Return to: tpw sw contracts(a�fortworthtexas.gov ❑ Attach Signature, Initial and Notary Tabs Ca11817-229-3283 with questions. Thank you!