HomeMy WebLinkAboutContract 59515-R2Second Renewal of CSC No. 59515 Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 8, 2025
Flip Five Enterprise LLC
Attn: Ashley Franklin
2709 Clovermeadow Dr.
Fort Worth, TX 76123
Re:Contract Renewal Notice
Fort Worth City Secretary Contract No. 59515
Second Renewal Term (May 31, 2025 May 30, 2026)
The First Renewal Term of the above-referenced Contract with the City of Fort Worth
expires on May 30, 2025 the terms of the Contract, the
Contract is subject to renewal four (4) one-year renewal terms. This
letter will memorialize the collective desire of the parties to renew the Contract for a Second
Renewal Term, which begins immediately after the Expiration Date and continue for one year
thereafter. All other terms and conditions of the Contract remain unchanged. Please return this
signed acknowledgement letter to the address set forth below acknowledging receipt of the
Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure your company information is correct and
up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
__________________________
Sharetta Goodwin, District Superintendent
Park & Recreation Department
817-392-5750
Second Renewal of CSC No. 59515 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Second Renewal in
multiples.
City:
By: ___________________________
Name: Jesica McEachern
Title: Assistant City Manager
Date: ___________________________
VENDOR:
By:_______________________________
Name: Ashley Franklin
Title: Owner
Email: flipfiveenterprisellc@gmail.com
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: ______________________________
Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
By: ______________________________
Name: Kyle McClure
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0149
Form 1295: 2024-1117168
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:___________________________
Name: Sharetta Goodwin
Title: District Superintendent
Park & Recreation Department
City Secretary:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:2/27/2024 REFERENCE
NO.:
**M&C 24-
0149 LOG NAME:
13PAMEND ITB 23-0042
ADULT SPORTS OFFICIALS
LSJ PARD
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize an Amendment to CSCO No. 59515 with Flip Five Enterprise, LLC, for
Adult Sports Officials to Increase the Annual Amount by $25,000.00 for a New Annual
Amount Not to Exceed $125,000.00 for the Park and Recreation Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to CSCO No. 59515 with Flip Five
Enterprise, LLC, for adult sport officials to increase the annual amount by $25,000.00 for a new
annual amount not to exceed $125,000.00 for the Park and Recreation Department.
DISCUSSION:
On March 8, 2023, the Purchasing Division issued Invitation to Bid (ITB) No. 23-0042 to finalize an
annual agreement for adult sports officials for Parks and Recreation Department (PARD). City
Secretary Contract No. 59515 was executed on May 31, 2023, authorizing a purchase agreement
with Flip Five Enterprise, LLC. for an annual amount of $100,000.00.
PARD approached the Purchasing Division to increase the annual agreement amount to purchase
additional sports official services to accommodate the increased volume of sports participants, giving
PARD the necessary coverage to the sports league to finish their sports league seasons without any
delays. Accordingly, staff is now requesting authorization to amend the existing agreement to
increase the annual amount by an additional $25,000.00, for a total amount not to exceed
$125,000.00.
Funding is budgeted in the Other Contractual Services account within the General Fund for the PAR
Youth Athletics Program Department.
AGREEMENT TERMS - The current term of this agreement will expire on May 30, 2024 with four one-
year renewal option remaining thereafter.
BUSINESS EQUITY - The initial estimated bid amount for this procurement was less than
$100,000.00, therefore, a Business Equity goal was not applicable.
The maximum amount allowed under this agreement citywide will be $125,000.00, however, the actual
amount used will be based on the need of the department and available budget.
This amendment will not change any other agreement terms or conditions of the contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being made, the Park & Recreation Department has the responsibility to validate the availability of
funds.
BQN\\
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
TO
FROM
Submitted for City Manager's Office by:Reginald Zeno (8517)
Jesica McEachern (5804)
Originating Department Head:Reginald Zeno (8517)
Richard Zavala (5711)
Additional Information Contact:Jo Ann Gunn (8525)
LaKita Slack-Johnson (8314)
ATTACHMENTS
13PAMEND ITB 23-0042 ADULT SPORTS OFFICIALS LSJ PARD FID table.xlsx (CFW Internal)
13PAMEND ITB 23-0042 ADULT SPORTS OFFICIALS LSJ PARD.docx (CFW Internal)
Flip Five Enterprise, LLC 1295.pdf (CFW Internal)
Flip Five Enterprise, LLC SAMs.pdf (CFW Internal)
Flip Five Enterprise, LLC SOS.pdf (CFW Internal)
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