HomeMy WebLinkAboutContract 54774-A2SECOND AMENDMENT
TO
CSC No. 54774-A2
FORT WORTH CITY SECRETARY CONTRACT NO. 54774
This Second Amendment to Fort Worth City Secretary Contract No. 54774 ("Second
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Joynd, Inc., a Florida Limited Liability Company ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 54774 beginning November 2, 2020 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to include the attached Change Order.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.The Agreement is hereby amended by adding the attached change order, attached
to this Second Amendment, as Schedule B-2 of the Agreement.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 54774 Page 1 of3
Executed effective as of the date signed by the Deputy City Manager below.
FORT WORTH:
City of Fort Worth
By:
Name: Mark McDaniel
Title: Deputy City Manager
Date: Jan 12, 2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Joynd, Inc.
By: P�5:�
Dianna Sheppard (J7n 7�)
Name: Dianna Sheppard
Title: CEO
Date: Jan 7, 2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Dav-d J�
Name: David Zellmer
Title: SR. IT Solutions Manager
Approved as to Form and Legality:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C:NIA
Approval Date: NI A
Form 1295: NIA
Second Amendment to Fort Worth City Secretary Contract No. 54774 Page 2 of3
SCHEDULE B-2
Second Amendment to Fort Worth City Secretary Contract No. 54774 Page 3 of 3
.loyr'�'
FOR INCORPORATION INTO JOYND LLC MASTER SERVTCES AGREEMENT
CITY OF FT WORTH CHANGE ORDER
Greenhouse to Peoplesoft
Order #12.2024.070 INTENRALSIPROMOTIONSIDEMOTIONS
This Order #04 entered into on the Effective Date which is 12/13/2024 (the "Effective Date"), or, if none is
provided, then the Effective Date shall be the date of signature, below. This Order is hereby made a part of that
certain CloudMills HRNX, LLC dba Joynd ("Joynd") Master Services Agreement entered between the parties on,
including any amendments thereto, (the "AgreemenY'). All capitalized terms and conditions not otherwise defined
in this Order, including in the tables below, shall have the same meanings set forth in the Master Services
Agreement and shall apply to this Order #1. The term of this Order #1 begins on the Effective Date and ends on
the last day of the last Joynd Order Term ordered hereunder, unless otherwise terminated earlier pursuant to the
terms and conditions of the Agreement.
SCOPE OF WORK DESCRIPTION
PEOPLESOFT ENHANCEMENT CFW TRANSFER/PROMOTION/DEMOTION
PURPOSE: as of this writing employees who are transferred, promoted or demoted are included on the
Production Peoplesoft file from Greenhouse to SFPT file for consumption into City of Ft. Worth Peoplesoft
System. The changes requested are:
1. If no address in GH then default to USA (this change will go into production) by Dec27,2024 . No change in
Peoplesoft . Joynd will notify CFW team
2. Staging Files to test removal of notes (as shown below in RED). Currently scheduled for January 6th of 2025
a. Code changes at Joynd will remove /omit the data as show below
b. File will use Production Data from Greenhouse but these modified files will drop to STAGING FOLDER on
SFTP
c. CFW to notify Joynd if any changes in encryption keys to standard for these staging folders
d. Work Email will be added to the payload CFW: actions
d.1 Add work email to Greenhouse
d.2 Confirm where in the file you want the WORKEMAIL
3. After all of Item 2 is tested then we will move to production
3.a Joynd move code changes to production
3.b CFW remove requirement for internals to finish all GHO onboarding activities
They will still be in GHO just all the steps not required.
SUPPORTING INFORMATION
City of Ft Worth will move internal hires into the Greenhouse onboarding module when they are selected
for the new role but not make the internal hire fill out any information in onboarding and HRIS team will
still initiate the process to transfer the employees new position from GH Onboarding to Peoplesoft. The
data will just be less due to them being employees already. This will require that CFW change the
requirements in GHO for these types of hires.
New field work email will be required for these types of hires and if not present the transaction will be
rejected upon move to production
In the current integration, certain "nodes" (sections) of the Psft ZZ XML generated by integration are
omitted when there is no data for those sets (e.g., ZZ_STG_NID, ZZ_STG_ADDR,
ZZ_STG_PHONCollection)
Which specific sections or elements of the Psft ZZ XML can be/should be omitted for Promotion,
Transfer, etc?
Change Order
.loyr'�'
FOR INCORPORATION INTO JOYND LLC MASTER SERVTCES AGREEMENT
A-> following are sections can be omitted for PRO, DEM, XFT
<BIRTHDATE> 1999-09-09</BIRTHDATE>
<ZZ STG NIDCollection>
<ZZ STG NID>
<COUNTRY>USA</COUNTRY>
<NATIONAL ID TYPE>PR</NATIONAL ID TYPE>
<NATIONAL ID> 11 ll 11111 </NATIONAL ID>
<PRIMARY NID>Y</PRIMARY NID>
</ZZ STG NID>
</ZZ STG NIDCollection>
<ZZ STG ADDRCollection>
<ZZ STG ADDR>
<ADDRESS TYPE>HOME</ADDRESS TYPE>
<ADDRESS 1>444 1 st Ave</ADDRESS 1>
<ADDRESS2h
<CITY>fort worth</CITY>
<STATE>TX</STATE>
<POSTAL>76119</POSTAL>
<COUNTRY>USA</COUNTRY>
</ZZ STG ADDR>
</ZZ STG ADDRCollection>
<ZZ STG PHONCollection>
<ZZ STG PHON>
<PHONE TYPE>HOME</PHONE TYPE>
<PREF PHONE FLAG>Y</PREF PHONE FLAG>
<PHONE>817 441-3135</PHONE>
</ZZ STG PHON>
<Z STG Drivers Lic>
<Z STG DRIV LIC>
<DRIVERS LIC NBR>222222222</DRIVERS LIC NBR>
<LICENSE TYPE>C</LICENSE TYPE>
<STATE>TX</STATE>
<COUNTRY>USA</COUNTRY>
<VALID FROM DT>2019-01-01</VALID FROM DT>
<EXPIRATN DT>2023-01-01</EXPIRAT`N DT>
<VIOLATIONS>0</VIOLATIONS>
<NUMBER OF PTS>0</NUMBER OF PTS>
<LIC SUSPENDED SW>N</LIC SUSPENDED SW>
</Z STG DRIV LIC>
</Z STG Drivers Lic>
<ZZ STG EMRCCollection>
<ZZ STG EMRC>
<CONTACT NAME>Michele Michele</CONTACT NAME>
<RELATIONSHIP>P</RELATIONSHIP>
<PHONE> 111111111 </PHONE>
<PHONE TYPE>HOME</PHONE TYPE>
Change Order
.loyn
FOR INCORPORATION INTO JOYND LLC MASTER SERVICES AGREEMENT
</ZZ STG EMRC>
</ZZ STG EMRCCollection>
•Q: There is reference in the document to matching based on combination of Psft EMPLID and work
email -Is this logic expected of integration, or does that refer to some business logic inside GHO?
If expected of integration, this might need further explanation. -This logic is expected out of the
integration to automate the process and ensure the correct active employee is being promoted, transfer
or demoted. We proposed using two data points, EMLID and work email but if there are better
alternatives we are open to suggestions.
•Q: Are there any data elements NOT provided by/for Promotion, Transfer, etc Actions, that must be
provided as a supplement by integration?
It seems not, but this was not explicitly stated in the document. If such supplements are needed, we
would have to consider whether and how these are available to integration.
•A-> for DEM, PRO, and XFR, we need EMPLID and email address
I Joynd Product and Fees Table: Implementation Fees
Annual Fees will be an additional$6,000 per year to the existing $12,000
The additional fees will be invoiced separately.
Target Go-Live Date: January 2025 invoice December 2024
FEE PAYMENT SCHEDULE AND SUBSCRIPTION TERMS
DUE DATE
On Receipt of Invoice Issued on Effective Date December 2024
Acceptance:
City of Fort Worth
By its authorized signatory:
Signature Jan 12 2025 & Date '
Print Name: Mark McDaniel
Title: Title: Deputy City Manager
DESCRIPTION AND SUBSCRIPTION TERMS
Change Order One Time Fee Code changes and testing as well as file drop to StaQinQ
Annual Recurring Fee Increase of $500 per month
Acceptance: Joynd LLC ("Joynd")
By its authorized signatory:
0�5:� Dianna Sheppard (J;,; 7,510:47PST)
Signature
& Date Jan 7, 2025
Print Name: Dianna Sheppard
Title CEO
AMOUNT
$6,100
$6,000
CONTACTS: Escobedo, Victor H <Victor.Escobedo@fortworthtexas.gov> Escobedo, Victor H
<Victor.Escobedo@fortworthtexas.gov>
Change Order