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HomeMy WebLinkAboutContract 62624CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement (“Agreement”) is entered into by and between Facilitech, Inc. dba Business Interiors (“Vendor”), an authorized reseller for Egan Visual Corporation through OMNIA Partners Contract #07-86, and the City of Fort Worth (“City”), a Texas home-rule municipality individually referred to as “party” and collectively as the “parties”. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A – Links to Online Price List and Discount Structure; 3. Exhibit B – Cooperative Agency Contract OMNIA Partners #07-86 ; and 4. Exhibit C – Conflict of Interest Questionnaire Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Cooperative Purchase Agreement shall control. City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement by City shall not exceed One Million Five Hundred Thousand Dollars with No Cents ($ 1,500,000.00) for the initial term, $1,725,000.00 for Renewal 1, $1,983,750.00 for Renewal 2, $2,281,313.00 for Renewal 3, and $2,623,509.00 for Renewal 4. The Vendor acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase. Further, Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for any Vendor that enters into an agreement with the City under the relevant M&C or cooperative agreement and that once the full amount has been exhausted, whether individually or collectively, funds have therefore been exhausted under this Agreement as well. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager ("Effective Date") and expiring on September 30, 2025 (“Expiration Date”), with four (4) one- year renewal options by written mutual agreement of the parties. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 1 of 162 Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives or (2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 With copy to Fort Worth City Attorney’s Office at the same address To VENDOR: FACILITECH, INC. DBA BUSINESS INTERIORS Attn: Mary Arnett 1111 Valley View Lane Irving, Texas, 75061 Email: marnett@businessinteriors.com City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City’s sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor’s signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 2 of 162 If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor’s signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor’s signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. (signature page follows) (remainder of this page intentionally left blank) COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 3 of 162 The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective party. CITY OF FORT WORTH: By: ______________________________ Name: Dana Burghdoff Title: Assistant City Manager Date: _________________________ APPROVAL RECOMMENDED: By: ______________________________ Name: Marylin Marvin Title: Property Management Director By: ______________________________ Name: Jannette Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: ______________________________ Name: Andrea Phillips Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0970 Date Approved: 11/12/2024 1295 Form: 2024-1222810 VENDOR: FACILITECH, INC. 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of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual CorpPage 63 of 162 COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual CorpPage 64 of 162 COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual CorpPage 65 of 162 COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual CorpPage 66 of 162 COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual CorpPage 67 of 162 COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual CorpPage 68 of 162 24-22 - Request for Proposal (RFP) for Furniture Project Overview Project Details Reference ID 24-22 Project Name Request for Proposal (RFP) for Furniture Project Type RFP Project Description Furniture Open Date Jun 07, 2022 6:00 AM CDT Close Date Jul 21, 2022 2:00 PM CDT Seal status Requested Information Unsealed on Unsealed by Proposal Jul 21, 2022 2:08 PM CDT Jonathan Applegate Pricing Jul 21, 2022 2:08 PM CDT Jonathan Applegate COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 69 of 162 RFP Bid/Proposal Receipt List: RFP #24-22 Furniture Thursday, July 21st, 2022 2:00 pm Supplier Date Submitted Name Email Affordable Interior Systems, Inc. (AIS) Jul 19, 2022 12:09 PM CDT Helen Woods hwoods@ais-inc.com Arcadia Chair Comapny Jul 19, 2022 11:49 AM CDT Pamela Angeles pam@arcadiacontract.com Leland Furniture Jul 19, 2022 3:34 PM CDT Stephanie Chandonnet schandonnet@lelandfurniture.com Artopex Inc Jul 21, 2022 12:56 PM CDT Audrey Gagnon salessupport@artopex.com RT London Jul 19, 2022 9:09 AM CDT Reggie Van Prooyen rvanprooyen@rtlondon.com Trinity Furniture, Inc. Jul 21, 2022 8:51 AM CDT Evan Lagueruela evan@trinityfurniture.com WAYFAIR Jul 21, 2022 1:36 PM CDT Garrett Clegg wayfairedu@wayfair.com SurfaceWorks Jul 21, 2022 12:09 PM CDT Kelly Ciezki kelly.ciezki@surfaceworks.us Watson Furniture Group Jul 14, 2022 8:49 AM CDT Sandy Yokeley syokeley@watsonfg.com Demco, Inc. Jul 19, 2022 6:53 PM Inside Sales Specialist quote@demco.com COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 70 of 162 CDT Hightower Group, LLC Jul 21, 2022 1:46 PM CDT Adam Merkl adam.merkl@hightoweraccess.com Fellowes, Inc. d/b/a ESI Ergonomic Solutions Jul 19, 2022 8:22 PM CDT Melissa Fuller mfuller@fellowes.com Trendway Corporation Jul 19, 2022 8:36 AM CDT Melissa Fuller sled@fellowes.com Grand Rapids Chair Company Jul 20, 2022 4:40 PM CDT GREG BREMER gbremer@grandrapidschair.com PETER PEPPER PRODUCTS, INC Jul 21, 2022 12:18 PM CDT Michael Pepper mpepper@peterpepper.com MooreCo Inc. Jul 20, 2022 6:59 AM CDT Scott Kurtzman skurtzman@moorecoinc.com Palmieri Furniture Jul 04, 2022 1:22 PM CDT Frank Palmieri fpalmieri@palmierifurniture.com Indiana Furniture Industries, Inc. Jul 21, 2022 10:00 AM CDT Angie Kleiser angie.kleiser@indianafurniture.com Davis Furniture Jul 19, 2022 9:45 PM CDT Jeffrey Rosner jrosner@davisfurniture.com FAIRWAY HOLDINGS DBA BERCO Jun 27, 2022 12:04 PM CDT John Francosky jfrancosky@bercoinc.com Landscape Forms Jul 19, 2022 2:29 PM CDT Nicole Thompson nicolet@landscapeforms.com Mediatechnologies Jul 18, 2022 8:26 AM CDT Dan Driessche ddriessche@mediatechnologies.com Dauphin Jun 27, 2022 9:10 AM CDT Angela Smith angela.smith@dauphin.com Stance Healthcare Inc. Jul 21, 2022 1:16 PM Kim Daly kim@stancehealthcare.com COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 71 of 162 CDT Versteel Jul 21, 2022 11:18 AM CDT contractteam@versteel.com Jonti-Craft, INC Jul 21, 2022 1:31 PM CDT Stefanie Goblirsch sgoblirsch@jonti-craft.com Allseating Corporation Jul 21, 2022 12:29 PM CDT Keeley Boeve keeley.boeve@allseating.com Homecrest Outdoor Jul 21, 2022 1:08 PM CDT Nathan Peterson npeterson@homecrest.com Special-T, LLC Jul 19, 2022 4:26 PM CDT Lisa Polillo lisa@specialt.net Source International Jul 12, 2022 11:16 AM CDT Bethany Parks bparks@sourceinternationaldesign.com GroupeLacasse Jul 21, 2022 1:38 PM CDT Groupe Lacasse pricing@groupelacasse.com Loll Designs Jul 19, 2022 11:11 AM CDT Kris Stolebarger kris@lolldesigns.com Via Inc (Via Seating) Jul 20, 2022 11:07 AM CDT Heather Arnold harnold@viaseating.com IMF Solutions, LLC dba Invincible Furniture Jul 21, 2022 8:28 AM CDT James Lieser jlieser@invinciblefurniture.com Frank Cooney Company, Inc. Jul 20, 2022 12:57 PM CDT Julie Cooney julie@frankcooney.com FLEETWOOD GROUP, INC Jul 20, 2022 12:48 PM CDT Drew Ericks drewe@fleetwoodfurniture.com Skyline Design, Inc. Jul 20, 2022 10:35 AM CDT Vipul Bhagat vipul.b@skydesign.com Scandinavian Spaces Jul 20, 2022 2:57 PM Elizabeth Wren contracts@scandinavianspaces.com COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 72 of 162 CDT Norix Group, Inc. Jul 21, 2022 11:22 AM CDT Cori Kasper bids@norix.com Aura Seating (dba of Murti, LLC) Jul 20, 2022 10:33 PM CDT Minal Mondkar minalmondkar@auraseating.com Allied Plastics Co., Inc. Jul 20, 2022 1:55 PM CDT Jay Krause allied@ironfurnace.com Loftwall, Inc. Jul 19, 2022 11:22 AM CDT Stephanie Restivo srestivo@loftwall.com PS Furniture, Inc. Jul 14, 2022 10:02 AM CDT STEVEN COOK scook@psfurniture.com Allsteel Inc. Jul 21, 2022 10:02 AM CDT Cindy Hermann allsteelgovcontracts@allsteeloffice.com SiteScapes, Inc. Jul 21, 2022 12:11 PM CDT Hannah Jacobs hannah@sitescapesonline.com Series USA, LLC Jul 19, 2022 8:50 AM CDT Steve Burgess sburgess@seriesseating.com MiEN Company, Inc. Jul 20, 2022 2:01 PM CDT Tina M. Rader mien@ironfurnace.com AmTab Manufacturing Corporation Jul 21, 2022 10:08 AM CDT Themio Lies contractteam@amtab.com Mobilier de Bureau Logiflex Inc Jul 19, 2022 6:07 PM CDT Nathalie Todd ntodd@logiflex.ca Borgo Jul 21, 2022 9:08 AM CDT Lucas Spassiani lucas@borgo.com Nucraft Jul 18, 2022 8:45 AM CDT Angela Schneider aschneider@nucraft.com 9to5 Seating LLC Jul 21, 2022 10:41 AM Joni Stafford joni.stafford@9to5seating.com COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 73 of 162 CDT Paragon Furniture, Inc. Jul 21, 2022 9:04 AM CDT Jay Krause paragon@ironfurnace.com Mamava, Inc. Jul 18, 2022 8:52 PM CDT Janet Stambolian janets@mamava.com Clarus Glassboards LLC Jul 20, 2022 3:52 PM CDT Kevin Froehlich kevin@clarus.com Forms and Surfaces, Inc Jul 21, 2022 1:50 PM CDT Deron Thompson deron.thompson@forms-surfaces.com Egan Visual Jul 21, 2022 1:00 PM CDT Randy Hermann rchermann@machlink.com DARRAN Furniture Jul 21, 2022 8:54 AM CDT Angie Eads aeads@darran.com Claridge Products and Equipment, Inc. Jul 20, 2022 1:27 PM CDT Jay Krause claridge@ironfurnace.com Three H Furniture Systems Limited Jul 20, 2022 1:51 PM CDT Tina Rader info@threehcontracts.com Lesro Industries, Inc. Jul 21, 2022 1:14 PM CDT Mark Dunton mark@lesro.com Foliot Furniture Inc. Jul 20, 2022 4:16 PM CDT Joanne Pouliot procurement@foliot.com HASKELL EDUCATION Jul 21, 2022 12:52 PM CDT Tim Kerfien TKERFIEN@HASKELLOFFICE.COM Smith System Manufacturing Jul 20, 2022 4:28 PM CDT Lorrie Gibbs lorries@smithsystem.com Spec Furniture Inc. Jul 21, 2022 8:36 AM CDT Jasmin Collitz contracts@specfurniture.com Inscape, Inc Jul 21, 2022 9:29 AM Jennifer Angus jangus@myinscape.com COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 74 of 162 CDT Magnuson Group Jul 21, 2022 9:47 AM CDT Colin Quackenbush colin@magnusongroup.com VARI Sales Corporation Jul 21, 2022 1:49 PM CDT Sade Williams vendorportalregistration@varidesk.com Sedia Systems Jul 21, 2022 12:12 PM CDT Karen Andersen kandersen@sediasystems.com Leeder Furniture LLC Jul 21, 2022 12:53 PM CDT Mandi Hurkmans mandi@leederfurniture.com COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 75 of 162 COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 76 of 162 COOP City of Fort Worth & Facilitech, Inc dba Business Interiors-OMNIA Partners #07-86-Egan Visual Corp Page 77 of 162 COOP City of Fort Worth & 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