HomeMy WebLinkAboutContract 57048-R3Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 2, 2025
Real Network Services, Inc.
Attn: Jose Reyes
5529 Redfield St.
Dallas, Texas 75235
Re: Contract Renewal Notice
CSCO No. 57048(the “Contract”)
Renewal Term No. 3: February 1, 2025 to January 31, 2026
The above referenced Contract with the City of Fort Worth expires on January 31, 2025
(the “Expiration Date”). Pursuant to the Contract, the Contract may be renewed under the same
terms and conditions. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Elyse Dara
Contract Compliance Specialist
City of Fort Worth
Property Management Department
(817) 392-0501
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Matthew A. Murray
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0061
M&C Approved: 1/25/22
Real Network Services, Inc.
By:
Name: Jose Reyes
Title: President
12/1 /22, 2:01 PM
CITY COUNCIL AGENDA
Create New From This M&C
M&C Review
DATE: 1/25/2022 REFERENCE **M&C 22- LOG NAME:
NO.: 0061
CODE: P TYPE: CONSENT PUBLIC
HEARING:
13P 22-0004 REMODELING
SERVICES JC PMD
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SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements for Remodeling Services with
Lookup Properties Inc., NWI Construction, Real Networks Service, Inc., and Gomez Floor
Covering, Inc. dba GFC Contracting for an Initial One-Year Term in a Combined Amount of
$3,068,406.00 and Authorize Four Consecutive One-Year Renewal Options in the Same
Amount for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements for remodeling
services with Lookup Properties Inc., NWI Construction, Real Networks Service, Inc., and Gomez
Floor Covering, Inc. dba GFC Contracting for an initial one-year term in a combined amount of
$3,068,406.00 and authorize four consecutive one-year renewal options in the same amount for City
Departments.
DISCUSSION:
Property Management, along with five other City Departments, approached the Purchasing Divison to
issue a bid for remodeling services for various city buildings. The Purchasing Division issued an
Invitation to Bid (ITB) 22-0004 on October 26, 2021 with submissions due by November 18, 2021. The
bid detailed specifications regarding types of services, performance expectations, required experience,
scheduling, and supervision requirements.
The ITB was advertised in the Fort Worth Star-Telegram every Wednesday from October 27, 2021
through November 17, 2021; Six responses were received. Airika Candel Tech, Inc. and DTM Heating
& AC were deemed non-responsive due to not submitting all the required documentation.
Proposals were evaluated on best value criteria including the price, contractor qualifications,
experience, and references, sample estimates, proof of ability to obtain permits, and proof of company
years of service. Staff from Property Management, Water, Parks and Recreation, and the Aviation
Departments evaluated the proposals submitted and recommends awarding to multiple vendors to
ensure the City has adequate coverage. No guarantee was made that a specific amount of these
services will be purchased in any year.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date. The contract contains provisions that no guarantee is made that a
specific amount of services will be purchased and the city departments will acquire the services on an
"as needed" basis.
RENEWAL TERMS: The agreement may be renewed for four additional one-year renewal
options. The renewal action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY: DVIN\_BE will advertise this opportunity directly to M/WBEs because the work is
on an as-needed basis and there are qualified M/WBEs who can bid on this project as a prime.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
apps.cfwnet.org/council_packet/mc_review.asp?ID=29613&councildate=1 /25/2022 1 /2
12/1 /22, 2:01 PM
M&C Review
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating department's Operating Funds to support the approval of the above
recommendation and execution of the purchase agreements. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Tony Rousseau (8338)
Steve Cooke (5134)
Cynthia Garcia (8525)
Jeff Cope (8313)
ATTACHMENTS
Form 1295- LookUp Properties Inc.pdf (CFW Internal)
Form 1295- NWI Construction.pdf (CFW Internal)
Form 1295- Real Network Services, Inc..pdf (CFW Internal)
Form 1295-Gomez Floor Covering,pdf (CFW Internal)
SAMs dba GFC Contraction.pdf (CFW Internal)
SAMs Gomez Floor Covering, Inc.pdf (CFW Internal)
SAMs Look up Properties Inc.pdf (CFW Internal)
SAMs NWI Construction.pdf (CFW Internal)
SAMs Real Networks Service, Inc.pdf (CFW Internal)
Signed MWBE Waiver or Goal.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29613&councildate=1 /25/2022 2/2