HomeMy WebLinkAboutContract 57159-R3CSC No. ____________
City Secretary Contract No. 57159-R3
Romance Services Limited Liability Company Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 3, 2025
Romance Services Limited Liability Company
Attn: Jackey R. Dunn, Jr.
2580 Bruce Avenue
Fort Worth, Texas 76111
Re: Contract Renewal Notice
City Secretary Contract No. 57159 (the Contract)
Renewal Term No. 3: March 1, 2025 to February 28, 2025
The above referenced Contract with the City of Fort Worth (City) expires on February
28, 2025 (the Expiration Date). Pursuant to the Contract, the Contract may be renewed by the
City under the same terms and conditions. This letter is to inform you that the City is exercising
its right to renew the Contract for an additional one (1) year period, which will begin immediately
after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please
return this signed acknowledgement letter, along with a copy of your current insurance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Elyse Dara
Contract Compliance Specialist
Property Management Department
100 Fort Worth Trail, 14th floor,
Fort Worth, Texas 76102
(817) 392-0501
CSC No. ____________
City Secretary Contract No. 57159-R3
Romance Services Limited Liability Company Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: ______________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Matthew Murray
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0097
M&C Approved: 2/8/2022
Form 1295 Certification No.: 2021-835056
Romance Services Limited Liability Company
By:
Name: Jackey R. Dunn, Jr.
Title: Owner
Date: ______________________
2/8/22, 10:50 AM
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 2�g�2p22 REFERENCE **M&C 22-
NO.: 0097
CODE: P TYPE: CONSENT
M&C Review
LOG NAME:
PUBLIC
HEARING:
13P22-0006 PLUMBING
SERVICES AR
�
SUBJECT: (ALL) Authorize Execution of an Agreement with Jackey R Dunn dba Romance
Services for Plumbing Services on an As-needed Basis, for an Amount Up to
$1,825,700.00 for the Initial Term and Authorize Four One-Year Renewal Options in
the Amount Up to $1,825,700.00 for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Jackey R Dunn
dba Romance Services for plumbing services on an as-needed basis, for an amount up to
$1,825,700.00 for the initial term and authorize four one year renewal options in the amount up
to $1,825,700.00 for City Departments.
DISCUSSION:
F�RT�'�ORTI�
-��-
The Human Resource, Transportation and Public Works, Property Management, Public Events,
Aviation, and Park and Recreation departments approached the Purchasing Division to procure an
annual agreement for plumbing services. The departments will utilize this agreement on an as-
needed basis, to have plumbing repairs made to City-owned properties as well as water, sewer and
gas lines to citizens' homes and industrial areas that are damaged by City work crews during
construction, repairs or installations.
This Invitation To Bid (ITB) was advertised in the Fort Worth Star-Telegram on November 10, 2021,
November 17, 2021, November 24, 2021, and December 1, 2021. Four responses were received,
Dynamic Systems, Inc., Hawkeye Plumbing, LLC, National Plumbing Services, LLC dba O'Grady
Plumbing Company, and Jackey R Dunn dba Romance Services.
Dynamic Systems, Inc., Hawkeye Plumbing, LLC, National Plumbing Services, LLC dba O'Grady
Plumbing Company were deemed non-responsive by Purchasing because they did not submit all the
required information and/or documentation. The remaining bid was evaluated by using Best Value
criteria, which included purchase price, bidder's qualifications, experience, permits, and references,
availability to provide resources (equipment, personnel), and bidder's approach to perform
services. After evaluation, the panel concluded that Jackey R Dunn dba Romance
Services presented the best value to the City and therefore recommends the plumbing service
agreement to Jackey R Dunn dba Romance Services.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal
periods. This action does not require specific City Council approval provide that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY: A waiver of the goal for M/WBE subcontracting requirements is approved by the
Office Business Diversity, in accordance with the BDE Ordinance, because the application of the
purchase of good or services is from sources where subcontracting or supplier opportunities are
negligible.
apps.cfwnet.org/council_packet/mc_review.asp?ID=29649&councildate=2/8/2022 1 /2
2/8/22, 10:50 AM
M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the City DepartmenYs Operating Funds to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the City
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Accoun�ProjectTProgram Activity Budget Reference # Amount
ID _ ID _ Yea�(Chartfield 2 �
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Program I Activity Budget Reference # Amount
Year IChartfield 21
Jay Chapa (5804)
Reginald Zeno (8517)
Cynthia Garcia (8525)
A'ja Robertson (8585)
ATTACHMENTS
Goal 21-0006 Plumbing Services 11022021 WN.pdf (CFW Internal)
ROMANCE SERVICES -Signed Form 1295.pdf (CFW Internal)
RomanceServicesSAMs.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29649&councildate=2/8/2022 2/2