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Home My WebLink AboutContract 51930-R6CSC No. 51930-R6 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE January 13, 2025 Broadband Antenna Tracking Systems, Inc. Attn: Rob Bruder 8431 Georgetown Rd. Suite 600 Indianapolis, IN. 46268 Re: Contract Renewal Notice Contract No. CSC No. 51930(the "Contract") Renewal Term No. 6 of 8, February 19, 2025 to February 18, 2026 The above referenced Contract with the City of Fort Worth expires on February 18, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at htti)s://www.fortworthtexas.2ov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contracts(afortworthtexas.Rov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Deputy City Manager below.] / [ACCEPTED AND AGREED:] City: Broadband Antenna Trackiniz Svstems, Inc. By: ��a. By:�4 �-w`- Name: Mark McDaniel Name: Robert L Bruder Title: Deputy City Manager Title: Vice President Program Management Date: 01 /21 /2025 Date: 1/13/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: / Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Al kevi� A4�(ei�f, // By: M. Kevin Anders, II (Jan 21, 202511:33 CST) Name: M. Kevin Anders, II Title: Assistant City Attorney Contract Authorization: M&C: 23-0612 Approval Date: 08-08-2023 Form 1295: 2023-1029164 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Lawrence Crockett (Jan 16, 2025 09:32 CST) Name: Lawrence Crockett Title: Sr. IT Solutions Manager City Secretary: By: Name: Jannette Goodall Title: City Secretary onb� a ;off FOR>�pdp 00 �e °awe °=00 "6 o °gyp 0°4��'�64544 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 Broadband Antenna Tracking Systems, Inc. 8431 Georgetown Road, Suite 600 Indianapolis, IN 46268 Name / Address Ship To Information Technology Solutions City of Fort Worth, IT Solutions IT Solutions - ERP Attn: Chris Dusseau 275 W. 13th Street 1515 1 lth Ave. Fort Worth, TX 76102 Fort Worth, TX. 76102 817-392-6045 Unless stated below, pricing valid for 30 days from date of estimate, Rep P.O. No. Terms Due Date standard delivery 8 weeks upon acceptance of purchase order. JK Net 30 2/19/2024 Estimate Date Estimate # 1 /9/2025 10431 FOB/INCOTERMS ORIGIN/EXW Qty Item Description FPrice Each Total Annual Support Contract Renewal February 19, 2025 through February 18, 2026 Estimate and pricing is valid until February 19, 2025 1 Technical Support Services Annual Support Contract Renewal as set out per CSC NO. 16,711.00 1 TERMS -ND BATS TO OPERATE UNDER GOOD FAITH THROUGH 0.00 03/19/2024 TO ALLOW FOR FULLY EXECUTED SUPPORT AGREEMENT RENEWAL AND PAYMENT UNDER NET 30 TERMS. BATS SHALL HAVE NO FURTHER OBLIGATION OR BE HELD UNDER CONTRACT IN THE CASE THAT THE SUPPORT AGREEMENT IS NOT FULLY EXECUTED OR PAYMENT IS NOT RECEIVED BY 03/19/2024. WIRE Wiring Instructions: 0.00 Bank Information: J.P. Morgan Chase, N.A. 10495 N. Michigan Road Carmel, IN 46032 Account Information Swift Number: CHASUS33 Routing Number: 074000010 Account Number: 901406363 Broadband Antenna Tracking Systems 8431 Georgetown Road, Suite 600 Indianapolis, IN 46268 CUSTOM OFFERING GOVERNMENT DIRECT PRICING Subtotal Sales Tax (0.0%) Total 16,711.00 0.00 0.00 $16,711.00 $0.00 $16,711.00 This order is subject to all terms, conditions and software license displayed at: http://www.batswireless.com/salestertns M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FoRT WORTH REFERENCE **M&C 23- 04BROADBAND ANTENNA DATE: 8/8/2023 NO.: 0612 LOG NAME: TRACKING SYSTEM NEW SITE CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract 51930 with Broadband Antenna Tracking Systems, Inc. for the Sole Source Purchase of an Additional Automated Antenna Tracking System Site in the Amount of $81,664.11, for a Total Contract Price of $116,664.11, with Renewal Options for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize an amendment to City Secretary Contract 51930 with Broadband Antenna Tracking Systems, Inc. for a sole source purchase of an additional automated antenna tracking system site in the amount of $81,664.11 and three (3) one-year renewal options for the Information Technology Solutions Department. DISCUSSION: On March 4, 2014, City Council, through Mayor and Council Communication (M&C) C-26680, authorized a professional services agreement with CTS Consolidated Telecom Services, LLC for the installation of a broadband antenna tracking system in the amount of $335,853.82. On February 15, 2019, the City entered into City Secretary Contract (CSC) 51930 with Broadband Antenna Tracking Systems, Inc. to provide technical support services to the City's automated antenna tracking systems and related emergency communications network in the amount of $12,500.00. On December 30, 2020, the City executed CSC 51930 Amendment No. 1 to increase the annual amount of support to $26,972.00. CSC 51930 Amendment No. 2 was executed February 21, 2023, increasing the contract amount to $35,000.00 annually. This M&C is to request authorization to increase the annual amount of the contract by $81,664.11 for the purchase, installation, testing, and training for an additional broadband antenna tracking system site located at Bridge Street. Upon approval, this addition will improve coverage of the City's automated antenna tracking system and related emergency communications network as part of the Capital Fiscal Year 2023 BATS Coverage project. The contract amendment will also allow for three (3) one-year renewal terms at the City's option. Broadband Antenna Tracking Systems, Inc. is the documented sole source provider for the City's proprietary automated antenna tracking system. Upon execution, the total annual amount of the contract with Broadband Antenna Tracking Systems, Inc. will be $116,664.11. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY23 Additional BATS project to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. http://apps.cfwnet.org/council_packet/mc—review.asp?ID=3123 9&councildate=8/8/2023 8/9/2023 M&C Review Page 2 of 2 TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Valerie Washington (6192) Oriqinatinq Department Head: Kevin Gunn (2015) Additional Information Contact: Donlen Ruffin (2017) ATTACHMENTS 04BROADBAND ANTENNA TRACKING SYSTEM NEW SITE.docx (CFW Internal) 04BROADBAND ANTENNA TRACKING SYSTEM NEW SITE.XLSX (CFW Internal) Form 1295 2023-1029164.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31239&councildate=8/8/2O23 8/9/2023