HomeMy WebLinkAboutContract 56024-R4Docusign Envelope ID: C8499B50-OB29-47FB-B701-ADFFAE2BCAOA
CSC No. 56024-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 2, 2025
SHI Government Solutions, Inc.
Attn: Legal Department
PO Box 847434
Dallas, TX 75284-7434
Re: Contract Renewal Notice
Contract No. CSC No. 56024 (the "Contract")
Renewal Term No. 4 of 7, 03/01/2025 to 02/28/2026
The above referenced Contract with the City of Fort Worth expires on 02/28/2025 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at htti)s://www.fortworthtexas.2ov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz IT Finance Contracts(afortworthtexas.Rov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
Docusign Envelope ID: C8499B50-OB29-47FB-B701-ADFFAE2BCAOA
[Executed effective as of the date signed by the Deputy City Manager below.] / [ACCEPTED
AND AGREED:]
City:
\`// `�4�#
By:
Name: Mark McDaniel
Title: Deputy City Manager
Date: 01 /21 /2025
SHI Gov kelutions, Inc
By.
Name:
Title: Director - contracts
Date: 1/13/2025
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions
Approved as to Form and Legality:
By: M. Kevin Anders, II (Jan 21, 2025 11:36 CST)
Name: M. Kevin Anders, ii
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0952
Approval Date: 11/12/2024
Form 1295: 2024-1229119
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: 9t�a
��
Name: Jeff Park
Title: Sr. IT Solutions Manager
City Secretary:
4FORTnIlC
p��F�,o �Mp9pdd
By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
11/8/24, 4:03 PM M&C Review
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FOR`H
Create New From This M&C
DATE: 11/12/2024 REFERENCE **M&C 24- LOG NAME: 04SHI GOV SOFTWARE
NO.: 0952 & RELATED SERVICES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 56024 with SHI
Government Solutions, Inc. for the Purchase of Software Licenses and Related Services,
and to Increase the Contract Amount by $650,000.00 for a Total Annual Contract Amount
of $2,150,000.00 for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
56024 with SHI Government Solutions, Inc. for the purchase of software licenses and related services,
and to increase the contract amount by $650,000.00 for a total annual contract amount
of $2,150,000.00 for the Information Technology Solutions Department.
DISCUSSION:
On November 13, 2018, Mayor & Council Communication, (M&C) P-12275 was approved to authorize
the execution of a Purchase Agreement with SHI Government Solutions, Inc. (SHI) in the annual
amount of $750,000.00 using National IPA Contract No. 2018011-02 and The Department of
Information Resources Contract No. DIR-TSO-4092. The Purchase Agreement was increased by
$100,000.00 using the Administrative Change Order allowed by M&C P-12275 in September 2019, for
a total annual amount of $850,000.00.
On November 12, 2019, M&C 19-0296, was approved to authorize an amendment to an existing
purchase agreement with SHI Government Solutions, Inc. for the purchase of software licenses and
related services to increase the amount by $650,000.00 for a total annual amount to $1,500,000.00 for
the Information Technology Solutions Department.
The Information Technology Solutions (ITS) Department uses the cooperative contracts agreements to
purchase computer software packages, software maintenance and related services for desktops,
laptops and other smart devices. Software packages include, but are not limited to, Adobe products,
VMware products, monitoring software, security software, backup tools, specialty Microsoft products
such as Visio, Project and other department required software.
This M&C requests approval to increase by $650,000.00 for a new annual total of $2,150,000.00 using
the Omnia Partners cooperative agreement 2018011-02, to continue to purchase software products for
City departments.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government
seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use the Omnia Partners contract to make
purchases authorized by this M&C. In the event a Omnia cooperative contract is not renewed, staff
would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
purchases when the last appropriation expires, regardless of whether the then -current purchase
agreement has expired.
In the event an Omnia cooperative agreement is not extended, but Omnia executes a new cooperative
agreement with substantially similar terms, this M&C authorizes the City to purchase the goods and
services under the new Omnia contract. If this occurs, in no event will the City continue to purchase
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11/8/24, 4:03 PM
M&C Review
goods and services under the new agreement for more than four (4) years without seeking Council
approval.
BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval if sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval and execution of the cooperative purchase
agreement with SHI and execution of the City Secretary Contract No. 56024 contract amendment with
SHI, both parties and continue in accordance with the terms and conditions of Omnia Partners
2018011-02 or applicable successive contract for the same products and services.
RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, in
accordance with the underlying cooperative agreement, at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as appropriated, in the Water & Sewer and Capital Projects Service Funds and in the ITS Capital
Fund for the ITS Refresh project to support the approval of the above recommendation and execution
of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manaqer's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Mark McDaniel ()
Kevin Gunn (2015)
Sallie Trotter (8442)
04SHI GOV SOFTWARE & RELATED SERVICES funds availabilitv.pdf (CFW Internal)
04SHI GOV SOFTWARE & RELATED SERVICES Updated FID.xlsx (CFW Internal)
Citv of Fort Worth Form 12952 (10232024).pdf (CFW Internal)
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