HomeMy WebLinkAboutContract 57390-A4CSC No. 57390-A4
AMENDMENT NO. 4
TO
CITY OF FORT WORTH CONTRACT 57390
This Fourth Amendment is entered into by and between the City of Fort Worth
("City"), a home rule municipality, with its principal place of business at 100 Fort Worth Trail,
Fort Worth, Texas, and N. Harris Computer Corporation ("Vendor"). City and Vendor may
be referred to individually as a "Party" and collectively as the "Parties."
WHEREAS, on April 11, 2022, the Parties entered into City Secretary Contract 57390
for Vendor to provide iNovah eCommerce software and support services ("Agreement") to the
City;
WHEREAS, on November 3, 2022, the Parties entered into the First Amendment, adding
iNovah Enterprise Revenue Management maintenance and support services in the amount of
$90,651.05 for the first year, $96,996.62 for the second year, and $103,786.39 for the third year;
and
WHEREAS, on June 12, 2023, the Parties entered into the Second Amendment, adding
Professional Services for a one-time cost of $17,600.00, to increase the total value of the contract
to $309,035.00; and
WHEREAS, on October 7, 2024, the Parties entered into the Third Amendment,
increasing the annual amount of the contract by $50,000.00 for the third renewal term to an amount
not to exceed $153,786.39 for the third renewal term, for a total contract value of $359,035.00;
and
WHEREAS, the Parties wish to amend the Agreement to increase the annual contract
amount by $152,000.00 for the third renewal term to an amount not to exceed $305,786.39, for a
total contract value not to exceed $511,035.00; and
WHEREAS, on January 14, 2025, the Fort Worth City Council, through Mayor and
Council Communication (M&C) 25-0005, authorized the execution of this Fourth Amendment
to City Secretary Contract 57390
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT
This agreement is hereby amended to increase the annual amount of the contract to an
amount not to exceed $305,786.39. Pursuant to this amendment, the total value of the contract is
an amount not to exceed $511,035.00.
OFFICIAL RECORD
CITY SECRETARY
Fourth Amendment to Fort Worth City Secretary Contract No. 57390 FT. WORTH, Tx Page] of 3
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
Fourth Amendment to Fort Worth City Secretary Contract No. 57390 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: \J/� �k�4
Name: Mark McDaniel
Title: Deputy City Manager
Date: Jan 21, 2025
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
N. Harris Computer Corporation
By:
X—ameGDa Id . omig II
Title: Sr. Vice President
Date: January 13, 2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: David Zellmer
Title: SR IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
M. Kevih Anders, H
By: M. Kevin Anders, II (Jan 21, 2025 11J8 CST)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0005
Approved: 01/14/2025
Form 1295: N/A
ATTEST:
By: x4a ?J4 Qrere
Name: Nellie De Los Santos
Title: Sr. Director, Operations
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment to Fort Worth City Secretary Contract No. 57390 Page 3 of 3
REMIT TO: System Innovators, a division of N. Harris Computer Corporation
PO Box 74007259
Chicago, IL 60674-7259
QUOTE
Notice of Support Pricing
BILL TO: City of Fort Worth
200 Texas Street
Fort Worth TX
PO FW004-0000008628
DATE: 10/14/2024
QtV
Unit Price
Extended Price
Software Support
Term: 810112025-713112026
1
iNovah - SWS
$ 44,519.63
$
44,519.63
1
ICL - SWS
$ 12,535.30
$
12,535.30
1
PeopleSoft AR Inquiry & Deposit Export - SWS
$ 12,535.50
$
12,535.50
1
Lockbox Import-SWS
$ 6,344.79
$
6,344.79
1
Accela Integration
$ 9,445.43
$
9,445.43
1
EMV Direct - TPM
$ 12,381.03
$
12,381.03
1
Real time interface to ARIES
$ 6,296.95
$
6,296.95
12
Subscription - Accela
$ 250.00
$
3,000.00
48
Additional Divisons (4 divisions/month)
$ 125.00
$
6,000.00
78060
Transaction Fee (Ave 6505 transaction/month)
$ 0.50
$
39,030.00
NOTE: System Innovators will conduct receipt license audits on an annual basis.
Your current annual receipt license = "250,000" receipts.
Total 1 $ 152,088.63
Please Note: Pricing does not include taxes. If our corporate office does not have a tax
exempt certificate on file the actual total will include taxes.
Please Sign for Approval To Invoice
Print Name: Mark McDaniel, Deputy City Manager PO#
Signature
-; Jan 21, 2025
Email Invoice to:
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 1/14/2025 REFERENCE NO.: **M&C 25- LOG NAME:
0005
CODE: G TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORTWORTH
04N. HARRIS
COMPUTER INOVAH
RX
SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 57390 for System
Innovators iNovah Enterprise Revenue Management System Under the Sole Source
Agreement with N. Harris Computer Corporation in the Amount of $152,000.00 Annually
for Support and Maintenance Expenses for the Information Technology Solutions
Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary
Contract 57390 for System Innovators iNovah Enterprise Revenue Management System under the
Sole Source Agreement with N. Harris Computer Corporation in the amount of $152,000.00 annually
for support and maintenance expenses for the Information Technology Solutions Department.
DISCUSSION:
In 2017, the City began using the iNovah Enterprise Revenue Management system. The Information
Technology Solutions (ITS) Department purchased the software and support services for iNovah using
a cooperative agreement with Dell Marketing Inc. The application provides cashiering and revenue
management functionality for the City's Accounts Receivable, Accela Permitting, and Auto Impound
payments. The solution includes an import for payments that are received via lockbox, over-the-
counter credit card processing, and electronic check deposit.
On April 11, 2022, the City entered into City Secretary Contract (CSC) 57390 with N. Harris Computer
Corporation to provide System Innovators iNovah eCommerce software for the ITS Department. The
eCommerce application enables the City's constituents to submit a payment online for a variety of
goods and services using a computer or mobile device. CSC 57390 included an initial set up cost of
$10,000.00 and a monthly minimum cost of $1,800.00 in addition to transaction fees. Processing fees
will be invoiced based on the number of financial transactions processed through the eCommerce
system. CSC 57390 provides that processing fees will be reviewed annually and as transaction
volume increases, transaction fees will be reduced accordingly.
On September 13, 2022, the City added iNovah Enterprise Revenue Management support and
maintenance for a first year cost of $90,651.05, second year maintenance in the amount of
$96,996.62, and the third year maintenance in the amount of $103,786.39. As authorized by Mayor
and Council Communication 22-0658, the City executed amendment 1 to CSC 57390 to purchase
iNovah products and services directly from N. Harris Computer Corporation, saving the City the
reseller markup percentage annually.
The proposed amendment to CSC 57390 will increase iNovah Enterprise Revenue Management
support and maintenance expenses annually by $152,000.00 to cover transaction fees due to an
increase in the number of transactions being processed by iNovah. The transaction fees have
surpassed what was originally included in the initial contract.
Funding is budgeted in the Other Contractual Services account within the Info Technology Systems
Fund for the Information Technology Solutions Department.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32871&councildate=1/14/2025 1/15/2025
M&C Review
Page 2 of 2
BUSINESS EQUITY - This project was approved for a waiver per the Chapter 252 exemption, as a
sole source by the Legal Department. Therefore, the business equity goal requirement is not
applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of the
amendment.
RENEWAL OPTIONS: The Agreement will include unlimited renewals at the City's option. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendation and execution of the change order. Prior to any expenditure being incurred, the
Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Mark McDaniel (6316)
Oriqinatinq Department Head: Kevin Gunn (2015)
Additional Information Contact: Donlen Ruffin (2017)
ATTACHMENTS
04N. HARRIS COMPUTER INOVAH.docx (CFW Internal)
BE Waive Reauest ADDroved.Ddf (CFW Internal)
Harris FID Table 2024.xlsx (CFW Internal)
Harris Funds Available.Dna. (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32871&councildate=1/14/2025 1/15/2025