The URL can be used to link to this page

Home My WebLink AboutContract 58722-R2CSC No. 58722-R2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION January 8, 2025 United Rentals, Inc. Attention: Ethan Jimenez Address: 3421 Avenue D Arlington, Texas 76011 Re: Contract Renewal Notice — 2nd Renewal Contract No. CSC No. 58722 Renewal Term: 1 / 11 /2025 to 1 / 11 /2026 Renewal Amount: $328,000.00 The above referenced Contract with the City of Fort Worth expires on January 11, 2025 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 2nd term in an amount up to $328,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Rer� Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ATTEST: By: Name: Jannette Goodall Title: City Secretary United Rentals, Inc. By: Name: Chase Peper Title: Branch Manager ACCEPTED AND AGREED: CITY OF FORT WORTH By: William Johnson (J n 21, 202512:01 CST) Name: William Johnson Title: Assistant City Manager APPROVAL RECOMMENDED: By: Christopher Harder (Jan 16, 2025 09:20 CST) Name: Chris Harder Title: Water Director �nn 4F FORT �°o PAa �°add * d adIId nEXP544 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perforrrtance and reporting requirements. By: Ra'*4 6" Name: Regina Janes Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: fjg� By: Douglas Black (Jan { 7, 202517:21 CST) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AU ORIZATION: M&C: 22-0956 Date Approved: 11 29/2024 Form 1295 Certification No: 2022-945288 I OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Y Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 11/29/22 M&C FILE NUMBER: M&C 22-0956 LOG NAME: 13PITB 22-0209 SHORING, TRENCHING & SHEILDING EQUIP RENTAL HO W SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with National Trench Safety, Inc., and United Rentals (North America), Inc. for Shoring, Trenching, and Shielding Equipment Rentals and Services in a Combined Annual Amount Up to $456,000.00 for the Water Department and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive agreements with National Trench Safety, Inc., and United Rentals (North America), Inc. for shoring, trenching, and shielding equipment rentals and services in a combined annual amount up to $456,000.00 for the Water Department and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for shoring, trenching, and shielding equipment rentals and services on an as -needed basis. Under the proposed agreement, the vendor will provide shoring, trenching and shielding equipment used to secure the sides of trenches dug to make repairs on water and sewer mains. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications for the shoring, trenching, and shielding equipment requirements to provide a safe working environment for water crews. ITB 22-0209 was advertised in the Fort Worth Star -Telegram on August 31, 2022, September 7, 2022, September 14, 2022, and September 21, 2022. The City received two responses. An evaluation panel consisting of representatives from Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Proposer National Trench Safety, Inc. United Rentals (North America), Inc. Best Value Criteria Evaluation Factors Total a. b. c. d. e. f. g Score 5 15.671 5 1 5 1 5 151 40 1 70.67 5.33 5.33 5 5 5.33 5 28.75 59.74 a. Contractor's qualifications b. Contractor's experience c. Contractor's references d. Availability of resources (personnel) e. Availability of resources (equipment) f. Contractor's approach to performing services g. Price After evaluation, the panel concluded that National Trench Safety, Inc., and United Rentals (North America), Inc. present the best value and will provide the necessary coverage for the City. Therefore, the panel recommends that Council authorize agreements with National Trench Safety, Inc., and United Rentals (North America), Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding: The maximum combined annual amount allowed under this agreement will be $456,000.00, however, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the equipment lease account within Water Department's Water & Sewer Operating Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Agreement Terms: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. Renewal Terms: The Agreement may be renewed for four one-year renewal options for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Oriainatina Business Unit Head Dana Burghdoff 8018 Reginald Zeno 8517 Chris Harder 5020 Additional Information Contact: Anthony Rousseau 8338 Heather Oakes 8354 CERTIFICATE OF INTERESTED PARTIES FORM JL295 1 of 1 Complete Nos. 1 -4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing farm, and the city, state and country of the business entity's place Certificate Number: of business. 2022-945288 United Rentals [North America], Inc Stamford, CT United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/17/2022 being filed. City of Fart Worth Date Acknowledged: 3 provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 22-0209 Rent/sell construction equipment. Training 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary United Rentals, Inc. (parent company) Stamford, CT United States X Jimenez, Ethan 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is 6Wi , e� My address is heome (street) IArlington, TX United States X and my date of birth is oi5-& //I Y" 71 r�;"'ikoY' -ry -NvI w5I4 (o,ty) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of -Fexi .� � an the day of �G , 20 (month) (year) Signature p authan gent of contracting business entity !!�� (Declarant) Farms provided by Texas Ethics Commission wwW,ethicS.State.tx.us Version V3.5.1,8h425011 CERTIFICATE OF INTERESTED PARTIES FORM JL295 1 of 1 Complete Nos. 1 -4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing farm, and the city, state and country of the business entity's place Certificate Number: of business. 2022-945288 United Rentals [North America], Inc Stamford, CT United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/17/2022 being filed. City of Fart Worth Date Acknowledged: 3 provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 22-0209 Rent/sell construction equipment. Training 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary United Rentals, Inc. (parent company) Stamford, CT United States X Jimenez, Ethan 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is 6Wi , e� My address is heome (street) IArlington, TX United States X and my date of birth is oi5-& //I Y" 71 r�;"'ikoY' -ry -NvI w5I4 (o,ty) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of -Fexi .� � an the day of �G , 20 (month) (year) Signature p authan gent of contracting business entity !!�� (Declarant) Farms provided by Texas Ethics Commission wwW,ethicS.State.tx.us Version V3.5.1,8h425011