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Home My WebLink AboutContract 62347-A1CSC No. 62347-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 62347 This Amendment is entered into by and between the City of Fort Worth ("City") and Reeder Distributors, Inc. ("Vendor"). City and Vendor may be referred to individually as a "Party" and collectively as the "Parties." WHEREAS on November 21, 2024, the City entered into City Secretary Contract No. 62347 for Vendor to provide Automotive Parts, Fluids, Equipment, and Maintenance Services for the Property Management Department("Agreement"); and WHEREAS, it is the collective desire of the Parties to amend the Agreement to increase the total annual spending authority up to $500,000.00 for the Initial Term and up to $550,000.00 for renewal options, as authorized under Mayor and Council Communication No. 25-0028 and amend Exhibit A, Seller's Quote. NOW THEREFORE, Fort Worth and Vendor, acting herein through their duly authorized representatives, agree to the following terms: 1. AMENDMENTS 1. Paragraph 4, the Compensation provision of the Agreement, shall be deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement for the Initial Term shall be an amount up to Five Hundred Thousand Dollars ($500,000.00). For renewal options, total annual payments shall be an amount up to Five Hundred Fifty Thousand Dollars ($550,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. Exhibit A, Seller's Quote, of the Agreement is hereby amended to include the attached pages to clarify pricing for Line 8, Section I: Automotive Parts, Equipment, and Supplies of the BuyBoard Agreement as if they had been originally set forth in the Agreement. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD 3. CITY SECRETARY FT. WORTH, TX Contract Amendment 1 Page 1 of 3 CSC No. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature page follows) (remainder of this page intentionally left blank) Contract Amendment 1 Page 2 of 3 CSC No. ACCEPTED AND AGREED: CITY OF FORT WO TH Oana garah loff By: Dana Burghdoff (Jan 202514:01 CST) Name: Dana Burghdoff Title: Assistant City Manager Date: APPROVAL RECOMMENDED: By. Name: Marilyn Marvin Title: Property Management Director 4.00vvpp�� ATTEST: epoF FORr�aa !1-o o. Ovo 80 oPa* *� TezASaad U bnnaaoo By: Name: Jannette S. Goodall Title: City Secretary VENDOR: Reeder Distributors, Inc. � S By: Name: Chris Bussey Title: HD Regional Sales Manager Date: 1/16/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. t)&n4se-6;av- ik, By: Denise Garcia (Jan 16, 2025 09:36 CST) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika J. Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0028 M&C Approved: 1/14/2025 Form 1295 Certification No.: 2024-1217927 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Amendment 1 Page 3 of 3 ]ice WU,S, INC. To: BuyBoard Purchasing Co -Op All items listed below pertain to Item #8 for Buy Board Bid # 715-23: RDI — American Lube Products Price List 15% off List Price RDI — Balcrank Price List 15% Off List Price RDI — Bennett Pump Price List 10% Off List Price RDI — BJE Price List 18% Off List Price RDI — Champion Accessories Price List 15% Off List Price RDI — Champion Oil Less Price List 15% Off List Price RDI — Champion Recip Price List 15% Off List Price RDI — Champion Rotary -Screw Price List 15% Off List Price RDI — Epic HVLS Fan Price List 10% Off List Price RDI — EuroVent Price List 10% Off List Price RDI — Fill -Rite Price List 10% Off List Price RDI — Fluidall Price List 10% Off List Price RDI — Forward Lift Price List 15% Off List Price RDI — FS Curtis Recip CA Price List 15% off List Price RDI — FS Curtis Recip ML Price List 15% Off List Price RDI — FS Curtis Refrigerated Dryer Price List 15% Off List Price RDI — FS Curtis Rotary Screw Price List 15% Off List Price RDI — Fuel Master Price List 13% Off List Price RDI — Graco Price List 20% Off List Price RDI — Hunter Price List 10% Off List Price RDI — John Dow Price List 10% Off List Price RDI — Lube Cube Tanks Price List 10% off List Price Continued ] 157 R5E,'tN To: BuyBoard Purchasing Co -Op All items listed below pertain to Item #8 for Buy Board Bid # 715-23: Continued from Page 1: RDI — Norco Price List 10% Off List Price RDI — PeeDee Tanks Price List 15% Off List Price RDI — RAASM Price List 15% Off List Price RDI — Rotary Lift Price List 20% Off List Price RDI — Shure Price List 15% Off List Price RDI — Stertil-Koni USA Price List 22% Off List Price RDI — Tecalement Price List 12% Off List Price RDI — Zeeline-Milton Price List 10% Off List Price All catalog/price list have been submitted with this bid. Please feel free to contact me at any time. Thanks, Chris Bussey Reeder Distributors, Inc. 5450 Wilbarger St. Fort Worth, TX 76119 817-682-4958 chris(a-)rdinc.us oisT�ia5 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORTWORTH REFERENCE **M&C 25- 13PCOOP AMEND CSC62347 DATE: 1/14/2025 NO.: 0028 LOG NAME: AUTO PARTS AND MAINTENANCE SRVS ML PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 62347 with Reeder Distributors, Inc. Using Buyboard Cooperative Contract No. 715-23 for Automotive Parts, Fluids, Equipment, and Maintenance Services to Increase the Annual Amount by $400,000.00 for a New Annual Amount Up to $500,000.00 and Authorize One Renewal Option for an Amount Up to $550,000.00 for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 62347 with Reeder Distributors, Inc. using Buyboard Cooperative Contract No. 715-23 for automotive parts, fluids, equipment, and maintenance services to increase the annual amount by $400,000.00 for a new annual amount up to $500,000.00 and authorize one renewal option for an amount up to $550,000.00 for the Property Management Department. DISCUSSION: On November 21, 2024, the City executed City Secretary Contract No. 62347 with Reeder Distributors, Inc. using BuyBoard Cooperative Contract No. 715-23 for automotive parts, fluids, equipment, and maintenance services. The contract offers a variety of products and services, including but not limited to, automotive and heavy-duty lifts and inspections, most lubrication equipment, and most compressed air equipment. The Property Management Department will utilize the agreement to purchase equipment and services for various City of Fort Worth automobiles on an as -needed basis. The purpose of this Mayor & Council Communication is to authorize an amendment to the agreement to increase allowable spending by $400,000.00 for a new annual amount up to $500,000.00. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the items. Buyboard contracts have been competitively bid to increase and simplify the purchasing power of government entities. Buyboard Cooperative Contract No. 715-23 has an initial term beginning on December 1, 2024, through November 30, 2025, and includes a one (1) one-year renewal option. The Request for Proposal for Buyboard Contract No. 715-23 was published on January 18, 2023 and January 25, 2023, and responses were opened on June 1, 2023. Buyboard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. AGREEMENT TERM: The current term of this agreement will expire on November 30, 2025 RENEWAL OPTIONS: In accordance with the terms of Buyboard Contract 715-23, there is one (1) one-year option to renew. The spending authority for the renewal period, if exercised, will be in an amount up to $550,000.00. This 10\% increase will help sure that the City has sufficient spending capacity to meet demand despite changing needs and market price fluctuations. This action does not require specific City Council approval provided that http://apps.cfwnet.org/council_packet/mc review.asp?ID=32894&councildate=1/14/2025 1/16/2025 M&C Review Page 2 of 2 the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Funding is budgeted in the Fleet Service Outside Repair & Maintenance account within the Fleet & Equipment Service Fund for the Property Management Department, as appropriated. DVIN-BE: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department I Account I Project I Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Reginald Zeno (8517) Dana Burghdoff (8018) Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS Reginald Zeno (8517) Marilyn Marvin (7708) Jo Ann Gunn (8525) Martha Lopez (2059) 13PCOOP AMEND CSC62347 AUTO PARTS AND MAINTENANCE SRVS ML PMD funds availabilitv.r)df (CFW Internal) Citv of FW - RDI 1295 Form.odf (CFW Internal) FID and Spend Authoritv.xlsx (CFW Internal) SamsReederDistributors.i)df (CFW Internal) SOS.Ddf (Public) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32894&councildate=1/14/2025 1/16/2025