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Contract 62657
CSC No. 62657 FORT WORTH CITY OF FORT WORTH PURCHASE AGREEMENT BASED UPON AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND GRAND PRAIRIE WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue mutually beneficial and cooperative purchasing programs; and WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of the Texas Local Government Code, the City of Fort Worth ("City"), a Texas home -rule municipality and City of Grand Prairie ("County") have entered into an Interlocal Cooperative Purchasing Agreement on February 25, 2005, which provides that when the one of the Local Government Entities enters into a contract with a vendor for goods and services, the other Local Government is able to enter into a Purchase Agreement with the vendor under the same terms and conditions offered to the Original Local Government Entity so long as the vendor is agreeable (Copy Attached as Exhibit A); and WHEREAS, Information Discovery Services, Inc. (Vendor") responded to RFB 22045 Pre -Employment Background Investigations for Civilian Police Candidates issued by the City of Grand Prairie agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor under the same terms and conditions as those contained in the BID (Copy attached as Exhibit B); NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and collectively as the "Parties" enter into this Purchase Agreement by and between Information Discovery Services, Inc. ("Vendor") and the City of Fort Worth ("City"): The Parties agree that any references to the City of Grand Prairie in Exhibit "B" and "C" shall be construed as the City of Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure to the City as if the contract in Exhibit B were originally executed between the City and Vendor. The Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. Exhibit A — Agreement between the City of Fort Worth and the City of Grand Prairie; 2. Exhibit B — Contract between the City of Grand Prairie and Vendor for RFB 22045 Pre - Employment Background Investigations for Civilian Police Candidates; 3. Exhibit C — Pricing; and 4. Exhibit D — Conflict of Interest Questionnaire. Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit C pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX thereto. In the event of a conflict between Exhibit B and this Agreement or Exhibit A, then this Agreement and Exhibit A shall control. City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement by City shall not exceed One Hundred and Eighty Thousand Dollars ($180,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall begin upon execution by City and end on July 31, 2025. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent documents and records of Vendor involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits, and all such audits shall be conducted on regular business days during Vendor's regular business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities. City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they are admitted to such. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. Notices required under the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives or (2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: William Johnson, Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Information Discovery Services, LLC Michael Welsh, Vice President 3014 SE Loop 820, Fort Worth, TX 76140 City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. [SIGNATURES FOLLOW] The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: By William Johnson (J n 21, 202512:31 CST) Name: William Johnson Title: Assistant City Manager Date: Jan 21, 2025 APPROVAL RECOMMENDED: i44.� By: Neil Noakes (Jan 1 , 202510:39 CST) Name: Neil Noakes Title: Police Chief ATTEST: nn4 FORT°�a Pve ==0 By: (J aaQ4s�oag�4 Name: Jannette Goodall Title: City Secretary VENDOR: Information Discovery Services, LLC wl�'c)dV By: Name: Michael Welsh Title: Vice President Date: Jan 15, 2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 4 e' Nor-) Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika J. Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0029 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT A Vendor: PI License #: Contact: Email: Phone: C ity/State: Item 3.2.a. 3.2.b. 3.2.c. 3.2.d. 3.2.e. 3.2.f. 3.2.g. 3.2.h. 3.2.h.2. 3.2.i. 3.2.j. Item 3.2.a. 3.2.b. 3.2.c. 3.2.d. 3.2.e. 3.21 3.2.g. 3.2.h. 3.2.i. Pre -Employment Background Investigations for Civil Police Candidates BID PRICING -- RFB #22045 Only fill out the cells marked in blue Information Discovery Services LLC A 17770 Mike Welsh mwelsh@informationdiscovery.net 817-551-3898 Fort Worth, TX Package A Description Initial Candidate Contact Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 2. National Sex Offender Public Website (hftps:iinsopw.gov) 3.Office of Foreign Assets Control (OFAC) Sanctions List Search 4.Office of Inspector General List of Excluded Individuals/Entities (LEIE) Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 2. State repositories and State police records for states maintaining jurisdiction in the state(s) of the Candidate's residences, employments, and education over a 10-year period. County and State District criminal court records Education Verification Employment Credit Report Employment Social Media Search Current and Prior -Employment Verification Current or Prior -Law Enforcement Agency Employment Verification Personal Reference Interviews (cost to include contact of 8 references) Law Enforcement Agency Applications TOTAL Package B Description Initial Candidate Contact Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 2. National Sex Offender Public Website (https:llnsopw.gov) 3. Office of Foreign Assets Control (OFAC) Sanctions List Search 4. Office of Inspector General List of Excluded Individuals/Entities (LEIE) Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 2. State repositories and State police records for states maintaining jurisdiction in the state(s) of the Candidate's residences, employments, and education over a 10-year period. County and State District criminal court records Education Verification Employment Credit Report Employment Social Media Search Current and Prior -Employment Verification Personal Reference Interviews (cost to include contact of 8 references) TOTAL Annual Estimated Unit Cost Extended Price Quantity Per Item (Qty x Price) 50 $ 115.35 $ 5,767.50 50 $ 4.05 $ 202,50 50 50 50 50 50 50 50 50 50 Annual Estimated Quantity 25 $ 57.00 $ 2,850.00 $ 16.25 $ 812.50 $ 20.35 $ 1,01T50 $ 6.50 $ 325.00 $ 55.00 $ 2,7%00 $ 144.00 $ 7,200.00 $ 130.25 $ 6,512.50 $ 64.00 $ 3,200.00 $ 32.50 $ 1,625.00 $ 32,262.50 Unit Cost Extended Price Per Item (Qty x Price) $ 115.35 $ 2,883.75 25 $ 4.05 $ 101.25 25 25 25 25 25 25 25 $ 57.00 $ 1,425.00 $ 16.25 $ 406.25 $ 20.35 $ 508.75 $ 6.50 $ 162.50 $ 55.00 $ 1,375.00 $ 171.50 $ 4,28T50 $ 64.00 $ 1,600.00 $ 12,750.00 Pagel of 3 Pre -Employment Background Investigations for Civil Police Candidates BID PRICING - RFB #22045 Only fill out the cells marked in blue Vendor: Information Discovery Services LLC PI License #: A 17770 Contact: Mike Welsh Email: mwelsh(&informationdiscovery.net Phone: 817-551-3898 City/State: Fort Worth, TX A LA CARTE SERVICES Item Description Quantity Unit Cost Extended Price Per Item (Qty x Price) 3.2.a. Initial Candidate Contact 1 $ 115.35 $ 115.35 Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 1 $ 2.00 $ 2.00 3.2.b. 2. National Sex Offender Public Website (https://nsopw.gov) 1 $ 2.00 $ 2.00 3.Office of Foreign Assets Control (OFAC) Sanctions List Search 1 $ 2.00 $ 2.00 4. Office of Inspector General List of Excluded Individuals/Entities (LEIE) 1 $ 2.00 $ 2.00 County and State District criminal court records 1 $ 16.25 $ 16.25 3.2.c. Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 1 $ 10.00 $ 10.00 2. State repositories and State police records for states maintaining jurisdiction 3.2.d. in the state(s) of the Candidate's residences, employments, and education over 1 $ 47.00 $ 47.00 a 10-year period. 3.2.e. Education Verification 1 $ 20.35 $ 20.35 3.2.f. Employment Credit Report 1 $ 6.50 $ 6.50 3.2.g. Employment Social Media Search 1 $ 55.00 $ 55.00 3.2.h. Current and Prior -Employment Verification 1 $ 35.00 $ 35.00 3.2.h.2. Current or Prior -Law Enforcement Agency Employment Verification 1 $ 50.00 $ 50.00 3.21 Personal Reference Interviews (cost to include contact of 8 references) 1 $ 10.00 $ 10.00 3.2.j. Law Enforcement Agency Applications 1 $ 10.00 $ 10.00 TOTAL $ 383.45 ADDITIONAL COSTS Description QTY UOM Unit Cost Extended Price (Qtv x Price) Start Up Costs - initial term only 1 EA $ $ Cost of Required Software - annual lump -sum 1 YR $ $ Service Description Pr ce Adverse Action $ 15.00 Third Party Education, Employment, Licensure Passed Through as charged Court House Fees Passed Through as charged International Search Fees Passed Through as charged Travel fees associated with item # 3.2.h.2. No Travel Fees $ List all other fees not specifically listed above: Grand Total $ 45,012.50 (Total of Packages A&B, Start Up and Software Costs) Ji AaeL 4Webh Vice President AUTHORIZED SIGNATURE TITLE Page 2 of 3 Pre -Employment Background Investigations for Civil Police Candidates BID PRICING - RFB #22045 Only fill out the cells marked in blue Vendor: Information Discovery Services LLC PI License #: A 17770 Contact: Mike Welsh Email: mwelsh@informationdiscovery.net Phone: 817-551-3898 City/State: Fort Worth, TX Mike Welsh 2/15/2022 PRINTED NAME DATE Page 3 of 3 EXHIBIT B 4��d It Contract Coversheet T E X A S Dept: * Purchasing For: Police Contract 22114 R3 ID: Bid 22045 Number: Contact Laura Herrera Contact 8270 Contact Iherrera@gptx.org Name: Phone: * Email: * Vendor Information Discovery Services Vendor mwelsh@informationdiscovery.net Name: Email: Project Name: Pre -Employment Background Investigations for Civilian Police Candidates Summary Renewa12 Permanent Retention* Yes No Contract Amount Total Contract Amount over all terms $ 45,000.00 $ 135,000.00 Account # Work Order # Implementation Date 8/1/2024 Contract Approvals Department Manager: Sign City Attorney Signature Sign City Manager Signature Sign City Secretary Signature Termination Date 7/31 /2025 Council Approval Date 8/2/2022 Date Date 8/1/2024 Date 8/1/2024 Otlll CJ! AP r Date 8/1/2024 Legal Reviewer Which attorney previously reviewed this contract? No Prior Legal Review C%�r�.t,�Vldl a�VC� T L X A S--.__._ D� B 1 g r I n q H a, d July 12, 2024 Information Discovery Services, LLC ATTN: Michael Welsh 3014 SE Loop 820, Fort Worth, TX 76140 mwelsh informationdiscoverv. net RE: 22045 — Pre -Employment Background Investigations for Civilian Police Candidates, Renewal 2 The City of Grand Prairie and Information Discovery Services, LLC entered into the referenced contract for the purchase of various goods and services, which provides for the exercise of renewal options. The current term of the contract will expire on 7131124, and the City wishes to renew the contract for an additional year under the same terms and conditions and in accordance with this letter. If you wish to renew the contract, please indicate your desire to do so by checking the applicable line and signing the letter below. By indicating your desire to renew the contract, you warrant that you are authorized to execute the renewal on behalf of the contracting party. If you do not wish to renew the contract, please mark the applicable line and provide and explanation why. X I wish to renew the contract I do not wish to renew the contract Please attach a current Certificate of Insurance, showing that your insurance is in effect as required under the contract. If you have questions, please feel free to contact me. Signature 401 Respectfully, t Ip Senior Buyer City of Grand Prairie 300 W. Main St. Grand Prairie, TX 972-237-8270 lherrera(&,2otx.orQ Date 71ae3 %?�t . &Kad �� Contract Coversheet T E X A S Dept: * Purchasing For: Police Contract 22114 ID: Bid 22045 Number: Contact Barbara Sprinkle Contact 8270 Contact bsprinkle@gptx.org Name: Phone: * Email: * Vendor Information Discovery Services Vendor mwelsh@informationdiscovery.net Name: Email: Project Name: Pre -Employment Background Investigations for Civilian Police Candidates Summary: Initial Contract Permanent Retention* Yes No Contract Amount Total Contract Amount over all terms $ 45,000.00 $ 135,000.00 Account # Work Order # Dates Implementation Date 8/3/2022 Contract Approvals Department Manager: City Attorney Signature Termination Date Council Approval Date 7/31 /2023 8/2/2022 Date 9/14/2022 Date 10/12/2022 City Manager Signature M Pff( Date 10/12/2022 City Secretary Signature KWAI Date 10/12/2022 CITY OF GRAND PRAIRIE SERVICES PRICE AGREEMENT THIS CONTRACT is made and entered into this date by and between the CITY OF GRAND PRAIRIE, a Texas municipal corporation (hereinafter referred to as the "CITY"), and INFORMATION DISCOVERY SERVICES, INC. (hereinafter referred to as "VENDOR") and evidences the following: I. PURPOSE VENDOR shall provide pre -employment background investigations for civilian police candidates per bid award resulting from VENDOR's response to RFB #22045, submitted by Michael Welsh, on February 15, 2022, II. DESCRIPTION OF SERVICES The services which VENDOR shall provide for the CITY shall include the following: A. VENDOR hereby covenants and agrees that VENDOR is to work closely with the CITY's Ryan Simpson, Assistant Director of Police or their designee, and/or other appropriate officials of the CITY, and that VENDOR is to perform any and all tasks required of VENDOR to fulfill the purposes of this Contract. B. VENDOR and the CITY covenant and agree that VENDOR shall perform all of the services and work contained in CITY specifications and VENDORS bid to CITY (attached hereto as "Exhibit A"); said document being part of this Contract and incorporated in its entirety herein. The parties agree that should there be any conflict between the terms of the incorporated document and this Contract, the provisions of this Contract shall control. The parties understand that quantity of services to be furnished to the City is an estimate and that the City may order more, less, or none of the services depending on the projects and the work of the City that requires the services. The price of the services shall remain constant throughout the term of contract. C. VENDOR expressly covenants and agrees to provide the CITY with such written reports or documentation of guaranties as may be required by the scope of the submittal. III. PERFORMANCE OF WORK VENDOR or VENDOR'S associates and employees shall perform all the work called for in this Contract. VENDOR hereby covenants and agrees that all of VENDOR'S associates and employees who work on this project shall be competent and fully qualified to do the work described in this Contract, the services performed shall be performed in a good and workmanlike manner, and the finished product shall be fit for the particular use(s) contemplated by this agreement. CONTRACT FOR PRICE AGREEMENT — RFB # Page 1 of 7 (City Standard Form —Revision Oct. 2021) IV. PAYMENT The CITY shall pay to VENDOR a sum not to exceed those unit prices, or percentage discount from list price where applicable in the submittal for the purchase of services designated herein and in no event shall total payments under the base contract exceed $45,000.00 without additional approval. VENDOR'S invoices must be delivered to the attention of the department placing the order. The city will pay invoices as work is completed and within 30 days after receipt of an invoice or certification by the City that the work is performed in a good and workmanlike manner, whichever is later. Payment will be made by means of a City issued check, an ACH, or with a City issued Procurement Card (Mastercard). V. TERM OF THE CONTRACT This Contract is for an initial term of one year with the option to renew for two additional one year periods. This Contract is effective as of August 3, 2022. No new orders shall be accepted, against this Contract term, after midnight on July 31, 2023. Contract shall terminate upon completion of all requirements for orders placed by said date, unless the parties mutually agree in writing to extend the term of the Contract through allowable renewal option, or unless otherwise terminated as provided in Paragraph XVI herein. The parties shall evidence the renewal in writing, with any additional terms set out in the said writing. VI. CONTRACT ASSIGNMENT VENDOR and the CITY hereby covenant and agree that this Contract provides for services and that these services are not to be assigned or sublet in whole or part without the prior written consent of the CITY. VII. CONFLICT OF INTEREST VENDOR hereby covenants and agrees that during the Contract period that VENDOR and any of VENDOR'S associates and employees will have no interest nor acquire any interest, either direct or indirect, which will conflict in any manner with the performance of the services called for under this Contract. All activities, investigations and other efforts made by VENDOR pursuant to this Contract will be conducted by employees or associates of VENDOR. VENDOR further covenants and agrees that it understands that the Code of Ordinances of the City of Grand Prairie prohibits any officer or employee of the CITY from having any financial interest, either direct or indirect, in any business transaction with the CITY. Any violation of this paragraph which occurred with the actual or constructive knowledge of VENDOR will render this Contract voidable by the CITY. CONTRACT FOR PRICE AGREEMENT — RFB # Page 2 of 7 (City Standard Form —Revision Oct. 2021) VIII. CHANGE IN WORK The CITY, through its Purchasing Manager or their designee, may request changes in the scope and focus of the activities and duties called for under this Contract. Any such change which, in the opinion of VENDOR or the CITY varies significantly from the scope and focus of the work set out herein or entails a significant increase in cost or expense to VENDOR must be mutually agreed upon by VENDOR and the CITY. The parties herein acknowledge that any change in the scope or focus of the work which results in the increase in compensation to VENDOR of the fee stated in Paragraph IV hereof must first be approved by the CITY's Purchasing Manager, City Manager or City Council, where applicable. IX. CONFIDENTIAL WORK Any reports, designs, plan, information, project evaluations, data or any other documentation given to or prepared or assembled by VENDOR under this Contract shall be kept confidential and may not be made available to any individual or organization by VENDOR without the prior written approval of the CITY except as may be required by law. X. OWNERSHIP OF DOCUMENTS VENDOR acknowledges that CITY owns all notes, reports, or other documents, intellectual property or documentation produced by the vendor pursuant to this agreement or in connection with its work which are not otherwise public records. VENDOR acknowledges that CITY shall have copyright privileges to those notes, reports, documents, processes, and information. VENDOR shall provide CITY a copy of all such notes, reports, documents, and information (except to the extent that they contain confidential information about third parties) at CITY expense upon written request. XI. NONDISCRIMINATION As a condition of this Contract, VENDOR covenants and agrees that VENDOR shall take all necessary actions to ensure, in connection with any work under this Contract, VENDOR, VENDOR'S associates, sub -vendors, and employees will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sex, or physical or mental handicap, either directly or indirectly or through contractual or other arrangements. In this regard, VENDOR shall keep, retain, and safeguard all records relating to this Contract for work performed hereunder for a minimum period of three (3) years from final contract completion, with full access allowed to authorized representatives of the CITY upon request, for purposes of evaluating compliance with this and other provisions of the Contract. CONTRACT FOR PRICE AGREEMENT — RFB # Page 3 of 7 (City Standard Form —Revision Oct. 2021) XII. INDEPENDENT VENDOR By the execution of this Contract, the CITY and VENDOR do not change the independent vendor status of VENDOR. No term or provision of this Contract or any act of VENDOR in the performance of this Contract may be construed as making VENDOR the agent or representative of the CITY. All employees of VENDOR shall perform their duties under the supervision of VENDOR, which shall have the exclusive right to dictate to the VENDOR'S employees how to perform their tasks. VENDOR agrees and covenants that each of its employees will be properly qualified and will use reasonable care in the performance of the assigned duties. VENDOR shall post all applicable warning signs if such work will disrupt normal traffic or workplace activities. XIII. WARRANTY, HOLD HARMLESS, AND INDEMNITY VENDOR warrants that the services it performs for CITY will be performed in a good and workmanlike manner, and that any items delivered to the CITY under this contract will be fit for the particular purpose for which it was furnished. VENDOR shall defend, indemnify, and hold the CITY whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by, the execution or performance of this Contract or any of VENDOR'S activities or any act of commission or omission related to this Contract of any representative, agent, customer, employee, sub -vendor or invitee of VENDOR or any representative, agent, employee, or servant of the CITY. If an item is covered by a manufacturer's warranty, it is the responsibility of the VENDOR to obtain the information for CITY and to get the manufacturer to honor the warranty. XIV. INSURANCE Prior to the commencement of work under this Contract, VENDOR shall obtain and shall continue to maintain at no cost to the CITY, in full force and effect during the term of this Contract, a comprehensive liability insurance policy with a company licensed to do business in the State of Texas and rated not less than "A" in the current Best Key Rating Guide, which shall include bodily injury, death, automobile liability, worker's compensation, and property damage coverage, in accordance with any CITY ordinance or directive. The minimum limits for this coverage shall be $1,000,000.00 per occurrence / $2,000,000 aggregate for general liability and for property damage, and $1,000,000 combined single limit for automobile liability unless modified in accordance with any ordinance or directive. Insurance obtained by VENDOR shall be primary and noncontributory, and CITY shall be named as an additional insured under the general liability and automobile policies. A provision shall be incorporated in the policies whereby CITY shall be given at least thirty (30) days prior notice of any material change in coverage or of cancellation of such policies, and VENDOR shall provide the City with a copy of any such notice of material change in coverage or cancellation of any such policies, within three (3) business days of its receipt of such a notice. For purposes of this section, a material change in coverage includes, but is not limited to, a reduction in coverage below the amounts required under this agreement. VENDOR shall provide a waiver of subrogation in favor of the CITY on all coverages and represents that it has taken all actions necessary under the policy or policies for the City to have the status of additional insured and to effectuate any required waiver of subrogation. VENDOR shall furnish the CITY with original copies of the policies or certificates evidencing such coverage prior to commencement of any work under this Contract. CONTRACT FOR PRICE AGREEMENT — RFB # Page 4 of 7 (City Standard Form —Revision Oct. 2021) XV. NO VERBAL AGREEMENT This Contract contains the entire commitments and agreements of the parties to the Contract. Any verbal or written commitment not contained in this Contract or expressly referred to in this Contract and incorporated by reference shall have no force or effect. XVI. TERMINATION The CITY may, at its option and without prejudice to any other remedy to which it may be entitled at law or in equity, terminate further work under this Contract, in whole or in part, by giving at least thirty (30) days prior written notice thereof to VENDOR with the understanding that all services being terminated shall cease upon the date specified in such notice. The CITY shall equitably compensate VENDOR, in accordance with the terms of this Contract for the services properly performed prior to the date specified in such notice following inspection and acceptance of same by the CITY. VENDOR shall not, however, be entitled to lost or anticipated profits should the CITY choose to exercise its option to terminate. XVII. VENUE The parties to this Contract agree and covenant that this Contract will be performable in Grand Prairie, Texas, and that if legal action is necessary to enforce this Contract, exclusive venue will lie in Dallas County, Texas. XVIII. APPLICABLE LAWS This Contract is made subject to the existing provisions of the Charter of the City of Grand Prairie, its rules, regulations, procedures, and ordinances, present and future, and all applicable laws of the State of Texas and the United States. XIX. ADDITIONAL VERIFICATIONS VENDOR VERIFIES THAT: (1) It does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, as defined in Texas Government Code § 2274.001, and that it will not during the term of the contract discriminate against a firearm entity or firearm trade association; (2) It does not "boycott Israel" as that term is defined in Texas Government Code § 808.001 and it will not boycott Israel during the term of this contract; and (3) It does not "boycott energy companies," as those terms are defined in Texas Government Code §§ 809.001 and 2274.001, and it will not boycott energy companies during the term of the contract. XX. CONTRACT INTERPRETATION The parties to this Contract covenant and agree that in any litigation relating to this Contract, the terms and conditions of the Contract will be interpreted according to the laws of the State of Texas, without regard to any conflict of law rules. CONTRACT FOR PRICE AGREEMENT — RFB # Page 5 of 7 (City Standard Form —Revision Oct. 2021) XXI. NOTICES All notices, requests, or other communications (excluding invoices) hereunder must be in writing and transmitted via overnight courier, email, hand delivery, or certified or registered mail, postage prepaid and return receipt requested to the CITY and VENDOR as follows: CITY: City of Grand Prairie ATTN: Barbara Sprinkle, Sr. Buyerl Purchasing Division 300 Main Street, Grand Prairie, TX 75050 PO Box 534045, Grand Prairie, TX 75053-4045 Phone 972-237-82701 Email purchasingfax@gptx.org Accounts Payable Contact: accountspayable@gptx.org City of Grand Prairie ATTN: Ryan Simpson, Asst. Director Of Police 1525 Arkansas Lane, Grand Prairie, TX 75052 PO Box 534045, Grand Prairie, TX 75053-4045 Phone 972-237-87171 Email rsimpson#gptx.org VENDOR: Information Discovery Services, LLC. ATTN: Michael Welsh, Vice President 3014 SE Loop 820, Fort Worth, TX, 76140 Phone 817-551-3898 1 Email mwelsh@informationdiscovery.net Any notice required or desired to be given to either party hereto shall be deemed to be delivered: (i) on the date of delivery, if hand delivered or emailed; (ii) one (1) day after sending, if sent by overnight courier; or (iii) three (3) days after the same is deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by registered or certified mail, return receipt requested, and addressed to such party at the address hereinafter specified. Either party hereto may change such party's address for notice to another address within the United States of America, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. XXII. SEVERABILITY In the event that any provision contained in this Contract is held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in the Contract. XXIII. RIGHT OF REVIEW VENDOR covenants and agrees that the CITY, upon reasonable notice to VENDOR, may review any of the work performed by VENDOR under this Contract. CONTRACT FOR PRICE AGREEMENT — RFB # Page 6 of 7 (City Standard Form —Revision Oct. 2021) XXIV. WAIVER OF ATTORNEYS FEES VENDOR and CITY expressly covenant and agree that in the event of any litigation arising between the parties to this contract, each party shall be solely responsible for payment of its attorneys and that in no event shall either party be responsible for the other parry's attorney's fees regardless of the outcome of the litigation. XXV. NON -COLLUSION VENDOR represents and warrants that VENDOR has not given, made, promised, or paid, nor offered to give, make, promise, or pay any gift, bonus, commission, money, or other consideration to any person as an inducement to or in order to obtain the work to be provided to the CITY under this Contract. VENDOR further agrees that VENDOR shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the CITY under this Contract) for any of the services performed by VENDOR under or related to this Contract. If any such gift, bonus, commission, money, or other consideration is received by or offered to VENDOR, VENDOR shall immediately report that fact to the CITY and, at the sole option of the CITY, the CITY may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to VENDOR under this Contract. EXECUTED this the day of CITY OF GRAND PRAIRIE, TEXAS By: L City Manager ATTEST: j/lo�pJ Mona Lisa Galicia, City Secretary APPROVED AS TO FORM: /f Megan Mahan, City Attorney 113y Tiffany Bull, Assistant City Attorney 10/12/2022 INFORMATION DISCOVERY SERVICES, INC. By: !/G"L 'Po Z,"4 Printed Name: Michael Welsh Title: Vice President CONTRACT FOR PRICE AGREEMENT — RFB # (City Standard Form —Revision Oct. 2021) Page 7 of 7 EXHIBIT A �dVld Droain Bib P1aLa HdYd CITY OF GRAND PRAIRIE, TEXAS REQUEST FOR BIDS RFB # 22045 — Pre -Employment Background Investigations for Civilian Police Candidates DUE DATE: PRIOR TO 2PM FEBRUARY 15, 2022 DUE TO: Anda Upchurch, Sr. Buyer Purchasing Division www.PubllcPurchase.com 300 W. Main Street Grand Prairie, Texas 75050 CLEARLY MARK BID AS "RFB # 22045" Late responses will be unopened and not accented for consideration. The City of Grand Prairie is not responsible for lateness or failure of timely delivery via mail (whether delays are internal/external), carrier, etc. Please ensure you allow time to provide your response timely so that you may be properly considered. EMAIL BIDS WILL NOT BE ACCEPTED. TABLE OF CONTENTS ADVERTISEMENT FOR BIDS..............................................................................................3 PROJECTSCOPE.............................................................................................................4 2. CANDIDATE ELIGIBILITY REQUIREMENTS...........................................................4 3. SERVICE REQUIREMENTS...........................................................................................4 4. GUARANTEE....................................................................................................................6 5. ESTIMTED USAGE..........................................................................................................6 6. VENDOR QUALIFICATIONS.........................................................................................7 7. PAYMENT AND INVOICING.........................................................................................7 8. PROCUREMENT SCHEDULE........................................................................................8 9. CONTACT.........................................................................................................................8 10. BID EVALUATION.......................................................................................................8 11. EVALUATION CRITERIA...........................................................................................8 12. SUBMITTAL RESPONSE GUIDELINES...................................................................9 13. AGREEMENT TERMS AND AWARD........................................................................9 SOLICITATION STANDARD TERMS AND CONDITIONS.............................................10 SUBMITTALFORMS............................................................................................................14 CITY OF GRAND PRAIRIE ADVERTISEMENT FOR BIDS Competitive sealed bids will be received at 300 W. Main Street, Grand Prairie, Texas, and via www.PublicPurchase.com until February 15, 2022 at 2:00 PM, and publicly opened and read via teleconference at that time for the procurement of the following: RFB # 22045 — Pre -Employment Background Investigations for Civilian Police Candidates Further information and specifications may be obtained at www.PublicPurchase.com, www.gptx.org, or from the Purchasing division at (972) 237-8269. The city reserves the right to reject any or all bids and to waive formalities. The city also reserves the right to purchase these items through state awarded contracts or other intergovernmental agreements when it is in the best interest of the city. Publish: Jan 24 & Jan 31, 2022 1. PROJECT SCOPE It is the intent of this specification to obtain an annual price agreement for the purchase of pre- employment background investigation services for the City of Grand Prairie Police Department civilian candidates. 2. CANDIDATE ELIGIBILITY REOUIREMENTS To be eligible for civilian positions requiring Criminal Justice Information Services (CJIS) or Texas Law Enforcement Telecommunications System (TLETS) access, Candidates cannot have any of the following: 2.1. Class A or felony convictions, deferred adjudication, or expunged records, either as adult or juvenile. 2.2. Class B convictions or deferred adjudication, either as an adult or juvenile, within the previous ten (10) years. 2.3. Family violence convictions, either as an adult or juvenile. 3. SERVICE REOUIREMENTS 3.1. The Vendor shall furnish all labor, materials, supplies, equipment, and supervision necessary for the completion of all background screening services specified below. The Vendor shall provide professional and technical services to produce materials, procedures, and reports in accordance with contemporary federal and state employment statutes and guidelines, principles, and practices in the field of background screening services. 3.2. Background Screening and Investigative Reporting Services: a. The City will obtain an investigative packet from each Candidate. The Vendor shall contact the Candidate to obtain clarification or additional information, as needed. b. The Vendor shall conduct a nationwide Computerized Criminal History (CCH) search, to include all 50 states, plus Washington DC, Guam, and Puerto Rico, as well as national and international terrorist watch list searches. Including, but not limited to: 1. Multi jurisdictional search of state and county criminal records databases 2. National Sex Offender Public Website (https://nsovw.gov) 3. Office of Foreign Assets Control (OFAC) Sanctions List Search 4. Office of Inspector General List of Excluded Individuals/Entities (LEIE) c. The Vendor shall conduct a statewide criminal history search for criminal information in the state(s) in which the Candidate has lived, including but not limited to: 1. Texas Department of Public Safety (DPS) 2. State repositories and State police records for states maintaining jurisdiction in the state(s) of the Candidate's residences, employments, and education over a 10-year period. d. The Vendor shall conduct either in -person or automated search and examinations of County and State District criminal courts, and records through the courthouse(s) and law enforcement agencies maintaining jurisdiction in the county(ies) of the Candidate's residences, employments, and education over a 10-year or 25-year period. e. The Vendor shall verify and confirm the Candidate's highest -claimed degree and required licenses and/or certifications. f. The Vendor shall provide a copy of the Candidate's credit report. g. The Vendor shall conduct a social media search, including publicly available social media profiles, deep web content, and press and media content related to the Candidate. The Vendor will compile a report including an analysis of high -risk content with screen shots and links to the information that is identified as high - risk. High -risk content is defined as information regarding potentially illegal, immoral, racist, sexist, vulgar, or anti -government activity. h. The Vendor shall verify and confirm the Candidate's current and prior employments over a 10-year period. This information shall include the Candidate's dates of employment, position(s) held, job related responsibilities, technical qualifications, performance, awards, disciplinary actions, reason for leaving, eligibility for rehire, character and ethics, and any other pertinent information. This information may be obtained from the Candidate's personnel record, and interviews with direct supervisors and/or co-workers. 1. Use of Third -Party Verifiers — Prior to obtaining employment verification via a third -party verification system, the Vendor shall notify the City that a Candidate's prior employer uses a third -party verification system and provide the estimated fees for obtaining information through the third -party verification system. The Vendor shall not obtain employment information via a third -party verification system without prior approval from the City. 2. Prior Law Enforcement Employer Verification — Vendor shall provide comprehensive verification and record reviews, to include routine employment verification information listed above with the additional review of any available records from the Internal Affairs department. i. Contact and conduct interviews with Candidate's personal references. Vendor shall attempt to interview a total of eight (8) references, provided in the Candidate's investigative packet. The Vendor shall make notes of all attempts to obtain the interviews for any instance where less than four (4) reference interviews are completed. j. Vendor shall contact all law enforcement agencies to which the Candidate has applied in the last three (3) years but was not selected for employment, to request the reason that the Candidate was not selected. Additionally, Vendor shall utilize the City's comprehensive list of agency contacts to inquire about the Candidate's application. k. Vendor shall provide an Investigative Report of all relevant findings to the City. 3.3. Package Pricing — for convenience of ordering and invoicing, Vendor shall provide pricing for "Packages" of the services listed above, as defined on the Bid Pricing Sheet, as well as a la carte pricing for services to be ordered individually on an as -needed basis. 4. GUARANTEE The procedures and methods to be used by the Vendor to perform the services described must conform with all current federal and state employment statutes and guidelines governing public agency human resource administration including but not limited to, Title VII of Chapter 42 of the United States Code the Equal Employment Opportunity Commission (EEOC) Uniform Guidelines on Employment Selection Procedures, Americans with Disabilities Act Amendments Act (ADAAA), Department of Labor Fair Labor Standards Act (FLSA), and the Fair Credit Reporting Act (FCRA). Vendor, and all Vendor's associates and employees shall perform all the work described herein in a thorough and confidential manner that fits the intent of this RFB. Associates and employees shall be fully qualified and competent to perform this work in compliance with all current and future enacted local, State and Federal laws as well as industry accepted ethical standards. 5. ESTIMTED USAGE Estimated one-year quantities are given. Estimated usage shall not constitute an order, but only implies the probable quantity the City will use. The City reserves the right to increase or decrease quantities with no increase in cost to the City. 6. VENDOR OUALIFICATIONS 6.1. Vendor must hold and maintain a private investigations license from the Texas Department of Public Safety, under Texas Government Code 1702. 6.2. Vendor must be engaged in the business of providing pre -employment background screening services for a minimum of five years within the last seven years. 6.3. Vendor must be in good financial standing, not in any form of bankruptcy, current in payment of all taxes and fees such as state franchise fees. The City reserves the right to request a copy of Vendor's audited or un-audited financial statement. When financial statements are requested, the City will review the Vendor's audited or un-audited financial statement to this solicitation in accordance with Texas Government Code, Title 10, Subtitle D, Section 2156.007 to evaluate the sufficiency of the Vendor's financial resources and ability to perform the contract or provide the service required in the solicitation. The City will be the sole judge in determining the sufficiency of the vendor's financial resources and ability to perform the contract or provide the service. 6.4. Vendor must provide a list of three (3) governmental or commercial references for work of a similar scope to this specification. The bidder shall choose references that illustrate the Vendor's ability, capacity, and skill to perform the contract as specified. 7. PAYMENT AND INVOICING 7.1. Payment - The City will authorize payment for services furnished in accordance with this specification within 30 days of completion of service or receipt of invoice, whichever is later. 7.2. Invoicing - Services under this contract shall be billed on a regular monthly basis. The following requirement applies to all invoices. Invoices must reference a purchase order number. Separate invoices are required for each order and shall be sent to the ordering department. The invoice should include the following: a. Purchase Order number b. Invoice number c. Contract rates d. Quantity ordered e. Total amount due 8. PROCUREMENT SCHEDULE The projected schedule for this procurement is as follows: Release Bid Deadline for Questions Responses to Questions Deadline for Receipt of Bids Council Date 9. CONTACT Tuesday, January 25, 2022 Monday, February 7, 2022 Tuesday, February 8, 2022 Tuesday, February 15, 2022 Tuesday, March 15, 2022 Information, questions, or clarification concerning the intent of this RFB should be in writing and addressed to Anda Upchurch at aunchurch(a)antx.or2 by 4:30 p.m. (CST) of the Deadline for Questions outlined in the Procurement Schedule. City of Grand Prairie's response to questions and requests for clarification will be posted to Public Purchase (www. nublicnurchase. com). 10. BID EVALUATION Award will be based on responsive bids best value as outlined in the Evaluation Criteria below. The City of Grand Prairie reserves the right to accept or reject any and all bids in whole or in part and waive any informality in the competitive bid process. Further, the City reserves the right to enter into any contract deemed to be in the best interest of the City. 11. EVALUATION CRITERIA The following evaluation criteria will be utilized in the selection of a vendor: lCost 50 IThe extent to which the goods or services meet the municipality's needs 15 IThe Reputation of the Bidder 10 (Experience with the City of Grand Prairie or another municipality 10 (Qualifications 15 1 TOTAL POSSIBLE POINTS 100 12. SUBMITTAL RESPONSE GUIDELINES Response to this Request for Bid shall include: 12.1. Completed and signed submittal check list. 12.2. Bid Pricing Form filled in with unit prices, extended prices, and total. 12.3. Copy of Private Investigation license. 12.4. Completed and signed Questionnaire and References (3 pages). 12.5. Submittal Affirmation Form reviewed and signed. 12.6. Completed Historically Underutilized Business Questionnaire and Additional Verifications Form. 13. AGREEMENT TERMS AND AWARD The term of the agreement will be for an initial one-year agreement with the option to renew for up to four (4) additional one-year periods. The price agreement shall be awarded to the Vendor(s) submitting the bid(s) deemed to be in the best interest of the City. The City may award one Primary and one Secondary Vendor by portions or for the entire bid. The City of Grand Prairie may award to a single vendor, multiple vendors, or use any combination that serves the best interest of the City. Successful Vendor will enter into a contract with the City for an annual agreement in accordance with the terms and conditions found within. SOLICITATION STANDARD TERMS AND CONDITIONS 1. INSTRUCTIONS: These standard terms apply to all solicitations. 2. BEST INTEREST: The CITY reserves the right to reject any or all responses and to waive formalities. The CITY also reserves the right to purchase through State awarded contracts or other intergovernmental agreements when it is in the best interest of the CITY to do so. 3. PRICING: Unless otherwise noted in this document, price(s) quoted must be held firm for ninety (90) days to allow for evaluation. 4. SILENCE OF SPECIFICATION: The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on that basis. 5. F.O.B.: All shipping shall be F.O.B. Destination 6.000PERATIVE/INTERLOCAL PURCHASING: If the vendor checked "yes" on the submittal affirmation form to allow for interlocal purchasing, the following will apply: Governmental entities utilizing inter- governmental contracts with the City of Grand Prairie will be eligible, but not obligated, to purchase goods and services under the contract(s) awarded from this solicitation. All purchases by governmental entities other than the City of Grand Prairie will be billed directly to that governmental entity and paid by that governmental entity. The City of Grand Prairie will not be responsible for another governmental entity's debts. Each governmental entity will order their goods and services as needed. 7. SPLIT AWARD: The City of Grand Prairie reserves the right to award a separate contract to separate vendors for each item/group or to award one contract for the entire bid. 8. WITHDRAWAL OF RESPONSE TO SOLICITATION: For a period of ninety (90) days following the date designated for the receipt of response, a response may not be withdrawn or cancelled by the vendor without approval by the CITY. 9. ERROR -QUANTITY: Submittals must be made on the units of quantity specified and on extended costs, and they must show total costs. In the event of discrepancies in extension, the unit price shall govern. 10. LATE SUBMITTALS: Submittals received after the submission deadline shall be returned unopened and will be considered void and unacceptable. The City of Grand Prairie is not responsible for lateness from any carrier for any reason. 11. TAXES: The City of Grand Prairie is exempt from federal manufacture's excise taxes and state sales taxes. TAX MUST NOT BE INCLUDED IN PRICING. Tax exemption certificates will be executed by the CITY and furnished upon request. 12. ADDENDA: Any interpretations, corrections or changes to these specifications will be made by addenda. Sole issuing authority of the addenda shall be vested in the City of Grand Prairie Purchasing Department. Addenda will be mailed to all who are known to have received a copy of this solicitation. It is the responsibility of proposers to ensure they have received and understand any issued addenda. 13. PROTEST: Protests shall be submitted in writing and filed with the Purchasing Division no less than three (3) business days prior to the CITY Council meeting at which the award appears on the agenda. A written response will be prepared by the Purchasing Manager in consultation with the end user department and CITY Attorney in accordance with the CITY Purchasing Manual. If the protesting vendor does not agree with the staff recommendation, they may appeal to the CITY Council. Protesting vendors must contact the CITY Secretary to be acknowledged and heard by CITY Council at the first available Council meeting. 14. PAYMENT TERMS: Unless otherwise specified by the CITY in this document, payment terms are Net 30. 15. PATENT RIGHTS: The vendor agrees to indemnify and hold the CITY harmless from any claim involving patent right infringement or copyrights on goods supplied. 16. FUNDING: The City of Grand Prairie is a home -rule municipal corporation operated and funded on an annual basis for October 1 to September 30. The CITY reserves the right to terminate, without liability to the CITY, any contract for which funding is not available. 17. ASSIGNMENT: Vendor shall not sell, assign, transfer, or convey this contract in whole or in part, without the prior written consent of the CITY. 18. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. 19. RIGHT OF REVIEW: Vendor covenants and agrees that the CITY, upon reasonable notice to vendor, may review any of the work performed by vendor under this Contract. 20. DELIVERYTIMES: Deliveries will be acceptable only during normal working hours at the designated CITY municipal facility. 21. STANDARD WARRANTY: Standard manufacturers' warranties shall be provided and submitted to the City of Grand Prairie upon request. 22. PACKAGING: Unless otherwise indicated, items will be new, unused, and in first class condition in containers suitable for damage -free shipment and storage. 23. ORDERS AND INVOICING: A purchase order number is required for all purchases. All invoices must identify the purchase order number, include the bid unit pricing by item, identify the ordering department/user, and include contact phone and email. 24. CONFLICT OF INTEREST: The successful vendor agrees that during the contract period vendor and any of vendor's associates and employees will have no interest, and will acquire no interest, either direct or indirect, which will conflict in any manner with the performance of the services called for under this contract. All activities, investigations and other efforts made by vendor pursuant to this contract will be conducted by employees or associates of vendor. Vendor further agrees that it understands that the Code of Ordinances of the City of Grand Prairie prohibits any officer or employee of the CITY from having any financial interest, either direct or indirect, in any business transaction with the CITY. Any violation of this paragraph which occurred with the actual or constructive knowledge of VENDOR will render this contract voidable by the CITY. a. FORM CIQ — is required when a conflict exists in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law, this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. This form may be obtained from the City of Grand Prairie website. 25. CONFIDENTIAL WORK: Any reports, designs, plan, information, project evaluations, data or any other documentation given to or prepared or assembled by VENDOR under this contract shall be kept confidential and may not be made available to any individual or organization by VENDOR without the prior written approval of the CITY except as may be required by law. 26. WARRANTY, HOLD HARMLESS, AND INDEMNITY: VENDOR warrants that the commodities it delivers to the CITY shall be delivered in a good and workmanlike manner, and that any item delivered to the CITY under this contract will be fit for the particular purpose for which it was furnished. VENDOR shall defend, indemnify, and hold the CITY whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by, the execution or performance of this Contract or any of VENDOR's activities or any act of commission or omission related to this Contract of any representative, agent, customer, employee, sub -vendor or invitee of VENDOR or any representative, agent, employee, or servant of the CITY. If an item is covered by a manufacturer's warranty, it is the responsibility of the VENDOR to obtain the information for CITY and to get the manufacturer to honor the warranty. 27. PROPRIETARY INFORMATION: Any material or information that is considered proprietary in nature must be clearly marked as such and will be treated as confidential by the City of Grand Prairie to the extent permitted by law. 28. WAIVER OF ATTORNEYS FEES: VENDOR and CITY expressly agree that in the event of any litigation arising between the parties to this contract, each party shall be solely responsible for payment of its attorneys. In no event shall either party be responsible for the other party's attorney's fees, regardless of the outcome of the litigation. 29. CHANGE ORDERS: No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the City of Grand Prairie. 30. TERMINATION: The CITY may, at its option and without prejudice to any other remedy to which it may be entitled at law or in equity, terminate further work under the resulting contract, in whole or in part, by giving at least thirty (30) days prior written notice of termination to VENDOR. VENDOR understands that no further orders may be accepted after the date specified in such notice. In the event of termination and following its inspection and acceptance of goods and services properly ordered prior to the date specified in the notice of termination, the CITY shall equitably compensate VENDOR in accordance with the terms of this contract. If the CITY terminates this agreement, VENDOR shall not be entitled to lost or anticipated profits. 31. TERMINATION FOR DEFAULT: If VENDOR defaults on this agreement, the CITY reserves the right to enforce the performance of the resulting contract in any manner either prescribed by law or deemed to be in the best interest of the CITY. The CITY reserves the right to terminate the resulting contract immediately if the VENDOR fails to: (a) meet delivery schedules, or (b) otherwise perform in accordance with this contract and incorporated documents. A breach of contract or default by VENDOR authorizes the CITY to award the contract to another VENDOR, purchase elsewhere, and charge the full increase in cost and handling to the defaulting VENDOR. 32. PERFORMANCE OF WORK: VENDOR or VENDOR's associates and employees shall perform all the work called for in this contract. VENDOR agrees that all of VENDOR's associates and employees who work on this project shall be competent and fully qualified to undertake the work described in this contract. VENDOR agrees that the services performed shall be performed in a good and workmanlike manner, and that the finished product shall be fit for the particular use(s) contemplated by this agreement. 33. OWNERSHIP OF DOCUMENTS: VENDOR acknowledges that the CITY owns all notes, reports, or other documents, intellectual property or documentation produced by the VENDOR pursuant to the resulting contract or in connection with its work which are not otherwise public records. VENDOR acknowledges that the CITY shall have copyright privileges to those notes, reports, documents, processes, and information. VENDOR shall, upon written request, provide CITY a copy of all such notes, reports, documents, and information, except to the extent that they contain confidential information about third parties. 34. PRICE REDETERMINATION: Price redetermination shall only be considered by the CITY forty-five (45) days prior to the anniversary date of the initial contract award and subsequent renewals. Price redetermination requests must be substantiated in writing. The City of Grand Prairie reserves the right to reject the request when it is deemed to be in the best interest of the CITY. 35. DRUG FREE WORKPLACE: VENDOR agrees that during the contract period VENDOR and any of VENDOR's associates and employees shall comply with the CITY'S drug free workplace policy. 36. INSPECTION: All goods and services will be subject to inspection and testing by the CITY prior to acceptance. Goods rejected and goods supplied in quantities greater than ordered may be returned to the VENDOR at its expense. If, at any time, goods or services, including applicable drawings and specifications, are found by the CITY to either be defective in material or workmanship or not in conformity with the requirements of this specification, then the CITY may pursue one or more of the following remedies: (a) Reject and return such goods at VENDOR'S expense; (b) Require VENDOR to inspect the goods and remove any nonconforming goods; (c) Replace any nonconforming goods or services with conforming goods or services; or (d) Pursue any rights and remedies available to the CITY by contract or by law or equity. 37. PACKAGING: All goods must be packaged as specified by the CITY, and they shall be shipped by the route and carrier designated by the CITY. If the CITY does not specify how the goods must be packaged, VENDOR shall package the goods in a way to avoid any damage in transit. If the CITY does not specify the manner of shipment, route, or carrier, VENDOR shall ship the goods at the lowest possible transportation rates, consistent with VENDOR's obligation to meet the delivery schedule set forth in this specification. 38. AUDIT: The CITY reserves the right to audit the records and performance of contractor during the contract and for three years thereafter. 39. INSURANCE: Prior to the commencement of work under this contract, VENDOR shall obtain and shall continue to maintain in full force and effect during the term of this contract any insurance required by law and any additional insurance that may be required pursuant to the specification. Performance under the contract will not start until this obligation has been met. Carrier must be authorized to do business in Texas rated "A" or better in the current Best Key Rating Guide. All policies shall be of the "occurrence type" and the City of Grand Prairie shall be listed as an additional insured (to the extent contractor/CITY are indemnified pursuant to the indemnity provisions herein) on all certificates of insurance. Additional Insured Clauses does not apply to Workers' Compensation and Employer's Liability. A waiver of Subrogation Clause, naming the City of Grand Prairie "shall be included" on all types of coverages. TYPE AMOUNT Insurance Tvpe Limit Commercial General Liability $1,000,000 Per Occurrence $2,000,000 Aggregate Automobile Liability $1,000,000 Combined Single Limi� Worker's Compensation/ Employer's Liability Errors and Omissions Statutory $1,000,000 $1,000,000 Per Occurrence $2,000,000 Aggregate 40. HB 1295 FORM: At time of contract execution VENDOR must provide a signed Form 1295 received directly from the Texas Ethics Commission. https://www.ethics.state.tx.us/whatsnew/elf—info—fo rm1295.htm. 41. CONTRACT EXECUTION AND START DATE: The awarded VENDOR will have ten (10) calendar days after receiving the notice of award to return the executed contract, certificate of insurance, Form 1295, and VENDOR setup packet (when applicable). If VENDOR fails to return the required documents by the indicated deadline, the CITY reserves the right to immediately terminate the contract, place the VENDOR on the CITY's debarred vendor list, and award the contract to another VENDOR. After documentation is received by the CITY, either a notice to proceed or a purchase order will be issued. VENDOR will have up to five (5) calendar days to begin performance under this contract, unless otherwise agreed in writing between the CITY and VENDOR. 42. STORMWATER REQUIREMENTS: Where applicable, VENDOR shall implement Best Management Practices (BMPs) and good housekeeping measures to prevent stormwater pollution as required by the current City of Grand Prairie Stormwater Discharges Ordinance (Article XXIII, Section 13). 43. LOCAL PREFERENCE: Section 271.9051 of the Texas Local Government Code authorizes a municipality, when considering competitive sealed bids when the bid evaluation is setup to award to the lowest responsible bidder, to enter into a contract for certain purchases with a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid if the lowest bid is from a business outside the municipality and contracting with the local bidder would provide the best combination price and other economic benefits to the municipality. Application for Local Bidder Preference must be submitted with bid to be considered by the City of Grand Prairie. If your principal place of business is within the Grand Prairie CITY limits and you want to apply for local preference consideration, then you must provide a tax certificate for the most current year marked PAID, included with your Application for Local Bidder Preference. SUBMITTAL FORMS SUBMITTAL CHECKLIST - Company Name Information Discovery Services Interested parties MUST submit the following items for consideration by either of the following delivery methods: • Online through www.PublicPurchase.com contact vendorsur)rportgoublicr)urchase.com for assistance in responding via the website. • One (1) hard copy, and one (1) electronic copy (flash drive or CD) delivered to the Purchasing Division: City Hall 300 W. Main Street Grand Prairie, TX 75050 The submission should be in the order stated below. 1 Submittal Check List 2 Bid PricingFv 3 Copy of Private Investigation License 7 4 Questionnaire and References Wl 5 Submittal Affirmation Form 6 Historically Underutilized Business Questionnaire and Additional Verification Form Fvfl By my signature I affirm all items as listed above have been completed and submitted as part of my firm's proposal. Authorized Signature Michael Welsh Vice President Title 2/10/2022 Print/Type Name Date Vendor: PI License #: Contact: Email: Phone: C ity/State: Item 3.2.a. 3.2.b. 3.2.c. 3.2.d. 3.2.e. 3.2.f. 3.2.g. 3.2.h. 3.2.h.2. 3.2.i. 3.2.j. Item 3.2.a. 3.2.b. 3.2.c. 3.2.d. 3.2.e. 3.21 3.2.g. 3.2.h. 3.2.i. Pre -Employment Background Investigations for Civil Police Candidates BID PRICING -- RFB #22045 Only fill out the cells marked in blue Information Discovery Services LLC A 17770 Mike Welsh mwelsh@informationdiscovery.net 817-551-3898 Fort Worth, TX Package A Description Initial Candidate Contact Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 2. National Sex Offender Public Website (hftps:iinsopw.gov) 3.Office of Foreign Assets Control (OFAC) Sanctions List Search 4.Office of Inspector General List of Excluded Individuals/Entities (LEIE) Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 2. State repositories and State police records for states maintaining jurisdiction in the state(s) of the Candidate's residences, employments, and education over a 10-year period. County and State District criminal court records Education Verification Employment Credit Report Employment Social Media Search Current and Prior -Employment Verification Current or Prior -Law Enforcement Agency Employment Verification Personal Reference Interviews (cost to include contact of 8 references) Law Enforcement Agency Applications TOTAL Package B Description Initial Candidate Contact Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 2. National Sex Offender Public Website (https:llnsopw.gov) 3. Office of Foreign Assets Control (OFAC) Sanctions List Search 4. Office of Inspector General List of Excluded Individuals/Entities (LEIE) Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 2. State repositories and State police records for states maintaining jurisdiction in the state(s) of the Candidate's residences, employments, and education over a 10-year period. County and State District criminal court records Education Verification Employment Credit Report Employment Social Media Search Current and Prior -Employment Verification Personal Reference Interviews (cost to include contact of 8 references) TOTAL Annual Estimated Unit Cost Extended Price Quantity Per Item (Qty x Price) 50 $ 115.35 $ 5,767.50 50 $ 4.05 $ 202,50 50 50 50 50 50 50 50 50 50 Annual Estimated Quantity 25 $ 57.00 $ 2,850.00 $ 16.25 $ 812.50 $ 20.35 $ 1,01T50 $ 6.50 $ 325.00 $ 55.00 $ 2,7%00 $ 144.00 $ 7,200.00 $ 130.25 $ 6,512.50 $ 64.00 $ 3,200.00 $ 32.50 $ 1,625.00 $ 32,262.50 Unit Cost Extended Price Per Item (Qty x Price) $ 115.35 $ 2,883.75 25 $ 4.05 $ 101.25 25 25 25 25 25 25 25 $ 57.00 $ 1,425.00 $ 16.25 $ 406.25 $ 20.35 $ 508.75 $ 6.50 $ 162.50 $ 55.00 $ 1,375.00 $ 171.50 $ 4,28T50 $ 64.00 $ 1,600.00 $ 12,750.00 Pagel of 3 Pre -Employment Background Investigations for Civil Police Candidates BID PRICING - RFB #22045 Only fill out the cells marked in blue Vendor: Information Discovery Services LLC PI License #: A 17770 Contact: Mike Welsh Email: mwelsh(&informationdiscovery.net Phone: 817-551-3898 City/State: Fort Worth, TX A LA CARTE SERVICES Item Description Quantity Unit Cost Extended Price Per Item (Qty x Price) 3.2.a. Initial Candidate Contact 1 $ 115.35 $ 115.35 Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 1 $ 2.00 $ 2.00 3.2.b. 2. National Sex Offender Public Website (https://nsopw.gov) 1 $ 2.00 $ 2.00 3.Office of Foreign Assets Control (OFAC) Sanctions List Search 1 $ 2.00 $ 2.00 4. Office of Inspector General List of Excluded Individuals/Entities (LEIE) 1 $ 2.00 $ 2.00 County and State District criminal court records 1 $ 16.25 $ 16.25 3.2.c. Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 1 $ 10.00 $ 10.00 2. State repositories and State police records for states maintaining jurisdiction 3.2.d. in the state(s) of the Candidate's residences, employments, and education over 1 $ 47.00 $ 47.00 a 10-year period. 3.2.e. Education Verification 1 $ 20.35 $ 20.35 3.2.f. Employment Credit Report 1 $ 6.50 $ 6.50 3.2.g. Employment Social Media Search 1 $ 55.00 $ 55.00 3.2.h. Current and Prior -Employment Verification 1 $ 35.00 $ 35.00 3.2.h.2. Current or Prior -Law Enforcement Agency Employment Verification 1 $ 50.00 $ 50.00 3.21 Personal Reference Interviews (cost to include contact of 8 references) 1 $ 10.00 $ 10.00 3.2.j. Law Enforcement Agency Applications 1 $ 10.00 $ 10.00 TOTAL $ 383.45 ADDITIONAL COSTS Description QTY UOM Unit Cost Extended Price (Qtv x Price) Start Up Costs - initial term only 1 EA $ $ Cost of Required Software - annual lump -sum 1 YR $ $ Service Description Pr ce Adverse Action $ 15.00 Third Party Education, Employment, Licensure Passed Through as charged Court House Fees Passed Through as charged International Search Fees Passed Through as charged Travel fees associated with item # 3.2.h.2. No Travel Fees $ List all other fees not specifically listed above: Grand Total $ 45,012.50 (Total of Packages A&B, Start Up and Software Costs) Ji AaeL 4Webh Vice President AUTHORIZED SIGNATURE TITLE Page 2 of 3 Pre -Employment Background Investigations for Civil Police Candidates BID PRICING - RFB #22045 Only fill out the cells marked in blue Vendor: Information Discovery Services LLC PI License #: A 17770 Contact: Mike Welsh Email: mwelsh@informationdiscovery.net Phone: 817-551-3898 City/State: Fort Worth, TX Mike Welsh 2/15/2022 PRINTED NAME DATE Page 3 of 3 QUESTIONNAIRE .411 questions should be answered clearly and completely. Marketing materials WILL NOT be accepted In lieu of this questionnaire. T his questionnaire will assist the City in understanding your submittal and will be used in thee valuation process and therefore it is critical that the questionnaire be completed and submitted with your submittal. Respondent Name: Michael Welsh I Title: Vice President Company Name: Information Discovery Services Company Address: 3014 SE Loop 820 city: Fort Worth state: TX I ZIP Code: 76140 Telephone Number 817-551-3898 ext 101 Fax Number: 817-551-3884 Email Address: mwelsh@informationdiscovery.net Federal Tax ID:45-3767446 REFERENCES Provide at Least 3 References, including contact name, agency name, title, phone number and/or email of those you have provided similar services in the past three years. This information will be used in the evaluation of your submittal. Reference Name: Terry Dow Title: Direct, HR Service Teams Reference Organization: Texas Department of Public Safety Project Title: Background Investigations for Commissioned and Non-Commissoned personnel Email Address: terry.dow@dps.texas.gov I Telephone Number: 512-424-7080 Reference Name: Phillip Casavant I Title: Chief Reference Organization: City of Richardson Police Department Project Title: Background Investigations Email Address: ph ill ip.casavant@cor.gov I Telephone Number: 972-744-4895 Reference Name: H Allan Baron I Title: Lieutenant Reference Organization: Texas A&M Police Department Project Title: Background Investigations Email Address: abaron@tamu.edu i Telephone Number: 979-862-8125 1. How many years has your firm been involved in providing these services? 10 Years Months 2. Please list all government entities your firm has worked with in the past 3 years: 1.) Customs and Border Protection 6 ) Defense Counterintelligence Security Agency 2) Immigration and Customs Enforcement 7.) TXDPS 3) Transportation Security Agency 8) State of Texas Governors Office 4) Social Security Agency y) Texas Department of Insurance 5.) Health and Human Services lob Richardson Police Department 3. Has your firm failed to complete a contract? ❑ YES 0 NO If so, please identify the project and date: 4. Do you have any litigation issues pending in the last three years? ❑ YES NO If yes, please explain: 5. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or officers? ❑ YES If yes, please explain: 0 NO It is very important that the following questions be answered fully and completely. Please provide responses to the following questions by separate attachment, clearly referencing the question number listed below for each response. 1. Provide a sample copy of each type of report and summary provided. 2. What is the average turn -around time to receive a completed full report? 3. What quality control measures do you have to ensure search report accuracy? 4. Describe your measures to ensure legal compliance pertaining to employment screening (i.e. FCRA, EEOC, etc.). 5. Have you ever been named in a non-compliance suit? If yes, please explain. 6. How will your company assist our organization in staying abreast of legal requirements on the federal and state levels? 7. Do you have the ability to provide background screening on an international basis? If yes, please describe in detail. S. Please list any technology or software requirements needed to use your system (i.e., browser versions, etc.). Does your service require the purchase of any software? 9. Provide a brief overview of your information and network security policy and procedures. 10. Provide a statement of the transition requirements to implement the contract. 11. What are your hours of operation, and when are key account representatives available to us? Will we have an account representative assigned to us? a S �r IDS Information Discovery Services INFORMATION DISCOVERY SERVICES (IDS) City of Grand Prairie Texas Request for Bids # 22045 Please address any questions regarding this proposal to Mike Welsh; 443-744-1888; mwelshPinformationdiscoverv.net. IDS is licensed in Texas and holds agency PI license #A17770. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie February 15, 2022 City of Grand Prairie Texas Attention: Anda Upchurch, Senior Buyer Subject: RFB #22045 Response Dear Ms. Upchurch: Information Discovery Services (IDS) is pleased to submit a proposal in accordance with the City of Grand Prairie's Request for Bid #22045 for background investigations for civilian police employees. IDS is a certified Small Business which is established, headquartered, and licensed in the State of Texas. We perform background investigations and screening services for public trust employment suitability and national security clearance eligibility for federal, state, and local law enforcement entities. IDS has never been named in a non-compliance suite, per question #5 of the RFB Services Document. DUNS Number: 078285654 CAGE Code: 6PWT5 TX PI Agency License: A 17770 GSA Contract: GS-02F-094BA IDS agrees with all terms, conditions, and provisions included in this solicitation as well as Amendment 1 and Amendment 2. The enclosed cost proposal is effective as of 02/15/2022 and is valid for a period of 90 days from receipt of this proposal. We appreciate the opportunity to respond to this RFB and look forward to the possibility of becoming partners with the City of Grand Prairie. Questions regarding the proposal should be addressed to Mike Welsh, 443-744-1888. Sincerely, Mike Welsh — Vice President 3014 SE Loop 820 Ft. Worth, TX 76140 Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Introduction to Information Discovery Services, LLC Information Discovery Services, LLC (IDS) is pleased to respond to the City of Grand Prairie Texas Request for Bids # 22045, Background Investigations for Civilian Police Employees. This Proposal is valid for 90 days from the date of submission. IDS understands the importance of having accurate and timely background investigations for the City of Grand Prairie Human Resources Department to make good hiring decisions for civilian police employees who serve the city and believe we can provide you these services as a long-term partner. IDS is a qualified small business locally headquartered in Ft. Worth, Texas providing high quality background investigation and screening services to Federal, State, Local and Commercial clients since 2011. IDS was founded on the vision of offering clients a highly skilled organization dedicated to providing quality reports of investigation to support pre -employment, national security, and public trust suitability decisions. Over the past ten years, our vision has become reality as we have grown to over 130 investigators nationwide and hold agency licenses in eighteen states, including Texas, with licensed investigators available in all fifty states and U.S. territories. We provide pre- employment background investigations and screening solutions to many customers including: the U.S. Transportation Security Administration (TSA), the U.S. Social Security Administration (SSA), US Department of Health and Human Services (HHS), U.S. Customs and Border Protection (CBP), Immigration Customs Enforcement (ICE), as well as several state and municipal agencies within the state of Texas to include: the Texas Department of Public Safety, the Office of the Governor, Texas Parks and Wildlife, Texas Department of Insurance, and the Richardson Police Department. We serve our clients by providing outstanding customer service, and fully customizable investigation and screening solutions and reports based on the needs of our clients. Our reports are not limited in scope or presentation which is something many larger providers cannot do. We pride ourselves on our availability, customer service and 99% customer retention rate. We offer a wide range of data screening searches from various sources such as criminal history records, to include international searches, social media, motor vehicle reports, nationwide criminal history, OFAC/terrorist watch, sex offender, federal court checks, credit reports, education and professional license verification, and SSN validation. We compile this information into a comprehensive but concise report of investigation to support our clients' decision -making process. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie The IDS Difference Our priority is ensuring the needs of our clients are met, and that a true partnership is established and our commitment to serving police departments around the country to include those here in Texas is unwavering. IDS seeks to exceed client expectations and puts quality of service at the forefront Example of IDS Contract of our culture. We have become industry leading Performance experts and actively guide change within the screening IDS' outstanding performance and high - quality results has earned us a 99% and background investigations industry. IDS holds our custonzer retention rate. integrity and level of professionalism above all else and we would never sacrifice quality of service in the name of profit. It is because of this experience, transparent approach, and expertise that IDS makes the ideal partner for the City of Grand Prairie, TX, and their Background Investigation requirements Related Experience and Past Performance IDS successfully provides background screening and investigation services to many Federal, state, and municipal government entities, completing more than 1,000 commissioned officer TCOLE compliant background investigations for TXDPS each year in addition to completing approximately five hundred investigations for the TXDPS and Texas A&M Police non- commissioned personnel. This work, as well as the work we do for other law enforcement agencies has made IDS a trusted and valued partner of all needed investigative products and services. A few of our partner clients are shown in the graphic below: &ffExpansive Customer Relationships and Past Performance VQ iR .. .... ......... _ Esg The GEO G.rvuP. Inc. y CCS CORRECT CARE �ORFORATION As a testament to our experience, IDS has provided three current references which have work requirements similar in scope and nature to that required by the City of Grand Prairie. We have selected three Texas police departments: Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal. Page 6 of 24 Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Texas Department of Public Safety 5805 N. Lamar Blvd. Austin, TX 78773 Terry Dow, Director, NR Service Teams: (512) 424-7080 Terrv.Dow@dps.texas.gov Traci Porter, Contract Specialist, (512)-424-2591 Tracv.Porter@dps.texas.gov Since 2015, IDS provides over 1,000 nationwide comprehensive background investigations in support of both Commissioned and Non -Commissioned Applicants for the Texas Department of Public Safety. In this role, IDS routinely provides both in -person and telephone interviews with Applicants, neighbors, employers, and references. Additionally, Texas Department of Public Safety is provided with a comprehensive Screening Investigative Package with every report. These Screening Packages include Social Security verification, 10-year county and international criminal record searches, national criminal database search, credit history check, as well as national terrorism watchlist, social media searches and sex offender registries. IDS has earned a Commended vendor evaluation for its efforts. IDS was the first vendor awarded this background investigation work in support of the department and continues to be the sole provider for this vital Texas public service. City of Richardson Police Department 140 N. Greenville Ave, Richardson, Texas 75018 Lt. Phillip Cosovont, 972-744-4895, phillip.cosovont@cor.gov Since 2011, IDS has provided background investigations for the Richardson Police Department in Richardson Texas. Under the terms of this contract IDS personnel conduct a comprehensive background investigation on Law Enforcement Applicant's seeking employment with the Richardson Police Department. Investigation components include Social Media Search, Residential Verification, Employment Verification, Previous Law Enforcement Verification, Spouse/Former Spouse Interviews and Character References Interviews. Results are provided in a comprehensive report of investigation and delivered within 30 days from case receipt. Texas A & M Police Department 1111 Research Pkwy, 1231 TAMU College Station, Texas 77843 N Allan Baron, Lt. (979) 862-8125 abaron@tamu.edu In November of 2011, IDS became the sole provider background investigations for the University of Texas A & M Police Department. In this role, IDS provides National Criminal Record Searches, and County Level Criminal Record Searches, Credit Report, Social Media Search, Initial Applicant Contact to review case paperwork, Employment Verification and Character Reference interviews. Results are compiled into a comprehensive report of investigation delivered electronically for adjudication by Texas A & M personnel. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie As a certified small business, IDS is proud to provide executive level management access to our clients. The City of Grand Prairie program will be managed by IDS Vice President Mike Welsh. Mr. Welsh will have oversight of the entire program and be the point -of -contact (POC) for any technical, personnel, security, contract, or other matters. Mr. Welsh has nearly 20 years of investigative and senior management experience. IDS treats our clients as true partners and believes that providing our clients with a direct line of communication with executive management ensures that all matters related to the performance of the contract have the full attention of the entire IDS organization and shows IDS' level of commitment to the success of our client partners. Under the leadership of Mr. Welsh, our investigative team functions with three distinct groups, each having their own oversight and accountability with providing checks and balances to the others. Our investigative work force is divided among two Regional Investigative Managers who provide daily oversight of our nationwide workforce. Our FCRA certified screening and scheduling team, completes our database searches. Finally, the team is anchored by our quality review staff, who provide a 100% quality review of every case we complete prior to delivery. The managers of these teams have a combined 80 years in the background investigations industry and will closely monitor the incoming workflow and ensure the highest level of timeliness, quality, and compliance are met through both internal and vendor audits and continuous training and mentoring of our highly skilled and experienced staff. The IDS team is 100% dedicated to ensuring that our client partners receive a timely, quality, and compliant investigation the first time, every time. IDS places customer service as a top priority and ensures we are available for our clients. IDS also has a 24-hour customer service number that is available to any City of Grand Prairie staff member needing assistance. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Vice ' --- Mike Welsh City of Prairie Civilian Police Investigation Program Compliance •- Terry Alworth Scott Paler )ins Pittman/Dancy WroJud!yMcKay Investigative Field Investigative Quality Reviewers -. . .- as - As an industry expert in pre -employment background investigations for police departments, IDS has the organizational structure and methods in place to ensure that the City of Grand Prairie program is successful from day one. Our tested and proven management approach as well as our understanding and experience with the program requirements will ensure a smooth transition for the city. IDS' organizational structure and strategically aligned support system, ensures we have the bandwidth and expertise in place to successfully support the City's background investigations program and its estimated 1,000 background investigations per year. As depicted in Figure 1.0, IDS has a robust organizational structure designed to provide dual support to our customers and team members despite our small business status. Our investigative team is comprised of investigators, investigative analysts, technicians; and quality reviewers and provides IDS the capacity and expertise to conduct high quality and timely investigations nationwide. Our support divisions include HR and compliance, quality assurance, training, software development, IT support, payroll, and accounting, recruiting, workload and resource management, operations, marketing, business development, and administrative support. All investigative personnel report to one of our Regional Managers, each of whom directly reports to the IDS VP who will serve as the program manager for this program. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie IDS conducts the required due diligence to ensure staff meet and maintain the requirements for each contract as well as fit into the IDS culture. From our leadership team to our investigative, quality review and program support personnel, our team is thoroughly vetted, highly experienced, and committed to our mission providing integrity of service and collaboration with our customers. In additional we ensure that we follow all Private Agency license rules and requirements within each state that we work in. Management Approach IDS's proven management philosophy enables our clients to rest assured that all aspects of their contract have complete focus. IDS takes the responsibility of meeting the City's expectations very seriously and has the corporate support structure in place to execute upon this mission. The IDS Plan is built around Communication, Collaboration, Innovation and Quality. Utilizing innovations such as our proprietary S-CAAS investigation case management system, we effectively balance workforce and workloads allowing our leadership team to track and forecast inventories and developing schedules to meet case timeliness expectations. Our team is proactive and participates in planned and organized in person and telephonic meetings to evaluate performance relative to goals and overall strategy. Without exception, our leadership teams hold weekly leadership calls, monthly wrap-ups, quarterly strategy refresh sessions, and annual kickoff meetings. If needed, our teams meet daily to discuss performance, reallocate resources, and ensure our goals are aligned to meet the contract's requirements. Our management plan includes providing our clients direct line access to Executive level personnel. This gives our clients unprecedented access to the organization's decision makers who can make impactful changes in very short periods of time. This also ensures that our client's thoughts and issues are heard, directly as they are provided, and eliminates the "middleman" that most organizations provide as their Key Personnel. Reference Question #10 of the RFB Services DOCLlnlent Upon award IDS will work closely with the City of Grand Prairie after contract award to ensure that our sample report provided as part of this RFB is acceptable and modify or change anything required at their direction. IDS currently has all the appropriate systems, staffing and procedures in place to begin work with the city of Grand Prairie immediately after contract award. IDS has created and established new client procedures that we have implemented on many occasions. We currently perform this same type of work for other clients in which we have been able to begin work on Day 1, and we will do the same for Grand Prairie. IDS has already set up a test page for Grand Prairie within our case management and screening platform with the packages of identified searches that were included in the SOW for this RFB. All our personnel have been briefed and are excited at the possibility of providing investigative and screening services to the City of Grand Prairie. Upon award, IDS will obtain, provide access, and provide training to each individual that will utilize IDS' case management system. Training will be provided at a group or individual level via Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Zoom and document/hardcopy writeups will be provided at the conclusion of the Zoom training for future reference. At any point through the contract, IDS can always provide additional training as needed. Staffing Plan IDS understands the ebbs and flows of the investigative workload associated with fluctuating staffing needs. IDS' experience has found that providing a combination of full-time employee investigators flexible investigators and analysts is key to providing the staffing flexibility necessary to manage similar contracts. Whether full-time employee or contractor, the investigators and analysts selected will be assigned to the City's program based on experience, and the city of Grand Prairie can rely on the continuity in staff that IDS will provide. Although all our contracts are nationwide, we conduct a significant amount of work in Texas, and are highly familiar with the geography, language requirements, and culture of the varying Texas regions. We take these items into consideration when hiring or selecting candidates for full-time assignment or temporary detail. There are no additional costs or startup fees associated with use of our case management system. Current Resources IDS currently has over 130 licensed and trained investigators on board most with over 20 years of Federal, State, or local investigation experience ready to assist as needed on this program when in person needs arise. In addition, we staff a team of analysts and record searchers who are experts at tracking down and obtaining information quickly and efficiently. IDS is highly skilled in on -boarding qualified resources and will recruit and on -board investigators in any areas where we may need additional investigative capacity during the life of the program for in - person coverage or will temporarily travel investigators to a location if needed. IDS will ensure that any individual performing background investigations on this program will follow all local, state, and Federal laws. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie vanepuver - - - • h YItgton Dakota New ;ontana Minnesota Qrunswick v t Ottawa o 0Mlahrtr�al Nov South It Wisconsin f ne Scat Oregon Dakota micHgaToronto , 1Idaho Wyoming f1 Ne"k Vermont � � � New owa - Hampshire Nebraska � lllinei � ' van' \� Massachusetts lr rk� 1 Nevada � ntted States In ifRhode Island Utah West f Colo Kansas �Missour� t CannecUcut uginia California LaVIT KentuckyT inia \ New Jersey s Oklorna TersseeArolrnaDelaware s A kna � Arkast � Maryland ew MSouth •_ Ph Mrxrco Al Carolina Columbia of of San Diego Alabama Columbia � _ S Louisianef Gegia Mtoni H- tan tt: I GW1fof �*, t Calrfomia � • '� Gulf of Monterrey McXuro Mexico Havana o Centro r„r ti Figure 2.0 IDS currently has qualified and licensed resources on staff available for this program IDS understands that sometimes additional locations requiring in -person coverage will be necessary and has an additional investigative staff of over one hundred investigators, and a database of over eight hundred resumes of qualified resources nationwide, ensuring IDS can meet the City's need to provide in -person coverage for items across the fifty states and territories and minimize travel costs. Staff Qualifications Our staff are thoroughly vetted and selected based on their investigative and analytic experience, with many having specialized experience and credentialed on multiple federal, state, and local law enforcement background investigative programs. IDS will ensure that all investigators selected for this program meet the following minimum requirements: ✓ Meet licensing and bonding requirements in the State where investigation(s) will be performed. ✓ Successfully pass an IDS background investigation which includes credit and criminal history, employment and education verification and drug testing. ✓ Carry IDS issued identification which includes a current photo, gender, date of birth. Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal. Page 12 of 24 Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie ✓ Have a minimum of 2 years' experience conducting interviews with subjects and sources of investigation, specifically conducting interviews at a subject's place of residency. ✓ Possess computer skills to successfully complete reports of investigation using Microsoft Word or other necessary software applications. ✓ Be responsible, competent, and of good reputation which is validated through a pre -employment background investigation and interviews with character references. ✓ Professional appearance and demeanor and courteous during interviews. ✓ Are equipped and able to perform the work outlined by the city. Contract Performance Reference Question #2 of the RFB Services Document IDS has a demonstrated history of providing timely and quality investigations of comparable size and scope of the City of Grand Prairie Program. Our dedicated and knowledgeable staff has the skills Example of IDS Contract and training necessary to meet and exceed all contract requirements for the City of Grand Prairie program. Our team will utilize their experience, skills, and knowledge along with our thoroughly vetted systems, processes, and vendor relationships to provide all required searches and elements in an Performance IDS was named small business of the year for FY19 by the Transportation Security Administration (TSA) for our background investigation services on their Federal Flight Deck Officer (FFDO) Program. accurate and timely background screening report for all City of Grand Prairie Applicants and other individuals as requested by the City of Grand Prairie. IDS' investigations are fully customizable and meet all contractual guidelines and are FCRA compliant. IDS consistently meets or exceeds timeliness requirements for our clients. In the event of an unexpected delay, IDS notifies clients immediately, and provides them with an estimated completion date and status updates. IDS expects to be able to deliver fully completed reports within fifteen business days or sooner. Understanding the Scope of Work IDS is a licensed and trusted vendor within the State of Texas. Having IDS as your background investigations partner means the City of Grand Prairie can trust that their program requirements are met, are FCRA compliant, are on time and provide the most accurate information possible compiled into an easy -to -read report. Included in that report of investigation will be the following: Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal. Page 13 of 24 Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Initial Applicant Contact IDS will contact the applicant by phone, as soon as possible, once a case request is made by the city and conduct a brief interview. The purpose of the interview will be to ensure that the provided applicant packet was filled out correctly, do not include any gaps in the required timeframes, to address any developed or derogatory information listed, and to obtain leads that may be required to complete the employment verification, reference interviews, etc. The results of this interview are summarized in the final provided report. Computerized Criminal History Search IDS provides a multi -jurisdictional database product that compiles information from over 300,000 data sources to include TXDPS, the National Sex Offender Public Website of Counties and out of state courts, OFAC exclusion lists, LEIE, terrorist watchlists, etc., into one simple search. Any search that develops a "hit" will be researched and confirmed by IDS staff prior to being released to the city. Criminal History Search IDS' case management system is integrated with most of the automated or web -based county and state criminal court systems in the country. In addition, we have nationwide network of court runners that are trained at locating traffic and criminal history records at court locations that are not online or automated. To satisfy this requirement IDS will utilize its integration to conduct nationwide county court searches for each candidate for every location that they have lived, worked, and gone to school, or where they have had extensive family ties. IDS will provide up to a 2S-year search period as available. Many states and local jurisdictions charge a fee for accessing their records. These fees can vary significantly and are a direct cost to IDS and any other vendor. Due the nature of the location checks being unknown in advance, any fees incurred by these searches will be passed on to the City and itemized on the invoice. Upon request, IDS will provide a list of the state and local fees that each jurisdiction charges. Education/Degree and License Verification IDS will verify the highest degrees claimed by each candidate as well as required licenses or certifications for the position that has been applied for. Results are often instant and can often provide additional information such as dates degree was obtained, dates of attendance and degree type. Some individual schools charge an additional fee for accessing their records. Due to the unknown nature of prospective candidates' education history, any additional fees that are assessed by a school will be direct billed back to the city and itemized on the invoice. These are direct fees that will be billed to any vendor providing this service. Employment Credit Report IDS will provide a copy of the Applicant's credit history (for Employment purposes), via IDS' national credit bureau database, Transunion. The Credit Report is easy to read, including a summary section at the top that reflects current and previous negative account information, collections, liens, and other applicable information. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Social Media Search IDS Personnel will run a social media report that will look for and flag any information related to potentially illegal activity, vulgar language, sexist, racist, immoral or any anti -government or police activity or statements. This product is an extensive report and utilizes technology to search the internet (notjust those listed within this RFB) for all public social media accounts. The report will include any flagged information for the city to evaluate and is included as an attachment standalone document within our delivered report. This report is FCRA compliant and removes most of the human element from the process. Employment Verification IDS investigative staff will verify the Applicant's employment activities through personnel record information pertaining to the applicant's dates of employment, position held, salary, eligibility for rehire and reason for leaving, as well as information pertaining to job related responsibilities, performance, technical qualification, disciplinary actions, awards, and any other pertinent information that is available via the employment verification process. This information is obtained from the Candidates personnel record and/or interviews with direct supervisors and co-workers. If an employer utilizes a third -party verification system such as the Work Number as a means of providing the above information, IDS will contact the city and provide an estimate of fees for obtaining this information. No information will be obtained from a third party without prior approval from the City. Prior Law Enforcement Verification Any law enforcement positions where the candidate has been or is currently employed will be contacted by IDS to obtain comprehensive verification and to obtain/view the candidates employment file as well as IA record and obtain all reportable information. Travel costs, when needed, within the state of Texas should be minimal due to our extensive work force. Personal References IDS Personnel will attempt to conduct by phone, interviews with eight personal references provided by the Applicant. This interview will obtain information regarding the Applicant's general history, conduct, character and known issues. IDS has a comprehensive questionnaire currently utilized on our other law enforcement programs which can utilized on the Grand Prairie program as authorized, or a city provided list of questions can be used. IDS will make at least three attempts over a 5-day period (or period defined by the city) to allow proper time for reference responses. In the event where less than four interviews are obtained, comprehensive investigator notes with attempts will be provided within the final report. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Police Department Application Checks This search/process is one that IDS currently provides to multiple police departments. IDS will contact police departments where candidates have previously applied within the last three years and obtain any information regarding their decision to hire or not to hire the candidate. This search type does not include the gathering, obtaining, or reviewing of any department records. IDS will utilize the City's Network of Agency contacts to make these inquires. International Background Screening (RFB Services Document Question #7) International criminal search processes, pricing and timelines vary among each country with many requiring their own signed releases and additional documentation that must come directly from the candidate. IDS has successfully been navigating and processing international criminal searches since our inception and will work with the city and with each individual candidate to communicate each step and the expected timelines for completion. At the request of the city at the time of need, IDS will provide the expected cost and timelines for any international check and will not process any international checks unless IDS has the full consent and approval from the City. Report of Investigation IDS understands the importance of providing our clients with accurate and compliant results that meet their required timelines and quality. Through IDS' online case management system, S-CAAS, IDS will electronically delivery a comprehensive report of investigation including the following items: • Cover Sheet Including: Applicants Name, Case Number, Dates of Investigation, Investigator and Review Name. • Screening Package: Includes information from, Criminal History Searches, Education Verification, Credit Search and Sex Offender Registry Search, etc. • Social Media Search Report. • Investigative Searches and Interviews: o Employment Verification o Previous Law Enforcement Employment Verification o Law Enforcement Application Checks o Reference Interviews. IDS has provided a sample of our report in the subsequent attachments section. Our reports are customizable to each customer's needs. IDS Case Management System Reference Question #8 of the RFB Services Document IDS will utilize our proprietary case management system S-CAAS, to receive, manage and deliver all work products under the City's contract. S-CAAS is accessed through most browsers and Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal. Page 16 of 24 Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie does not require any fees on behalf of the city. Through use of this system, the city will enjoy the following benefits: • Enhanced security: Meets Federal NIST Standards for compliant online security platforms Administrative Reporting Features: Will allow the city to, view and download a variety of helpful administrative reports designed to enhance visibility and support their Mission. The main screen allows users to filter views not only by case status, but item status as well, giving City personnel real time granular level visibility. Enhanced Quality: By eliminating room for human error, S-CAAS automates many internal processes such as Cover Sheet creation to eliminate simple errors that lead to avoidable quality deficiencies. Additionally, on-line reporting templates eliminate the risk of information inadvertently being entered into the incorrect report. Case delivery options are also pre-set and automated to ensure a result that can be depended upon. • Improved flexibility: Allows for individual user accounts to be customized based on role and preference. Users will be able to select which notifications they receive, to include a new option for successful case submission notifications; in addition to customized admin reporting options and role -based visibility. Additionally, case submissions will now be live in the system to allow users to immediately view/access submitted cases. Visibility to metrics and performance data will allow IDS personnel to quickly identify timeliness and quality data. All users of S-CAAS are assigned a unique log -in, and from there able to view and access case assignments. Each investigator receives an email notification when a new case has been assigned which clearly identifies the assignment due date and Quality Reviewer assigned to the investigation. Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal. Page 17 of 24 + Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie m x 0. CASES _. _.....I cl,d, l,111. me ) CASF SASE NAME •RG S■ CD RIVIEWER :.A E IYPI STA7l1S 1 ..a 9S41 BOLIeI I)PSC 63,'e3'19 0,112i16 f7 Pc C•m... C= ❑ iii Ba2avllvazo PSC 831:3'13 0111,li aPS_Com... C= ❑ Yrpe, I)PSC .12,112,11. 41411/14 I)PS c..m... C= ❑ l7tA(1? Mar tin-SCI Is ■PSC U12913 481 BPS_C.m... C 0 .. Valli 3 RO Sa le, J1 UPS( C= ❑ J122914 Rosas ■PSC V 2t/Is ��,�1Q/1i 9P5_Com... rMIT, 0 Figure: IDS' proprietary workload management system, showing the main case screen. Please note, case names have been redacted to protect privacy ofinformation. Upon receiving a new assignment, the investigator can view the appropriate case information, reporting format, and attachments required to conduct their investigation and complete the final report. Investigators utilize S-CAAS to type up completed background investigations and submit the completed reports to their assigned Investigative Lead and Quality Reviewer for compilation and review. The quality review staff can access S-CAAS and review all cases within the secure environment. After the appropriate quality reviews are conducted, the final Reports of Investigation (ROls) will be delivered to the city in portable document format (PDF) via encrypted email, or available via S-CAAS for review. The City's designated point(s) of contact will receive notification when the case is completed. For items requiring in person coverage, S-CAAS will organize the items based on geography and rack and stack them against available investigators in order from closest to furthest, only pulling up those who have been approved to work on the City's program and makes suggestions on who may be the most efficient investigator to assign the case work to. Managers utilize all this information as well as investigator's current caseloads to make informed, and timely case assignments. Information and Network Security Policies: Reference Question #9 of the RFB Services Document IDS has established procedures to assess our compliance with safeguarding Pill and SSI in accordance with C.F.R. Part 1520, as well as state policies and procedures for handling and safeguarding PH and SSI, to include: recognition, identification, marking of materials containing Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal. Page 19 of 24 Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie SSI, personnel training and access, and incident response plans. Specifically, our Quality Assurance program outlines procedures to conduct periodic assessments of compliance. Additionally, procedures for evaluating protection of PH and SSI include, among other things, assessing compliance with Memos of Understanding (MOUs), Fair Credit Reporting Act, and Systems of Records. Our IT infrastructure and communications systems are FINRA, PCI, HIPPA, and SOX compliant. That includes Exchange email server and Data server, Web server, and VPN encrypted connections to our Desktops. All Data is encrypted at REST and during transmission. Our office network is protected by the latest firewall technologies where we actively monitor our internet connection, via network intrusion prevention and detection systems that is constantly updated with the latest threat rules database. As an added precaution, we block all internet traffic from an extensive list of "trouble" countries, i.e., China, Iran, Russia, Ukraine, Turkey, Vietnam to name a few. We not only rely on Government regulated compliance standards to keep our information safe, but we also strive to keep up to date with the ISOJIEC 27001 worldwide standards Addressing and Maintaining Quality elit IDS understands the importance of the City receiving high quality and comprehensive reports of investigation to make informed and appropriate decisions regarding an individual's eligibility for employment. IDS will ensure that 100% of each report, record, or any other investigative element is reviewed for accuracy, completion, and compliance prior to transmission to the city by a member of our quality review team. Our 100% case quality review model has resulted in IDS achieving a 99% quality standard across our entire client base. IDS also understand that quality is not just a matter of identifying issues, it is about creating the right process to eliminate the errors from occurring. IDS has linked training with quality to achieve that goal. By providing top tier training to our investigative staff combined with reoccurring updates and refreshers, IDS will embed "quality at the source" throughout the program. IDS has created an updated case management system (S-CAAS) that will help eliminate small human based errors, ensure accurate case information and the uniformity of each case transmitted to the city. Should the need arise for clarification, additional research, or other rework as requested by the city, IDS will ensure that these requests are processed quickly and at no additional cost. Quality Management Oversight of the Quality Control Plan be the responsibility of IDS's Quality Review Team Lead, Ms. Judy McKay. In this role Ms. McKay will have responsibility for IDS's Quality Assurance, Training, Process Improvement and Compliance Programs. Working with our Quality Reviewers, Ms. McKay will ensure a consistent approach to quality is followed across all levels of the City's Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie program. To deliver the City high quality reports of investigation, IDS will not only provide highly qualified investigators, but will also provide a staff of exceptionally trained and detail -oriented Quality Reviewers to ensure that every report of investigation is reviewed for compliance with the City's requirements prior to submission. Information discovered during the case review process will be tracked and utilized for improvements, and to develop and implement training as needed. IDS currently has a Quality Review/Support team averaging 20 years direct experience in the personnel security field reviewing reports of investigation like those requested. IDS is confident that we have the capacity with our current Quality Management staff to take on the Grand Prairie investigations program needs. Customer Service Reference Question #11 of the RFB Services Document IDS provides 24-hour live support for the case management system. Case inquiries or technical questions can be submitted directly through the case management system and will be responded to promptly during IDS business hours of 7:00 AM- 5:00 PM CST. For any issue requiring an immediate response or after business hours, the City of Grand Prairie can contact the IDS Vice President, Michael Welsh, our Customer Relations Manager, Sara Robbins or our Quality Team Lead, Judy McKay. Providing quality reports of investigation is our ultimate goal, but IDS considers our greatest accomplishment to be the recommendations and approval of our clients. Since 2011 we believe we have worked tirelessly towards our mission while supporting the Federal Government and our local police departments in accomplishing their mission to "Protect and Serve Texas" and believe our satisfactory reviews and Commended vendor performance evaluation on similar programs is evidence of that. Recommendations and personal testimonials directly from the customer that we work with daily are what mean the most to us. Please find a few of these below: Compliance KCICUei,ce kJuesuun #4, #5, #6 of the RFB Services Document IDS has never been named in a non-compliance lawsuit. IDS complies with all applicable Federal, State and Local laws, rules, regulations, and statutes. IDS is an industry expert regarding knowledge and adherence to local, state, and federal regulations pertaining to screening and background investigations. IDS, our management, and our analysts are trained and compliant on permissible purpose, release of information, State and Federal FCRA requirements and the dispute process, the Privacy Act of 1974 as well as state licensing requirements. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Our resolute, full time, Compliance Specialist provides oversight of our Customer Service Team and is responsible for ensuring personnel, documents, and processes are up to date and compliant with industry standards and recent court actions. Additionally, IDS works with an FCRA attorney to ensure compliance, and to mitigate any risk to clients. IDS provides bi-annual training of our staff and ensures all processes and procedures are kept up to date and fully complied with. Our best -in -class team of a FCRA certified Compliance Specialist, Customer Service Manager, Investigative Analysts, dedicated FCRA attorney as well as our compliant oversight practices are the key to IDS never having an FCRA suit filed against them to this date. FCRA IDS is a member of the NAPBS and ensures we strictly abide by FCRA requirements, attending numerous conferences and educational sessions to ensure we are kept abreast of the most up to date court decisions. All "hits" or negative information in a candidate's background are 100% verified prior to providing access to our clients. In addition, IDS conducts the required vendor audits and record keeping documents pertaining to current staff. All processes are documented to assure compliance and standardization when it comes to meeting federal and state reporting requirements and prohibitions. Our staff receive regular training and have access to multiple internal specialists regarding any questions that may arise regarding what is/is not able to be included in the final report of investigation. This is something we must be highly knowledgeable in for our current contracts as well. Our compliance specialist has an Advanced FCRA certification, and our screening personnel also hold certifications in FCRA compliance. Our propriety case management system has built in functionality for managing all our FCRA needs to include housing all the appropriate state Summary of Rights and FCRA releases and gives the City of Grand Prairie access to Pre-Adverse/Adverse Action letter templates for every state. In addition, we currently provide Pre-Adverse/Adverse action services to several of our customers. IDS is well versed of the process and timelines associated with the dispute process and offers guidance to our clients as needed to ensure their risk is mitigated. IDS offers FCRA support services and provides this service on behalf of many of our clients. All our clients are required to have their candidates/applicants review and acknowledge our FCRA release prior to any work being performed. IDS will not conduct any screening services without a valid, signed release of information. Pre-Adverse/Adverse Action Requests In the event information in a background investigation conducted by IDS may have a negative impact on the hiring decision or result in a revocation of offer of employment and/or a non - select decision is reached by a client, IDS can provide clients with delivery support, including Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie mailing and emailing a pre-adverse/adverse action letter to accompany a copy of the report of investigation, summary of rights, state or local required documents, and a dispute resolution form, directing applicants to contact IDS in the event they would like to dispute information contained in the report of investigation. This process begins immediately when client notifies IDS, they would like to begin the adverse action process. A pre -adverse action package containing all required FCRA documentation is emailed and mailed via USPS to applicant along with a free copy of their report of investigation. Applicant is given a "reasonable period of time" to respond. This is usually considered five business days. If the applicant does not dispute the pre- adverse action, an adverse action notice is mailed to the applicant. IDS understands that the City of Grand Prairie may elect to handle this process internally as many of our clients do currently, and we ensure that our candidate/customer portal provides easy, one -click access to send pre- adverse/adverse documents via email or print out the required documents. Privacy Act of 1974 IDS has adhered to the Privacy Act of 1974 for most, if not all their careers. Training is provided during hiring, and on a yearly basis for all staff members. Our staff is aware of the limitations placed on them by this Act as they disseminate and utilize information. Any unauthorized disclosure of information covered by the Act, whether overt or inadvertent is a matter of grave concern to IDS and will be handled with the same vigor as disclosures of PH or other sensitive information. PII Incident Response Plan In those rare instances when PH (Personal Identifiable Information) is believed lost or compromised, IDS has an incident response plan in place. Personnel are provided hotline numbers available 24/7 which allows critical information to get to the proper management authorities as quickly as possible. If PH or SSI is believed to have been compromised, IDS will notify the City of Grand Prairie within 1 hour of discovery. IDS has procedures in place, and the capability to promptly notify via First Class mail or email, the individual whose information was believed to have been compromised. The notification provides a summary of the incident, POC information, and description of the type of information believed to have been compromised, whether the information was protected or encrypted, actions IDS is taking to investigate and mitigate risks, and actions the individual can take to protect themselves. If acceptable, IDS will proactively obtain credit monitoring services for the affected individual, for a period of 12 months, the costs of which is absorbed by IDS. Concurrently, the employee involved in the loss and his immediate management makes every effort to locate any missing PH or SSI, including revisiting locations where the loss might have occurred. IDS also has in place a written policy regarding sanctions in the event PH is lost or compromised due to negligence, carelessness, or malicious behavior. IDS has never had an incident of compromised PII. Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie Insurance Although no insurance requirements are listed for this effort, IDS maintains General Liability as well as Error and Omission insurance up to $3M per incidence. A copy of our current coverage will be provided upon contract award. Executive Summary IDS looks forward to the opportunity to continue to serve our community and work with the City of Grand Prairie and their investigations program. We hope that you consider our response, our commitment to our community, and the small business culture we instill in our employees to provide the best value to the city. Pricing Summary IDS is the Investigations provider most trusted by the local Texas Government and Law Enforcement agencies including the Texas Department of Public Safety, The Texas Governor's Office, the Texas Department of Insurance, Texas A&M University, and the Richardson Police Department. As a certified small business located in Fort Worth, Texas with a Texas Multiple Award Schedule (TXMAS), the City of Grand Prairie can be confident that selecting IDS as their Background Investigations Provider will produce the timely and high -quality results it expects. Being entrenched with the local law enforcement community, we have found that providing an integrity based, fully transparent pricing model is what our Texas customers have come to expect. As a small business we can assure our clients that they will get the products that they want, the FCRA expertise that they need, and the customer service that they deserve. Pricing Methodology Our pricing is based upon on our strong vendor relationships and known data and labor costs. IDS is continually working with vendors to reduce costs and passes 100% of any reduction in cost directly to our clients. IDS has opted for a best value approach to our provided pricing structure as outlined in the Bid Pricing Sheet. Our pricing includes all costs to complete each item as listed except in the case of any third - party fees such international criminal costs, use of the Work Number for employment verification or county and state fees. Yearly Price Increases IDS will work with the City of Grand Prairie to maintain all costs and associated pricing as listed above through the course of the contract. IDS maintains the right to increase its pricing every Information Discovery Services, LLC Request for Bid Response RFB #22045 City of Grand Prairie year on the anniversary of the awarded contract with a 30-day notice to the department. Any proposed price increase will not exceed 2% and must be approved in writing by both parties. IDS understands this is not a guarantee of approved increases and accepts submitted pricing for the term of the contract. All pricing is good for 90 days from the due date of this response. Summary IDS believes it will provide the City of Grand Prairie a minimal risk, high reward investigations and executive management that will allow them ease of mind when it comes to its applicant and candidate suitability. IDS is a qualified small business entrenched within the Texas community that can provide large business services and efficiency while also providing that small business touch and level of customer service that our other partners experience today. As a recognized leader in the State of Texas, we believe that IDS and the City of Grand Prairie are ideal partners. We appreciate the opportunity to respond and look forward to future discussions. IDS Mission Statement To establish trust, respect, and long-lasting partnerships with our customers, personnel, and industry community through our unwavering commitment to people and integrity of service. We provide long term, quality, innovative solutions. IDS IS YOUR PARTNER IN RISK MITIGATION Attachments: 1. Sample Report Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal. Page 24 of 24 r' CITY OF GRAND PRAIRIE Case Case Name: Jones, David Case Number: 2021286518 Date of Investigation: 07/30/2021 to 8/10/2021 Date Closed: 8/10/2021 Ordering Division: Investigators: Reviewed By: Mike Welsh �& A A The information provided is a consumer report as defined in the Federal Fair Credit Reporting Act [15 U.S.C. 1681-1681u]. It contains confidential information on the individual named. It is submitted to the conditions contained in your Subscriber Agreement with Information Discovery Services, LLC andmay be used solely as a factor in evaluating the named individual for property renting/leasing, employment, promotion, reassignment or retention as an employee. Information Discovery Services, LLC maintains strict procedures designed to ensure that the information is complete and up to date. While the information furnished is from reliable sources, its accuracy is not guaranteed. Proper use of this report and final verification of the named individual's identity is your sole responsibility. If any adverse action is taken based in whole or in part on this consumer report, a copy of this report and a summary of the consumer's rights must be provided to the consumer prior to taking adverse action. ULM SUMMARY EMPLOYMENT VERIFICATION WALMART INC KNOX POLICE DEPARTMENT Record Provider Name: Daniel Tiggs Title: Chief Phone Number: 888-888-8888 Verified and obtained on: July 06, 2021 Applicant's employment with the Knox Police Department was verified and confirms employment from 04/2016 until 01/2021. Title shown as Police Officer. Applicant is eligible for rehire. Knox Police Departments Internal Affairs record as well as the employment file was reviewed. There were no civilian complaints lodged or citations issues to the candidate. There are no pending or completed civil law suits listed. All performance reviews were positive. SEARS Address: 333 West Ave, Clarion Pennsylvania 76514 Claimed Employment Dates: 01/2014 to 04/2016 Claimed Title: Cashier Record Provider Name: Michael Todd Title: Human Resources Manager Phone Number: 1111-111-1111 Verified and obtained on: July 08, 2021 Source verified dates of employment as 01/2014 to 04/2016. Title listed as Cashier. Eligible for rehire. No documented issues provided in file. APPLICATION CHECK CITY OF CLARION PD Record Provider Name: Kevin Tims Title: Chief Address: 112 Main St, Clarion, Pennsylvania 161232 Phone Number: 999-999-9999 Date Interviewed: 07/28/2021 Applicant applied to the Clarion Police Department in June 2021 but was denied entry due to his written test scores not meeting standards. REFERENCES Address: 808 North Ave, Clarion , Pennsylvania 11232 Phone Number: 444-444-4444 Date Interviewed: 07/14/2021 Title: Military Officer Relationship to Applicant: Friend Source met the Applicant in 2005, exact date not recalled, when the Source moved into the neighbor hood where the Applicant lived. Source and Applicant have been friends since childhood, went to school and college together and were roommates at college. Since joining the Army in 2016 the Source and Applicant have had monthly contact by phone and see each other in person when the source is home on leave. Applicant currently works at Walmart while waiting for a position in law enforcement. Previously the Applicant worked as a Police Officer for the Borough of Knox PA. Source is not aware of the candidate having any issues at this employment. Applicant has a BS degree in Criminal Justice from Clarion University. Applicant is a veryy hardworking and trustworthy person, he works well in stressful situations and would reactcalmly in a crisis. Applicant spends his free time mentoring and coaching young children, riding 4-wheelers, reading and working out. Applicant has an inquisitive and thoughtful character and reputation and is a role model for the younger generation. Source has never seen or know the candidate to use illegal drugs or drink alcohol. Source recommends the Applicant for a law enforcement position. Information Discovery Services, LLC. BACKGROUND SCREENING REPORT Prepared for: Information Discovery Services Subject Information: Subject: Bad, Johnny DOB: 10/10/1957 Social Security Number: 114-11-1111 Date/Time Last Update: July 30, 2021 10:57 AM Order Number(s): 76891 Package Name(s): A La Carte Address: 114 ANYWHERE ST FORT WORTH TX 76140 Report Summary Information: Component SSN Address Trace for SSN 114-11-1111, page 2 County Criminal History in TARRANT county Texas (7 years) for Johnny Bad, page 2 County Criminal History in DALLAS county Texas (7 years) for Johnny Bad, page 3 County Criminal History in SPOKANE county Washington (7 years) for Johnny Bad, page 3 Credit (Employment) Report, page 3 Multijurisdictional Criminal History - Nationwide Wants and Warrants for Johnny Bad, page 5 Social Media COMP, page 8 +0 0r, - IDS iN- e 3014 SE Loop 820 Ft. Worth, TX 76140 (817)-551-3898 Requestor Information: Requestor Name: Regan Starkey Requestor Userid: ids/admin Requestor Phone: 817-551-3898 Requestor Email: rstarkey@informationdiscovery.net INVESTIGATOR: IDS APPLICANT: HR Status Last update 6/24/18 02:20 PM Central COMPLETE -clear 10/25/19 10:17 AM Central COMPLETE -clear 10/25/19 10:18 AM Central COMPLETE -clear 10/25/19 10:18 AM Central COMPLETE -clear 10/25/19 10:18 AM Central COMPLETE -review 6/24/18 02:19 PM Central COMPLETE -hits 7/30/21 10:57 AM Central COMPLETE -review Notice : The information provided is a consumer report as defined in the federal Fair Credit Reporting Act [15 U.S.C. 1681- 1681u]. It contains confidential information on the individual named. It is submitted to the conditions contained in your Sub- scriber Agreement with Information Discovery Services, LLC. and may be used solely as a factor in evaluating the named individual for property renting/leasing, employment, promotion, reassignment or retention as an employee. Information Discovery Services, LLC. maintains strict procedures designed to insure that the information is complete and up to date. While the information furnished is from reliable sources, its accuracy is not guaranteed. Proper use of this report and final verification of the named individual's identity is your sole responsibility. If any adverse action is taken based in whole or in part on this consumer report, a copy of this report and a summary of the consumer's rights must be provided to the consumer prior to taking adverse action. 1 ra . IDS Information Discovery Services, LLC. SSN Address Trace for SSN 114-11-1111-clear : Death record found SSN is valid. Issued in MA between 1937 and 1940 John Bad 888 All Place Dr. Last Seen 06/01/2013 Anytown, CA 91797 First Seen 02/01/2012 222 All Place Dr. Last Seen 06/01/2012 Anytown, TX 78728 First Seen 02/01/2005 Johnny B Bad DOB: 02/23/1958 444 No Place Dr. Last Seen 06/01/2016 Anytown, WA 99214 First Seen 05/01/2015 100 Main St. Last Seen 06/01/2016 Catskill, NY 12414 First Seen 02/01/2015 1234 West 5th. Last Seen 06/01/2015 Auburn, NY 13021 First Seen 02/01/2014 333 All Place Dr. Last Seen 06/01/2013 Anytown, AZ 85285 First Seen 02/01/2012 222 All Place Dr. Last Seen 06/01/2012 Anytown, TX 78029 First Seen 02/01/2010 111 No Place Dr. Last Seen 06/01/2011 Anytown, TX 78749 First Seen 02/01/2005 Johnny Bad DOB : 02/23/1958 222 All Place Dr. Last Seen 06/01/2013 Anytown, TX 78728 First Seen 02/01/2005 111 No Place Dr. Last Seen Anytown, TX 78749 First Seen County Criminal History in TARRANT county Texas (7 years) for Johnny Bad -clear: Search Type : Felony Including Misdemeanor No Records Found •.IDS 2 4aw.; Information Discovery Services, LLC. County Criminal History in DALLAS county Texas (7 years) for Johnny Bad -clear: Search Type : Felony Including Misdemeanor No Records Found County Criminal History in SPOKANE county Washington (7 years) for Johnny Bad -clear: Search Type : Felony Including Misdemeanor No Records Found Credit (Employment) Report -review: Information Discovery Services, LLC. IDS ��ua F Information Discovery Services, LLC. DATE SUBCODE SUBSCRIBER NAME 12/01/2016 V2796561 TX DEPT OF P 03/03/2016 V4879828 DHS CUSTOMS THE FOLLOWTNG COMPANIES HAVE REQJESTE D A COPY OF THE SUBJECTS FILE FOR EMPLOYMENT USE: EMPLOYMENT CREDIT REPORT SERVICED BY: TRANSUNION 2 BALDWIN PLACE, P.O. BOX 1000 CHESTER, PA 19016 800-888-4213 CONSUMER DISCLOSURES CAN BE OBTAINED ONLINE THROUGH TRANSUNION AT: HTTP://WWW.TRANSUNION.COM END OF TRANSUN=ON REPORT Multijurisdictional Criminal History - Nationwide Wants and Warrants for Johnny Bad -hits: Case #101010 Defendant :Johnny B Bad Sr PW TRAVIS COUNTY BAD JOHN 5iga 5�,. 111 No Place Dr., Anytown, TX 78749 DOB 02/23/1958 SSN 123-45-6789 Gender M Race W Height 70 inches Weight 195 pounds Hair Color Green Eye Color Black Alias John Bad Sr. DOB 02/23/1958 Alias John Badder Sr. DOB 02/23/1958 Identified by : name, date of birth, social security num- ber Additional identifiers : Matched scar on left arm Case Comments : This is test data Case Number 101010 Source Court House Jurisdiction Travis County Source State TX Offense Date 03/23/2009 Filing Date 05/21/2009 Disposition Date 02/23/2010 •:ee' IDS -i",> Information Discovery Services, LLC. Charge #1 Charge Dead walking Crime Type Misdemeanor Disposition Guilty Statute CS12345 Plea Not guilty Arrest Date March 23, 2009 Sentencing Date Februrary 23, 2010 Offense Date March 23, 2009 Filing Date March 24, 2009 Disposition Date Februrary 23, 2010 Charge Comments : This is test data Sentencing Type Date Active Suspended Fine 02/23/2010 $10000 0 This is test data Sentence Comments : This is test data Case #102020 Defendant :Johnny B Bad I'll, 5'6„ J L Case Number 102020 2221 No Place Dr., Anytown, TX 78749 Source Court House DOB 02/23/1958 Jurisdiction Travis County SSN 123-45-6789 Source State TX Gender M Offense Date 06/23/2007 Race W Filing Date 07/21/2007 Height 65 inches Disposition Date 06/23/2008 Weight 145 pounds Hair Color Green Eye Color Black Alias John Badder DOB 02/23/1958 Identified by: name Additional identifiers : Matched scar on left arm Case Comments : This is test data Completed $1000 IDS :off: Information Discovery Services, LLC. Charge #1 Charge Driving while asleep Crime Type Misdemeanor Disposition Guilty Statute CS12567 Plea Not guilty Arrest Date June 23, 2007 Sentencing Date June 23, 2008 Offense Date June 23, 2007 Filing Date July 24, 2007 Disposition Date June 23, 2008 Charge Comments : This is test data Sentencing Type Date jail This is test data Sentence Comments : This is test data Active 6 Months Case #202020 Defendant :Johnny Bad I'll, 5'6" J L 111 No Place Dr., Anytown, TX 78749 DOB 02/23/1958 SSN 123-45-6789 Gender M Race W Height 70 inches Weight 195 pounds Hair Color Green Eye Color Black Identified by : name, date of birth, partial social secu- rity number Additional identifiers : Tatoo on left shoulder Case Comments : This is test data Crime Type Jay Walking Charge Comments : This is test data Sentencing Type Date Case Number Source Jurisdiction Source State Offense Date Filing Date Pending Date Active Suspended 202020 On-line Court House Kerr County 03/05/2009 03/05/2009 08/23/2010 Suspended Completed 6 Months Completed IDS Information Discovery Services, LLC. Social Media COMP -review: IDS Para information en espanol, visite wii,iv.cons umerrnance.zoMearnmore o escribe a la Consumer Financial Protection Bureau, 1700 G Street N. W., Washington, DC 20552. A Summary of Your Rights Under the Fair Credit Reporting Act The federal Fair Credit Reporting Act (FORA) promotes the accuracy, fairness, and privacy of information in the files of consumer reporting agencies. There are many types of consumer reporting agencies, including credit bureaus and specialty agencies (such as agencies that sell information about check writing histories, medical records, and rental history records). Here is a summary of your major rights under the FCRA. For more information, including information about additional rights, go to www.consumerfinance.gov/learnmore or write to: Consumer Financial Protection Bureau, 1700 G Street N.W., Washington, DC 20552. • You must be told if information in your file has been used against you. Anyone who uses a credit report or another type of consumer report to deny your application for credit, insurance, or employment or to take another adverse action against you must tell you, and must give you the name, address, and phone number of the agency that provided the information. • You have the right to know what is in your file. You may request and obtain all the information about you in the files of a consumer reporting agency (your "file disclosure") You will be required to provide proper identification, which may include your Social Security number. In many cases, the disclosure will be free. You are entitled to a free file disclosure if: • a person has taken adverse action against you because of information in your credit report; • you are the victim of identity theft and place a fraud alert in your file; • your file contains inaccurate information as a result of fraud; • you are on public assistance; • you are unemployed but expect to apply for employment within 60 days. In addition, all consumers are entitled to one free disclosure every 12 months upon request from each nationwide credit bureau and from nationwide specialty consumer reporting agencies. See www. con sum erfinance.�,,ov/leaminore for additional information. • You have the right to ask for a credit score. Credit scores are numerical summaries of your credit -worthiness based on information from credit bureaus. You may request a credit score from consumer reporting agencies that create scores or distribute scores used in residential real property loans, but you will have to pay for it. In some mortgage transactions, you will receive credit score information for free from the mortgage lender. • You have the right to dispute incomplete or inaccurate information. If you identify information in your file that is incomplete or inaccurate, and report it to the consumer reporting agency, the agency must investigate unless your dispute is frivolous. See www.consumerfinance.�-,ov/learnmore for an explanation of dispute procedures. • Consumer reporting agencies must correct or delete inaccurate, incomplete, or unverifiable information. Inaccurate, incomplete, or unverifiable information must be removed or corrected, usually within 30 days. However, a consumer reporting agency may continue to report information it has verified as accurate. • Consumer reporting agencies may not report outdated negative information. In most cases, a consumer reporting agency may not report negative information that is more than seven years old, or bankruptcies that are more than 10 years old. • Access to your file is limited. A consumer reporting agency may provide information about you only to people with a valid need -- usually to consider an application with a creditor, insurer, employer, landlord, or other business. The FCRA specifies those with a valid need for access. • You must give your consent for reports to be provided to employers. A consumer reporting agency may not give out information about you to your employer, or a potential employer, without your written consent given to the employer. Written consent generally is not required in the trucking industry. For more information, go to www.consumerfinance.szov/leammore. • You many limit "prescreened" offers of credit and insurance you get based on information in your credit report. Unsolicited "prescreened" offers for credit and insurance must include a toll -free phone number you can call if you choose to remove your name and address from the lists these offers are based on. You may opt out with the nationwide credit bureaus at 1-888-5-OPTOUT (1-888-567-8688). • You may seek damages from violators. If a consumer reporting agency, or, in some cases, a user of consumer reports or a furnisher of information to a consumer reporting agency violates the FCRA, you may be able to sue in state or federal court. • Identity theft victims and active duty military personnel have additional rights. For more information, visit www.consumerfinance.vov/leammore. States may enforce the FCRA, and many states have their own consumer reporting laws. In some cases, you may have more rights under state law. For more information, contact your state or local consumer protection agency or your state Attorney General. For information about your federal rights, contact: TYPE OF BUSINESS: La. Banks, savings associations, and credit unions with total assets of over $10 billion and their affiliates b. Such affiliates that are not banks, savings associations, or credit unions also should list, CONTACT: a. Consumer Financial Protection Bureau 1700 G Street, N.W. Washington, DC 20552 b. Federal Trade Commission: Consumer Response Center FCRA in addition to the CFPB: 2. To the extent not included in item 1 above: a. National banks, federal savings associations, and federal branches and federal agencies of foreign banks b. State member banks, branches and agencies of foreign banks (other than federal branches, federal agencies, and Insured State Branches of Foreign Banks), commercial lending companies owned or controlled by foreign banks, and organizations operating under section 25 or 25A of the Federal Reserve Act c. Nonmember Insured Banks, Insured State Branches of Foreign Banks, and insured state savings associations d. Federal Credit Unions 3. Air carriers 4. Creditors Subject to the Surface Transportation Board 5. Creditors Subject to the Packers and Stockyards Act, 1921 6. Small Business Investment Companies 7. Brokers and Dealers Washington, DC 20580 (877) 382-4357 a. Office of the Comptroller of the Currency Customer Assistance Group 1301 McKinney Street, Suite 3450 Houston, TX 77010-9050 b. Federal Reserve Consumer Help Center P.O. Box. 1200 Minneapolis, MN 55480 c. FDIC Consumer Response Center 1100 Walnut Street, Box # 11 Kansas City, MO 64106 d. National Credit Union Administration Office of Consumer Protection (OCP) Division of Consumer Compliance and Outreach (DCCO) 1775 Duke Street Alexandria, VA 22314 Asst. General Counsel for Aviation Enforcement & Proceedings Aviation Consumer Protection Division Department of Transportation 1200 New Jersey Avenue, S.E. Washington, DC 20590 Office of Proceedings, Surface Transportation Board Department of Transportation 395 E Street, S.W. Washington, DC 20423 Nearest Packers and Stockyards Administration area supervisor Associate Deputy Administrator for Capital Access United States Small Business Administration 409 Third Street, S.W., 8th Floor Washington, DC 20416 Securities and Exchange Commission 100 F Street, N.E. Washington, DC 20549 8. Federal Land Banks, Federal Land Bank Farm Credit Administration Associations, Federal Intermediate Credit 1501 Farm Credit Drive Banks, and Production Credit Associations McLean, VA 22102-5090 9. Retailers, Finance Companies, and All Other FTC Regional Office for region in which the Creditors Not Listed Above creditor operates or Federal Trade Commission: Consumer Response Center — FCRA Washington, DC 20580 (877) 382-4357 CALIFORNIA LAW REQUIRES THAT THE FOLLOWING BE GIVEN TO CALIFORNIA APPLICANTS/ EMPLOYEES: "This report does not guarantee the accuracy or truthfulness of the information as to the subject of the investigation, but only that it was accurately copied from public records. Information generated as a result of identity theft, including evidence of criminal activity, may be inaccurately associated with the consumer who is the subject of the report." You may view the file maintained on you by Social Intelligence during normal business hours. You may also obtain a copy of this file, upon submitting proper identification and paying the costs of duplication services, by appearing at Social Intelligence's offices in person, during normal business hours and on reasonable notice, or by mail; you may also receive a summary of the file by telephone upon written request with proper identification. Social Intelligence has trained personnel available to explain your file to you, including any coded information. If you appear in person, you may be accompanied by one other person, provided that person furnishes proper identification. If you would like additional information regarding your disclosure rights, you can request this information from Social Intelligence. Telephone 8772309082 Mail 735 State St Suite 600, Santa Barbara, CA 93101 "Este informe no garantiza la certeza ni la veracidad de la informaci6n en cuanto al sujeto de la investigati6n, pero s6lo que fue copiado exactamente de archivos publicos. La informacion engendr6 a consecuencia del robo de la identidad, inclusive la evidencia de la actividad criminal, puede ser asociado inexactamente con el consumidor que es el sujeto del informe". Los Consumidores de California: Usted puede ver el archivo mantenido en usted por Social Intelligence durante horas de oficina normales. Listed puede obtener tambien una copia de este archivo, a someter identificaci6n y pagar apropiados los costos de servicios de duplicaci6n, apareciendo en oficinas de Social Intelligence en la persona, durante horas de oficina normales y en la nota razonable, o por el correo; usted puede recibir tambien un resumen del archivo por telefono sobre el pedido escrito con identificaci6n apropiada. Social Intelligence ha entrenado el personal disponible para explicarle su archivo a usted, inclusive informacion codificada. Si usted aparece en la persona, usted puede estar acompanado de uno otra persona, con tal de que persona proporcione identificaci6n apropiada. I Name: Address: City/State: Phone: Date Ordered: Date Completed Current Employer: City/State: Position: Start Year: Previous Employer State: Position: Start -End Years: Institution: Type: City/State: Year Graduated: Degree Type: REQUESTOR INFORMATION I SUBJECT INFORMATION IDS - Hiring Name: 3014 SE Loop 820 Address: Fort Worth, TX 76140 City/State: 817-551-3898 Phone 1: 02/17/2015 Phone 2: 02/18/2015 Phone 3: Email Address(es): Associated Person(s): EMPLOYMENT INFORMATION Yumix LLC Austin, TX Founder and Principal 2012 Coca-Cola Refreshments TX Regional Acct Mgr 2010-2012 EDUCATION INFORMATION University of Texas College/University/Military College San Antonio, TX BBA John Doe 1111 Anywhere Street, Anywhere, TX Anywhere, TX 11111 111-111-1111 John Doe@gmail.com, John@drinkyumix.com FCRA Consumer Rights Attached Company: IDS - Hiring Address: 3014 SE Loop 820, Fort Worth, TX 76140 Completed Report Phone:817-551-3898 Applicant: John Doe Ordered: 02/17/2015 Email Address: johndoe@gmail.com, john@drinkyumix.com Completed: 02/18/2015 Address: 1111 Anywhere Street, Anywhere, TX, Anywhere, TX Classification: Pass �E�i�T" tJla1Y Report Type: Executive The review of John Doe's publicly available online content was completed by Social Intelligence Corp. A summary of the types of websites John Doe has a presence on is below followed by, if applicable, any specific items defined by IDS - Hiring as items that need an in depth review. Online Presence Summary: Social Networks mys2,1rI0�-.-Irl°, LinkedEM 4 Social Network Matches - examples include: Micro-blogging Websites 2 Micro-blogging Matches - examples include: '` "nllpon Blogging and Forums Websites 0 Blogging and Forums Matches - examples include: W©RDFlEss (M1,114 L I it E J Q U R N A 11 Picture and Video Sharing Websites 2 Picture and Video Sharing Matches - examples include: YouMffickr C P 0=w Music Websites T i 0 Music Website Matches - examples include: PA ly D 0 R Alost.fm fLik-e_ Online Commerce Websites 0 Online Commerce Matches -examples include: Y amazOn-Com Epiniwns: z�:• Dating Network Websites 0 Dating Network Matches - examples include: rTmatch.corinfi Harmony' chemislrymm Geo Social Network Websites .•►r �.ar ;.urbarspoan tfl�jlf�VlSrlr' 0 Geo Social Network Matches - examples include: News and Media Websites _ �{ 0 News and Media Matches -examples include: �A45mcs Z11C ol-fl IIIIC Other Websites 2 Other Matches SIC provides the information contained in this report to End -User to be used solely for a permissible employment purpose as defined in the Fair Credit Reporting Act. If the End -User intends to take adverse action based in whole or in part on the contents of this report, the End -User must provide the consumer with notices that it is taking adverse action and those notices must comply with the FCRA and state law. All information contained in this report is provided pursuant to the terms of the End -User Agreement. End -User further understands that it uses any and all information provided by SIC at its own risk and End -User is solely liable for complying with all federal, state, and local laws. The information contained in this report is confidential and may only be accessed by authorized employees of End -User, provided to the consumer about who it relates, or provided as otherwise required by law. Classification: Pass Filter: Sub -Filter: Category: Social Network Profiles Source: Facebook Matched By: First Name, Last Name, Email, Phone Number, Username Comment: Material found contains neutral information. 715fri*nds Fp;Iraed h[ a penple IDS i e 9 L I �rnl nles;q Mic Ko n n watt Sthm"ef Daw9d rs JOOUo Ryan, .HIGHLIGHTED IMAGE John Doe tsanged hZ prVilie P1CU[e @t' , ceo�' !I1 et^•la y'w sty nwLm Felice jades 706)s eaiaMOs Wray orourlomsCe Ti � mil;, ,3911 Classification: Pass Filter: Sub -Filter: Category: Social Network Profiles Source: LinkedIn Matched By: First Name, Last Name, Email, Home Address, Employer, Prior Employer, College, Username Comment: Material found contains neutral information. { Contact Info ® Experience HIGHLIGHTED IMAGE Ic)hn Doe 3re 'PREMIUM YUMIX Founder JArrstin exasl Ford & Beverages Current YUMIX previous Odwalla, Thanasi Foods,, ConAgra Foods Education The U n ive rsity of Texas at San Antonio Send Alex InMail 480 cc m WWW.Ii1*edln.COM".Wj Jo*in Founder and Principal YUMIX Aprii2012 f Present (2 Mears 11 months) r Austin, Texas Area Central Region KAM Odwalla November 2010 — April 2012 (1 year 6 months) Regional Sales Manager Thanasi Foods �` I Kev Account Manager is onAora Foods_I Ed uca tion The Universitv of Texas at San Antonio i,;;,;; :..::anagemen usiness and Entrepreneurship ConAgra (JJFooas Pass Social Network Profiles Google+ First Name, Last Name, Email, Home Address, Prior Address, Employer, College Material found contains neutral information. HIGHLIGHTED IMAGE -; . Ptkople Es Fn panda Ltlemt�� a «� .add Add rAdd 1 4 L3f=@ 1 Photos vldnos Work ='Ices Rmews p-ese1L F ArL4as MI5%OUR CAI IFIIHN-A OL ns Vega$ dNt AI+�•t�n "� �"rwuExie� E1n�InF _ 5aL7 �L?ya V � I-1y�4ylon P,r Wit, G9+a4lC z;, . F hhm p Ewa ceal 5 OUQ41F. G+ t::UU1..C:H IV I I .Wniversitv of Texasat tonio! Proviously Auston.TXJsanA,i i0 ! tsaslc Inrorm aeon Lmks YouTube D f xanc;.erGai Classification: Pass Filter: Sub -Filter: Category: Social Network Profiles Source: AngelList Matched By: First Name, Last Name, Home Address, Prior Address, Employer, Prior Employer, College Comment: Material found contains neutral information. HIGHLIGHTED IMAGE Q 4 iverd ow EXPERIENCE j!"E COCALt7LA CEMPANY ap"�_ Emplayea ICONAGRA FOODS] Employee The Coca-Cola Company. C00agra FoPds REFERENCES VITALS )CA11 M, Los Argelam, "lin RUICAnON Univerv. of Texas Sin AMonlo ROLES EntrWeretd r'oralans YOUR CONNECTIONS TO ALEX Lag in or sign up PN see pour caves pans Jo Alex. Classification: Pass Filter: Sub -Filter: Category: Micro-blogging Source: Twitter Matched By: First Name, Last Name, Email, Home Address, Employer Comment: Material found contains neutral information. HIGHLIGHTED IMAGE John Doc Tweets Tweets & replies Photos & vlcteos JoF,rk Doe Ha rvarrl Blz Review dnT1Tumixjcom Your chance of making a sale drops sharply asthe numherof decision (D Joined klarcA 2011 makers increases: hdr orgM !�rWRSJ Average buying_ group size is 5.4 500/0 - C 37 °fa 1)5:Ind uidem J o#-V" IDoe . 012 ips on po%er naps from the man who invented them inct*mr magazine�20141--. via ,c, Inc Pass Micro-blogging Pinterest First Name, Last Name, Email, Username Material found contains neutral information. HIGHLIGHTED IMAGE fR IIM-h E ish • J CIO F-1 r—h Fodor I ube Pass Picture and Video Sharing YouTube First Name, Last Name, Email, Home Address, Prior Address, Employer, College Material found contains neutral information. HIGHLIGHTED IMAGE IlnrnF.' , ,^s .la lrsis ;7h;mnr-lS 0 fr. No recent activay Q Upload t E111•.ieit:Yl d Classification: Pass Filter: Sub -Filter: Category: Picture and Video Sharing Source: Flickr Matched By: First Name, Last Name, Email Comment: Material found contains neutral information. HIGHLIGHTED IMAGE Following Jwi� d: Testimonials Classification: Pass Filter: Sub -Filter: Category: Other Source: Who Got Funded Matched By: First Name, Last Name, Home Address, Employer Comment: Material found contains neutral information. I HIGHLIGHTED IMAGE Search deals by company name, industry, location, investors... Yumix Llc raised $342,493 on November 14th M GET ALERTED 2014. of Yumix Lic gets tundra! timnF L*&% Yumix LIC AMOUNT: $342,493 COMPANY: Yumix Lie L `� INVESTORS: T INDUSTRY: Consumer Products and Services COUNTRY: STATE: (AtY: KEY PEOPLt DAM WWW, 5b�a4Y-D- r1 S XjRct 5: 2� ite States gas John Doe cutive C"cer) V Twen = Classification: Pass Filter: Sub -Filter: Category: Other Source: Corporation Wiki Matched By: First Name, Middle Name, Last Name, Home Address, Employer Comment: Material found contains neutral information. Several sites contain comparable material, some examples include: http://www.manta.com/c/mbOdg9l/zenith-group-Ilc http://www.buzzfile.com/business/Zenith-Group-LLC-512-574-7544 https://www.dandb.com/businessdirectory/zenithgroupllc-austin-tx-31069926.html http://businessprofiles.com/details/yumix-llc/TX-0801600706/alexander-garner http://txcompanies.us/yumix-llc.3So.texas-company-profile.html http://texascompanies.us/yumix-llc.229322.company corporation HIGHLIGHTED IMAGE .01, rnts PM"I* 11111Fo lldw TFMir Prom! XCWdEri IMW Rovervl@wof. John Doe InAuStln. TX Joh" aoa ;IMMernU fa' Group IIC Zeni1A Grcup LLC filed as a Domestic Limited Llabiilty Company IL LC) In the 5t4it• of Texas eplembeF 8, 2010 Ttm rorporatwn is appronmalely We pears o r in um!epi5 filed vrlth Teas Secretary of $Late Z-enRh Group LLC also Its John Doe mpany a3; Fdember John lJoe adaMnal201ye rolesmtluide "ifIrroF LLG ch Corporate Affiliations for Alexander Garner io�,n -ooe -+} w`il!�!Me iFa•Mf PI�Ir.R '. - Y ti SIIQ IAR9E LjSICir tAPL Key roles „e; JoF>rt Qom '4�► e An Gr MIEWIER I&j aA _,.i ® Jc)hn Doe ME hi.F R Consumer Rights Under California Civil Code 1786.22 FOR CALIFORNIA RESIDENTS ONLY (a) An investigative consumer reporting agency shall supply files and information required under Section 1786.10 during normal business hours and on reasonable notice. (b) Files maintained on a consumer shall be made available for the consumer's visual inspection, as follows: (1) In person, if he appears in person and furnishes proper identification. A copy of his file shall also be available to the consumer for a fee not to exceed the actual costs of duplication services provided. (2) By certified mail, if he makes a written request, with proper identification, for copies to be sent to a specified addressee. Investigative consumer reporting agencies complying with requests for certified mailings under this section shall not be liable for disclosures to third parties caused by mishandling of mail after such mailings leave the investigative consumer reporting agencies. (3) A summary of all information contained in files on a consumer and required to be provided by Section 1786.10 shall be provided by telephone, if the consumer has made a written request, with proper identification for telephone disclosure, and the toll charge, if any, for the telephone call is prepaid by or charged directly to the consumer. (c) The term "proper identification" as used in subdivision (b) shall mean that information generally deemed sufficient to identify a person. Such information includes documents such as a valid driver's license, social security account number, military identification card, and credit cards. Only if the consumer is unable to reasonably identify himself with the information described above, may an investigative consumer reporting agency require additional information concerning the consumer's employment and personal or family history in order to verify his identity. (d) The investigative consumer reporting agency shall provide trained personnel to explain to the consumer any information furnished him pursuant to Section 1786.10. (e) The investigative consumer reporting agency shall provide a written explanation of any coded information contained in files maintained on a consumer. This written explanation shall be distributed whenever a file is provided to a consumer for visual inspection as required under Section 1786.22. (f) The consumer shall be permitted to be accompanied by one other person of his choosing, who shall furnish reasonable identification. An investigative consumer reporting agency may require the consumer to furnish a written statement granting permission to the consumer reporting agency to discuss the consumer's file in such person's presence. Para informacion en espanol, visite www.consumerfinance.gov/learnmore o escribe a la Consumer Financial Protection Bureau, 1700 G Street N.W., Washington, DC 20552. A SUMMARY OF YOUR RIGHTS UNDER THE FAIR CREDIT REPORTING ACT The federal Fair Credit Reporting Act (FCRA) promotes the accuracy, fairness, and privacy of information in the files of consumer reporting agencies. There are many types of consumer reporting agencies, including credit bureaus and specialty agencies (such as agencies that sell information about check writing histories, medical records, and rental history records). Here is a summary of your major rights under the FCRA. For more information, including information about additional rights, go to www.consumerfinance.gov/learnmore or write to: Consumer Financial Protection Bureau, 1700 G Street N.W., Washington, DC 20552. ■ You must be told if information in your file has been used against you. Anyone who uses a credit report or another type of consumer report to deny your application for credit, insurance, or employment - or to take another adverse action against you - must tell you, and must give you the name, address, and phone number of the agency that provided the information. ■ You have the right to know what is in your file. You may request and obtain all the information about you in the files of a consumer reporting agency (your "file disclosure"). You will be required to provide proper identification, which may include your Social Security number. In many cases, the disclosure will be free. You are entitled to a free file disclosure if: a person has taken adverse action against you because of information in your credit report; • you are the victim of identity theft and place a fraud alert in your file; • your file contains inaccurate information as a result of fraud; • you are on public assistance; • you are unemployed but expect to apply for employment within 60 days. In addition, all consumers are entitled to one free disclosure every 12 months upon request from each nationwide credit bureau and from nationwide specialty consumer reporting agencies. See www.consumerfinance.gov/learnmore for additional information. ■ You have the right to ask for a credit score. Credit scores are numerical summaries of your credit -worthiness based on information from credit bureaus. You may request a credit score from consumer reporting agencies that create scores or distribute scores used in residential real property loans, but you will have to pay for it. In some mortgage transactions, you will receive credit score information for free from the mortgage lender. ■ You have the right to dispute incomplete or inaccurate information. If you identify information in your file that is incomplete or inaccurate, and report it to the consumer reporting agency, the agency must investigate unless your dispute is frivolous. See www.consumerfinance.gov/learnmore for an explanation of dispute procedures. Consumer reporting agencies must correct or delete inaccurate, incomplete, or unverifiable information. Inaccurate, incomplete or unverifiable information must be removed or corrected, usually within 30 days. However, a consumer reporting agency may continue to report information it has verified as accurate. Consumer reporting agencies may not report outdated negative information. In most cases, a consumer reporting agency may not report negative information that is more than seven years old, or bankruptcies that are more than 10 years old. Access to your file is limited. A consumer reporting agency may provide information about you only to people with a valid need -- usually to consider an application with a creditor, insurer, employer, landlord, or other business. The FCRA specifies those with a valid need for access. You must give your consent for reports to be provided to employers. A consumer reporting agency may not give out information about you to your employer, or a potential employer, without your written consent given to the employer. Written consent generally is not required in the trucking industry. For more information, go to www.consumerfinance.gov/learnmore. You may limit "prescreened" offers of credit and insurance you get based on information in your credit report. Unsolicited "prescreened" offers for credit and insurance must include a toll -free phone number you can call if you choose to remove your name and address from the lists these offers are based on. You may opt -out with the nationwide credit bureaus at1-888-567-8688. You may seek damages from violators. If a consumer reporting agency, or, in some cases, a user of consumer reports or a furnisher of information to a consumer reporting agency violates the FCRA, you may be able to sue in state or federal court. Identity theft victims and active duty military personnel have additional rights. For more information, visit www.consumerfinance.gov/learnmore. States may enforce the FCRA, and many states have their own consumer reporting laws. In some cases, you may have more rights under state law. For more information, contact your state or local consumer protection agency or your state Attorney General. For information about your federal rights, contact: TYPE OF BUSINESS: La. Banks, savings associations, and credit unions with total assets of over $10 billion and their affiliates. b. Such affiliates that are not banks, savings associations, or credit unions also should list, in addition to the CFPB: mmmmmmmm 2. To the extent not included in item 1 above: a. National banks, federal savings associations, and federal branches and federal agencies of foreign banks b. State member banks, branches and agencies of foreign banks (other than federal branches, federal agencies, and Insured State Branches of Foreign Banks), commercial lending companies owned or controlled by foreign banks, and organizations operating under section 25 or 25A of the Federal Reserve Act c. Nonmember Insured Banks, Insured State Branches of Foreign Banks, and insured state savings associations d. Federal Credit Unions 3 4. Creditors Subject to Surface Transportation Board CONTACT: a. Consumer Financial Protection Bureau 1700 G Street NW Washington, DC 20552 b. Federal Trade Commission: Consumer Response Center — FCRA Washington, DC 20580 (877)382-4357 a. Office of the Comptroller of the Currency Customer Assistance Group 1301 McKinney Street, Suite 3450 Houston, TX 77010-9050 b. Federal Reserve Consumer Help P.O. Box 1200 Minneapolis, MN 55480 c. FDIC Consumer Response CentE 1100 Walnut Street, Box #11 Kansas City, MO 64106 d. National Credit Union Administr+ Ottice of Consumer Protection (OCP) Division of Consumer Compliance and Outreach (DCCO) 1775 Duke Street Alexandria, VA 22314 Asst. General Counsel for Aviation Enforcement & Proceedings Aviation Consumer Protection Division Department of Transportation 1200 New Jersey Avenue, SE Washington, DC 20590 Office of Proceedings, Surface Transportation Board Department of Transportation 395 E Street S.W. Washington, DC 20423 5. Creditors Subject to Packers and Stockyards Act, 1921 6. Small Business Investment Companies 7. Brokers and Dealers 8. Federal Land Banks, Federal Land Bank Associations, Federal Intermediate Credit Banks, and Production Credit Associations 9. Retailers, Finance Companies, and All Other Creditors Not Listed Above Nearest Packers and Stockyards Administration area supervisor Associate Deputy Administrator for Capital Access United States Small Business Administration 409 Third Street, SW, 8th Floor Washington, DC 20416 Securities and Exchange Commission 100FStNE Washington, DC 20549 Farm Credit Administration 1501 Farm Credit Drive McLean, VA 22102-5090 FTC Regional Office for region in which the creditor operates or Federal Trade Commission: Consumer Response Center - FCRA Washington, DC 20580 (877)382-4357 SUBMITTAL AFFIRMATION FORM This will acknowledge your submittal contains all items and receipt of the following addenda which are part of the Solicitation Documents: X All items identified in Submittal Checklist have been submitted. X Addendum No.1 _ 2 (For example, Addendum No. 1, 2, 3, 4, 5) Should other Government Entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply YesF NoF The undersigned agrees to the following: A. Agrees that the submittal is complete, and all required information/forms were submitted. B. Agrees that the bid package was fully reviewed and fully understands the requirements. C. Agrees to the Terms & Conditions as included in this bid packet and have noted any exceptions. D. Agrees that their submittal shall be good and may not be withdrawn for a period of 90 calendar days after the scheduled closing time. E. Will supply all required insurance and execute contract within the time stated on the notice of award. F. Affirms that the submittal was not prepared in collusion with any other firm and the contents of this submittal have not been communicated by the undersigned or any agent with any other person engaged in this type of business. By my signature I affirm that I am duly authorized to execute this proposal as an offer to contract and in compliance with this solicitation, the undersigned firm having examined the specifications, and being familiar with the conditions to be met, hereby submits a proposal for consideration of being selected as the City's provider for said services; and agrees to enter into negotiations if selected as a finalist for said services. Vice President Authorized Signature Title Michael Welsh 2/10/2022 Print/Type Name Date ��rr.�rr�;�rM:rNn►�rl�►�rr��;�ry�rNr�r�r�:�r�,yr►�r�rx� r : �rlr��,��rr�►�r:rr;�� A Historically Underutilized Business (HUB) is a for -profit entity that has not exceeded the size standards prescribed by 34 TAC §20.23, and has its principal place of business in Texas, and is at least 51 % owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman and/or Service -Disabled Veteran, who reside in Texas and actively participate in the control, operations, and management of the entity's affairs. Is your business a certified historically underutilized business (HUB) or Disadvantaged Business Enterprise (DBE)? ❑ No ❑ Yes; and certifying agency: If you answered in the affirmative, please include a copy of your certification as an attachment to your proposal. Where applicable, VENDOR makes the following verifications: (a) VENDOR does not boycott Israel as that term is defined in Section 808.001 of the Texas Government Code; (b) In accordance with the terms defined in Section 2274.001 of the Texas Government Code, VENDOR does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and it will not during the term of the contract discriminate against a firearm entity or firearm trade association; and (c) In accordance with the terms defined in Sections 809.001 and 2274.001 of the Texas Government Code, VENDOR does not boycott energy companies, and it will not boycott energy companies during the term of the contract. By my signature I affirm the information provided in this submittal is accurate to the best of my knowledge. Authorized Signature Michael Welsh Vice President Title 2/10/2022 Print/Type Name Date (Ed. 6-14) TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement applies only to the insurance provided by the policy because Texas is shown in Item 3.A. of the Information Page. We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule, but this waiver applies only with respect to bodily injury arising out of the operations described in the Schedule where you are required by a written contract to obtain this waiver from us. This endorsement shall not operate directly or indirectly to benefit anyone not named in the Schedule. The premium for this endorsement is shown in the Schedule. Schedule 1. ( ) Specific Waiver Name of person or organization (X) Blanket Waiver Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver. 2. Operations: 3. Premium: The premium charge for this endorsement shall be _% percent of the premium developed on payroll in connection with work performed for the above person(s) or organization(s) arising out of the operations described. 4. Advance Premium: ANY PERSON OR ORGANIZATION TO WHOM YOU BECOME OBLIGATED TO WAIVE YOUR RIGHTS OF RECOVERY AGAINST, UNDER ANY CONTRACT OR AGREEMENT YOU ENTER INTO PRIOR TO THE OCCURRENCE OF LOSS This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below Is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 07/01/2022 Policy No. WC 053414688 TX Endorsement No. Insured Premium ADP TotalSource FL XVIII, Inc. 5800 Windward Parkway Alpharetta, GA 30005 Alternate Employer: Information Discovery Services LLC 3014 SE LOOP 820 Fort Worth, TX 761400000 Insurance Company New Hampshire Insurance Co. Countersigned by WC 42 03 04 B (Ed. 6-14) © Copyright 2014 National Council on Compensation Insurance, Inc. All Rights Reserved EXHIBIT C Vendor: PI License #: Contact: Email: Phone: C ity/State: Item 3.2.a. 3.2.b. 3.2.c. 3.2.d. 3.2.e. 3.2.f. 3.2.g. 3.2.h. 3.2.h.2. 3.2.i. 3.2.j. Item 3.2.a. 3.2.b. 3.2.c. 3.2.d. 3.2.e. 3.21 3.2.g. 3.2.h. 3.2.i. Pre -Employment Background Investigations for Civil Police Candidates BID PRICING -- RFB #22045 Only fill out the cells marked in blue Information Discovery Services LLC A 17770 Mike Welsh mwelsh@informationdiscovery.net 817-551-3898 Fort Worth, TX Package A Description Initial Candidate Contact Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 2. National Sex Offender Public Website (hftps:iinsopw.gov) 3.Office of Foreign Assets Control (OFAC) Sanctions List Search 4.Office of Inspector General List of Excluded Individuals/Entities (LEIE) Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 2. State repositories and State police records for states maintaining jurisdiction in the state(s) of the Candidate's residences, employments, and education over a 10-year period. County and State District criminal court records Education Verification Employment Credit Report Employment Social Media Search Current and Prior -Employment Verification Current or Prior -Law Enforcement Agency Employment Verification Personal Reference Interviews (cost to include contact of 8 references) Law Enforcement Agency Applications TOTAL Package B Description Initial Candidate Contact Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 2. National Sex Offender Public Website (https:llnsopw.gov) 3. Office of Foreign Assets Control (OFAC) Sanctions List Search 4. Office of Inspector General List of Excluded Individuals/Entities (LEIE) Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 2. State repositories and State police records for states maintaining jurisdiction in the state(s) of the Candidate's residences, employments, and education over a 10-year period. County and State District criminal court records Education Verification Employment Credit Report Employment Social Media Search Current and Prior -Employment Verification Personal Reference Interviews (cost to include contact of 8 references) TOTAL Annual Estimated Unit Cost Extended Price Quantity Per Item (Qty x Price) 50 $ 115.35 $ 5,767.50 50 $ 4.05 $ 202,50 50 50 50 50 50 50 50 50 50 Annual Estimated Quantity 25 $ 57.00 $ 2,850.00 $ 16.25 $ 812.50 $ 20.35 $ 1,01T50 $ 6.50 $ 325.00 $ 55.00 $ 2,7%00 $ 144.00 $ 7,200.00 $ 130.25 $ 6,512.50 $ 64.00 $ 3,200.00 $ 32.50 $ 1,625.00 $ 32,262.50 Unit Cost Extended Price Per Item (Qty x Price) $ 115.35 $ 2,883.75 25 $ 4.05 $ 101.25 25 25 25 25 25 25 25 $ 57.00 $ 1,425.00 $ 16.25 $ 406.25 $ 20.35 $ 508.75 $ 6.50 $ 162.50 $ 55.00 $ 1,375.00 $ 171.50 $ 4,28T50 $ 64.00 $ 1,600.00 $ 12,750.00 Pagel of 3 Pre -Employment Background Investigations for Civil Police Candidates BID PRICING - RFB #22045 Only fill out the cells marked in blue Vendor: Information Discovery Services LLC PI License #: A 17770 Contact: Mike Welsh Email: mwelsh(&informationdiscovery.net Phone: 817-551-3898 City/State: Fort Worth, TX A LA CARTE SERVICES Item Description Quantity Unit Cost Extended Price Per Item (Qty x Price) 3.2.a. Initial Candidate Contact 1 $ 115.35 $ 115.35 Computerized Criminal History (CCH) including: 1. Multi -jurisdictional search of state and county criminal records databases 1 $ 2.00 $ 2.00 3.2.b. 2. National Sex Offender Public Website (https://nsopw.gov) 1 $ 2.00 $ 2.00 3.Office of Foreign Assets Control (OFAC) Sanctions List Search 1 $ 2.00 $ 2.00 4. Office of Inspector General List of Excluded Individuals/Entities (LEIE) 1 $ 2.00 $ 2.00 County and State District criminal court records 1 $ 16.25 $ 16.25 3.2.c. Statewide criminal history search, including: 1. Texas Department of Public Safety (DPS) 1 $ 10.00 $ 10.00 2. State repositories and State police records for states maintaining jurisdiction 3.2.d. in the state(s) of the Candidate's residences, employments, and education over 1 $ 47.00 $ 47.00 a 10-year period. 3.2.e. Education Verification 1 $ 20.35 $ 20.35 3.2.f. Employment Credit Report 1 $ 6.50 $ 6.50 3.2.g. Employment Social Media Search 1 $ 55.00 $ 55.00 3.2.h. Current and Prior -Employment Verification 1 $ 35.00 $ 35.00 3.2.h.2. Current or Prior -Law Enforcement Agency Employment Verification 1 $ 50.00 $ 50.00 3.21 Personal Reference Interviews (cost to include contact of 8 references) 1 $ 10.00 $ 10.00 3.2.j. Law Enforcement Agency Applications 1 $ 10.00 $ 10.00 TOTAL $ 383.45 ADDITIONAL COSTS Description QTY UOM Unit Cost Extended Price (Qtv x Price) Start Up Costs - initial term only 1 EA $ $ Cost of Required Software - annual lump -sum 1 YR $ $ Service Description Pr ce Adverse Action $ 15.00 Third Party Education, Employment, Licensure Passed Through as charged Court House Fees Passed Through as charged International Search Fees Passed Through as charged Travel fees associated with item # 3.2.h.2. No Travel Fees $ List all other fees not specifically listed above: Grand Total $ 45,012.50 (Total of Packages A&B, Start Up and Software Costs) Ji AaeL 4Webh Vice President AUTHORIZED SIGNATURE TITLE Page 2 of 3 Pre -Employment Background Investigations for Civil Police Candidates BID PRICING - RFB #22045 Only fill out the cells marked in blue Vendor: Information Discovery Services LLC PI License #: A 17770 Contact: Mike Welsh Email: mwelsh@informationdiscovery.net Phone: 817-551-3898 City/State: Fort Worth, TX Mike Welsh 2/15/2022 PRINTED NAME DATE Page 3 of 3 Exhibit D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. N/Z J ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. N/A Name of Officer J Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. N/A A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes F-1 No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? 71 Yes F1 No J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. N/A J ❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). J WIC16—d U)Az Jan 15, 2025 Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.0010-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 1/15/25, 9:20AM M&C Review ACITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWoRn REFERENCE **M&C 25- 13PILA PRE -EMPLOYMENT DATE: 1/14/2025 NO.: 0029 LOG NAME: SCREENING SERVICES PD JJ CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with Information Discovery Services, LLC. to Provide Pre -Employment Screening Services in an Annual Amount Up to $180,000.00 with No Renewals for the Police Department Using an Interlocal Agreement with the City of Grand Prairie RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Information Discovery Services, LLC. to provide pre -employment screening services in an annual amount up to $180,000.00 with no renewal for the Police Department using an Interlocal Agreement with the City of Grand Prairie. DISCUSSION: The purpose of this Mayor & Council Communication is to procure an agreement to provide background investigation services using an Interlocal Agreement. The Police Department (PD) has continually seen an increase in the volume of applicants for various civilian position vacancies within the department. Due to legal requirements for access to sensitive information, a thorough pre- employment background investigation must be conducted. These investigations are in-depth and time-consuming. Therefore, PD will use Information Discovery Services (IDS) to provide pre- employment screening services and in-depth investigation services for civilian candidates. IDS makes initial contact with the applicant for any additional information before proceeding with character references, employment verification and references, credit history, and compliance with the Fair Credit Reporting Act (FCRA) when conducting pre -employment social media investigations. FUNDING: The maximum annual amount allowed under this agreement will be $180,000.00; however, the actual amount used will be based on the needs of PD and the available budget. Funding is budgeted in the General Operating & Maintenance category in the General Fund for the Police Department. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under an Interlocal Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. Notice of bid #22045 was advertised in the Fort Worth Star -Telegram and Public Purchase; it was distributed to twenty-three vendors, including two HUBs. DIVERSITY & INCLUSION: A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERMS: The agreement will begin upon execution and end on July 31, 2025, with no renewal options to correspond with the terms of the Interlocal Agreement. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient has been appropriated. This agreement serves ALL COUNCIL DISTRICTS. apps.cfwnet.org/council_packet/mc_review.asp? I D=32895&cou ncildate=1 /14/2025 1 /2 1/15/25, 9:20AM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) Submitted for City Manager's Office by: Reginald Zeno (8517)William M Johnson (5806) Originating Department Head: Reginald Zeno (8517) —9 9—p Neil Noakes (4212) Additional Information Contact: Brandy Hazel (8087) Juby Jacob (8066) ATTACHMENTS Copv of FID Table IDS Grand Prairie ILA.XLSX (CFW Internal) Form 1295 Certificate.pdf (CFW Internal) SOS.JPG (CFW Internal) Signature: Email: Ronald.Gonzales@fortworthtexas.gov Signature:5�. Email: allison.tidwell@fortworthtexas.gov apps.cfwnet.org/council_packet/mc_review.asp? I D=32895&cou ncildate=1 /14/2025 2/2