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Home My WebLink AboutContract 60522-A2CSC No. 60522-A2 SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 60522 BETWEEN CITY OF FORT WORTH AND TEXAS AIRSYSTEMS, LLC Second Amendment to Fort Worth City Secretary Contract No. 60522 is made between the City of Fort Worth ("Fort Worth" or "City"), a home -rule municipal corporation, and Texas AirSystems, LLC ("Vendor"). City and Vendor shall be referred to as a Party and collectively as the Parties. WHEREAS, City and Vendor entered into a Cooperative Purchase Agreement identified as Fort Worth City Secretary Contract No. 60522 ("Agreement") with the first renewal term from April 1, 2024 to March 31, 2025; and WHEREAS, the Parties now wish to amend the Agreement to increase the total compensation amount from $1,089,800.00 for a new annual amount up to $1,889,800.00 for Aviation and Public Events departments as authorized under Mayor and Council Communication No. 25-0016 (approved January 14, 2025). NOW THEREFORE, the Parties, acting herein through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS The Compensation paragraph of the Agreement, Paragraph 4, is hereby deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement shall be an amount up to One Million Eight Hundred and Eighty -Nine Thousand Eight Hundred Dollars ($ 1,889,800.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 3 A2 to Fort Worth City Secretary Contract No. 60522 CFW and Agreement Texas AirSystems, LLC III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Page 2 of 3 A2 to Fort Worth City Secretary Contract No. 60522 CFW and Agreement Texas AirSystems, LLC Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth _Wm- ByUalerie Washington (Jan 22, 202514:23 CST) Name: Valerie Washington Title: Assistant City Manager Date: Jan 22, 2025 Approval Recommended: By Name: Roger Venables Title: Aviation Director Attest: ,dg4vougqtl OFF, a 0o d Ovo a=°d P�Q* °°o d A aQR nEX656ap By Name: Jannette Goodall Title: City Secretary VENDOR: Texas AirSvstems, LLC: Byhtrick D. Mooney (Jan 20, 202518:29 CST) Name: Patrick Moonev Title: Account Executive Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By. Name: Katya Flores Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: Caru7ace- p�,�� By: Candace Pagliara (Jan 202514:22 CST) Name: Candace Pagliara Title: Assistant City Attorney Contract Authorization: M&C: 25-0016 Date Approved: 01/14/2025 Form 1295 Certification No.: 2024-1246572 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 of 3 A2 to Fort Worth City Secretary Contract No. 60522 CFW and Agreement Texas AirSystems, LLC City of Fort Worth, Texas Mayor and Council Communication DATE: 01/14/25 M&C FILE NUMBER: M&C 25-0016 LOG NAME: 13P AMEND CSCO 60522 HVAC SERVICES AVIATION/PED MC SUBJECT (ALL) Authorize Execution of an Amendment to City Secretary Contract 60522 with Texas AirSystems, LLC Using the Interlocal Purchasing System Contract Number 220106 for Comprehensive Heating, Ventilation, and Air Conditioning Services to Increase the Annual Amount by $800,000.00 for a New Annual Amount Up to $1,889,800.00 for the Aviation and Public Events Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 60522 with Texas AirSystems, LLC using The Interlocal Purchasing System Contract Number 220106 for comprehensive heating, ventilation, and air conditioning services to increase the annual amount by $800,000.00 for a new annual amount up to $1,889,800.00 for the Aviation and Public Events Departments. DISCUSSION: On October 31, 2023, City Council approved Mayor and Council Communication (M&C) 23-0919 authorizing an agreement with Texas AirSystems, LLC using The Interlocal Purchasing System (TIPS) Contract Number 220106 for comprehensive heating, ventilation, and air conditioning (HVAC) services and parts on an as -needed basis in an annual amount up to $130,000.00 for the Property Management Department. On November 22, 2023, the City executed an agreement with the vendor (City Secretary Contract No. 60522, CSC 60522). On November 12, 2024, City Council approved M&C 24-0968 to increase the annual spending authority under CSC 60522 by an additional amount of $959,800.00 for a new annual amount up to $1,089,800.00 in order to accommodate the spending capacity requested by the Aviation, Water, and Property Management Departments. On December 2, 2024, the Aviation and Public Events Departments approached the Purchasing Division to increase the spending authority under CSC 60522 again to accommodate the following issues: • City of Fort Worth, Meacham International Airport Variable Refrigerant Flow (VRF) Condenser Replacement: These condensers were installed from 2014 to 2016 and have had numerous issues with varying mechanical and electronic component failures. After a preliminary site survey of the facility, it is recommended that the existing LG VRF Generation 4 Condensers be replaced with the LG VRF Generation 5 Condensers. • Adding spending capacity for the Public Events department to provide services on "as needed" basis for the Fort Worth Convention Center and Will Rogers Memorial Center. The purpose of this M&C is to authorize an amendment to increase the annual spending authority under the agreement by $800,000.00 for a new annual amount up to $1,889,800.00. FUNDING: Funding is budgeted in the General Operating & Maintenance category in the Municipal Airport Fund for the Aviation Department, and in the General Operating & Maintenance category in the Culture & Tourism Fund for the Public Events Department. AGREEMENT TERMS: The current term of this agreement will expire on March 31, 2025. RENEWAL TERMS: The agreement may be renewed for one (1) additional one-year term. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. TIPS contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This Cooperative Agreement serves ALL COUNCIL DISTRICTS. a1-i•1_11111kiU101 7k4/_1%0Is] ki WEN =1A0IJ[of s11rIs] hA The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Municipal Airport Fund and the Culture & Tourism Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Aviation and Public Events Departments have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Valerie R. Washington 6192 Oriainatina Business Unit Head: Reginald Zeno 8517 Roger M. Venables 6334 Additional Information Contact: Brandy M. Hazel 8087 Maria Canoura 2526