HomeMy WebLinkAboutContract 61075-A5Docusign Envelope ID: 90138BF4-AC3B-494C-923C-167A8B539DD9
CSC No. 61075-A5
FIFTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 61075
This Fifth Amendment to Fort Worth City Secretary Contract No. 61075 ("Fifth
Amendment") is made between the City of Fort Worth ("City"), a municipal corporation, and GTS
Technology Solutions, Inc. ("Vendor"). City and Vendor are each individually referred to herein
as a "party" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 61075 beginning March 13, 2024 (the "Agreement"); and
WHEREAS, it is the collective desire of the parties to amend the Agreement to add Exhibit
A-5 for Professional Services in the amount of $1,818.16; and
WHEREAS, the total annual contract amount will not exceed $100,000.00.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by the through their duly authorized representatives, agree to amend the Agreement as follows:
1. The Agreement is hereby amended by adding Exhibit A-5 for Professional Services
in the amount of $1,818.16. Exhibit A-5 is attached hereto and incorporated herein by reference.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fifth Amendment to Fort Worth City Secretary Contract No. 61075 Page 1 of 2
Docusign Envelope ID: 90138BF4-AC3B-494C-923C-167A8B539DD9
Executed effective as of the date signed by the Deputy City Manager below.
FORT WORTH:
City of Fort Worth
By:
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Name:
Mark McDaniel
Title:
Deputy City Manager
Date:
Jan 22, 2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By: (J
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
GTS Technology Solutions, Inc.
DocuSigned by:
.J^."� Sy�at
By. i dt'I E I�PI1 Ed
Name:
Title: vp of services
Date: 1/16/202 5
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Name: Jeff Park
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fifth Amendment to Fort Worth City Secretary Contract No. 61075 Page 2 of 2
Docusign Envelope ID: 90138BF4-AC3B-494C-923C-167A8B539DD9_ Jbit nA-511
TECHNOLOGY SOLUTIONS
AN EMPLOYEE -OWNED COMPANY
Professional Services
Statement of Work
By and Between
GTS Technology Solutions
9211 Waterford Centre Blvd. Ste. 275
Austin, TX 78758
In Partnership With
City of Fort Worth
Submission Date: 12/18/2024
11Page
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Executivesummary........................................................................................................................................................3
Purpose......................................................................................................................................................................
3
Scope.........................................................................................................................................................................
3
InScope.....................................................................................................................................................................3
Outof scope..............................................................................................................................................................3
Rolesand responsibilities..............................................................................................................................................4
Contractor will perform the following.......................................................................................................................4
Customer will perform the following........................................................................................................................4
Deliverables...............................................................................................................................................................4
Assumptions..............................................................................................................................................................5
Reportsand meetings................................................................................................................................................5
Periodof performance..............................................................................................................................................5
Pricing............................................................................................................................................................................
5
Paymentaddress.......................................................................................................................................................5
Projectacceptance........................................................................................................................................................6
Changemanagement.................................................................................................................................................6
Acceptance................................................................................................................................................................
6
Projectcompletion criteria........................................................................................................................................7
Paymentterms..........................................................................................................................................................7
Termsand Conditions....................................................................................................................................................8
Authorizationand Acceptance......................................................................................................................................8
Appendixa — change request form................................................................................................................................9
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PURPOSE
GTS has been requested to provide BriefCam Professional Services for the City of Fort Worth.
SCOPE
This section articulates the activities and services that will be considered in scope for the Contractor team
during this project.
IN SCOPE
The following items are in scope during this Contract:
BriefCam System
BriefCam License Type Perpetual - Insights
BriefCam System ID 7S1FMD
BriefCam Current Version 6.3 GA
Current Camera Count 562
VMS Manufacturer & Version Milestone 2023 R3
Number
Server Count 2
PROFESSIONAL SERVICES
• Upgrade current version to newer OX5 to include Milestone VMS plugin.
OUT OF SCOPE
The following items are out of scope during this Contract:
• Any services not included in the In Scope section of this document
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CONTRACTOR WILL PERFORM THE FOLLOWING
• Contractor will be responsible for accomplishing assigned activities within project scope and
schedule for the negotiated price.
• Contractor will lead/develop requirements gathering sessions specific to document
management and workflow as needed with active participation from relevant staff.
• Contractor will manage risks to ensure project quality and schedule adherence.
• Contractor will provide a weekly status report to the CUSTOMER project manager.
• Contractor will appoint a point of contact to communicate with CUSTOMER.
• Contractor point of contact will escalate issues and needed changes to CUSTOMER project
manager as appropriate.
• Contractor will review and acknowledge in writing CUSTOMER Computer usage,
confidentiality and non -disclosure policies.
• Contractor will invoice CUSTOMER upon completion and CUSTOMER acceptance of each
deliverable.
CUSTOMER WILL PERFORM THE FOLLOWING
• CUSTOMER will appoint a project manager (PM) as the primary contact for the Contractor
• CUSTOMER will be responsible for final acceptance of deliverables
• CUSTOMER will identify and assemble necessary CUSTOMER resources
• The PM will assist the Contractor with business related activities and decisions, as necessary.
• The PM will baseline all deliverables provided by the Contractor.
• The PM will assist the Contractor with the coordination of technical resources
• The PM will review and make comments on Contractor's progress and ensure that the
deadlines, work items, reporting, and invoicing are being met and accomplished as described
in the SOW
• The PM will assist with budget and procurement issues, as needed.
DELIVERABLES
• The following deliverables will be developed during the term of the Contract.
No. I Deliverable I Completion Criteria
Kickoff Meeting + SOW review SOW (Review)
2 Technical validation (if required) Approval
3 Approval of Professional Services efforts Approval
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ASSUMPTIONS
• All work will be completed remotely.
• Customer is responsible for all software licenses.
• The Customer Project Manager shall obtain and provide project requirements, information,
data, decisions and approvals according to the project plan unless both parties agree to a
different response time and provided the information is available from the customer.
• The Customer shall provide GTS Project personnel with reasonable and safe access to the
project site and adequate office space, as required.
• Scope of this project is based on information gathered to -date and is subject to re-scoping
in the event additional tasks or technical issues arise. Any time spent beyond the projected
project hours will be billed to the customer at the project staff standard Time and Material
(T&M) hourly rate. Hourly work will not be performed without written approval from the
customer.
• Service Hours:
• Business Hours — Monday through Friday 8:00am to 5:00 pm local time (excluding
State of Texas and nationally -observed holidays).
• Outside Business Hours — (Monday — Friday) — (may incur an additional charge)
• Weekends — (may incur an additional charge)
• Holidays — (may incur an additional charge)
REPORTS AND MEETINGS
The Contractor assigned Project Manager will work with CUSTOMER's assigned personnel to create the
deliverables for this project.
• Contractor will document milestone completion status, issues, risks and open action items
in weekly status reports to CUSTOMER
• Weekly status reports and associated information will be considered accepted by
CUSTOMER if not objected to in writing within 3 business days
• Contractor will conduct weekly project meetings with CUSTOMER
• Additional meetings may be requested by CUSTOMER or Contractor
• Contractor will conduct any meetings required to determine the best solution forward for
an issue or risk
PERIOD OF PERFORMANCE
The term of this contract begins upon full execution of this document and continues until project
completion. Contractor estimates it will take approximately 1 day to complete this project.
PAYMENT ADDRESS
GTS Technology Solutions
DEPT. 6877
P.O. Box 4264
Houston, TX 77210-4264
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CHANGE MANAGEMENT
When the Contractor or CUSTOMER determines that a change is necessary to refine a process,
procedure, or specific responsibility identified in this SOW, the party proposing the change will
document the request using the change request form provided in Appendix A. The request will be
presented in a change management meeting where both parties will mutually agree to accept or reject
the change request. This change management meeting will be within 5 business days of the request. A
conference call between both parties that addresses the change request will be considered a change
management meeting as long as both parties are present.
The receiving party will review the proposed Change Request and determine whether the change is
acceptable or requires modifications. Both parties will review the proposed Change Request and will (i)
approve it, (ii) agree to further investigation, or (iii) reject it ("Change Management Process"). When the
parties agree to the change, they will sign the Change Request, which upon signing by both parties will
constitute authorization to implement the change.
ACCEPTANCE
CUSTOMER shall either accept or reject the Contractor's Services or Work Product within a reasonable
number of days from performance. For this Project SOW, Services or Work Product shall be accepted
or rejected within 25 days from performance. Services or Work Product will be deemed acceptable to
CUSTOMER if it conforms in all material respects with Services described in this SOW.
• The Contractor will have full responsibility for the deliverables and the tasks listed in this
SOW.
• All work products will be submitted to the CUSTOMER PM for acceptance and approval.
The CUSTOMER PM may request that a deliverable outline be submitted for approval prior
to work commencing on the deliverable. All correspondence and documentation will be
delivered in both paper and electronic format unless otherwise agreed to by the Contractor
and the CUSTOMER PM.
• CUSTOMER will complete a review of each submitted deliverable within five work days
from the date of receipt. CUSTOMER feedback which indicates revisions to a deliverable
are required will be addressed and re -submitted by the Contractor within ten work days
unless approval (in writing) for a different length of time is obtained from the CUSTOMER
PM or designate.
• CUSTOMER will either accept or reject the Contractor's Services or Work Product within a
reasonable number of days from performance. For this Project SOW, Services or Work
Product will be accepted or rejected within 5 days from performance completion date.
Failure to provide acceptance or rejection within 5 days will be considered acceptance of
the deliverable.
• If CUSTOMER gives notice of rejection, then the Contractor will have an additional ten (10)
days, within which to cure any deficiencies identified in writing by CUSTOMER.
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PROJECT COMPLETION CRITERIA
The project will be considered complete when all deliverables described in the SOW have been
accepted and approved by the CUSTOMER PM.
PAYMENT TERMS
CUSTOMER agrees to be invoiced based on completion and acceptance of each deliverable. CUSTOMER
upon receipt of the invoice(s) agrees to a net payment term of (30) days.
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The Terms and Conditions of this SOW will be in accordance with those of DIR-CPO-4754.
AUTHORIZATION AND ACCEPTANCE
By signing below, both GTS and the Customer agree to the Terms and Conditions of this SOW.
GTS Technology Solutions
DocuSigned by:
Ste,
Signature: F�
Ta
Name: Traci e Si mental
Title: VP of Services
Date: 1/16/2025
City of Fort Worth
Signature:
Name: Mark McDaniel
Title: Deputy City Manager
Date: Jan 22, 2025
Upon execution, please submit signed document to Tracie.Simental@gts-ts.com
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REQUESTAPPENDIX A — CHANGE •
Change# 001 Between: GTS CUSTOMER Priority (select one) Low, Medium, High
Client Name
Change Manager
Date
Related Issue #
CONTACT INFORMATION
Prepared by
Phone Email
Change Owner
Phone Email
Client/Contractor
Phone Email
Contact
DESCRIPTION OF EXISTING STATE G
Details:
REQUESTED IMPACT
Quality or Related SOW Section
CHANGE b Cost
Schedule Quantity
Details:
IMPACT b
Details:
Total Cost of this Paid By 4
Change (keep all that
apply)
GTS
Signature Signature
Name Name
CUSTOMER
CUSTOMER
GTS
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