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Home My WebLink AboutContract 62292-A1CSC No. 62292-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62292 BETWEEN CITY OF FORT WORTH AND PAVECON LTD. CO. First Amendment to Fort Worth City Secretary Contract No. 57931 is made between the City of Fort Worth ("Fort Worth" or "City"), a home -rule municipal corporation, and Pavecon Ltd. Co. ("Vendor"). City and Vendor shall be referred to as a Party and collectively as the Parties. WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 62292 ("Agreement") with the initial term from August 07, 2024 to May 31, 2025; and WHEREAS, the Parties now wish to amend the Agreement to increase the total annual compensation from $100,000.00 to a new total not -to -exceed amount of $175,000.00. NOW THEREFORE, known by all these present, Parties, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS The following term is hereby amended to replace any conflicting term in the Agreement and shall be binding and enforceable as if it were originally included therein: 1. Compensation. City will pay Vendor in accordance with the fee schedule in Exhibit "A" and in accordance with the provisions of this Agreement. Total annual payment made under the Agreement by City shall not to exceed one hundred and seventy-five thousand dollars and zero cents ($175,000.00) Vendor shall not perform any additional services or bill for expenses incurred for City not specified by the Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 3 Al to Fort Worth City Secretary Contract No. 62292 CFW and Agreement Pavecon Ltd. Co. M III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Page 2 of 3 Al to Fort Worth City Secretary Contract No. 62292 CFW and Agreement Pavecon Ltd. Co. W4 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person ✓��W responsible for the monitoring and Byyalerie Washington (Jan 23, 202508:52 CST) administration of this contract, including Name: Valerie Washington ensuring all performance and reporting Title: Assistant City Manager requirements. Date: Jan 23, 2025 Approval Recommended: By: Name: Katya Flores By Title: Sr. Contract Compliance Specialist Name: Roger Venables Approved as to Form and Legality: Title: Aviation Director Candace Pcrg/l r- �,d�4vnpb Attest: �bp� foRT�L%p By: Candace Pagliara (Jan 23, 2 5 07:26 CST) Name: Candace Pagliara °� o�'=� Title: Assistant City Attorney 0. vo d Cad* goo *�v 00 daQi�EXA`�oap Contract Authorization: BY °aaa44 M&C: 25-0022 Name: Jannette Goodall Date Approved: 01/14/2025 Title: City Secretary Form 1295 Certification No.: 2024-1238567 VENDOR: Pavecon Ltd. Co. By: rzG-501"t- Name: Care lavton Title: Division President OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 of 3 Al to Fort Worth City Secretary Contract No. 62292 CFW and Agreement Pavecon Ltd. Co. CITY COUNCIL AGENDA Create New From This M&C REFERENCE **M&C 25- 13P AMEND CSCO 62292 DATE: 1/14/2025 NO.: 0022 LOG NAME: ASPHALTAND ROAD SERVICES AVIATION KQ CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 62292 with Pavecon Ltd. Co. Using BuyBoard Cooperative Contract Number 700-23 for Asphalt Products and Road Striping Services to Increase the Annual Amount by $75,000.00 for a New Annual Amount Up to $175,000.00 for the Aviation Department RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 62292 with Pavecon Ltd. Co. using BuyBoard Cooperative Contract 700-23 for asphalt products and road striping services to increase the annual amount by $75,000.00 for a new annual amount up to $175,000.00 for the Aviation Department. DISCUSSION: On August 7, 2024, the City executed an Agreement with Pavecon Ltd. Co. using BuyBoard Cooperative Contract 700-23 for asphalt products and road striping services which was assigned City Secretary Contract Number 62292 (Agreement), to provide asphalt products and road striping services to the City's airports on an as -needed basis. The Aviation Department has requested an increase in spending capacity to ensure sufficient funds are available for needed services at City facilities. The purpose of this Mayor & Council Communication is to authorize an amendment to the Agreement to increase allowable spending by $75,000.00 for a new annual agreement up to $175,000.00. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - The current term of this agreement will expire on May 31, 2025 RENEWAL TERMS: The contract may be renewed for one (1) more successive one-year term. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DVIN-BE: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Funding is budgeted in the Aviation Gas Lease Cap Proj fund for the Aviation Department for the purpose of funding the 55FWS West Side Hangar Development project. This Cooperative agreement serves ALL COUNCIL DISTRICTS FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Aviation Gas Lease Cap Proj Fund for the 55FWS West Side Hangar Develop project to support the approval of the above recommendation and execution of the change order. Prior to any expenditure being incurred, the Aviation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department I Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517) Valerie Washington (6192) Official site of the City of Fort Worth, Texas FORT VV0RTH Ir- Originating Department Head: Reginald Zeno (8517) Roger Venables (6334) Additional Information Contact: Jo Ann Gunn (8525) Karen Quintero (8321) ATTACHMENTS 1295 Pavecon.Ddf (CFW Internal) 13P AMEND CSCO 61820 ASPHALT AND ROAD SERVICES AVIATION KQ funds avail.docx (CFW Internal) 3P AMEND CSCO 61820 ASPHALT AND ROAD SERVICES AVIATION KQ fid table.xlsx (CFW Internal) SAM.aov 11.12.24 Pavecon Ltd.Ddf (CFW Internal) SOS 11.12.24 Pavecon Ltd. Co..Ddf (CFW Internal)