HomeMy WebLinkAboutContract 62438-A1CSC No. 62438-Al
AMENDMENT NO. 1
TO CITY OF FORT WORTH CONTRACT 62438
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), and Peruna Glass, Inc. DBA Glass Doctor of North Texas ("Vendor"). City and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on December 16, 2024, the Parties entered into City Secretary Contract
62438 for Vendor to provide glass repair, replacement, and related services for City
("Agreement");
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount allowed under the Agreement by an additional $208,000.00, as authorized under Mayor
and Council Communication No. 25-0021 (January 14, 2025).
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Paragraph 4, the Compensation provision of the Agreement, shall be deleted in its entirety
and replaced with the following two paragraphs:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total annual payment made under this Agreement is
an amount up to Three Hundred Eight Thousand Dollars ($308,000.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City
shall not be liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
The Parties will engage in multiple transactions under this Agreement. For each purchase
made pursuant to this Agreement, Vendor must supply a quote for the subject goods and services
and the quote must conform with the then - current pricing under the underlying cooperative
agreement. If the City accepts the quote and places and order, that quote shall be considered an
addendum to this agreement but is not required to be filed in the City records. The Parties will
maintain all quotes for the 3- year Audit period included herein.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
1967na Hayandoff
By: Dana Burghdoff (Jan �K, 2025 11:12 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: 01 /28/2025
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Property Management
Department Director
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By:
Name: Jannette Goodall
Title: City Secretary
Vendor:
Peruna
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By. Denise Garcia (Jan 21, 202513:54 CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CITY COUNCIL AGENDA
Create New From This M&C
REFERENCE "M&C 25- 13P AMEND CSC 62438
DATE: 1/14/2025 NO.: 0021 LOG NAME: TIPS 23010401 GLASS
PMD KQ
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Amendment to Agreement with Peruna Glass, Inc. DBA Glass Doctor of
North Texas Using Interlocal Purchasing System Contract 23010401 to Increase the
Annual Amount by $208,000.00 for a New Total Annual Amount Up to $308,000.00 for the
Property Management Department
RECOMMENDATION:
It is recommended that City Council authorize an amendment to City Secretary Contract No. 62438
with Peruna Glass, Inc. DBA Glass Doctor of North Texas using Interlocal Purchasing System Contract
23010401 to increase the annual amount by $208,000.00 for a new total annual amount up to
$308,000.00 for the Property Management Department.
DISCUSSION:
On December 16, 2024, the Property Management Department (PMD) entered into City Secretary
Contract No. 62438 with Peruna Glass, Inc. DBA Glass Doctor of North Texas. To meet the demand
for glass repair, replacement, and related services for the City of Fort Worth's (City) owned properties,
PMD staff requests that City Council authorize an increase to the Agreement's annual spending
authority by an additional $208,000.00 to accommodate the need to service all locations, including
New City Hall and Emergency Medical Services (EMS) buildings. The new total annual amount of the
agreement will be up to $308,000.00.
FUNDING: The maximum annual amount allowed under this agreement will be $308,000.00; however,
the actual amount used will be based on the need of PMD and available budget. Funding is budgeted
in the General Operating & Maintenance category in the General Fund and in the Fleet Srvc Outside
Rep & Maint account in the Fleet & Equipment Sery Fund for PMD.
AGREEMENT TERM: The current agreement term is from December 16, 2024 to April 30, 2026.
RENEWAL OPTIONS: The agreement may be renewed for two (2) additional one-year terms. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for the purchase of the item. TIPS Contracts have been competitively bid to increase
and simplify the purchasing power of local government entities. TIPS published Request for Proposals
(RFP) 230104 Trades, Labor, and Materials (2 Part with JOC) on January 5, 2023 and January 12,
2023, and submissions were opened on February 17, 2023. Staff reviewed the pricing and determined
it to be fair and reasonable.
BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General Fund and the Fleet & Equipment Sery Fund to support the
approval of the above recommendation and authorization of the change order. Prior to any
expenditure being incurred, the Property Management Department has the responsibility to validate
the availability of funds.
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TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Official site of the City of Fort Worth, Texas
FORT VV0RTH
Ir-
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8517)
Marilyn Marvin (7708)
Additional Information Contact: Brandy Hazel (8087)
Karen Quintero (8321)
ATTACHMENTS
13P AMEND CSC 62438 TIPS 23010401 GLASS PMD KQ funds avail.docx (CFW Internal)
FID TABLE Glass Repair 12.20.24.xlsx (CFW Internal)
Form 1295 Certificate 101300337 - Glass Drs.Ddf (CFW Internal)
SAMs 11-22-24.Ddf (CFW Internal)
SOS 11-22-24.Ddf (CFW Internal)
Signature:5�
Email: aIlison.tidwelI@fortworthtexas.gov