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Home My WebLink AboutContract 59075-A1CSC No. 59075-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 59075 BETWEEN CITY OF FORT WORTH AND HI-LITE AIRFIELD SERVICES, LLC First Amendment to Fort Worth City Secretary Contract No. 57931 is made between the City of Fort Worth ("Fort Worth" or "City"), a home -rule municipal corporation, and Hi-Lite Airfield Services, LLC ("Vendor"). City and Vendor shall be referred to as a Party and collectively as the Parties. WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 59075 ("Agreement") with the third renewal term from January 14, 2025 to January 13, 2026; and WHEREAS, the Parties now wish to amend the Agreement to increase the total annual compensation from $500,000.00 to a new total not -to -exceed amount of $750,000.00. NOW THEREFORE, known by all these present, Parties, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS The following term is hereby amended to replace any conflicting term in the Agreement and shall be binding and enforceable as if it were originally included therein: 1. Compensation. City will pay Vendor in accordance with the fee schedule in Exhibit "A" and in accordance with the provisions of this Agreement. Total annual payments made under the Agreement by City shall not to exceed seventy-five thousand dollars and zero cents ($750,000.00) Vendor shall not perform any additional services or bill for expenses incurred for City not specified by the Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 3 Al to Fort Worth City Secretary Contract No. 59075 CFW and Agreement Hi-Lite Airfield Services, LLC III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Page 2 of 3 Al to Fort Worth City Secretary Contract No. 59075 CFW and Agreement Hi-Lite Airfield Services, LLC Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth YWA_ 4J44-1-1. ByValerie Washington (Jan 28, 202515:09 CST) Name: Valerie Washington Title: Assistant City Manager Date: Jan 28, 2025 Approval Recommended: By Name: Roger Venables Title: Aviation Director Attest: 4,00vvnn�� aA �FORt��ad0 U darn aFZAg4�p By. Name: Jannette Goodall Title: City Secretary VENDOR: Hi-Lite Airfield Services, LLC By: f Name: Kellv §'-DCer Title: Vice President of Finance Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Katya Flores Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: Candace Paaliara By: Candace Pagliara (Jan 28, 2b2515:01 CST) Name: Candace Pagliara Title: Assistant City Attorney Contract Authorization: M&C: 25-0019 Date Approved: 01/14/2025 Form 1295 Certification No.: 2024-1250889 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 of 3 Al to Fort Worth City Secretary Contract No. 59075 CFW and Agreement Hi-Lite Airfield Services, LLC ACITY COUNCIL AGEND Create New From This M&C REFERENCE **M&C 25- 13P AMEND CSC 59075 DATE: 1/14/2025 NO.: 0019 LOG NAME: COOP SW 110122-HLA AIRFIELD PAINTING KQ CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 2, CD 8 and CD 10) Authorize Amendment to Agreement with Hi-lite Airfield Services, LLC Using Sourcewell Cooperative Contract No. 110122-HLA to Increase the Annual Amount by $250,000.00 for a New Total Annual Amount Up to $750,000.00 for the Aviation Department RECOMMENDATION: It is recommended that City Council authorize an amendment to City Secretary Contract No. 59075 with Hi-IiteAirfield Services, LLC using Sourcewell Cooperative Contract No. 110122-HLA to increase the annual amount by $250,000.00 for a new total annual amount up to $750,000.00 for the Aviation Department. DISCUSSION: On February 28, 2023 Mayor and Council Communication (M&C) 23-0146 authorized execution of an agreement with Hi-lite Airfield Services, LLC under Sourcewell Cooperative Contract 110122-HLA to purchase airfield painting services for Fort Worth Meacham International Airport (Meacham), Fort Worth Spinks Airport (Spinks), and Perot Field Fort Worth Alliance Airport (Alliance) in an annual amount up to $500,000.00 for the Aviation Department. On March 20, 2023, the Aviation Department entered into City Secretary Contract No. 59075 with Hi- lite Airfield Services, LLC. Meacham and Alliance are certified by the Federal Aviation Administration (FAA), which requires additional scrutiny and annual inspections. One of these areas that the FAA inspects are the airfield markings that provide guidance and situational awareness for aircraft on runways, taxiways, and ramps. If an airport location does not comply with these requirements, the Aviation Department can receive discrepancies and even be fined. To meet the demand for maintenance, contracting, consulting, airfield markings, rubber removal, friction testing, and assessment services at the City of Fort Worth's (City) airports, Aviation staff requests that City Council authorize an increase to the agreement's annual spending authority by an additional $250,000.00 to provide additional funding for price increases and to be in compliance with the FFA regulations. The new total annual amount of the agreement will be up to $750,000.00. FUNDING: The maximum annual amount allowed under this agreement will be $750,000.00; however, the actual amount used will be based on the need of the Aviation Department and available budget. Funding is budgeted in the Municipal Airport Fund for the Aviation Department. AGREEMENT TERM: The current agreement term is from January 14, 2024, to January 13, 2025. RENEWAL OPTIONS: The agreement may be renewed for two additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. Sourcewell Contracts have been competitively bid to increase and simplify the purchasing power of local government entities. Sourcewell published Request for Proposals (RFP) 110122 Airport Runway Materials with Related Supplies and Service on September 15, 2022, and submissions were opened on November 1, 2022. The contract was executed on January 11, 2023, with an expiration date of January 13, 2027. Staff reviewed the pricing and determined it to be fair and reasonable. BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The Cooperative Agreement serves Council Districts 2, 8, and 10. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Municipal Airport Fund. Prior to an expenditure being incurred, the Aviation Department has the responsibility to validate the availability of funds. Official site of the City of Fort Worth, Texas FORT VV0RTH Ir- BQN\\ TO Fund Department Account Project Program Activity Budget I Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517) Valerie Washington (6192) Originating Department Head: Reginald Zeno (8517) Roger Venables (6334) Additional Information Contact: Brandy Hazel (8087) Karen Quintero (8321) ATTACHMENTS 13P AMEND CSC 59075 COOP SW 110122-HLAAIRFIELD PAINTING KQ funds availabilitv.Ddf (CFW Internal) 13PAMEND CSC 59075 COOP SW 110122-HLAAIRFIELD PAINTING KQ Undated FID.xlsx (CFW Internal) Form 1295 - Hi-Lite.Ddf (CFW Internal) SAM.aov - Hi-lite 12.15.24.ndf (CFW Internal) SOS - Hi-Lite 12.15.24.Ddf (CFW Internal)