HomeMy WebLinkAboutOrdinance 27404-01-2025Ordinance No. 27404-01-2025
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL PURPOSE FUND IN THE AMOUNT OF
$574,452.45, FROM AVAILABLE DEVELOPMENT FEE FUNDS WITHIN
DEVELOPER TECH IMPROVEMENTS PROJECT (CITY PROJECT NO.
S00164), FOR THE PURPOSE OF FUNDING THE ATLAS INSIGHT SOFTWARE
IMPLEMENTATION; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING
ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That the budget of the City of Fort Worth for Fiscal Year 2024-2025, as enacted by Ordinance 27107-09-
2024, as amended, is hereby further amended to make the following adjustments to increasing estimated
receipts and appropriations in the Special Purpose Fund in the amount of $574,452.45, from available
Development Fee funds within Developer Tech Improvements project (City Project No. S00164), for the
purpose of funding the Atlas Insight software implementation.
SECTION 2.
That should any portion, section or part of section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 27107-09-2024 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Kevin rs Il
M. Kevin Anders, II (Jan 27, 2025 105 CST)
Assistant City Attorney
ADOPTED AND EFFECTIVE: January 14, 2025
CITY SECRETARY
Jannette S. Goodall
City Secretary
4'QUAn�
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/14/25 M&C FILE NUMBER: M&C 25-0007
LOG NAME: 04SELECTRON SOLE SOURCE AGREEMENT FOR ATLAS INSIGHT
SUBJECT
(ALL) Authorize Execution of Sole Source Agreement with Selectron Technologies, Inc. for a Five Year Term for Atlas Insight Software
Implementation, Maintenance, Support and Professional Services for the Development Services and Information Technology Solutions
Departments for an Amount Not to Exceed $574,452.45, with an Amount Not to Exceed $235,068.75 for Year One, an Amount Not to Exceed
$82,860.00 for Year Two, an Amount Not to Exceed $84,157.80 for Year Three, an Amount Not to Exceed $85,494.53 for Year Four, and an
Amount Not to Exceed $86,871.37 for Year Five; Adopt Appropriation Ordinance; and Amend the Fiscal Year 2025 Operating Budget
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a Sole Source Agreement with Selectron Technologies, Inc. for a total contract amount not to exceed $574,452.45
for a five-year term for Atlas Insight Software implementation, maintenance, support, and. professional services for the Development Services
and Information Technology Solutions Departments with annual expected amounts not to exceed $235,068.75 for year one, $82,860.00 for
year two, $84,157.80 for year three, $85,494.53 for year four, and $86,871.37 for year five;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of
$574,452.45, from available Development Fee funds within Developer Tech Improvements project (City Project No. S00164), for the purpose
of funding the Atlas Insight software implementation; and
3. Amend the Fiscal Year 2025 Operating Budget.
DISCUSSION:
The Information Technology Solutions (ITS) Department will utilize this sole source agreement with Selectron Technologies Inc. (Selectron) to
purchase the Atias Insight platform. Selectron's Atlas Insight platform is the only solution that provides a fully integrated, tailored mobile field
inspection application along with a visual, map -based management tool with drag and drop inspection management, assignment, and re-
assignment capabilities. The Atlas Inspections mobile field application can be fully utilized in both a connected or disconnected state and supports
multiple form factors (hand-held, tablet, laptop, desktop), and operating systems (iOS, Android, and Windows). Atlas Insight is fully integrated to
the City's existing Interactive Voice Response (IVR) along with real-time Accela integration for inspection resulting/posting.
The Development Services Department plans to utilize the Atlas Insight platform to streamline and improve the inspection communication
process with customers. The Atlas Insight platform allows for communication with customers before, during, and after inspections occur. The
platform will also ensure that all inspections are assigned to approved and licensed inspectors and allow for easy reassignment of inspections to
optimize timeliness of inspection completion. Development Services will also be able to conduct video inspections to allow for increased flexibility
for scheduling with customers and enable quicker completion of inspections.
The Developer Tech Improvements project was created to capture the technology fee that Development Services department charges to fund
technology enhancements that support and improve the development process. The fees in this project can only be spent for this purpose.
This Mayor & Council Communication (M&C) requested authorization to execute a five-year sole source agreement with Selectron with a total
contract amount of $574,452.45 for the initial term.
Annual costs are as follows:
f IIII
Year
Year
1 Year J
Year4
Years
Professional
Services
$153.468.75
$0.00
$0.00
$0.00
Annual Total Fees
81,600.00
82,860.00
84,157.80
85,494.53
86,871.37
Annual Total
$235,068.75
$82,860.00
$84,157.80
$85,494.53
$86,871.37
A Chapter 252 Exemption form, related to these professional services, was approved by the City Attorney's Office.
Funding is budgeted in the Special Purpose Fund for the purpose of funding the implementation of Atlas Insight software.
AGREEMENT TERM - Upon City Council approval, this agreement shall begin upon execution and expire five (5) years from that date.
RENEWAL OPTIONS - This agreement may be renewed for successive one-year renewal terms at the City's option. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
DVIN: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business
equity goal requirement is not applicable.
FISCAL INFORMATION_! CERTIFICATI.ON:
The Director of Finance certifies that funds are currently available in the Developer Tech Improvements project within the Special Purpose Fund
and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Special
Purpose Fund for the Developer Tech Improvements project to support the approval of the above recommendations and execution of the
agreement. Prior to any expenditure being incurred, the Development Services and Information Technology Services Departments have the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Mark McDaniel
Originating Business Unit Head: Kevin Gunn 2015
D.J. Harrell 8432
Additional Information Contact: Sallie Trotter 8442