HomeMy WebLinkAboutContract 55468-R3Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 24, 2025
Chad Wade
Insight Global, LLC
4170 Ashford Dunwoody Road, Suite 220
Atlanta, Georgia 30319
Re:Contract Renewal Notice
Contract No. CSC No. 55468 (the “Contract”)
Renewal Term No. 3: March 20, 2025 to March 19, 2026
The above referenced Contract with the City of Fort Worth expires on March 19, 2025 (the
“Expiration Date”). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Tim Shidal
Sr. IT Business Planner, Water IT
Fort Worth Water Department
(817) 392-8527
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY:
CITY OF FORT WORTH
By: ___________________________
Name: William Johnson
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Christopher Harder
Title: Water Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: ______________________________
Name: Homero Garza
Title: IT Manager, Water Department
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0119
VENDOR:
INSIGHT GLOBAL, LLC
By: ______________________________
Name: Chad Wade
Title: Senior Account Manager
Date: ______________________________
11/19/2020
M&C Review
CITY COUNCIL AGENDA F�RT� II
DATE: 6/16/2020 REFERENCE **M&C 20- LOG NAME: 13PAMEND STAFF AUGMENTATION
NO.: 0410 M&C C-28999 04 ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendments to Professional Services Agreements with SRB Systems Inc.,
Abacus Technical Services LLC, Luna Data Solutions, Inc., APEX Systems LLC, Insight
Global LLC, TEKsystems, Inc., GTS Technology Solutions, Inc., and Kforce, Inc. for Staff
Augmentation Services in the Amount of $300,000.00, for a New Annual Total of
$2,400,000.00, for the Information Technology Solutions Department (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize amendments to Professional Services Agreements
with SRB Systems Inc., Abacus Technical Services LLC, Luna Data Solutions, Inc., APEX Systems
LLC, Insight Global LLC, TEKsystems, Inc., GTS Technology Solutions, Inc., and Kforce, Inc. for staff
augmentation services in the amount of $300,000.00, for a new total of $2,400,000.00, for the
Information Technology Solutions Department. (ALL COUNCIL DISTRICTS)
DISCUSSION:
Temporary personnel are recruited from the staffing agencies to assist in the development and
implementation of specialized technology projects and to use as temporary backfills for staffing
vacancies. On November 1, 2016, City Council approved Mayor and Council Communication (M&C)
C-27983, authorizing the execution of Professional Service Agreements with staff augmentation
vendors APEX Systems, Sentari Technologies, Inc., TEKsystems, Inc., and Kforce, Inc.. in the annual
amount of $2,100,000.00. M&Cs C-28636 and C-28999 were subsequently executed to add additional
vendors SRB Systems Inc, Insight Global LLC, and Luna Data Solutions, Inc. as authorized vendors,
increasing the opportunity of receiving competitive pricing. Sentari Technologies, Inc. merged with
Abacus Technical Services LLC in November, 2016. The annual spending authority was increased by
$100,000.00 in April of 2020 using an Administrative Change Order allowed per M&C C-28999 for a
total annual amount of $2,200,000.00.
The Water Department is implementing a specialized technology project requiring the use of
temporary personnel. This increased capacity was not factored into the original total spend amount
therefore an increase authority is needed. The Water Utility MyH2O initiative represents a utility-wide
transformation of Fort Worth's Water business. This program implements new automated metering
infrastructure (AMI) technology to enhance water delivery, support conservation, and improve the
customer experience. Phase II of the MyH2O program launches projects identified during future state
process discovery and requirements workshops identified during Phase I. Current staff must be
augmented with contract staff in order to complete approved projects and to maintain current levels of
support. Current state support includes daily maintenance and support tasks, previously approved
projects, and ongoing ad-hoc support. Additional funds authorized by this M&C will be used to support
the progress of this project.
These agreements serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support approval of the above
recommendation and execution of the amendments. Prior to any expenditure being incurred,
the Water Department has the responsibility to validate the availability of funds.
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11 /19/2020
M&C Review
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Valerie Washington (6192)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Ashley Kadva (2047)
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CITY COUNCIL AGENDA
Create New From This M$C
DATE:
CODE
2/2/2021 REFERENCE
NO..
P TYPE:
**M&C 21-
0084
CONSENT
LOG NAME:
PUBLIC
HEARING:
FORT��'URTH
-��-
13P STAFF AUGMENTATION
ITS AND WATER ADK
NO
SUBJECT: (ALL)Authorize the Execution ofAgreements with SRB Systems Inc., Luna Data
Solutions, Inc., Insight Global LLC, TEKsystems, Inc., GTS Technology Solutions, Inc.,
and Apex Systems, LLC for Staff Augmentation Services in the Annual Amount of
$2,550,000.00 Using Various Cooperatives and Ratify Expenditures in the Amount of
$100,000.00 for the Information Technology Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with SRB Systems
Inc., Luna Data Solutions, Inc., Insight Global LLC, TEKsystems, Inc., GTS Technology Solutions,
Inc., and Apex Systems, LLC for staff augmentation services in the annual amount of $2,550,000.00
using various cooperatives and ratify expenditures in the amount of $100,000.00 for the Information
Technology Solutions and Water Departments.
DISCUSSION:
On November 1, 2016, City Council approved Mayor and Council Communication (M&C) C-27983,
authorizing the execution of Professional Service Agreements (Agreements) with staff augmentation
vendors in the annual amount of $2,100,000.00. M&Cs C-28636 and C-28999 were subsequently
executed to add additional vendors, increasing the opportunity of receiving competitive pricing. The
annual spending authority was increased by $300,000.00 in June of 2020 via M&C 20-0410 for a total
annual amount of $2,400,000.00 to support the implementation of the Water Department's MyH2O
initiative.
The purpose of these Agreements is to add staff augmentation vendors for the Information Technology
Solutions (ITS) and Water Departments to have Agreements in place to assist in the development and
implementation of technology projects and to use as temporary backfills for staffing vacancies. When
augmentation services are needed, individual recruitments are sent to each vendor to ensure that the
City receives competitive pricing and qualified candidates.
Upon approval of this M&C, the funds will be distributed between the ITS and Water Departments as
fol lows:
Information Technology Solutions $2,100,000.00
Water $450,000.00
The previously utilized DIR cooperative contracts have expired and the vendors have been awarded
new contracts. This action seeks to replace the existing M&Cs to allow for continued services. The
following cooperative contracts will be utilized for the respective vendors:
Vendor
Insight Global
SRB Systems, Inc.
Luna Data Solutions, Inc.
TEKSystems, Inc.
GTS Technology Solutions, Inc.
Contract No.
GS-35F-0247Y
DI R-CPO-4589
DI R-CPO-4582
DI R-CPO-4638
DI R-CPO-4526
Contract Expiration
March 19, 2022
August 31, 2024
August 31, 2024
August 31, 2024
August 31, 2024
Apex Systems, LLC DIR-CPO-4521 August 31, 2024
It is requested that City Council ratify expenditures in the amount of $100,000.00. In anticipation of a
new M&C, ITS staff executed a contract with TekSystems, Inc. in the amount of $100,000.00. A
contractor, engaged through TekSystems under their previous DIR cooperative contract, has been
assigned to high priority tasks for the Human Capital Management (HCM) system payroll task
initiative. To ensure that the progress of the project was not impacted, the contract was executed to
allow for continued services.
In order for these Agreements to align with the City's fiscal year, adoption of this Mayor and Council
Communication (M&C) technically authorizes (i) a series of Purchase Agreements, each of which will
align to the terms of the respective cooperative contract to ensure legal authority exists for the
contract, and (ii) an annual spend amount, future years of which would be subject to City Council
appropriation.
In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of
the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to
not appropriate funds for a future year, staff would stop making purchases when the last appropriation
expires, regardless of whether the then-current Purchase Agreement has expired. The City initially
use these cooperative contracts to make purchases authorized by this M&C. The cooperative
contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City
to purchase similar services under the extended contracts. If a cooperative contract is not extended,
but a new cooperative contract is executed with the respective vendor with substantially similar terms
as the previous cooperative contract, this M&C authorizes the City to purchase the services under the
new cooperative contract.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of these Agreements shall
commence upon final execution of the Professional Services Agreements and expire in accordance
with the terms and conditions of the respective cooperative agreement. The Agreements may be
renewed up to five (5) additional one-year terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the participating departments' Operating Funds to support the approval
of the above recommendations and execution of the contracts. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
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TO
Fund Department Account rProject Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head:
Kevin Gunn (2015)
Reginald Zeno (8517)
Additional Information Contact:
ATTACHMENTS
Cynthia Garcia (8525)
Ashley Kadva (2047)
FID Table - Staff Augmentation Services.xlsx (CFW Internal)
Form 1295 Certificate 100698889 SRB systems.pdf (CFW Internal)
Form 1295 Certificate 100703294 TekSvstems.pdf (CFW Internal)
Form 1295 Certificate Apex Svstems.pdf (CFW Internal)
1 /5/22, 4:18 PM
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/22/2021 REFERENCE**M&C 21- LOG NAME: 13P AMEND 21-0084 STAFF
NO.: 0456 AUGMENTATION ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
��RT�'�ORTII
-�~-
SUBJECT: (ALL) Authorize an Amendment to the Term of M&C 21-0084 and Increase the Annual
Amount by $400,000.00 for Staff Augmentation Services using Cooperative Contracts for a
Revised Term Amount of $2,950,000.00 with Two Annual Renewal Options for the
Information Technology Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the term of M&C 21-0084 and increase
the annual amount by $400,000.00 for staff augmentation services using cooperative contracts for a revised
term amount of $2,950,000.00 with two annual renewal options for the Information Technology Solutions and
Water Departments.
DISCUSSION:
On February 2, 2021, City Council approved Mayor and Council Communication (M&C) 21-0084 for the
purpose of replacing the existing M&C authorization and to consolidate the four awards. Historically, utilized
vendors have been awarded new cooperative contracts requiring new authorization for continued services.
The previous M&Cs approved are C-27983, C-28636, C-28999, and 20-0410. The targeted outcome of M&C
21-0084 was to begin utilizing a refreshed $2.1 million authorization upon approval of City Council to ensure
there were no interruptions to ongoing and upcoming projects. It is now a concern that the authorization
period of 21-0084 overlapped the term of the previous M&C's authority could lead to an inadvertent
overspend. Additionally, it is a concern that the "replacemenY' language in M&C 21-0084 retroactively
impacted the historic approval.
Temporary personnel are recruited from the staffing agencies to assist in the development and
implementation of specialized technology projects. This includes ongoing operational needs,
implementations of new capital funded projects, and the improvement of vital City services, to include cyber
security and ERP projects. In addition to operational and capital efforts, the Information Technology Services
(ITS) Department would like to have these contracts available for any projects needs that arise with the
configuration of the new City Hall building. Therefore, ITS is recommending increasing their annual
authorization by $400,000.00. Staff augmentation requirements are identified by the reporting IT
Manager/Executive based on need and available budget. Recruitments are sent to each available contracted
vendor and are provided an equal opportunity to respond with qualified candidates. Applicants are submitted
to the hiring manager on a first in / first out basis and the recruitment is completed once a suitable candidate
has been identified.
The total of the new requested authorization amount of $2,500,000.00 for the ITS Department and
$450,000.00 for the Water Department will become effective upon City Council approval and will be available
for use through August 31, 2022. Throughout the next year, the ITS Department plans to evaluate the
utilized vendors and will request a new authorization package in 2022.
Vendors are given an equal opportunity to earn a minimum of 10\% of the awarded expenditures on an as-
needed basis. No specific amount is guaranteed. From July 31, 2020 through February 2021, Insight Global
was the only vendor contract available while M&C 21-0084 was being prepared therefore a disproportionate
spend was utilized with Insight Global.
Vendors authorized by this request are as follows. The vendors selected provide the best overall value.
Existing City Secretary Contracts will be amended to reflect the term and compensation language changes
as needed.
M&C Review
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I Vendor
TekSystems
Apex Systems
Luna Data
Insight Global
Cooperative Contract
DIR-CPO-4638
DI R-CPO-4521
DIR-CPO-4582
GS-35F-0247Y
M&C Review
Cooperative Contract
Expiration Date
August 31, 2024
August 31, 2024
August 31, 2024
March 19, 2032
City Secretary
Contract
54907
55409
54782
51991
The Water Department was included on approval 21-0084 for an annual authorization of $450,000.00. ITS
proposes that the initial term of their agreement, beginning March 26, 2021, expire and renew upon City
Council approval to align with the restructuring of the ITS agreements.
DIR-CPO-TMP-445 was published on 4/16/2020 and responses were due on 6/11/2020
Agreement Term: Upon City Council's approval, the term will become effective and expire on August 31,
2022. The existing Vendor Service Agreements will be amended to reflect the new expiration date of August
31, 2022. Agreements will renew on September 1 thereafter.
Renewal Terms: The Agreements may be renewed annually with a final expiration date of August 31, 2024.
The renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
Administrative Change Order: An administrative change order or increase may be made by the City Manager
up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City
Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the
current operating budget, as appropriated, of the General, ITS Capital and Water & Sewer Funds and that,
prior to an expenditure being made, the participating department has the responsibility to validate the
availability of funds.
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TO
Fund Department Account Project Program Activity Budget
ID � ID � � Year
Fund Department Account Project Program Activity Budget
ID ID Year
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Valerie Washington (6192)
Reginald Zeno (8517)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Ashley Kadva (2047)
Reference # Amount
Chartfield 2�
Reference # Amount
Chartfield 2)
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M&C Review
13P AMEND 21-0084 STAFF AUGMENTATION ITS ADK funds availability.docx (Public)
Copy of FID Table Staff Augmention 5.26.21.2.xlsx (CFW Internal)
Form 1295 Certificate 100778241 - Apex.pdf (CFW Internal)
Form 1295 Certificate 100779969.pdf (CFW Internal)
Form 1295 Certificate 100778575 Teksystems.pdf (CFW Internal)
Luna Data.pdf (CFW Internal)
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1 /5/22, 4:17 PM
CITY COUNCIL AGENDA
Create New From This M&C
M&C Review
DATE: 9/28/2021 REFERENCE **M&C 21- LOG NAME:
NO.: 0733
CODE: P TYPE: CONSENT PUBLIC
HEARING:
13P AMEND 21-0456 STAFF
AUGMENTATION MG
�C�7
��RT�'�ORTII
-�~-
SUBJECT: (ALL) Authorize an Amendment to the Term of M&C 21-0456 and Increase the Annual
Amount by $358,000.00 for Staff Augmentation Services using Cooperative Contracts for a
Revised Term Amount of $3,308,000.00 with Two Annual Renewal Options for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the term of M&C 21-0456 and
increase the annual amount by $358,000.00 for staff augmentation services using cooperative
contracts for a revised term amount of $3,308,000.00 with two annual renewal options for the
Information Technology Solutions Department.
DISCUSSION:
On June 22, 2021, City Council approved Mayor and Council Communication (M&C) 21-0456
increasing the annual amount of the previous Mayor and Council Communication (M&C) 21-0084.
Temporary personnel are recruited from the staffing agencies to assist in the development and
implementation of specialized technology projects. ITS is recommending increasing the annual
authorization by $358,000.00 to address the payroll solution implementation with the Police and Fire
Department. Staff augmentation requirements are identified by the reporting IT Manager/Executive
based on need and available budget. Recruitments are sent to each available contracted vendor and
are provided an equal opportunity to respond with qualified candidates. Applicants are submitted to the
hiring manager on a first in / first out basis and the recruitment is completed once a suitable candidate
has been identified.
The total of the new requested authorization amount of $2,858,000.00 for the ITS Department and
$450,000.00 for the Water Department will become effective upon City Council approval and will be
available for use through August 31, 2022. Throughout the next year, the ITS Department plans to
evaluate the utilized vendors and will request a new authorization package in 2022.
Vendors are given an equal opportunity to earn a minimum of 10\% of the awarded expenditures on an
as-needed basis. No specific amount is guaranteed.
Vendors authorized by this request are as follows. The vendors selected provide the best overall
value. Existing City Secretary Contracts will be amended to reflect the term and compensation
language changes as needed.
Vendor Cooperative Contract Cooperative Contract City Secretary
Expiration Date Contract
TekSystems DIR-CPO-4638 August 31, 2024 54907
Apex Systems DIR-CPO-4521 August 31, 2024 55409
Luna Data DIR-CPO-4582 August 31, 2024 54782
Insight Global GS-35F-0247Y March 19, 2032 51991
Renewal Terms: The Agreements may be renewed annually with a final expiration date of August 31,
2024. The renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
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M&C Review
Administrative Change Order: An administrative change order or increase may be made by the City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, of the General Fund and ITS Capital Fund and that,
prior to an expenditure being made, the participating department has the responsibility to validate the
availability of funds.
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TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Apex Systems LLC.pdf (CFW Internal)
Apex Systems.pdf (CFW Internal)
Insight Global LLC.pdf (CFW Internal)
Insight Global.pdf (CFW Internal)
Luna Data Solutions Inc.pdf (CFW Internal)
Luna Data.pdf (CFW Internal)
TekSystems Inc.pdf (CFW Internal)
TekSystems Inc.pdf (CFW Internal)
Jay Chapa (5804)
Valerie Washington (6192)
Reginald Zeno (8517)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Michelle Green (2058)
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6/15/22, 10:39 AM
CITY COUNCIL AGENDA
Create New From This M&C
��RT�'�ORTII
-�~-
DATE: 6/14/2022 REFERENCE **M&C 22- LOG NAME: 13P AMEND M&C 21-0733 STAFFING
NO.: 0444 AUGMENTATION
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to Staff Augmentation Agreements with Various
Contractors Using Cooperative Contracts to Increase the Annual Amount by
$1,066,000.00 for a New Total of Up to $4,374,000 for the Neighborhood Wi-Fi Project
Managed by the IT Solutions Department and Neighborhood Services Department as well
as the UKG Payroll Project Managed by Human Resources, IT Solutions Department, and
Financial Management Services Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Staff Augmentation Agreement
with various contractors using Cooperative Contracts to increase the annual amount by $1,066,000.00
for a new total of up to $4,374,000 for the Neighborhood Wi-Fi Project managed by the IT Solutions
Department and Neighborhood Services Department as well as the UKG Payroll Project managed by
the IT Solutions Department, Human Resources Department, and Financial Management Services
Department.
DISCUSSION:
Technology Staff Augmentation provides temporary personnel which are recruited from the staffing
agencies to assist in the development and implementation of specialized technology projects.
On June 22, 2021, the City Council consolidated 4 previously approved M&Cs for Technology Staff
Augmentation and approved using two Cooperative Agreements with four Vendors for Technology
Staff Augmentation Services for an amount up to $2,950,000 for the Information Technology (IT)
Department and the Water Department. (M&C 21-0456). The Vendors and the Cooperative
Agreements are shown on the table below.
In order to select the temporary technology staff, the staffing requirements are identified by the IT
Department. Recruitments are sent to the Vendors listed below and the Vendors are given equal
opportunity to respond with qualified candidates. Vendors are given an eqaul amount opportunity to
earn a minmum of ten percent of the awarded expenditures on an as-needed basis. No specific
amount is gauranteed.
On September 28, 2021, City Council approved increasing the amount by $358,000 to a new total
amount of up to $3,308,000 for IT Solutions for the Payroll Solution Implementation for Police and Fire.
(M&C 21-0733)
Information Technology Solutions Department (ITS) is recommending increasing the annual
authorization by $1,066,000.00 for a total of $4,374,000 for the following projects:
Support the ongoing Neighborhood WiFi Project $832,000.00
Support the UKG Payroll Project $234,000.00
Human Resource Department $115,000.00
Financial Management Department $119,000.00
The Human Resources Department and Financial Management Department amounts will fall under
the UKG Payroll Project.
Vendor
TekSystems
Cooperative
Contract
DIR-CPO-4638
Cooperative Contract Expiration
Date
August 31, 2024
M&C Review
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6/15/22, 10:39 AM
Apex
Systems
Luna Data
Insight
Global
DIR-CPO-4521
DIR-CPO-4582
GS-35F-0247Y
August 31, 2024
August 31, 2024
March 19, 2032
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the Grants Operating Federal Fund and the ITS Capital Fund for the
American Rescue Plan Act and Public Safety Payroll Solution projects to support the approval of the
above recommendation and amendent to the contract. Prior to any expenditure being incurred, the
Information Systems Department has the responsibility to validate the availability of funds.
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TO
Fund Department
ID
FROM
Fund Department
ID
Account
Account
M&C Review
Project Program Activity Budget Reference #
ID Year IChartfield 2'
Project Program Activity Budget Reference #
ID Year (Chartfield 2;
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Reginal Zeno (8517)
Valerie Washington (6192)
Anthony Rousseau (8338)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
13P AMEND M7C 21-0733.docx (CFW Internal)
Apex Form 1295 Certificate 100868202.pdf (CFW Internal)
Apex sams 2.14.22.PNG (CFW Internal)
Copy of FID Table Staff Augmentation 1-12 updated 3-14 (002).xlsx (CFW Internal)
Form 1295 Certificate 100483586 (CG FE 2.8.22),pdf (CFW Internal)
Form 1295 Certificate 100867494.pdf (CFW Internal)
Insight Global, LLC.PNG (CFW Internal)
Luna Data Form 1295.pdf (CFW Internal)
Luna Data Solutions, INc. sams.PNG (CFW Internal)
Teksystems, Inc.PNG (CFW Internal)
Amount
Amount
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CITY COUNCIL AGENDA
Create New From This M$C
DATE:
CODE
2/14/2023 REFERENCE
NO..
C TYPE:
**M&C 23-
0119
CONSENT
LOG NAME:
PUBLIC
HEARING:
60AMEND STAFF
AUGMENTATION
NO
FORT��'URTH
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SUBJECT: (ALL) Authorize Execution of the Third Amendment to City Secretary Contract No. 55468
with Insight Global, LLC to Increase StaffAugmentation Services by an Additional
$250,000.00 for the Water Department for a Revised Total Amount of $800,000.00
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RECOMMENDATION:
It is recommended that the City Council authorize the execution of the third amendment to City
Secretary Contract No. 55468 with Insight Global, LLC to increase staff augmentation services by an
additional $250,000.00 for the Water Department's CIS utility billing system replacement project and
additional temporary staffing backfills for a revised total amount of $800,000.00.
DISCUSSION:
The Water Department currently utilizes an agreement with Insight Global, LLC, to assist in the
development and implementation of technology projects and to use as temporary backfills for staffing
vacancies. The current agreement, obtained using General Services Administration (GSA) Contract
No. GS-35F-0247Y, under City Secretary Contract (CSC) No. 55468 was approved on Mayor and
Council Communication 21-0084. Water now needs additional resources for temporary staffing
backfills and the CIS utility billing system replacement project, for the added cost of $250,000.00,
increasing the not to exceed amount of CSC 55468 from $550,000.00 to $800,000.00.
PRICE ANALYSIS - The prices were obtained using General Services Administration Contract No.
GS-35F-0247Y. The GSA contract offers fixed discounts for these services. Water Information
Technology staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. GSA contracts were competitively bid to increase and
simplify the purchasing power of government entities.
Funding is budget in the Other Contractual Services account of the Water Department's Water &
Sewer Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support the approval of the above
recommendation and execution of the amendment to the contract. Prior to any expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Dana Burghdoff (8018)
Chris Harder (5020)
Charmaine Baylor (6629)
60AMEND STAFF AUGMENTATION funds availabilitv,pdf (CFW Internal)
60AMEND STAFF AUGMENTATION FID Table (SPadar Edit 1.11.23).xlsx (CFW Internal)
Routing and Transmittal Slip
Water
Department
DOCUMENT TITLE: Insight Global - Third Renewal
M&C: CPN: CSO: 55468 DOC #:
TO: Initials
Rick Lisenbee – Approver
Vendor: Chad Wade, Insight Global Chad.Wade@InsightGlobal.com
Homer Garza – Contract Compliance Manager
Shane Zondor – Approver
Jan Hale – Approver
Christopher Harder – Signer
Hye Won Kim – Signer for Legal
William Johnson – Signer
Ron Gonzales – Approver
Jannette Goodall – Signer
Allison Tidwell – Form Filler
Tim Shidal – Acceptor
Needs to be notarized: YES × NO
Action Required:
As Requested
For Your Information
× Signature/Routing and/or Recording
Comment
File
FOR CMO USE ONLY: Routing to CSO x YES NO
EXPLANATION
Attached is the Third Renewal to CSC 55468 as authorized under Amendment 2. This agreement
between Insight Global and the Water Department provides professional consulting services for
the purpose of staff augmentation, contractor-to-permanent placements, and specific contractor
project duties. Total annual spending authorization will not exceed $800,000. Purchase orders
will be issued as needed for each contractor.
Please approve/sign the renewal letter via Adobe Sign. If you have any questions or concerns,
please contact me or call Homer Garza at (817) 392-8633.
Tim Shidal
Sr. IT Business Planner, Water IT
Fort Worth Water Department
200 Texas Street
Fort Worth, Texas 76102
(817) 392-2515
tim.shidal@fortworthtexas.gov
SUMMARY OF INSIGHT GLOBAL CONTRACT FOR WATER IT
WATER BEGINS USING ITS CONTRACT WITH INSIGHT GLOBAL: M&C 20-0410 dated
6/16/2020 authorized Water-specific staff augmentation funding of $300,000 via existing ITS
contracts. Water leveraged the existing ITS contract with Insight Global via a GSA cooperative.
ORIGINAL WATER CONTRACT: M&C 21-0084 dated 2/2/2021 resolved conflicts in funding
allocation between ITS and Water by designating $450,000 for Water-specific staff augmentation.
On the advice of Purchasing, a separate contract CSC 55468 was executed 03/26/2021 by the
Water Department as a GSA Coop Purchase for $450,000 and set to expire 03/18/2022 in
accordance with the GSA term. PSK 12957 was created for $450,000.
M&C 21-0456 dated 6/22/2021 consolidated the 4 previous M&C approvals for staff augmentation
contracts. It also ratified the expenditures that were disproportionately applied against the Insight
Global contracts due to the coop expirations of the other staff augmentation vendor agreements.
This M&C aligned the cooperative agreement terms for the Insight Global contracts to coincide
with the GSA expiration of 3/19/2032 and authorized renewals.
M&C 21-0733 dated 9/28/2021 added funding authorization for additional ITS needs and restated
the authorized $450,000 for Water.
AMENDMENT 1: CSC 55468-A1 executed on 01/13/2022 added the administrative money of
$100,000 to the Insight Global contract for Water for a new PSK 12957 total of $550,000.
M&C 22-0444 dated 6/14/2022 authorized funding for contract increases to cover additional
projects and repeated the cooperative contract expiration dates. This M&C references the prior
M&C 21-0456 that authorized a separate Water contract.
AMENDMENT 2: CSC 55468-A2 executed on 06/27/2022 extended the original contract
expiration date to 03/19/2023 to coincide with the renewed GSA and also added 9 1-year renewals
up to 2032 per the GSA. This added another $550,000 to the original PSK for a new PSK 12957
total of $1,100,000.
AMENDMENT 3: M&C 23-0119 dated 2/14/2023 authorized an increase of $250,000 in the
Water spending authorization for a new total of $800,000 to cover staffing backfills and support
the CIS utility billing system replacement project. CSC 55468-A3 executed on 2/20/2023 added
$250,000 to increase the total annual spending authorization to $800,000 ($450,000 + $100,000
+$250,000 = $800,000). Adding the $250,000 to the existing PSK 12957 changed the total PSK
amount to $1,350,000 as broken down below:
$450,000 original year 1 amount + $100,000 added to year 1 = $550,000 total
$550,000 for year 2 amount added = $1,100,000 total
$250,000 amended = $1,350,000 total spend
RENEWAL 1: Using the authorization provided by M&C 21-0456 to add renewals and
Amendment 2 that added 9 renewals, CSC 55468-R1 was approved by the Assistant City Manager
on 3/20/2023 to add another year to the Insight Global contract for Water.
RENEWAL 2: Using the authorization provided by M&C 21-0456 to add renewals and
Amendment 2 that added 9 renewals, CSC 55468-R2 adds another year to the Insight Global
contract for Water.
RENEWAL 3: Using the authorization provided by M&C 21-0456 to add renewals and
Amendment 2 that added 9 renewals, CSC 55468-R3 adds another year to the Insight Global
contract for Water.