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Home My WebLink AboutContract 55087-R2Flowbird America Inc. Benoit Reliquet, President 40 Twosome Drive Ste. 7 Moorestown, NJ 08057 Fascimile: (856) 234-7178 •CITY OF FORT WORTH CONTRACT RENEWAL NOTICE January 2, 2025 CSC No. 55087-R2 Re: Contract Renewal Notice Contract No. CSC No. 55087 (the "Contract") Renewal Term No. 2_: March 2, 2025 to March l, 2026 The above referenced Contract with the City of Fort Worth expires on March 1, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed aclmowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, aclmowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Pet r Elli t, Administrative ervices Manager 311 W 10th St. Fort Worth, TX 76102 817-392-7977 ACCEPTED AND AGREED: CITY OF FORT WORTH By: � Feb 10, 2025 Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �;:nePe� Title: Administrative Services Manager J APPROVED AS TO FORM AND By: � Name: Lauren Prieur Title: Transportation and Public Works Director ATTEST: � i,. .t.=On•9 By: U Feb 11, 2025 Name: Jannette Goodall Title: City Secretary Flow bird America Inc. By:_y_· --Name: Benoit Reliquet Title: President LEGALITY: B ,«/J-na,ut,(;, � y: ----------Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 20-0950 Date Approved: 12/15/2020 Form 1295 Certification No.: City of Fort Worth, Texas Mayor and Council Communication DATE: 12/15/20 M&C FILE NUMBER: M&C 20-0950 LOG NAME: 2020PAY STATION CONTRACT SUBJECT (CD 7 and CD 9) Authorize a Sole Source Agreement with Parkeon, Inc., in an Amount Not to Exceed $660,000.00 for an Initial Term of Three (3) Years, for Product and Services of Pay and Display Parking Meters for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize a sole source agreement with Parkeon, Inc., in an amount not to exceed $660,000.00 for an initial term of three (3) years, with two one-year renewal options, for pay and display parking meter products and services for the Transportation and Public Works Department. DISCUSSION: On March 1, 2016, Mayor and Council Communication (M&C P-11839) City Council authorized the execution of an agreement with Parkeon, Inc., for parking equipment and services for the Transportation and Public Works Department. The contract began on March 2, 2016, and ends with the last of two one-year renewals on March 1, 2021. The Transportation and Public Works Department (TPV� will use this agreement to purchase additional on-street parking pay stations, smart meters, back office connectivity and, repair parts to keep the parking infrastructure operational. The City currently has 3,200 metered parking spaces throughout the Fort Worth Central Business District, the University/Berry Street District, the West 7th Urban Village, Cultural District, and the Hospital District. Since February 2012, the City of Fort Worth has bought and installed over 274 parking pay stations and smart meters for high demand parking areas. These pay stations and meters account for over 60 percent of all parking transactions and total metered parking revenue. Parking pay station transactions are completed via coin and credit and debit cards. Through the use of parking pay stations, the City has been able to sustain improvements in parking meter uptime, in excess of 99.5 percent, and maintain significant reductions in parking meter operations and maintenance processing time. This new agreement will enable the City to continue to meet the needs of our populace, thus extending the ease and simplicity of the parking process for the public. On June 24, 2020, a sole source exemption justification was requested and approved through the City of Fort Worth's Purchasing and Law DepartmenYs for Parkeon related products and services, including Parking Pay Stations such as pay and display, pay by plate, pay by space units and smart parking meters that enable the use of credit and debit cards and related software for all back- office operation & pay system connectivity, thus making these products and related services exempt from competitive bidding requirements. This agreement includes the purchase of pay and display parking stations and smart meters in the first three years and includes shipping, onsite training, installation, and a three-year warranty on each station, in an amount not to exceed $660,000.00 for an initial term of three (3) years or $220,000.00 per year. This agreement also includes annual fees (including service, maintenance, gateway, and license fees). BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7)(A) of the Texas Local Government Code because Parkeon. Inc., is the sole provider of parking station and meter products and services. Office of Business Diversity - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the OBD, in accordance with the BDE Ordinance, because the M/WBE Waiver is based on the sole source information provided to the MWBE Office by the managing departmenYs project manager. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Municipal Parking Capital Project Fund for the Parking Garages project to support the approval of the above recommendation and execution of the agreement. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office bv: Dana Burghdoff 8018 Originating Business Unit Head: William Johnson 7801 Additional Information Contact: Tanya Brooks 7861 Corporations Section ,�� E Q P.O.Box 13697 �,�� ,.� Austin, Texas 78711-3697 W � �`�, '� !a � � '� Office of the Secretary of State CERTIFICATE OF AMENDED REGISTRATION OF Flowbird America Inc. 800246147 [formerly: Parkeon, Inc.] Jane Nelson Secretary of State The undersigned, as Secretary of State of Texas, hereby certifies that an Application for Amended Registration to transact business in this state for the above named entity has been received in this office and has been found to conform to the applicable provisions of law. ACCORDINGLY, the undersigned, as Secretary of State, and by virtue of the authority vested in the secretary by law, hereby issues this Certificate of Amended Registration to transact business in this state under the name o£ Flowbird America Inc. Dated: 03/04/2024 Effective: 03/04/2024 ► iyr�,?� �� 1 �V �K;f ~� �l � ��t- �� r � � ��I�� . �� ° ' � � .� u�u�� ;, Jane Nelson Secretary of State Come visit us on the internet at https://www. sos. texas.gov/ Phone: (512) 463-5555 FaY: (512) 463-5709 Dial: 7-1-1 for Relay Services Prepared by. Melissa Kerr TID: 10301 Document: 1339190660004 �ORT'�VORTH� Routing and Transmittal Slip Transgortation & Public Works Denartment DOCUMENT TITLE: Renewal2 CSCO 55087 Flowbird America Inc. -� I'or: Renewal 2 of CSC No. 55087 between the City of Fort Woi-th and Flowbird America Inc for parlcing meter supplies and maintenance. Flowbird America was previously known as Parkeon Inc and changed names in January of 2024. M&C: 20-0950 CPN: CSO: 55087 DOC#: Date: To: N�ame Department Initials Date Out 1. Lora Carosielli TPW- Initial �� 2. Peter Elliott TPW- Initial ,�- 3. Chelsea St. Louis TPW- Initial �s� 4. Martin Phillips TPW- Initial „,qP 5. Lauren Prieur TPW- Signature 6. Amarna Muhammad Law- Signature �NI A�„ 7. Jesica McEachern CMO- Signature 8. Ronald Gonzalez CMO- Initial 9. Jannette Goodall CMO- Signature 10. Allison Tidwell CMO 11. Charles Yarbro TPW DOCUM�NTS FOR CITY MANAG�R'S SIGNATUR�: All documents received fi•om any and all City Departments requesting City Manager's signature for approval MUST BE ROUTI?D TO THI: APPROPRIATE ACM for approval first. Once the ACM has signed the routing sli�, David �vill revie�v and talce the next steps. N��DS TO BE NOTARIZED: ❑Y�S �No RUS�L• ❑YES �No SAME DAY: ❑YES �No N�XT DAY: ❑YES �No ROUTING TO CSO: �YES ❑No Action Required: ❑ As Requested ❑ For Your Information � Signatw•e/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Nota�y Tabs