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Home My WebLink AboutContract 60791-A1CSC No. 60791-A1 AMENDMENT No.l TO CITY SECRETARY CONTRACT No. 60791 WHEREAS, the City of Fort Worth (CITY} and Kiml.ey-Horn and associates Inc., (ENGINEER} made and entered into City Secretary Contract No. 60791, (the CONTRACT} which was authorized M&C 23-1074 on the 12th day of December, 2023, in the amount of $1,928,983.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Northside III 48-inch Water Transmission Main Al.ignment Study & Land, CPN 104940; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $1,274,037.00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $3,203,020.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 1 of 2 Northside III 48" WT Main Alignment Study & Land CPN 104940 02/10/2025 Kimley>>>Hnrn October 29, 2024 Ms. Preeti KC Project Manager City of Fort Worth Water Department 200 Texas Street Fort Worth, TX 76102 Re: NORTHSIDE III 48-INCH WATER TRANSMISSION MAIN ALIGNMENT STUDY Amendment No. 1 KHA No. 061018460 City Project No. 104940 / City Secretary No. 60791 Dear Preeti: The City of Fort Worth (CITY) has requested that Kimley-Horn perform additional services under Amendment Number 1 for the NORTHSIDE III 48-INCH WATER TRANSMISSION MAIN ALIGNMENT STUDY project. After Kimley-Horn designed the conceptual alignment study portion of the transmission main for Northside III and after subsequent coordination with developers, the City divided the 54 to 48-inch transmission main into three phases and determined it would be beneficial to have Kimley-Horn proceed with final design and bidding of all three phases. In addition, the alignment selected by the CITY resulted in additional linear footage of 54-inch transmission main not included in the original contract. The selected alignment also required extensive coordination with various developments, resulting in additional mass grading design and coordination for the inclusion of a portion of Fleming Ranch Road construction designed by others. These improvements are further described as follows: TASK 1 — DESIGN MANAGEMENT: ($45,940) ENGINEER will complete Design Management in accordance with the Original Contract for the following: • Twelve (12) monthly project meetings and twelve (12) monthly project coordination meetings with City staff and other consultants were included in the original contract. An additional twenty (20) project coordination meetings and ten (10) meetings with City staff and other consultants are anticipated. TASK 2.0 — CONCEPTUAL DESIGN: ($49,445) ENGINEER will complete Conceptual Design in accordance with the Original Contract for the following: . The total contract included design for 49,900 linear feet of 48- to 54-inch transmission main. After City approval of the Alignment Study, the selected alignment included an additional 9,100 linear feet of 54-inch transmission main and 1,500 linear feet of 24-inch transmission main. . Due to timing of various developments along the alignment and property acquisition, the CITY requested the project be divided into three (3) design packages. • After completion of the Alignment Study, the City requested the ENGINEER to evaluate an alignment along the Oncor corridor parallel to Boat Club Road. This included the preparation of exhibits for Oncor review and one (1) coordination meeting with Oncor. � �:�lo��k��/ ��Tolilol(�T�o�l :1 — (,�'i� i �o� C 1f� ��A��lii��l� �� ,''�1.0,�'I � �I �� Kimley>>> Horn Page 2 TASK 3.0 — PRELIMINARY DESIGN: ($205,422) ENGINEER will complete Preliminary Design in accordance with the Original Contract for the following: • The total contract included design for 49,900 linear feet of 48- to 54-inch transmission main. After City approval of the Alignment Study, the selected alignment included an additional 9,100 linear feet of 54-inch transmission main and 1,500 linear feet of 24-inch transmission main. This also included an additional two (2) design packages. • With the phasing split on the project, an additional surge analysis and report was needed. The timing of Phase 2 of the project was significantly expedited, which required an additional simplified analysis to analyze vacuum conditions in the transmission main. . During geotechnical investigations, several areas along the alignment were inaccessible by a standard drilling truck rig and required the mobilization of an ATV drilling rig and additional TxDOT permitting. Additional analytical soil testing was also added to complete the cathodic protection design. . The alignment selected by the City followed the future Fleming Ranch Road corridor between Boat Club Road and Bonds Ranch Road. Along this corridor, the alignment traversed through three (3) developments: Northpoint West (Lennar), Cibolo Hills (Chapel Hill West), and Chapel Hill West (Greenbrick). ■ The Phase 2 60% design package was completed for 4,100 linear feet along the Northpoint West development from Boat Club Road. Following the submittal, the City requested the alignment be revised to include a total of 18,200 linear feet to Bonds Ranch Road and Business 287. 60% plans were already completed with the initial phasing, requiring the plans, contract documents, and permits to be revised. ■ The City's approved Master Thoroughfare Plan alignment of Fleming Ranch Road through Cibolo Hills did not align with the Northpoint West plans that were approved for construction. This required coordination with the City's Water Department and Transportation and Public Works Department to revise Fleming Ranch Road's alignment, and subsequently the alignment of the transmission main. ■ The Chapel Hill West development included the construction of the northbound lanes of Fleming Ranch Road. To allow the transmission main to be constructed ahead of the road construction, the City requested the design plans for Fleming Ranch Road, including street lighting and storm infrastructure, be included with the construction package of the transmission main. ■ Because developer agreements were not completed at the time of preparation of the plans, the developers were not able to release CAD files of their developments. The City requested the ENGINEER proceed with design, which required drawing in the proposed development plans from PDFs to set the transmission main alignment. CAD files of these developments were received after 60% design was complete, which required the design files to be revised and adjustments to be made to the transmission main alignments. • A portion of the Phase 2 alignment follows within Bonds Ranch Road right-of-way. Tarrant County commenced a design project for reconstruction of Bonds Ranch Road from Boat Club Road to Business 287. The City requested the ENGINEER coordinate with Tarrant County and their design consultant for future plans of Bonds Ranch Road and the alignment of the transmission main. ��I�A�k�''/�o(olll0l.(clol��l� :1 - '''fl`I�� `�yl��.; �II.�OIO��Ii{S,iYA�,�a)Il�;il��li>n<I14611_0 �tvil�l/i;;��;� Kimley>>> Horn Page 3 TASK 4.0 — FINAL DESIGiV: ($771,413) ENGINEER will complete Final Design in accordance with the Original Contract for the following: • The total contract included design for 17,900 linear feet of 48- to 54-inch transmission main through Final Design. The CITY requested the ENGINEER to add three (3) additional design packages. ■ Phase 2: Includes 18,200 linear feet from Boat Club Road to Bonds Ranch Road ■ Phase 3a: 4,700 linear feet along Bonds Ranch property to be incorporated into Teague, Nall, and Perkins Westside IV 24-inch transmission main construction package ■ Phase 3b: 24,400 linear feet from Business 287 to the intersection of Blue Mound Road and Wagley Robertson Road. These changes result in an additional 47,300 linear feet of Final Design from the original contract. The Northpoint West development added a significant amount of fill for the construction of the southbound lanes of Fleming Ranch Road, which was then daylighted to existing grade. The selected alignment followed along the median of Fleming Ranch Road, therefore creating concerns for pipe stability and exposure of the transmission main. After the completion of Preliminary Design, additional design for mass grading was required for approximately 4,100 linear feet of Phase 2 to ensure stability and protection of the transmission main. The CITY requested ENGINEER to add LJA Engineering as a subconsultant to incorporate Fleming Ranch Road into the construction package for Phase 2. With the addition of three final design packages, additional subconsultant work was required to provide cathodic protection recommendations, tunneling recommendations, structural recommendation for butterfly valve vaults, and constructability and estimating recommendations coinciding with each phase. TASK 5.0 — BID PHASE SERVICES: ($49,739) ENGINEER will complete Bid Phase services in accordance with the Original Contract for the following: • The original contract included bid phase services for one (1) phase: 17,900 linear feet from the Eagle Mountain Water Treatment Plant to Boat Club Road. Due to property acquisition timing, the City requested that the transmission main be divided into three (3) additional phases with three (3) separate bids. TASK 8.0 — SURVEY AND SUE SERVICES ($99,413) ENGINEER will complete Survey and SUE services in accordance with the Original Contract for the following: • The original contract included topographic survey along the transmission main alignment. An additional 9,100 linear feet of survey was required for the revised alignment to the intersection of Blue Mound Road and Wagley Robertson road. • The original contract included Level A subsurface utility engineering along the transmission main alignment. Additional SUE will be performed at gas line crossings, due to the extension of the alignment and alignment revisions. �kVio�lk��/ InCo��- ° �� Kimley>>>Horn Page 4 TASK 9.0 — PERMITTING ($22,665) ENGINEER will complete Permitting services in accordance with the Original Contract for the following: • The original contract included services associated with Union Pacific Railroad and BNSF Railroad for the transmission main alignment. The permit application fees were not included in the Original Contract. In addition, additional coordination is required for Union Pacific Railroad. • After completion of 60% design of Phase 2, the ENGINEER was notified that a property was dedicated as parkland for Chapel Hill Park. This requires a Texas Parks and Wildlife — Chapter 26 permit. The ENGINEER will complete the parkland conversion application and necessary exhibits, and attend up to two (2) Park Advisory Board Meetings to answer any project specific questions. With allocating $30,000 for Additional Services, we recommend that the CITY increase the budget by $1,274,037 for these additional services. The following tables summarize our recommended budget revisions, water design fees, and revised contract amount: Description Water Total Task 1 — Design Management $45,940 $45,940 Task 2 — Conceptual Design $49,445 $49,445 Task 3 — Preliminary Design $205,422 $205,422 Task 4 — Final Design $771,413 $771,413 Task 5— Bid Phase Services $49,739 $49,739 Task 8— Survey and SUE Services $99,413 $99,413 Task 9 — Permitting $22,665 $22,665 Task 10 —Additional Services $30,000 $30,000 Total $1,274,037 $1,274,037 The following breakdown for water and sewer services is recommended: Water Fee Sewer Fee S Fee y Total Original Contract $1,555,948 $0 $373,035 $1,928,983 Amendment No. 1 $1,206,007 $0 $68,030 $1,274,037 Total $2,761,955 $0 $441,065 $3,203,020 k 801 Cherry Street,. �2 b11 Kimley>>> Horn Page 5 The following table summarizes our recommended budget revisions and shows the revised contract amount: Task Original Amend Revised Number Contract No.1 Contract Task 1 $39,565 $45,940 $85,505 Task 1A $127,660 $0 $127,660 Task 2 $151,590 $49,445 $201,035 Task 3 $375,970 $205,422 $581,392 Task 4 $263,008 $771,413 $1,034,421 Task 5 $18,230 $49,739 $67,969 Task 6 $71,250 $0 $71,250 Task 7 $184,890 $0 $184,890 Task 8 $532,529 $99,413 $631,942 Task 9 $134,291 $22,665 $156,956 Task 10 $30,000 $30,000 $60,000 Total �1,928,983 $1,274,037 $3,203,020 Project The M/WBE goal for this amendment is 12.64% and the attached LOE summary shows our commitment to meet this goal. We appreciate the opportunity to be of continued service to the CITY. Please contact us if we need to provide any further information. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. "/�— �.Z�� E• John R. Atkins, P.E. Senior Vice President J RA/sdw Attachments: Level of Effort Summary K:\FTW Utilities\061018460-Northside III Transmission Main\PPP\POST NTPWmendmentlk112024-10-25 Amend1 NS3.doc L�4�o��1-\�/ IiiiolilalicColii�l J = tiiiiiiiiiiiiiiiiiiiiiiiiii�iii iiiiiii'i��ii�iiiiii iiiiii��i��iii 11�111111111111111111111111111111111111111111�■III�111111111111111111 �isisi��ii�i�i��o��iiiiiii��i��ie��i��ii��ii�i��iii�i �� og �g� �� g 880 � L L City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, January 28, 2025 LOG NAME: 60NS111481NWTMA1-KHA REFERENCE NO.: *�M&C 25-0094 SUBJECT: (CD 7, CD 10 and ETJ) Authorize Execution of Amendment No. 1 in the Amount of $1,274,037.00 to an Engineering Agreement with Kimley-Horn and Associates, Inc. for Alignment Study and Sixty Percent Design of the Northside I II 48-Inch Water Transmission Main Alignment Study & Land Project and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 in the amount of $1,274,037.00, to City Secretary Contract No. 60791 an Engineering Agreement with Kimley-Horn and Associates, Inc., for the Northside III 48-inch Water Transmission Main Alignment Study & Land project for a revised contract amount of $3,203,020.00; and 2. Adopt the attached appropriation ordinance adjusting appropriations in the W&S Rev Bonds Series 2024 Fund by increasing estimated receipts and appropriations Northside III 48-inch Water Transmission Main Alignment Study & Land project (City Project No. 104940) in the amount of $1,274,037.00 and decreasing estimated receipts and appropriations in the Commercial Paper project (City Project No. UCMLPR) by the same amount, to efFect a portion of Water's contribution to the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: On December 12th, 2023, Mayor and Council Communication (M&C) 23-1074, the City Council authorized an engineering agreement in the amount of $1,928,983.00 with Kimley-Horn and Associates, Inc. (City Secretary Contract No. 60791) for Northside III 48-inch Water Transmission Main & Land project. The original scope of services provided for an alignment study/selection, hydraulic analysis, the preparation of sixty percent design plans and specification for the selected alignment, design survey, geotechnical investigations, title survey, easement document preparation, coordination with various agencies, and permit applications. Additionally, final plans and specifications along with construction phase services was to be provided for the 17,900-foot segment (Phase I) of the selected alignment from Park Drive to the Eagle Mountain Water Treatment Plant to allow for increased pumping efFiciency for future expansion of the treatment plant. Amendment No. 1 will provide compensation for the following additional services on the project: Concept, preliminary and final design of 1,500 feet of 24-inch and 9,100 feet of 54-inch water transmission mains as requested by the City; extra alignment study as requested by the City on Oncor right-of-way adjacent to Boat Club Road; Revisions to the project plans to accommodate three developments through which the water main will traverse: Northpoint West (Lennar), Cibolo Hills (Chapel Hill West), and Chapel Hill West (Greenbrick); the incorporation of developer proposed street, drainage and street light improvements on Fleming Ranch Road into this project to eliminate having to cut the road in the future; final design for 47,300 feet of the project main; the creation of two additional phases to facilitate construction of the project; design for mass grading for a 4,100 feet segment of the water main on Fleming Ranch Road to ensure stability and prevent exposure of the main; additional design survey; preparation of Parkland Conversion Documents and extensive coordination with developer, developer engineers, Tarrant County and Union Pacific Railroad. Kimley-Horn and Associates, Inc., proposes to provide the necessary services for a fee not to exceed $1,274,037.00. Staff considers the proposed fee to be fair and reasonable for the scope of services proposed. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2025-2029 Capital Improvement Program. 60NS111481NWTMASA1-KHA Budget Capital Revised Project FY2025 CIP Change Fund Name Appropriations p`uthority �Increase/ FY2025 Name Decrease) Budget 56022 104940 — W&S - NS III Rev 48 Bonds WTM $0.00 This M&C $1,274,037.00 $1,274,037.00 Series Align 2024 Study & Land Funding is currently available in the UCMLPR Commercial Paper project within the W&S Rev Bonds Series 2024 Fund. Appropriations for the NSII WTM Align Study and Land project are as depicted below: Fund Appropriatons p`dditional Appropriations Project Total* 56022 - W&S �3,349,770.00 $1,274,037.00 $4,623,807.00 Rev Bonds Series 2024 Project �3,349 770.00 Total � $1,274,037.00 $4,623,807.00 *Numbers rounded for presentation purposes. This project will have no impact on the Water Department's operating budget when complete. Business Equity: The Business Equity Division placed a 12.64 percent business equity goal on this Change Order/Amendment. Kimley-Horn and Associates, Inc., has agreed/committed to utilize 12.99 percent business equity subcontractor participation for the scope of work, meeting the City's Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. The project is located in COUNCIL DISTRICTS 7, 10 and ETJ. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Commercial Paper project within the W&S Rev Bonds Series 2024 Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Rev Bonds Series 2024 Fund for the NS11148 WTM Align Study &Land project to support the above recommendations and execution of the contract. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs),: und De artment ccoun Pro'ect Pro ram ctivit Bud et Reference # mou p J 9 Y 9 ID ID Year (Chartfield 2) FROM Fund Department ccoun Project Program ctivity Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: William Johnson (5806) Chris Harder (5020) Preeti KC (5467) ATTACHMENTS 1. 60NS111481NWTMA1-KHA FID TABLE (WCF 12.12.24).xlsx (CFW Internal) 2. 60NS111481NWTMA1-KHAfunds avail.docx (CFW Internal) 3.60NS111481NWTMA1-KHA.pdf (Public) 4. Compliance Memo.pdf (CFW Internal) 5. Form 1295.pdf (CFW Internal) 6.ORD.APP 60NS111481NWTMA1-KHA 56022 A025(r2).docx (Pub�ic) 7. PBS CPN 104940.pdf (CFW Internal) 8. SAM.gov search KHA.pdf (CFW Internal) � 0 z � ., � .. A W�y G yy a a � a � � a � � y v �o r �