HomeMy WebLinkAboutContract 57861-A3CSC No. 57861-A3
AMENDMENT No . 3
TO CITY SECRETARY CONTRACT No. 57861
WHEREAS, the City of Fort Worth (CITY) and BGE, Inc (ENGINEER) made
and entered into City Secretary Contract No. 57861, (the CONTRACT) which
was authorized by M&C 22-0539 on the 28th day of June, 2022 in the amount
of $ 141,680.00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1
in the amount of $5,000.00 which was administratively authorized on July
31, 2023, Amendment Number 2 in the amount of $9,090.00 which was
administratively authorized on January 16, 2024; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Wichita Street and Martin Street Traffic Signal Project, CPN 103995; and
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed
by Engineer totals $8,720.00. (See Attached Funding Breakdown Sheet, Page
-4-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $164,490.00.
3.
City of Fort Worth, Texas Wichita Street and Martin Street Traffic Signal Project
Prof Services Agreement Amendment Template OFFICIAL RECORD City Project Number 103995
Revision Date: 03/08/2029 CITY SECRETARY
Page 1 of 3 FT. WORTH, TX
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
�
Jesica McEachern
Assistant City Manager
DATE: Feb 12, 2025
ATTEST:
Jannette Goodall
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (Feb 5, 202512:19 CST)
Douglas W. Black
Sr. Assistant City Attorney
City of Fort Worth, Texas
Prof Services Agreement Amendment Template
Revision Date: 03/08/2024
Page 2 of 3
BGE, Inc.
Se�r™, 202516:29 CST)
Sean P. Merrell, P.E.
Director, Traffic Engineering
DATE: Feb 4, 2025
M&C No.#: N/A ---------
M&C Date: N/A ---------
Wichita Street and Martin Street Traffic Signal Project
City Project Number 103995
FUNDING BREAKDOWN SHEET
City Secretary No. 57861
Amendment No. 3
Fund Dept ID Account Project CF1- CF2 - Bond p,mount
ID Activity Reference
30100 0200431 5330500 103995 007130 $8,720.00
Total: $8,720.00
City of Fort Worth, Texas Wichita Street and Martin Street Traffic Signal Project
Prof Services Agreement Amendment Template City Project Number 103995
Revision Date: 03/08/2029
Page 3 of 3
FORT WORTH�,
ATTACHMENT "A"
Scope for Enqineerinq Desiqn Related Services for Traffic Siqnal Desiqn
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The objective of the project is to design a traffic signal at the intersection of Wichita Street
at Martin Street
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TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Revise and widen 1(one) driveway including increasing the radius in conjunction with
the design of the proposed traffic signal.
• Design the relocation of an effected water service and meter box to an area outside the
modified driveway radius, cut/plug the existing service at the main and abandon the
existing service line.
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PMO Release Date: 02.06.2015
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• Three (3) sets of 11 "x17" size drawings and two (2) set of specifications will be delivered
for the 100% Design package.
• A PDF and DWF file for the 100% Design will be created from design CAD drawings and
will be uploaded to the project folder in City's document management system (BIM 360).
DELIVERABLES
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F. Driveway modification & closure construction plan sheets stamped, dated, and signed by
the ENGINEER registered in State of Texas.
G. Water meter and service relocation plansheets stamped, dated, and signed by the
ENGINEER registered in State of Texas.
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PMO Release Date: 02.06.2015
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PMO Release Date: 02.06.2015
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PMO Release Date: 02.06.2015
Page 17 of 19
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Attachment A
PMO Release Date: 02.06.2015
Page 19 of 19
ATTACHMENT B
COMPENSATION
Design Services for
Traffic Signal — Wichita Street at Martin Street
City Project No. 103995
Time and Materials with Rate Schedule Project
Compensation
A. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in performing services enumerated in Attachment A
as follows:
i. Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by the appropriate Labor
Cateqory Rate for the ENGINEER's team member performing the work.
Labor Cateqory Rate as presented in the rate schedule table below is the rate for
each labor category performing the work and includes all direct salaries, overhead,
and profit.
Labor Category Rate
$/hour
Pro'ect Director $300
Pro'ect Mana er $250
Senior En ineer $225
Pro'ect En ineer $180
Surve Crew $175
Pro'ect RPLS $145
Utilit Coordinator $180
Locator $120
EIT $120
Sr. Surve Technician $100
CADD Technician $140
Admin $80
ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non-labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
iii. Subcontract Expenses. Subcontract expenses and outside services shall be
reimbursed at cost to ENGINEER plus a markup of ten percent (10%).
City of Fort Worth, Texas
Attachment B
Revised Date: 12/9/22
Page 1 of 4
Traffic Signal Design for Wichita Street at Martin Street
City Project Number 103995
�
ATTACHMENT B
COMPENSATION
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iv. Budgets. ENGINEER will make reasonable efforts to complete the work within
the budget and will keep the City informed of progress toward that end so that
the budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be
adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services, that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by the
City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER's excess costs expended prior
to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase.
The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
0
Method of Payment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER in
perForming the work.
Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
Payment of invoices will be subject to certification by the City that such work has
been performed.
B
C
D
Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth, Texas
Attachment B
Revised Date: 12/9/22
Page 2 of 4
Traffic Signal Design for Wichita Street at Martin Street
City Project Number 103995
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ATTACHMENT B
COMPENSATION
Summary of Total Project Fees
Firm Primary Responsibility
Prime Consultant
BGE, Inc. PM, Design, SUE, Survey, QA/QC,
Bid/Construction Phase services
Proposed MWBE Sub-Consultants
The Rios Group Level A SUE
Non-MWBE Consultants
N/A
TOTAL
Consultant Committed Goal = 6.9 %
Pro'ect Number & Name Total Fee MWBE Fee MWBE %
103995 Traffic Si nal — Wichita St. at Martin St. $164,490 $11,300 6.9%
City MWBE Goal = 8 %
Original Agreement
Addendum No. 1
Addendum No. 2
Addendum No. 3
Total (Original Agreement + Addendums No. 1, 2& 3)
City of Fort Worth, Texas
Attachment B
Revised Date: 12/9/22
Page 3 of 4
Fee Amount %
$153,190 93.1 %
$11,300 6.9%
$164,490 100%
$141,680
$5,000
$9,090
$8,720
$164,490
Traffic Signal Design for Wichita Street at Martin Street
City Project Number 103995
B-3
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth, Texas
Attachment B
Revised Date: 12/9/22
Page 4 of 4
Traffic Signal Design for Wichita Street at Martin Street
City Project Number 103995
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103995-EPAM-Wichita St & Martin St Traffic
Signal Engineering Contract — Amendment #3
Final Audit Report 2025-02-04
Created: 2025-02-03
By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAcja4HsCZoXrH5SzIlYX9PCQz7X3Ft6RP
"103995-EPAM-Wichita St & Martin St Traffic Signal Engineering
Contract — Amendment #3" History
�"�� Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
2025-02-03 - 11:04:15 PM GMT- IP address: 204.10.91.100
,� Document emailed to Ann Estes (ann.estes@fortworthtexas.gov) for filling
2025-02-03 - 11:08:53 PM GMT
, Document emailed to Fanta Kaba (fanta.kaba@fortworthtexas.gov) for filling
2025-02-03 - 11:08:54 PM GMT
Document emailed to Sean Merrell (smerrell@bgeinc.com) for signature
2025-02-03 - 11:08:54 PM GMT
• Document emailed to Leonel Rios (Leonel.Rios@fortworthtexas.gov) for filling
2025-02-03 - 11:08:54 PM GMT
'�_� Email viewed by Ann Estes (ann.estes@fortworthtexas.gov)
2025-02-04 - 1:47:15 PM GMT- IP address: 204.10.91.100
=�_ Form filled by Ann Estes (ann.estes@fortworthtexas.gov)
Form filling Date: 2025-02-04 - 1:47:24 PM GMT - Time Source: server- IP address: 204.10.91.100
''� Email viewed by Fanta Kaba (fanta.kaba@fortworthtexas.gov)
2025-02-04 - 7:03:58 PM GMT- IP address: 204.10.90.100
-��r� Form filled by Fanta Kaba (fanta.kaba@fortworthtexas.gov)
Form filling Date: 2025-02-04 - 7:05:10 PM GMT - Time Source: server- IP address: 204.10.90.100
��: Form filled by Leonel Rios (Leonel.Rios@fortworthtexas.gov)
Form filling Date: 2025-02-04 - 8:06:06 PM GMT - Time Source: server- IP address: 204.10.90.100
���� 1'1'd�i��'iy Pawered by
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Acrobat 5ign
�'"� Email viewed by Sean Merrell (smerrell@bgeinc.com)
2025-02-04 - 10:27:07 PM GMT- IP address: 4.14.134.90
'=`�� Document e-signed by Sean Merrell (smerrell@bgeinc.com)
Signature Date: 2025-02-04 - 10:29:02 PM GMT - Time Source: server- IP address: 4.14.134.90
�ti Agreement completed.
2025-02-04 - 10:29:02 PM GMT
���� 1'1'd�i��'iy Pawered by
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DOCUMENT TITLE:
M&C: 22-0539
Date:
To:
1.
2.
3.
4.
5.
6.
7
F�RT��RTH�
Routing and Transmittal Slip
Transportation & Public Works
Department
Wichita St & Martin St Traffic Signal Engineering Contract —
Amendment #3
CPN: 103995
Name
Fanta Kaba, Project M�
Sean Merrell, Consultant
Leonel Rios
Lauren Prieur
Doug Black
Jesica McEachern
Jannette Goodall
CSO: 57861
Department
TPW
Consultant sM
TPW �R
TP W
Legal �
CMO �
,��
CSO
Initials
DOC#:
Date Out
Feb 4, 2025
Feb 4, 2025
Feb 4, 2025
Feb 5, 2025
Feb 12, 2025
Feb 13, 2025
CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW
Contracts
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All docu�nents received fro�n any and all
City Deparhnents requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES �No
RUSH: ❑YES �No SAME DAY: ❑YES ❑No
ROUTING TO CSO: �YES ❑No
Action Repuired:
❑ As Requested
❑ For Your Information
� Signature/Routing and or Recording
❑ Comment
❑ File
NEXT DAY: ❑YES ❑No
❑ Attach Signature, initial and Notary Tabs
Return To: Please notify TPWContracts(a�fortworthtexas.�ov for pickup when complete. Call ext.
7233 or ext. 8363 with questions. Thank you!
Amendment Purpose Statement:
The purpose of this engineering amendment is to provide additional design services for the Wichita St &
Martin St traffic signal project. As part of this project, there were 5+ driveway access modifications. In
addition, during construction, a sanitary sewer line that was shown in the roadway in the survey, was
confirmed to be located behind the curb and in conflict with one of the traffic signal poles. The design
consultant coordinated with the CFW Water Dept and provided plans for a concrete encasing of the
sanitary sewer line. An amendment was not issued for these additional efforts as there was still effort in
the contract to accommodate these changes.
Construction for this new traffic signal began in April 2024 and is substantially complete, with the signal
activated on December 23, 2025. There is one more driveway modification needed before construction
completion. This driveway modification will include a relocation of an existing water meter and service
anticipated to be complete in June 2024. Throughout the course of construction, we have held bi-weekly
site visits and the consultant has responded to the 10+ RFIs. These efforts have exhausted the remaining
capacity for the design effort.
The funding appropriated with this amendment will be used by the consultant to provide plans for the
remaining driveway modification, including the water meter relocation efforts, as well as for the
remaining design efforts in the contract.
Previous Amendments:
• Amendment #1: Efforts for the driveway modifications, including providing AutoTurn exhibits
• Amendment #2: Efforts for construction phase services, including additional coordination with
the property owners for the driveway modifications