HomeMy WebLinkAboutContract 58534-A2Second Amendment of CSC 58534 Page 1 of 2
SECOND AMENDMENT OF
CITY SECRETARY CONTRACT NO. 58534
This SECOND AMENDMENT (Second Amendment ) is made and entered into by and
between the CITY OF FORT WORTH , a home-rule municipal corporation of the State of
Texas, acting by and through its duly authorized Assistant City Manager, and 4IMPRINT, INC.
(Vendor ), a foreign for-profit corporation, acting by and through its duly authorized representative.
The City and Vendor may be
WHEREAS, on December 5, 2022, the City and Vendor entered into a Cooperative Purchase
Agreement for promotional and commemorative items for an annual amount not to exceed $100,000.00,
58534
WHEREAS, the initial term of the Agreement expired on July 20, 2023;
WHEREAS, upon expiration of the initial term the Agreement provides for two (2) one-year
automatic renewal
WHEREAS, the Parties exercised the First Renewal, effective July 21, 2023, through July 20,
2024;
WHEREAS, on July 9, 2024, the Parties amended the Agreement to increase the annual total
contract amount to an amount not to exceed $200,000.00 in accordance with M&C 24-0547;
WHEREAS, the Parties exercised the Second Renewal, effective July 21, 2024, through July
20, 2025;
WHEREAS, it is the collective desire of the Parties to amend the Agreement to increase the total
contract amount to an amount not to exceed $300,000;
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained
herein, the City and Vendor agree to renew the Agreement as follows:
I.
The City and Vendor hereby agree to amend the Agreement to increase the total contract amount
to an amount not to exceed $300,000.
II.
1. All terms and conditions of the Agreement, as previously amended, that are not
expressly amended pursuant to this Second Amendment shall remain in full force and effect.
2. All terms in this Second Amendment that are capitalized but not defined herein shall
have the same meanings assigned to them in the Agreement.
Second Amendment of CSC 58534 Page 2 of 2
IN WITNESS WHEREOF, the Parties hereto have executed this Second Renewal in
multiples.
FOR THE CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: ______________________________
Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
By: ______________________________
Name: Monique Hill
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C:24-0547
Form 1295: 2024-1170327
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: __________________________
Name: Sheri Endsley
Title: District Superintendent
Park & Recreation Department
City Secretary:
By: _____________________________
Name: Jannette S. Goodall
Title: City Secretary
City:
By: ___________________________
Name: Jesica McEachern
Title: Assistant City Manager
Vendor:
By: ___________________________
Name: Kristin Engh
Title: Government Team/ Bid Representative
Email: kengh@4imprint.com
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:6/25/2024 REFERENCE
NO.:
**M&C 24-
0547 LOG NAME:
13PAMEND COOP
AGREEMENT 4IMPRINT DS
MC
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Amendment to Cooperative Agreement with 4Imprint, Inc to Increase the
Annual Amount by $100,000.00 for a New Total Annual Amount of $200,000.00 for
Marketing Items for City Departments
RECOMMENDATION:
It is recommended that City Council authorize an amendment to Cooperative Agreement (CSC No.
58534) with 4Imprint, Inc to increase the annual amount by $100,000.00 for a new total annual
amount of $200,000.00 for Marketing Items for City Departments.
DISCUSSION:
On December 5, 2022, the City entered into an agreement with 4Imprint, Inc under Choice Partners
Cooperative Agreement Contract No. T21/048SG-01 for an amount up to $100,000.00 (CSC No.
58534).
The Development Services Department approached the Purchasing Division requesting additional
spending authority with 4Imprint, Inc to purchase additional items for recruitment and marketing
efforts. Additionally, various City Departments utilize this agreement which has reached its maximum
purchasing capacity. Staff requests that the City Council authorize an increase to the spending
authority under the contract by an additional $100,000.00 to accommodate this increase for
departmental spending. The new total annual amount of the agreement will be up to $200,000.00.
FUNDING: The maximum amount allowed under this agreement Citywide will be $200,000.00;
however, the actual amount used will be based on the need of each department and available budget.
AGREEMENT TERM: The current agreement term is from July 21, 2023, to July 20, 2024.
RENEWAL TERMS: The contract may be renewed for up to one (1) one-year term in alignment with
the underlying COOP agreement, at the City's option. This action does not require specific City
Council approval provided that City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for the purchase of the item.
DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative
or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support approval of the
above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
FROM
Submitted for City Manager's Office by:Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head:Reginald Zeno (8517)
Dalton J. Harrell (8032)
Additional Information Contact:Jo Ann Gunn (8525)
Maria Canoura (2526)
ATTACHMENTS
Form 1295 Certificate 101214876.pdf (CFW Internal)
SAMs 4IMPRINT EntityInfo_20240603-104954.pdf (CFW Internal)
TX SOS - 4IMPRINT.PDF (CFW Internal)
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1/24/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32253&councildate=6/25/2024