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HomeMy WebLinkAboutIR 7761 . . . - INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7263 To the Mayor and Members of the City Council October 5, 1993 Subject: SYCAMORE CREEK GOLF COURSE In 1986, $1.5 million dollars in General Obligation Bonds were approved for the redevelopment of Sycamore Creek Golf Course. On August 28, 1990 (N4&C C - 12490), the City Council authorized the City Manager to execute a contract with Poe Engineers, Inc. in the amount of $1A000.00 for consulting services and construction documents for redevelopment of the golf course. Development included golf course reconstruction as well as the design and engineering of a clubhouse and golf course maintenance service center. On February 25� 1992 (M&C C - 13256), the City Council authorized the City Manager to execute a contract with Randall and Bl" Inc. for construction of the golf course in the amount of$1,2KO40.00. The contract consisted of demolition of the existing course and installation of a regulation length nine hole golf course with double sets of tee boxes,irrigation,cart trails,water features,low water crossings,improved turf and other site amenities. Construction began on April 3, 1992 and final inspection took place on July 28, 1993. During the spring of 1993, flooding caused substantial damage on one of the two low water crossings. Prior to repairs being made to the damaged low water crossing, additional local flood events rendered the structure unpassable. Final determination of the exact cause of failure and responsible parties has not been established;however,staff will continue investigation and negotiation with all involved parties to determine if compensation is due to the City. Shortly after the failure of the low water crossing, the consulting engineer was directed to design a solution. The redesign was to stabilize the low water crossing within the existing conditions of the alluvial soils with the expected full inundation by a five year storm event. Pricing for the solution was requested and supplied by Coronado Builders, Inc, the general contractor presently on-site who is constructing the clubhouse and maintenance complex. Extensive bank stabilization measures and actual repairs to the crossing were priced at $108,000. Both the City and consulting engineer felt this cost was excessive considering the fact that the crossing would be unpassable following a moderate storm event. After further review, the decision was made to construct a bridge that would provide greater access throughout the year. OMCK RECORD My SECRETARY lot ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS INFORMAL REPORT TO CITY tJUNCIL MEMBERS No. 7761 To the Mayor and Members of the City Council October 5, 1993 Page 2 of 3 ex Subject: SYCAMORE CREEK GOLF COURSE im On August 13, 1993, a meeting was held at the site with representatives from the Park and Recreation Department,Department of Law, Transportation and Public Works, Poe Engineers, Inc., and the Corps of Engineers. Due to the potential of future loss and damage to both City property and other. newly constructed improvements, the Department of Law determined that immediate action was warranted. It was recommended that the City identify general contractors with experience and expertise in similar construction to develop a solution and negotiate a contract cost In the opinion of the Department of Law, the departure from normal bidding procedures was legally justifiable in accordance with State bidding laws because of unforeseen damage to City property and in order to preserve such property. During the week of August 16, 1993, the City and consulting engineer met with four contractors who were qualified to perform these services. The selection of the contractor was to be based upon their experience,recommended solution,availability and probable cost. Following these on-site interviews, the company of Architectural Utilities, Inc. (AUI) was selected by the City. Negotiations with AUI have resulted in a construction cost of$159,128 for a solution which would allow access during a moderate storm event The original Capital Improvement Program project description identified construction of an additional 9-hole course adjacent to the existing golf course. The project budget, totalling $1.5 million identified funds for planning and design, land acquisition and construction. In November 1991, the engineer's preliminary cost estimate for the golf course only was established at$1,377,915. As a result additional funds were appropriated from retained earnings from the Golf Enterprise fund to finance the additional golf course construction costs, the pro shop/cart barn building and maintenance service center. These improvements were necessary to achieve a full service facility consistent with other city golf courses. The following provides a financial summary of the original bond program budget, engineer's estimates and actual contract costs to date. OFFICIAL REC01;0 CITY SECRETARY FT. WORTH, TEL ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS INFORMAL REPORT TO CITY WUNCIL MEMBERS No. 7761 To the Mayor and Members of the City Council October 5, 1993 Page 3 of 3 Subject: SYCAMORE CREEK GOLF COURSE X Original CIP Engineer's Actual Bud et Estimate Costs Planning and Design $110,000 $158,000 $183,973 Land Acquisition 100,000 -0- 58,619 Golf Course Construction 1,290,000 1,377,915 *1,396,040 Pro Shop & Service Center -0- 501,210 *941,960 ,ITOTAL $1,500,000 1 $2,037,125 1 $2,580,592 Appropriations to date include $1,500,000 from the bond program and $1,085,000 from the Golf Enterprise Fund retained earnings for an appropriation total of $2,585,000. Actual amounts include contract cost, inspection, testing and contingencies,final amounts pending protect closeout The City Council agenda of October 5, 1993 includes an M&C for the purchase and installation of a bridge to span the creek where the washout has occurred. Construction time required to prepare the site and install the bridge structure is forty-five (45) calendar days. As a result, the previously scheduled October 1, 1993 opening date of the golf course has been delayed. The new projected opening for the golf course will be November 15, 1993 barring unforeseen weather delays. Should you have any questions regarding this matter, please contact Libby Watson, Assistant City Manager at extension 6140. DFF1CNL RECORD CIN SECRETARY doTerrdel IT. WORTHr a City Manager M ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS