HomeMy WebLinkAboutContract 61960-A1First Amendment to Fort Worth City Secretary Contract No. 61960 Page 1 of 6
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 61960
This First Amendment to Fort Worth City Secretary Contract No. 61960 (“First
Amendment”) is made between the City of Fort Worth (“City”), a Texas home-rule municipal
corporation acting by and through its duly authorized Assistant City Manager, and CNC
TECHNOLOGIES, LLC (“Vendor”), a California limited liability company acting by and
through its duly authorized representative. City and Leads are individually referred to as a “Party”
and collectively as the “Parties.”
WHEREAS, the Parties entered into an agreement identified as Fort Worth City Secretary
Contract No. 61960 (“Agreement”) on September 9, 2024;
WHEREAS, it is the collective desire of the Parties to amend the Agreement to update
Exhibit A – Scope of Services;
WHEREAS, it is the collective desire of the Parties to amend the Agreement to update
Exhibit B – Payment Schedule; and
WHEREAS, all other terms, provisions, conditions, covenants and recitals of the
Agreement, including the total compensation amount, shall remain unchanged.
NOW, THEREFORE, City and Vendor do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
The Agreement is hereby amended to replace Exhibit A of the Agreement with Exhibit A
of this First Amendment, attached hereto and incorporated herein by reference for all purposes.
The Agreement is hereby amended to replace Exhibit B of the Agreement with Exhibit B
of this First Amendment, attached hereto and incorporated herein by reference for all purposes.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. An electronic
copy or computer image, including a PDF or tiff image, of a signature, shall be treated as and
shall have the same effect as an original.
First Amendment to Fort Worth City Secretary Contract No. 61960 Page 2 of 6
IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment to be
effective the day the Assistant City Manager signs it.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: William Johnson
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ___________________________
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
ATTEST:
By: ___________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By: ______________________________
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0295
Date Approved: 4/9/2024
Form 1295 Certification No.: 2024-1122205
CNC TECHNOLOGIES, LLC
By:
Name: Babette Schrank
Title: Operations Manager
Date:
First Amendment to Fort Worth City Secretary Contract No. 61960 Page 3 of 6
EXHIBIT A
SCOPE OF SERVICES
First Amendment to Fort Worth City Secretary Contract No. 61960 Page 4 of 6
First Amendment to Fort Worth City Secretary Contract No. 61960 Page 5 of 6
EXHIBIT B
PAYMENT SCHEDULE
First Amendment to Fort Worth City Secretary Contract No. 61960 Page 6 of 6
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 4/9/2024 REFERENCE
NO..
CODE: C TYPE:
M&C 24-0295 LOG NAME:
NON- PUBLIC
CONSENT HEARING:
Page 1 of 3
Official site of the Ciry of Fort Worth, Texas
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35POLICE AIR SUPPORT
HELICOPTER PURCHASE
NO
SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Bell Textron, Inc. for the
Purchase of a New Bell 505 Helicopter in the Amount of $2,062,242.93; Authorize
Execution of a Vendor Services Agreement with CNC Technologies, LLC for the Purchase
of Police Mission Equipment and Installation in the Amount of $1,896,049.31 for a Total
Purchase Amount of $3,958,292.24 for the Police Department
RECOMMENDATION:
It is recommended that the City Council authorize:
1. Execution of a purchase agreement with Bell Textron, Inc. for the purchase of a new Bell 505
helicopter in the amount of $2,062,242.93; and
2. Execution of a vendor services agreement with CNC Technologies, LLC for the purchase of
police helicopter mission equipment and installation services in the amount of $1,896,049.31
for the Police Department Air Support Unit for a total of $3,958,292.24.
DISCUSSION:
This Mayor and Council Communication (M&C) requests authorization to purchase a new Bell 505
helicopter and its associated police mission equipment to replace inoperable Police Department Air
Support helicopters, increasing the Air Support Unit fleet to two. The budget for the new helicopter is
$4,000,000.00 using previously appropriated Capital Improvement Program (CIP) funds.
Backaround: Police Department aerial support, via helicopter, can provide valuable and timely
information during events such as missing persons, kidnappings, robberies, shootings, large-scale
disasters, assisting the Fire Department during large fires, and searching fields or bodies of water.
The ability to safely and efficiently guide officers and other resources dramatically impacts successful
conclusions to these situations, protecting the health, safety, and welfare of both the citizens of Fort
Worth and public safety personnel.
Historically, the Fort Worth Police Department (Police) has had a fleet of at least two operational
helicopters. Two existing Police Air Support Unit helicopters are no longer in service due to significant
age and accumulated flight hours, reducing the Police fleet to a single flightworthy helicopter "Air1" in
May 2023.
During 2023, the Air Support Unit responded to 1,372 missions, or an average 4.5 missions each day
of availability. Between May 2023 and December 2023, "Air1" was unable to provide air support on 59
days due to unavoidable maintenance events; one maintenance event took three weeks to complete.
The Police Department estimates that during the scheduled and unscheduled maintenance events in
2023, "Air1" was unavailable for over 250 missions.
In the next 18 to 24 months, "Air1" will need an intensive and required 3,000 flight hour maintenance
event which will take it out of service for at least a month or longer. If "Air1" is needed for
approximately 4.5 missions a day, the potential risk is that "Air1" could be unavailable for more than
135 missions during the required 3,000 flight hour maintenance event.
The City Attorney's Office approved a Chapter 252 Exemption from bidding requirements for
purchasing this helicopter as necessary to preserve or protect the public health or safety of the City of
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M&C Review
Page 2 of 3
Fort Worth's residents. This exemption allows Police to move forward with the purchase of a second
helicopter immediately. A fleet of two flightworthy helicopters will minimize the risk to the public's
health, safety, and welfare due to an extended lack of aerial support from Police.
Upon City Council approval of this M&C, the Police will execute a purchase agreement with Bell
Textron Inc. (Bell) and a vendor services agreement with CNC Technologies, LLC (CNC). Bell will
provide the helicopter aircraft; CNC will provide and complete the upfitting of the Police helicopter
mission equipment.
Maintenance and support costs: The Bell 505 aircraft includes a three-year/1,000 flight hours
warranty for the repair or replacement of defective aircraft parts. During the warranty period a
separate service agreement will be executed with Bell for scheduled and unscheduled maintenance,
based on the number of flight hours and an hourly rate set at the time of helicopter delivery, to
continue for five years. For calendar year 2023, the third year of the warranty period for existing
Police helicopter "Air1", maintenance costs were approximately $121,000.00.
In order to limit major engine maintenance expenses for "Air1", the City entered into a service
agreement with Safran Helicopter Engines USA, Inc. (Safran) for scheduled and unscheduled engine
maintenance. For calendar year 2023, the engine maintenance costs were approximately
$135,000.00.
Once the new helicopter is accepted by the City during 2026, service maintenance agreements with
Bell and Safran will be executed; costs are expected to increase approximately three to five percent
above 2023 maintenance costs.
Upon final completion, all CNC-installed Police mission equipment will have a one-year warranty. The
second-year equipment support agreement may be purchased for approximately $22,500.00.
Upon City Council approval of this M&C, final delivery of the helicopter is expected to take 18 to 24
months. Police will return to City Council for authorization to enter into annual service maintenance
agreements with Bell and Safran for the new helicopter, once hourly rates are established. Costs for
all service maintenance and equipment support agreements will be budgeted in the Fiscal Year 2026
Police General Fund Operating budget.
Trade-in credits: The quote provided by CNC for the police mission equipment and installation
includes credits for the trade-in of Police 1996 Bell 206B3 helicopter and Police 2003 Bell 206B3 at
$74,905.00 each. Also included is a trade-in credit of $30,000.00 for a Generation 1 Wescam MX-10
thermal imaging system for low altitude surveillance.
Pavment terms: Upon execution of the authorized purchase agreement with Bell for the Bell 505 basic
aircraft, an initial payment of $309,336.44 will be made, with the balance of $1,752,906.49 paid upon
acceptance of aircraft from Bell.
Upon execution of the authorized purchase agreement with CNC for police mission equipment and
installation services, an initial payment will be made for approximately 10 percent of the agreement
total. Once a date has been determined for delivery of the aircraft from Bell, a second payment of
approximately 40 percent will be made for the CNC police mission equipment order according to
product delivery lead times. Mutually agreed upon milestones will be established for up to three
progress payments throughout the installation process for approximately 40 percent of the contract
amount. Upon final delivery and acceptance of the helicopter from CNC, the remaining 10 percent of
the contract amount will be paid.
The Crime Control and Prevention District Board approved funding of $4,000,000.00 for the purchase
of a helicopter.
Funding is budgeted in the CCPD Capital Projects Fund for the Police Public Safety Department for
the purpose of funding the PD 2024 Helicopter project, as appropriated.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
DVIN-BE: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's
Office. Therefore, the business equity goal requirement is not applicable.
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M&C Review
FISCAL INFORMATION/CERTIFICATION:
Page 3 of 3
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the CCPD Capital Projects Fund for the PD 2024 Helicopter project to support the
approval of the above recommendations and execution of the purchase agreements. Prior to any
expenditure being incurred, the Police Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2) �
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
William Johnson (5806)
Neil Noakes (4212)
Robert A Alldredge (4131)
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35POLICE AIR SUPPORT HELICOPTER PURCHASE.docx (CFW Internal)
Approved Chapter 252 Exemption Police Helicopter 1-18-2024.pdf (Public)
CNC Form 1295 2024-1122205.pdf (CFW Internal)
DVIN signed 2-12-2024.pdf (CFW Internal)
FID Table new helicopter purchase.xlsx (CFW Internal)
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