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INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7750
To the Mayor and Members of the City Council August 3, 1993
Subject'y CONTRACT WITH ADVANCED OCCUPATIONAL HEALTH CARE FOR OCCUPATIONAL
Ian HEALTH SERVICES
The City has operated the employee clinic located at 700 West Rosedale Street
since May of 1990. Due to the retirement of key personnel and chronic
staffing problems experienced in the clinic during the past two years, a
Request for Proposals (RFP) for Occupational Health Screening, Testing,
Counseling and Minor Injury Treatment Services for the City of Fort Worth was
developed to solicit these services from the private sector.
The following is a list of functions which have been carried out at Risk
Management's Occupational Health Clinic:
• Monitoring for on-the-job exposure to blood borne pathogens -
assessment, drawing blood specimens (which are sent to an outside
lab for testing), test interpretation, treatment, counseling and
follow-up
• Performing physical examinations - promotional and post-offer
• Treating minor occupational injuries - assessment, treatment
and/or referral, and follow-up
• Inoculating with hepatitis B vaccine and other immunizations;
performing audiograms and other special screening procedures,
e.g., lead exposure surveillance through clinical testing
• Urine drug screening - random testing of 20% of each
department's employees per year; testing as a component of post-
offer and promotional physical examinations; and testing based on
reasonable cause
The RFP was sent to sixteen service providers on June 28, 1993. A proposers'
conference was held on July 8 and July 15. Nine responsive proposals were
received through the Purchasing Division. A proposal evaluation team
composed of five employees from Risk Management, Fiscal Services, the Water
Department and the Purchasing Division, reviewed all proposals. Following
interviews with the two final proposers, a consensus of the team, headed by
Susan Bulla, Director of the Risk Management Department, resulted in the
selection of Advanced Occupational Health Care (AOHC) . Factors leading to
this decision are: the qualifications of the persons to provide services;
the firm's long-term comprehensive commitment to occupational medicine;
service availability and access to AOHC's three clinic locations in Fort
Worth; and pricing.
The three AOHC clinics are located as follows:
1651 West Rosedale r 0����� ������
4775 South Freeway (at Felix)
1300 N. E. Loop 820 (at Blue Mound Road) SECRfI"ARY EX
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ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7750
To the Mayor and Members of the City Council August 3, 1993
Page 2 of 2
Subject: CONTRACT WITH ADVANCED OCCUPATIONAL HEALTH CARE FOR OCCUPATIONAL
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HEALTH SERVICES
Annualized services of AOHC are projected to cost approximately $147,400 in
fiscal year 1993-94, depending upon the demand for services. Approximately
40% of the total cost will be expended from the General Fund and 60% from the
Workers' Compensation Insurance Fund. This is the same basis used for
budgeting expenditures for pre-incident and post-incident clinic services,
respectively, over the past three fiscal years. Risk Management's budget
request for fiscal year 1993-94 will cover the cost of AOHC's services,
estimated to be close to that of the in-house operation.
An M&C recommending the City Council's authorization to execute a contract
with AOHC and to approve expenditures for their services will be on the
Council .agenda August 10, 1993.
A letter is being sent to department heads informing them of this change and
to effect an expeditious and smooth transition.
Please let me know if you have any questions regarding this matter.
.� ��Ca.7211f
Bob Terrell
City Manager
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DI CIAl RECDRD
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CITY SECRETARY
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ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS