HomeMy WebLinkAboutContract 60929-A1CSC No. 60929-Al
FIRST AMENDMENT TO CITY SECRET ARY CONTRACT NO. 60929
This contract ("Contract") is made and entered into by and between the City of Fort
Worth (hereafter "City") and Trinity Habitat for Humanity (hereafter "Agency"), a Texas
non-profit corporation. City and Agency may be referred to individually as a "Party" and jointly
as "the Parties".
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development through the Community Development Block Grant ("CDBG") Program,
Program No. B-23-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested a contract amendment from City to adjust line item
amounts to transfer funds from the Construction/Building Materials line item and the Contract
Labor line item to Project Costs line item, as reflected in the revised attached Exhibit B;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "B" -Budget, attached to the Contract, is hereby amended and replaced in its
entirety with the REVISED EXHIBIT "B" -Budget, updated as of December 15, 2024, attached
hereto.
II.
This amendment is effective as of December 15, 2024.
III.
Amendment No. 1 to CSC No. 60929
Trinity Habitat for Humanity CTBU -CDBG CONTRACT 2023-24 Page 1
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No. 60929
Trinity Habitat for Humanity CTBU — CDBG CONTRACT 2023-24 Page 2
ACCEPTED AND AGREED:
TRINITY HABITAT FOR HUMANITY CITY OF FORT WORTH
By:�
By :GageYer (Jan �025 09:37 CST) Jesica McEachem, Assistant City Manager
Gage Yager; CEO/President
ATTEST:
Date: Feb 18, 2025
APPROVE AS TO FORM AND
LEGALITY:
� 1 � By: U�-----------�u.)� By: ?1--------------Jannette Goodall, City Secretary
M&C: 23-0631
1295 Certification No. 2024-1107571
Date: August 8, 2023
RECOMMENDED:
By:k�
Kacey Bess, Neighborhood Services Director
CONTRACT COMPLIANCE ADMINISTRATOR:
By signing, I acknowledge that I am the person responsible
Jessika Williams,
Assistant City Attorney
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Joshua Hezlep, Neighborhood Development Coordinator
Amendment No. 1 to CSC No. 60929
Trinity Habitat for Humanity CTBU -CDBG CONTRACT 2023-24 Page 3
EXHIBIT "B" - BUDGET
Remaining
Account Grant Budget Balance Increase Decrease Total
PROGRAM PERSONNEL
Salaries 1001 $ 51,098.50 $ 12,010.42 $ 7,863.50 $ 58,962.00
FiCA 1002 $ 3,901.50 $ 1,135.00 $ 536.50 $ 4,438.00
MISCELLANEOUS
Construction/Building Materials 3001 $200,000.00 $133,967.49 -$200,000.00 $0.00
Contract Labor, Permits 3002 $200,000.00 -$72,533.00 -$200,000.00 $0.00
Project Costs
(Construction/Building Materials,
Contract Labor, Permits) 3001 $391,600.00 $391,600.00
BUDGET TOTAL $ 455,000.00 $ 74,579.91 $ 400,000.00 -$400,000.00 $ 455,000.00
FUNDING A:
FUNDING B:
FUNDING C:
Page 1
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE
NO..
CODE: C TYPE:
M&C 23-0631 LOG NAME:
NON- PUBLIC
CONSENT HEARING:
�0 RT �k�4`(� RT I I
-��-
19NS 2023-2027
CONSOLIDATED PLAN AND
2023-2024 ACTION PLAN
YES
SUBJECT: (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2023-2027
Consolidated Plan Priorities and Goals and 2023-2024 Annual Action Plan for the Use of
Federal Grant Funds in the Amount of $13,452,621.00 to be Awarded by the United
States Department of Housing and Urban Development from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency
Solutions Grant, and Housing Opportunities for Persons with AIDS Program, Authorize
Collection and Use of Program Income, Authorize Execution of Related Contracts, Adopt
Appropriation Ordinance, and Authorize Waiver of Indirect Costs
(PUBLIC HEARING - a. Report of City Staff Sharon Burkley; b. Public Comment; c.
Council Action: Close Public Hearing and Act on M&C)
RECOMMENDATION:
It is recommended that City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2023-2027
Consolidated Plan Priorities and Goals and 2023-2024 Annual Action Plan for use of federal grant
funds to be awarded by the United States Department of Housing and Urban Development in the
amount of $13,552,621.00 from the Community Development Block Grant, HOME Investment
Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with
AIDS grant programs, and for the use of program income from activities using prior years' federal
grant funds;
2. Approve the City's 2023-2027 Consolidated Plan and 2023-2024 Annual Action Plan for
submission to the United States Department of Housing and Urban Development, including
allocations of grant funds to particular programs and activities as detailed below;
3. Authorize an increase in the City's Priority Repair Program contract authority by $500,000.00
annually for a total annual amount of $2,500,000.00 for the next five years (Fiscal Years 2023-
2027) contract authority of $46,858,546,53 to reflect the increased annual funding allocation
from $2,000,000.00 to $2,500,000.00.
4. Authorize the collection and use of an estimated $50,000.00 of program income which is
expected to result from activities using prior years' Community Development Block Grant funds
for the City's Priority Repair Program;
5. Authorize the collection and use of an estimated $50,000,00 of program income which is
expected to result from activities using prior years' HOME Investment Partnerships Program grant
funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of the
program income for administrative costs;
6. Authorize the City Manager or his designee to execute contracts for one-year terms with the
agencies listed in Tables 1,2, and 3 below for Program Year 2023-2024 for Community
Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all
federal regulatory requirements;
7. Authorize the City Manager or his designees to extend the contracts for up to one year if an
agency or department requests an extension and such extension is necessary for completion of
the program, or to amend the contracts if necessary to achieve program goals provided any
amendment is within the scope of the program and in compliance with City policies and all
applicable laws and regulations governing the use of federal grant funds;
8. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Operating Federal Fund in the total amount of $13,452,621.00 consisting of
$6,994,785.00 in Community Development Block Grant funds, $3,271,119.00 in HOME
Investment Partnerships Program funds, $610,543.00 in Emergency Solutions Grant funds, and
$2,576,174.00 in Housing Opportunities for Persons with AIDS grant funds, plus estimated
program income in the amount of $100,000.00, all subject to receipt of such funds; and
9. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 28.10\%,
estimated total of $393,106.92.
DISCUSSION:
The City of Fort Worth's (City's) 2023-2027 Consolidated Plan assesses community and affordable
housing needs and sets strategic priorities and goals for use of federal grants funds from the United
States Department of Housing and Urban Development (HUD) for a five-year period. These priorities and
goals are to be addressed with Annual Action Plans that summarize the major housing and community
development activities and proposed expenditures for each of the five years.
These priorities and goals were developed to be consistent with strategies and initiatives previously
adopted by the City Council, as well as through an assessment of community needs. This included
Citywide public meetings conducted by JQuad Planning Group, the consultant contracted to prepare the
Consolidated Plan in collaboration with the Neighborhood Services Department staff. The recommended
Consolidated Plan priorities and goals for use of HUD grant funds over the next five years are
summarized below.
PRIORITY NEED
Promote Affordable Housing
for Renters and Owners
Housing Preservation and
Rehabilitation
GOAL
Increase neighborhood stability through homeownership
assistance; Fair Housing efforts, and supportive services for renters
and owners
Preserve and expand the supply of quality affordable housing
throughout the City
Neighborhood Improvement Enhance neighborhood development and revitalization throughout
and Revitalization the City
Economic Empowerment Support programs and services providing employment training and
and Financial Resilience career readiness programs that promote self-sufficiency and
household stability
Support programs and services to prepare children and youth for
Children and Youth Services success through educational, mentoring, training and related
programs
Support programs and services for older adults to access resources
Aging In Place needed to age in their homes, while maintaining both their
independence and quality of life
Accessibility Improvements Improve accessibility in public facilities and housing, including
architectural barrier removal
Homelessness Prevention Provide housing and support services for persons experiencing and
and Special Needs Support at-risk of experiencing homelessness; support efforts to achieve
permanent housing
Healthy Living and Wellness Support programs and services to improve the mental and physical
health of low-to moderate-income Fort Worth families
The City's 2023-2024 Annual Action Plan summarizes the major housing and community development
activities and proposed expenditures for the program year beginning October 1, 2023 and ending
September 30, 2024 for use of federal grant funds totaling $13,452,621.00 from the United States
Department of Housing and Urban Development (HUD) from the Community Development Block Grant
(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), and
Housing Opportunities for Persons with AIDS (HOPWA) grant programs. It also summarizes the use of
program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose
of which is to benefit low-and moderate-income persons in Fort Worth. ESG funds primarily benefit
persons experiencing homelessness, and HOPWA funds primarily benefit low-and moderate-income
persons with HIV/AIDS.
A Request for Proposals from social service agencies and nonprofit organizations seeking grant funding
was published on February 1, 2023. All proposals were received on March 15, 2023. Staff reviewed all
proposals and developed recommendations for the allocation of estimated funding from HUD based on
the capacity of applicant organizations, grant experience, fiscal stability, and compliance with applicable
federal regulations. One public hearing was held on April 12, 2023 to provide citizens the opportunity to
participate in the development of the Annual Action Plan. Recommendations for award amounts were
considered and adopted by the Community Development Council on May 10, 2023. These funding
recommendations were presented in City Council Work Session on August 1, 2023.
A 30-day public comment period was held from June 30, 2023 to July 31, 2023. Notice of this public
comment period was published in the Fort Worth Star-Telegram on June 29, 2023; in the Cleburne Times
Review on July 6; in the Weatherford Democrat on July 8; and in La Vida News on July 13.
Any comments received are maintained by the Neighborhood Services Department in accordance with
federal regulations. The City held two public hearings as a part of the HUD required citizen participation
process. The first public hearing was held by staff on July 12, 2023, and the second public hearing is
scheduled for the City Council on August 8, 2023.
A summary of staff's final funding recommendations is provided below in Tables 1,2, and 3. A Powerpoint
presentation listing funding recommendations is also attached. The 2023-2024 Annual Action Plan will be
submitted to HUD by August 15, 2023.
Indirect costs totaling approximately $393,106.92 could be charged to these grants, as the Neighborhood
Services Department indirect cost rate is 28.10\% in the City's most recent Cost Allocation Plan. A waiver
of these costs is requested to allow allocation of these funds to further support the programs and services
to assist low-to-moderate income citizens.
Mayor & Council Communication (M&C) 22-0569 dated August 9, 2022 increased the annual funding
amount of the City's Priority Repair Program (PRP) from $1,100,000.00 to $2,000,000.00. Approval of this
M&C authorizes an additional increase of annual funding from $2,000,000.00 to $2,500,000.00. This will
require an increase in the expenditure authority for the PRP and the contracting authority for PRP
agreements, resulting in an annual increase of $500,000.00. A total five year (Fiscal Years 2023-2027)
contract authority of $46,858,546.53 for PRP is necessary to facilitate the increase in funding from CDBG.
COMMUNITY DEVELOPMENT BLOCK GRANT
For Program Year 2023-2024, it is recommended that the amount of $6,994,785.00 in CDBG funds and an
estimated amount of $50,000.00 in CDBG program income totaling $7,044,785.00 be allocated as follows:
Public Service Agencies -$1,049,218.00: Includes social services for low- and moderate-income
persons, persons with disabilities, and disadvantaged persons
Housing Programs -$3,910,000.00: Includes funding for the City's Priority Repair Program, Cowtown
Brush-Up, homebuyer and housing services, accessibility modifications for seniors and persons with
disabilities, and related project delivery costs for these programs
Major Projects -$636,610.00: Includes for multifamily rental rehabilitation
Administration -$1,398,957.00: Includes costs for administering the CDBG grant, including allocations
for the Financial Management Services Department
Estimated Program Income -$50,000.00: Includes up to $50,000.00 in funding for the City's Priority
Repair Program. Any CDBG program income over the estimated amount not used for the Priority Repair
Program will be allocated to priority activities in the City's Consolidated Plan, subject to the City Council
approval.
HOME INVESTMENT PARTNERSHIPS PROGRAM
For Program Year 2023-2024, it is recommended that the amount of $3,271,119.00 in HOME funds and
an estimated amount of $50,000.00 in HOME program income totaling $3,321,119.00 be allocated as
follows:
Homebuyer Assistance Program -$408,339.25: Includes funding for down payment and closing cost
assistance for low- and moderate-income homebuyers
Community Housing Development Organization -$490,667.85: HUD requires that a minimum of 15
percent of HOME funds be allocated to Community Housing Development Organizations (CHDOs) for
affordable housing projects. These funds will be used by Housing Channel for multifamily housing
development in southeast Fort Worth. All housing developed with these funds will be sold to
homebuyers making at or below 80 percent of area median income (AMI), set by HUD.
Community Housing Development Organization Operating -$45,000.00:
Major Projects -$2,000,000.00: Includes funds ($1,000,000.00) allocated to the affordable housing
project to be developed by Fort Worth Housing Solutions (FWHS) as a part of its Choice Neighborhood
Initiative (CNI) grant and funds ($1,000,000.00) allocated to the multifamily housing project, Columbia
Renaissance - Phase III
Administration -$327,111.90: Includes costs for administering the HOME grant
Estimated Program Income -$50,000.00: Includes funding for the Homebuyer Assistance Program and
HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME program income
towards the cost of administering the HOME grant. HOME program income over the estimated amount
not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's
Consolidated Plan, subject to City Council approval.
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
For Program Year 2023-2024, it is recommended that the amount of $2,576,174.00 in HOPWA funds be
allocated as follows:
Public Service Agencies - $1,729,850.00
Neighborhood Services Department - $769,039.00
Administration - $77,285.00
EMERGENCY SOLUTIONS GRANT
For Program Year 2023-2024, it is recommended that the amount of $610,543.00 in ESG funds to be
allocated as follows:
Public Service Agencies - $564,752.00
Administration - $45,791.00
CONTRACT RECOMMENDATIONS
The Community Development Council and Neighborhood Services Department staff recommend that
contracts be executed with the public service and CDBG subrecipient agencies for the amounts shown in
the following tables:
Community Development Block Grant Contracts
TABLE 1: CDBG AGENCIES
AGENCY
AB Christian Learning
Center
CONSOLIDATED PLAN
GOAL
PROGRAM
AMOUNT
$78,218.00
$70,000.00
$50,000.00
$50,000.00
$60,000.00
Children and Youth
Services
Boys & Girls Clubs of Children and Youth
Greater Tarrant County, Inc. Services
Camp Fire First Texas
Children and Youth
Services
Cancer Care Services
Easter Seals North Texas,
Inc.
Healthy Living and
Wellness
Economic
Empowerment and
Financial Resilience
Girls Incorporated of Tarrant Children and Youth
County Services
Guardianship Services, Inc. Aging In Place
Out of School Time
Program
Youth Development
at Eastside Branch
Teens In Action
Cancer Care
Services
Employment
Services
Leadership Program $100,000.00
Money Smart+
Promote Affordable Housing Counseling
Housing Channel Housing for Renters and
Owners & Education
$111,000.00
$100,000.00
Junior Achievement of the
Chisholm Trail, Inc.
Maroon 9 Community
Enrichment Organization
Meals-On-Wheels, Inc. of
Tarrant County
NPower Inc.
Children and Youth
Services
Children and Youth
Services
Aging In Place
Economic
Empowerment and
Financial Resilience
Cradle to Career
Initiative
Maroon 9 Teen
Enrichment Program
Nutrition Program
Tech Fundamentals
Workforce Training
Program
Economic Tarrant County
The Ladder Alliance Empowerment and Workforce
Financial Resilience Development
Economic
The Women's Center of Employment
Tarrant County, Inc. Empowerment and Solutions
Financial Resilience
United Community Centers, Children and Youth Holistic Educational
Inc. Services Literacy Program
CDBG Public Services Agencies Total
Rehabilitation, Education
and Advocacy for Citizens Accessibility Project Ramp
with Handicaps dba Improvements
REACH, Inc.
Fort Worth Area Habitat for Housing Preservation
Humanity, Inc. DBA Trinity and Rehabilitation Cowtown Brush Up
Habitat for Humanity
CDBG Subrecipient Agencies Total
TOTAL CDBG CONTRACTS
Housing Opportunities for Persons with AIDS Contracts
AGENCY
AIDS Outreach
Center, Inc.
TABLE 2: HOPWA AGENCIES
PROGRAM
Administration, Support Services, Short-Term Rent,
Mortgage, and Utility Assistance (STRMU), Tenant-
Based Rental Assistance
Tarrant County Administration, Facility-Based Operations, Supportive
Samaritan Housing, Services, Tenant-Based Rental Assistance (TBRA)
Inc.
TOTAL HOPWA CONTRACTS
Emergency Solutions Grants
TABLE 3: ESG AGENCIES
AGENCY PROGRAM
The Presbyterian Night Shelter of Tarrant
County, Inc.
Lighthouse for the Homeless dba True Worth
Place
The Salvation Army
Center for Transforming Lives
SafeHaven of Tarrant County
$25,000.00
$25,000.00
$75,000.00
$25,000.00
'�:� ��� ��
$75,000.00
$125,000.00
$1,049,218.00
$165,000.00
$455,000.00
$620,000.00
$1,669,218.00
I_1►�i [�1�J► � �
$429,850.00
$1,300,000.00
$1,729,850.00
AMOUNT
Shelter Operations/Services $116,635.00
Day Shelter
Operations/Services
Homelessness Prevention
Rapid Re-Housing
Shelter Operations/Services
$158,400.00
$150,000.00
$75,901.00
$63,816.00
TOTAL ESG CONTRACTS
$564,752.00
All figures have been rounded to the nearest dollar for presentation purposes. These programs are
available in ALL COUNCIL DISTRICTS.
Each of these grants is an entitlement grant rather than a competitive grant received from the United
States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to
agencies based on a formula, prescribed in legislation or regulation, rather than based on review. These
specific grants are allocated to the City of Fort Worth based on population size and per capita income
each year. The grants have been consistently awarded to the City since 1974 with the inception of the
Community Development Block Grant (CDBG) through the Housing and Community Development Act of
1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized in 1987 through the
McKinney-Vento Homelessness Assistance Act. The HOME Investment Partnerships Program (HOME)
and the Housing Opportunities for Persons with AIDS (HOPWA) Program were authorized in 1990 through
the Cranston-Gonzales National Affordable Housing Act of 1990. With these grants, administrative and
program delivery allocations support approximately 72 FTE positions in the Neighborhood Services
Department, which is funded nearly 70\°/o with various grants including these entitlement grants.
Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant
award being decreased or eliminated, Neighborhood Services Department would review programs and
services funded by the grants and determine a level of service and staffing that aligns with the available
funding. Alternatives to consider may include staff and program reductions or eliminations.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated,
of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to
an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate
the availability of funds. This is a reimbursement grant.
TO
Fund ' Department Account Project Program Activity Budget Reference # Amount �
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Victor Turner (8187)
Sharon Burkley (5785)
Rhonda Hinz (2573)
19NS ACTION PLAN 2023 Agency Form 1295 Forms.pdf (CFW Internal)
Action Plan SOS Filings.pdf (Public)
ConPlan July 12 Public Hearing_pdf (Public)
FWCP City Council NQRC Committee Power Point Interim Report Community Engagement Report June 2, 2023.pptx
(CFW Internal)
IR Consolidated Plan Action Plan 080123.docx (Public)
ORD.APP 19NS 2023-2027 CONSOLIDATED PLAN AND 2023-2024 ACTION PLAN 21001 A023(r7).docx (Public)
Routing and Transmittal Slip
Department: Neighborhood Services
DOCUMENT TITLE: Cowtown Brush Up 2024 Amendment 1
M&C: 23-0631 CPN______________ CSO:60929 DOC#______________
DATE: 1/21/2025
TO: INITIALS DATE OUT
1. Joshua Hezlep
2. Chad LaRoque
3. Jessika Williams
4. Kacey Bess
5. Jesica McEachern
6. Ronald Gonzales
7. Jannette Goodall
8. Allison Tidwell
DOCUMENTS FOR CITY MANAGER’S SIGNTURE: All documents received from any and all City
Departments requesting City Manager’s signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED:Yes x No
RUSH:Yes x No SAME DAY:Yes x No NEXT DAY:Yes x No
ROUTING TO CSO: x Yes No