HomeMy WebLinkAboutContract 62308-A1CSC No. 62308-A 1
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 56240004261
FY 2024 U.S. DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRAM
(CFDA# 81.042)
Awarding Federal Agency: United States Department of Energy
TDHCA Federal Award Number: DE-EE0009933
Award Year (Year of Award from DOE to TDHCA): 2024
Unique Entity Identifier Number: ENS6MKS1ZL 18
This Amendment No. 1 to FY 2024 U. S. Department of Energy ("DOE") Weatherization
Assistance Program Contract Number 56240004261 by and between the Texas Department of
Housing and Community Affairs, a public and official agency of the State of Texas ("Department")
and City of Fort Worth, a political subdivision of the State of Texas ("Subrecipient") hereinafter
collectively referred to as "Parties".
RECITALS
WHEREAS, the Department and Subrecipient, respectively, executed FY 2024 U. S. Department of
Energy ("DOE") Weatherization Assistance Program Contract Number 56240004261 and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the Parties agree as follows:
1.Subsection A of SECTION 4.DEPARTMENT FINANCIAL OBLIGATIONS, of this Contract is
hereby amended as follows:
In consideration of Subrecipient's satisfactory performance of this Contract, Department must
reimburse Subrecipient for the actual allowable costs incurred by Subrecipient in an amount
up to $547,267.00 as specified in the "Budget and Performance Statement," attached hereto
as Exhibit A and the terms of this Contract.
2.Exhibit A Budget and Performance Statement, of this Contract is hereby deleted and replaced
in its entirety with the attached Exhibit A
3.All of the remaining terms of the Contract shall be and remain in full force and effect as therein
set forth and shall continue to govern except to the extent that said terms conflict with the terms
of this Amendment 1. In the event this Amendment 1 and the terms of the Contract are in
conflict, this Amendment 1 shall govern, unless it would make the Contract void by law.
4.Each capitalized term not expressly defined herein shall have the meaning given to such term
in the Contract.
Page 1 of 4
5. This Amendment 1 may be executed in several counterparts, each of which shall be deemed to
be an original copy, and all of which together shall constitute one agreement binding on Parties,
notwithstanding that all the Parties shall not have signed the same counterpart.
6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing
party intends the copy of its authorized signature printed by the receiving machine or the
electronic transmission to be its original signature.
7. By signing this Amendment 1, the Parties expressly understand and agree that its terms shall
become a part of the Contract as if it were set forth word for word therein.
8. This Amendment 1 shall be binding upon the Parties hereto and their respective successors
and assigns.
9. This Amendment 1 shall be effective and memorializes an effective date of January 01, 2025.
WITNESS OUR HAND EFFECTIVE: January 01, 2025
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Jesica McEachern
Title: Assistant City Manager
Date: January 29, 2025 1:54 pm
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Robert Wilkinson
Title: Its duly authorized officer or representative
Date: February 3, 2025 11:35 am
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 56240004261 FOR THE
FY 2024 U.S. DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRAM
(CFDA# 81.042)
EXHIBIT A
BUDGET AND PERFORMANCE STATEMENT
City of Fort Worth
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$ 497,267.00 DOE WAP FUNDS CURRENTLY AVAILABLE
$ 50,000.00 TRAINING & TECHNICAL ASSISTANCE FUNDS CURRENTLY
AVAILABLE
$ 497,267.00 TOTAL ANTICIPATED DOE WAP FUNDS
$ 50,000.00 TOTAL ANTICIPATED TRAINING & TECHNICAL ASSISTANCE FUNDS
Additional funds may be obligated via written amendment(s). Funds shall be obligated and
expended during the current Contract Term. Unexpended fund balances will be recaptured.
BUDGET FOR AVAILABLE ALLOCATIONS
CATEGORIES FUNDS
Administration $ 41,045.00
Liability / Pollution Occurrence Insurance $ 5,129.00
Fiscal Audit $ 1,000.00
Materials I Program Support / Labor $ 326,499.00
Health and Safety $ 57,617.00
Work Readiness $ 65,977.00
SUB-TOTAL $ 497,267.00
Training and Technical Assistance $ 50,000.00
TOTAL $ 547,267.00
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FOOTNOTES TO BUDGET
� Denotes that the Subrecipient must request in writing any amendment needed to a budget
category before TDHCA will make any amendments. The only categories that can be reduced
are the Administration, Insurance, Fiscal Audit, Training and Technical Assistance and/or the
Health and Safety categories.
� Denotes maximum dollar amount permitted for administration based on 7.50% of the total
allowable expenditures.
• Denotes maximum $2,000 for liability insurance and the remaining balance for pollution
occurrence insurance.
• Denotes the maximum allowed for Health and Safety expenditures per 10 TAC §6.415(a).
PERFORMANCE AND SERVICE AREAS
Subrecipient's service area consists of the following Texas counties ("Service Area"):
TARRANT
Work orders must be submitted to weatherization contractors no later than June 30, 2025 for any
weatherization activities to be completed under this Contract. All weatherization activities including
final inspection must be completed no later than June 30, 2025.
Grantees are advised that any weatherization work must be completed and inspected, and all
necessary monitoring and follow-up activities must be completed, by the performance period end
date of the contract. If costs are incurred after the performance period, these costs must be
covered by another funding source. The following exception is minimal administrative costs that
may be insurred within 45 days after the performance period end date for closeout and final
reporting.
These costs shall be reported on the final report described in Section 10 of this Contract.
Subrecipient shall provide WAP activities sufficient to expend the Contract funds during the
Contract Term. WAP costs per Dwelling Unit (materials, labor, and program support), excluding
health and safety expenses, shall not exceed $8,250 total cost per Dwelling Unitnit without prior
written approval from the Department. The cumulative total cost per Dwelling Unit (materials,
labor, and program support), shall not exceed the maximum allowable by end of the Contract
Term.
Subrecipient has a federally approved indirect cost rate of 0.00% .
Page 4 of 4
[Executed effective as of January 29, 2025.] / [ACCEPTED AND AGREED:]
City:
By:
Name: Jesica McEachem
Title: Assistant City Manager
Date: 02/18/2025
Approval Recommended:
By: K�
Name: Kacey Bess
Title: Director Neighborhood Services
Date: 02/18/2025
Approved as to form and Legality:
°::-:-w� By: �
Name: Jessika Williams
Title: Assistant City Attorney
Date: 02/18/2025
Contract Authorization: M&C: 24-0893 Amendment to CSC #62308 CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: John Cain
Title: Manager, Neighborhood Services
Date: 02/13/2025
City Secretary:
By: ri �
Name: Jannette S. Goodall
Title: City Secretary
Date: 02/19/2025
CITY COUNCIL AGENDA
Create New From This M8C
DATE: 10/15/2024 REFERENCE NO.: *"M&C 240893 LOG NAME: 19NSTDHCA-
DOE2024
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Acceptance of a Grant from the Texas Department of Housing and
Community Affairs from the 2024 Department of Energy Weatherization Assistance
Program a Federally Funded Program Providing Assistance for Low to Moderate Income
Residents to Lower Home Energy Costs through the City of Fort Worth Weatherization
Assistance Program, in an Amount Up to $600,000.00, Waive Indirect Costs of
$17,366.25, Authorize Execution of Related Contracts and AdoptAppropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of grant funds from the Texas Department of Housing and
Community Affairs in an amount up to $600,000.00 from the 2024 Department of
Energy Weatherization Assistance Program grant for the City of Fort Worth Weatherization
Assistance Program;
2. Authorize the execution of related contracts, including any renewals, amendments and
extensions, with the Texas Department of Housing and Community Affairs for the grant
funds;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund, subject to receipt of the grant, in the amount up to
$600,000.00, for the purpose of funding the 2024 Department of Energy Weatherization
Assistance Program; and
4. Waive indirect costs of $17,366.25.
DISCUSSION:
The purpose of this Mayor and Council Communication is to approve acceptance of Department of
Energy (DOE) grant funds that will be used to assist with weatherization and energy efficiency efforts
in the homes of low-income individuals in the City of Fort Worth (City) and Tarrant County. A contract
for services between the City and the Texas Department of Housing and Community Affairs (TDHCA)
will be executed upon receipt of the contract from TDHCA in July, 2024.
The Weatherization Assistance Program (WAP) has been operated by the City since 1982. The bulk of
the funding for the program comes from the TDHCA through the Low-Income Housing Energy
Assistance Program (LIHEAP), which also administers grant funds from the United States Department
of Energy and the United States Department of Health and Human Services. Additional funds are
supplied by the Texas Association of Community Action Agencies (TACAA), which administers monies
allocated by Oncor Electric Delivery (Oncor) to provide a Low-Income Weatherization Program that
complements the federally funded WAP and provides assistance to Oncor's low-income customers
for energy efficiency measures.
The WAP will utilize DOE grant funding to serve lov�income residents in Tarrant County with
household incomes at or below 200\% of Federal Poverty Income Guidelines. WAP will assist these
residents by weatherizing their homes and making them more energy-efficient. TDHCA's DOE funds
will be administered within existing WAP standards and guidelines, and through various contracts with
subcontractors. Weatherization measures include attic insulation, weather-stripping, caulking, repair
and/or replacement of windows and doors, and other minor repairs. All subcontractors performing any
eligible services for the City will not be paid until work is inspected and approved by Neighborhood
Services Department staff. Administrative costs are restricted to 7.5 percent of the DOE grant based
on the total allowable expenditures for the DOE. All Weatherization Assistance Program funding will
allow for up to 200 homes to be weatherized through the 20242025 grant cycle. The City has
weatherized approximately 40 houses with funding from DOE grant between July 1, 2023 to June 30,
2024 and will target the completion of 45 houses in 20242025. DOE Contract terms stipulates that
average costs per Unit (materials, labor, and program support), excluding health and safety expenses,
shall not exceed $8,250.00 per Unit.
This grant is an entitlement grant received from the Texas Department of Housing and Community
Affairs. The grant has been consistently awarded to the City since 1982. Grant funds support
administrative and program delivery allocations for 1.25 Full Time Equivalent positions in the
Neighborhood Services Department. Indirect costs totaling an estimated $17,366.25, calculated by
taking wages and salaries designated for this grant of approximately $82,500.00 multiplied by the
Neighborhood Service DepartmenYs indirect cost rate of 21.05\% defined in the City's most recent
Cost Allocation Plan, could be charged to this grant. A waiver of these indirect costs is requested to
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allow allocation of these funds to further support the programs and services to assist low-to-moderate
income citizens.
Positions funded with Low-Income Housing Energy Assistance Program grant funds are subject to
grant availability. In the event of a grant award being decreased or eliminated, Neighborhood Services
Department would review programs and services funded by the grants and determine a level of
service and staffing that aligns with the available funding. Alternative to consider may include staff and
program reductions or eliminations.
This program services ALL COUNCIL DISTRICTS.
FISCAL INFORMATIONICERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. Neighborhood Services (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City.
Prior to expenditures being incurred, Neighborhood Services Department has the responsibility to
validate the availability of funds. This is a reimbursement grant.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year IChartfield 2)
Submitted for City Manager's Office by_
rigin ing�nartment Head:
Additional Information Contact:
Fernando Costa (6122)
Kacey Bess (8187)
James Armstrong (7380)
ATTACHMENTS
ORD.APP 19NSTDHCA-DOE2024 A023(r3).docx (Public)