HomeMy WebLinkAboutContract 56024-A2CSC No. 56024-A2
SECOND AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 56024
This Second Amendment to Fort Worth City Secretary Contract No. 56024 ("Second
Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and
SHI International Corporation d/b/a SHI Government Solutions, Inc. ("Vendor"). City and
Vendor are each individually referred to herein as a "party" and collectively referred to as the
"parties."
WHEREAS, on July 15, 2021, City and Vendor entered into an Agreement identified as
Fort Worth City Secretary Contract No. 56024 (the "Agreement");
WHEREAS, on November 18, 2024, City and Vendor entered into First Amendment,
increasing the annual amount not to exceed to $2,150,000.00; and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to increase the annual contract amount by $100,000.00 using an administrative change order for a
revised annual amount not to exceed $2,250,000.00.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by the
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.The Agreement is hereby amended by increasing the annual contract amount by
$100,000.00 using an administrative change order.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 56024 Page 1 of2
Docusign Envelope ID: 21299249-6D99-458F-AA65-F7DF0F7273DB
Executed effective as of the date signed by the Deputy City Manager below.
FORT WORTH:
City of Fort Worth
/I_,# //�By: \./f'(�·S4
Name: Mark McDaniel
Title: Deputy City Manager
Date: Feb 20, 2025
Approval Recommended:
�C:--By: /
Name: Kevin Gunn
Title: Director, IT Solutions
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
SHI International Corporation d/b/a SHI
Government Solutions, Inc.
By ct=� Name: ;ti1111lillFMamn
Thk: Director -contracts
Date: 2/11/2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Mark Deboer (Feb 12, 202511:56 CST)
Name: Mark DeBoer
Title: Asst. Director, IT Solutions
Approved as to Form and Legality:
JJ .. =_lL.
By: 1rurv1 V""
Name: Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C:24-0952
Approval Date: 11/12/24
Form 1295: 2024-1229119
Second Amendment to Fort Worth City Secretary Contract No. 56024 Page 2 of2
11/8/24, 4:03 PM
CITY COUNCIL AGENDA
Create New From This M8�C
DATE:
CODE:
11/12/2024 REFERENCE
NO..
C TYPE:
**M&C 24-
0952
CONSENT
M&C Review
F�RT�'�ORTI�
-�~-
LOG NAME:
PUBLIC
HEARING:
04SH1 GOV SOFTWARE
& RELATED SERVICES
�
SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 56024 with SHI
Government Solutions, Inc. for the Purchase of Software Licenses and Related Services,
and to Increase the Contract Amount by $650,000.00 for a Total Annual Contract Amount
of $2,150,000.00 for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
56024 with SHI Government Solutions, Inc. for the purchase of software licenses and related services,
and to increase the contract amount by $650,000.00 for a total annual contract amount
of $2,150,000.00 for the Information Technology Solutions Department.
DISCUSSION:
On November 13, 2018, Mayor & Council Communication, (M&C) P-12275 was approved to authorize
the execution of a Purchase Agreement with SHI Government Solutions, Inc. (SHI) in the annual
amount of $750,000.00 using National IPA Contract No. 2018011-02 and The Department of
Information Resources Contract No. DIR-TSO-4092. The Purchase Agreement was increased by
$100,000.00 using the Administrative Change Order allowed by M&C P-12275 in September 2019, for
a total annual amount of $850,000.00.
On November 12, 2019, M&C 19-0296, was approved to authorize an amendment to an existing
purchase agreement with SHI Government Solutions, Inc. for the purchase of software licenses and
related services to increase the amount by $650,000.00 for a total annual amount to $1,500,000.00 for
the Information Technology Solutions Department.
The Information Technology Solutions (ITS) Department uses the cooperative contracts agreements to
purchase computer software packages, software maintenance and related services for desktops,
laptops and other smart devices. Software packages include, but are not limited to, Adobe products,
VMware products, monitoring software, security software, backup tools, specialty Microsoft products
such as Visio, Project and other department required software.
This M&C requests approval to increase by $650,000.00 for a new annual total of $2,150,000.00 using
the Omnia Partners cooperative agreement 2018011-02, to continue to purchase software products for
City departments.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government
seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use the Omnia Partners contract to make
purchases authorized by this M&C. In the event a Omnia cooperative contract is not renewed, staff
would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
purchases when the last appropriation expires, regardless of whether the then-current purchase
agreement has expired.
In the event an Omnia cooperative agreement is not extended, but Omnia executes a new cooperative
agreement with substantially similar terms, this M&C authorizes the City to purchase the goods and
services under the new Omnia contract. If this occurs, in no event will the City continue to purchase
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11/8/24, 4:03 PM
M&C Review
goods and services under the new agreement for more than four (4) years without seeking Council
approval.
BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval if sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval and execution of the cooperative purchase
agreement with SHI and execution of the City Secretary Contract No. 56024 contract amendment with
SHI, both parties and continue in accordance with the terms and conditions of Omnia Partners
2018011-02 or applicable successive contract for the same products and services.
RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, in
accordance with the underlying cooperative agreement, at the City's option. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as appropriated, in the Water & Sewer and Capital Projects Service Funds and in the ITS Capital
Fund for the ITS Refresh project to support the approval of the above recommendation and execution
of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the
responsibility to validate the availability of funds.
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Mark McDaniel Q
Kevin Gunn (2015)
Sallie Trotter (8442)
04SH1 GOV SOFTWARE & RELATED SERVICES funds availability_pdf (CFW Internal)
04SH1 GOV SOFTWARE & RELATED SERVICES Updated FID.xlsx (CFW Internal)
City of Fort Worth Form 12952 (10232024),pdf (CFW Internal)
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