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SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60036
This Second Amendment to Fort Worth City Secretary Contract No. 60036 (“Second
Amendment”) is made by and between the City of Fort Worth (“City”), a Texas home-rule
municipal corporation acting by and through its duly authorized Assistant City Manager, and
Maxari Energy LLC (“Vendor”), a Texas limited liability company and authorized reseller
through BuyBoard Contract 670-22. City and Vendor are individually referred to as a “Party” and
collectively referred to as the “Parties.”
WHEREAS, on August 31, 2023, the Parties entered into an Agreement identified as Fort
Worth City Secretary Contract No. 60036 (“Agreement”);
WHEREAS, the Agreement allows one (1) one-year renewal option by written agreement
of the Parties;
WHEREAS, on June 1, 2024, the Parties renewed and amended the Agreement to increase
spending authority amount for all contract terms;
WHEREAS, the Agreement expires on May 31, 2025;
WHEREAS, it is the collective desire of the Parties to amend the Agreement to increase
spending authority amount for all contract terms for additional purchases; and
WHEREAS, it is the collective desire of the Parties to further amend the Agreement to
update Exhibit A to add items found in the attached Exhibit A-1.
NOW, THEREFORE, City and Vendor do hereby agree to the following:
I.
AMENDMENTS
1. The Agreement is hereby amended to include MAXARI BUYBOARD 670-22
Uniforms and Accessories attached hereto as “Exhibit A-1” and incorporated herein by reference
for all purposes.
2. The second full paragraph of the Agreement is amended to be and read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit
A and in accordance with the provisions of this Agreement. Total annual
payment made under this Agreement shall not exceed three hundred and
six thousand, five hundred dollars ($306,500.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in
writing the additional costs for such services. City shall not be liable for any
Second Amendment to Fort Worth City Secretary Contract No. 60036 Page 2 of 4
additional expenses of Vendor not specified by this Agreement unless City
first approves such expenses in writing.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All terms and conditions of the Agreement that are not expressly amended herein
shall remain in full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall
be an original and all of which shall constitute one and the same instrument. A facsimile
copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as
and shall have the same effect as an original.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Second Amendment to Fort Worth City Secretary Contract No. 60036 Page 3 of 4
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment,
to be effective the day the Assistant City Manager signs it.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: William Johnson
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:______________________________
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By: ______________________________
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0623
Date Approved: 8/8/2023
Form 1295 Certification No.: 2023-1038426
VENDOR:
MAXARI ENERGY LLC
By:
Name: Raya Guruswamy
Title: Director
Date:
Second Amendment to Fort Worth City Secretary Contract No. 60036 Page 4 of 4
EXHIBIT A-1
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 8, 2023 REFERENCE NO.: "*M&C 23-0623
LOG NAME: 13PCOOP BB 670-22 UNIFORMS AND ACCESSORIES LSJ CITY
SUBJECT:
(ALL) Authorize Non-Exclusive Purchase Agreements with Multiple Vendors Using BuyBoard Cooperative
Contract No. 670-22 for the Purchase of Uniforms and Accessories in a Combined Annual Amount Up
to $643,750.00 for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with Impact
Promotional Services, LLC dba Got You Covered Work Wear & Uniforms, Maxari, and Galls, LLC using
BuyBoard Cooperative Contract No. 670-22 for the purchase of uniforms and accessories in a combined
annual amount up to $643,750.00 for City Departments and authorize one, one-year renewal option for
the same combined annual amount.
DISCUSSION:
The Neighborhood Services, Park and Recreation and Water Departments approached the Purchasing
Division to enter into non-exclusive agreements with the awarded vendors under BuyBoard Contract No.
670-22 for the purchase of uniforms and accessories. City Departments will utilize the agreements to
purchase uniforms and accessories on an as-needed basis. Vendors will be selected according to price
and availability. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to
be fair and reasonable.
BuyBoard Contract No. 670-22 has an initial term beginning on June 1, 2022 through May 31, 2023, and
includes two, one-year renewal options. The Request for Proposal for BuyBoard Contract No. 670-22 was
published on July 22, 2021, and responses were opened on December 16, 2021. BuyBoard contracts
offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek competitive bids for the purchase of the item.
Buyboard cooperative contracts have been competitively bid to increase and simplify the purchasing
power of government entities.
Staff from the user-departments identified multiple vendors with which they wanted to enter into an
agreement. Approval of this Mayor & Council Communication (M&C) authorizes the City to execute
agreements with the following vendors: Impact Promotional Services, LLC dba Got You Covered Work
Wear & Uniforms, Maxari, and Galls, LLC. No guarantee was made that a specific amount of items would
be purchased.
Funding is budgeted in the Water & Sewer, General, and Municipal Golf Funds operating
budgets. Approval of this M&C authorizes the City to spend up to $643,750.00 collectively for the first
term with the selected vendors; however the actual first year spend is anticipated to be $515,000.00
based on current budget allocations. Actual usage in any term can be up to the authorized amount and will
be dependent upon actual appropriations for this purpose in the departments' budget. The annual
department allocation for these agreements is:
Departments Annual Amount
Water $430,000.00
Park and Recreation $75,000.00
http://apps.cfwnet.arg/ecounci]/printmc.asp?id=31250&print=true&DocType=Print 8/14/2023
�Neighborhood Services $10,000.00 I
AGREEMENT TERMS - Upon City Council approval the agreements will begin upon execution and
end May 31, 2024 to correspond with the terms of the cooperative contract. The Agreements may be
renewed for up to one additional one-year term at the City's option. This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer, General, Crime Control &
Prev Distr and Munipal Golf Funds. Prior to an expenditure being incurred, the Water, Neighborhood
Services and Parks and Recreation Departments have the responsibility to validate the availability of
funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
Fund' Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund De iDment Accounti Pr i'Dect Pro ramActivit ' Budget Reference # �►mount;
p J � J Y
Year ,_ (Chartfield 2) � �
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originatinq Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Christopher Harder (5020)
Jo Ann Gunn (8525)
La'Kita Slack-Johnson (8314)
ATTACHMENTS
1. 13PCOOP BB 670-22 UNIFORMS AND ACCESSORIES.docx (CFW Internal)
2. 13PCOOP BB 670-22 UNIFORMS AND ACCESSORIES.xlsx (CFW Internal)
3. FID Table-Standard Workwear.xlsx (CFW Internal)
4. FID TABLE Workwear Revised 6.15.23.xlsx (CFW Internal)
5. Galls, LLC - 670-22 (�.pdf (CFW Internal)
6. Got You Covered - 670-22.pdf (CFW Internal)
7. Maxari - 670-22.pdf (CFW Internal)
8. UNIFORM- Sams.pdf (CFW Internal)
9. UNIFORM-1295s.pdf (CFW Internal)
10. Uniforms -Water Dept FID Table.xlsx (CFW Internal)
http://apps.cfwnet.arg/ecounci]/printmc.asp?id=31250&print=true&DocType=Print 8/14/2023