HomeMy WebLinkAboutContract 59780-A1CSC No. 59780-A1
AMENDMENT NQ. 1
T� �ITY 4F F�RT WQRTH CDNTRACT 597$U
This Amendment is cntered into by and b�twccn the City of Fort Worth (licreafter
"City"), and United Rentals, Ine. ("Vendar"}, City and Vcndor may bc referrcd to indi�idually
as a Party and �alicctively as thc Partics.
WHEREAS, on July 17, 20Z3, the Parties entcrcd into City Se�retary Contract 59780
(M&C 23-D452) in the an�nunt of � 14Q,DDD for Vendor to pra�ide constructiaii cq�iipmcnt rental
serrriccs for City de�artinents �"A�reement"}; and
WHEREAS, ti�e Agrecmcnt was renc�yed in thc amount af S 140,�00 on .lunc 27, 2024
(CSC 5�78D R-1}; and
WHEREAS, the City's hid documents spccificd that serrri�es to hc pro�idcd wcre non-
ex�lusi�e and multipic contracls ha�c bccn awarded FQr thcsc scr�ices; and
WHEREAS, Ehe City's practice for non-cxclusi�e agr�cments is to award thc full
compensalion authority in each contract with the expendiriir�s managed by staff; and
WHI:REAS, thc ariginal a�ttount authorized by M&C 23-0452 for thc nor�-�xclusi�c
cor�tracts is thc amaunt Qf �35Q,QQ0, whi�h is subject ta incrcas�s as allQwed by state la«� and Ci�y
Cade; and
WHEREAS, it is the collecti�e dcsir� of b�th Fart Worth and Vcndor ta properly statc
the non-cxclusi�e status iia Paragraph 3, Campensation, in the Agrecm�nt; and
WH�REAS, th� City desires to rc�isc thc campensation re�ited in Paragraph 3 vt thc
Agrccmcnt ta reflect that Vendar is contracting far up to �350,00�, as shared among th� sc�cral
other eligiblc �endnrs; and
V►�FIEREAS, thc City an� Vendor dcsire to amend thc first renewal af thc Agreement to
rcflcct thc increased cantra�t �alue up ta $350,�Q�; and
WHEREAS, T��e �ity desires tn in�rease thc amount Vendor may rcceive for its sc�ices
tn �425,���AO, which is thc lotal amou�it of funds a�ailabtc, �ollecli�ely, for ali �cndnrs lhat
entcred inta respccti�c a�reemcnts with thc City pursuant t❑ iVf&C (23-Q452}; and
WHERAS, Vendar acknowledges that once the full amount of funding has he�n
exhausted, whethcr ir�di�idually or cnllccti�ely, funds wil� ha�� bccn exhausted f�r all agreemenxs;
and
WHEREAS, Vcndor acknn��ledgcs that there is na guarantec of any s�ecific ari�ount of
purchascs by City undcr thc Agr�ement.
NUW, THEREFaRE, the Partics, acting hcrcin hy tl�e through their duly authori�ed
represcntati�cs, cntcr into �he following agrccincnt which amcnds the Agrc�mcnt:
[�
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Paragraph 3, Compensation, af the Agrcement is herQhy amended #a read as follaws:
City shall pay Vendor in accnrdancc with thc pravision af #his Agreerncnt and Exhihit
"B", Pric� 5chedulc, which is aEtached hereto and incorparated hcreir� far all purposcs.
Total payment madc under this �Igrccment shal] be in the amount up ta Three Hur�dred
ajrd Fifty Tlrnusat�d IDallars ($350,OOQ.QOJ. Vendor sha�l not �erform any additionat
serviccs far City not specifed by this Agrccment unEess City requcsts and appro�es in
writing the additiana] costs far such ser�iccs. City sha[] nat he liahlc for any additional
cxpenses af Vendor nat spccifed 6y this Agrecrncnt unless City first appra�cs sucl�
cxpenses in writin�;. City a�rees fo pay all in�oices of Vendor wit�iin thirty days of re�cipt
of suc� in�oicc.
2.
Rencwal No. 1 to Ori�ina] A�rcem�nt: The tirst rcn�wa] of th� Agrecment, datcd May 22,
2DZ4, is hereby amended ta reflcct the full cligihlc contract �aluc of $350,D0(� and whGrever
refcrenccs to $140,4fl0 arc ma�c, t�iose s�all be replaccd by thc amaur�t of $35Q,000. l�cncwal
i�ia. 1 rcmains in fall force and cffect as amendcd her��ay.
3.
The Ciry lias autharizcd additional fundir�g for this Agreemcnt, as renewed, and call�ctively
for al! ather agrcements awardcd pursuant to M&C 23-0452, in tl�c amnunt of $75,OOQ.
Thcrefare, the City and Vcndar ttesire to hcreby amend thc Agrecmcnt, as rcnewcd, to reficct
an incrcased potcntia] contract am�unt of �425,Q�0.
4
All other pro�isions af the Agreement, as rcnewed, which are not expressly amendcd herein shalf
remain in ft.ill farce and effc�t.
�Signakure Page �'ollows]
CITY OF FQRT WORTH:
�
By:
William Johnson (F b 3, 2025 P:03 CST)
Nantc: William lohnsan
Titic: Assistant City Managcr
Date:
APPR(]VAL kEC�Mi17ENI�ED:
�1r��te�uti �c�
��+; Christopher H der (Feb 3, 2025 09:05 CST)
Name; Christopher Hardcr
Titic: Director
�4q40�nIl�
ATTEST: v��oF FORr�o��p
No
OVo o=A
°a�*°°oo o°*�
�a %a .�.�a� ��Ilp rFXA`�o4o
gy:
J bnaaoo4
Name: .lann�ttc Gaodall
Titic: City 5ecrctary
Vendor: Unitcd Renta[s, lr�c.
$y: � � c:a ��c,,�,.�:a.o
Name: Bill Morrisan
Title: Branch Manag�r
COl`1'RACT C�iNPL1ANCE MANAGER:
By si�;ning I acknowlcd�e that 1 am th� person
responsible for thc monitUring and administration
aF this contract, incluciing ensuring all
perfarmancc and r�portin�; requircmcn�s.
�y= �� �
Namc: Regina Joncs
Tit€�: Contract Campliancc Specialist
APPROVEU AS T� F�RM AN13 I,F,GALITY:
�`�Ibo(�lC�—
By_ Douglas Black (Feb 3, 202514:33 CST)
Name: Doug Black
Titic: 5r. Assistant City Attorney
M&C: NIA
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
REFERENCE *'M&C 23- 13P ITB 23-OQ4Q RENTAL �F
DATE: 611312Q23 N� : Q452 L�G NAME: CONSTRIJCTI�N EQUIPMENT
AW WATER
CODE: P TYPE: CONSENT PUBLIC N�
HEARING:
SU6.]ECT: {ALL] Auti�orize Execution af Agreements with H8�E Equipment Ser►rices, In�., Herc
Rentals In�., and United Rentals [Narth America], fnc. far the Rentai of Canstr�ction
Equipment far the Water �epartmenE in a Cambined Annual Amount lf� ta $35�,000.00
anti Authorize Four Dne-Year Renewals in the Same Amount
RECOMMENDATIDN:
I# is recammended that the City Council auth�rize executian af agreements with H$� Equi�ment
Services, Inc., Herc Rentals Inc., and United Rentals (North America}, Inc. far the rental of
cor�struction equipment fvr the Water Department in a combined annua� amount up ta $35a,00�.�0
and authorize four, one-year renewals in the same amount.
�ESCElSSIDN:
The Water Department approached the Purchasin� Division far assistance wifh securing an
agreement far #he rental of canstruction equipme�t on an as-needed basis. Under the prvpased
agreements, the �endars will prp�ide variaus canstru�tian equipment fvr rental an a daily, weekly, and
mont�ly basis. Pur�hasing issued an Invitatian ta Bid {ITBy that cansisted af detailed specifications
including the candition the equipment mu5t �e in, the required equipmenf warranties, and the deli�ery
and picKup timeframe to ensure equipment is available in a timely rrtanner.
The ITB was ad�ertised in the FQrt Wnrth 5far-Telegram on March 8, 2023, March 15, 2�23,
March 22, 2D23, and Mar�h 2S, 2�23. The City received three responses.
An e�aluati�n panel cansisting of representatives from the Water and Transpartatian $� Pu�fi� Warks
❑eparErrtents reviewed and s�ored the suhmittal using Best Value criteria. The indi�idual s�ores were
a�eraged fnr each of the criteria and the final scores are listed in the fabEe below,
�
Bidder E►►aluation Factors
�^ a b � d Total scare
_
H&E Equipmcnt 5erviccs, Inc. 18.G7 2�.DD ] 5.33 34.4D 88.04
Hcrc Rcntals Inc. � 3.33 l 9. i 7 14,57 31.4 i 78.58
Unit�d Rcntals (N�rth Amcrica}, Inc. I 7.33 20.83 l f�,b7 35.�� $9.83
Best Value Criteria:
a. Contractor's ex�erience
h. Cantractor's ability to p�rForm ser�ices in a timely manner
c. Extent t❑ whicfi� the 5@IViC�S meet the City's needs (a�ailability of equipment, possess�s
praper warranties and insurances, etc.]
d. Cost of service
After e�aluatjon, the panel cvn�luded tfi�at H8E �quiprnent Services, Inc., Her� Rentals In�., and
United Rentals {North Ameri�aj, Inc. presented the best value. Therefore, the panel recommends that
Caun�il authorize agreements with H8�� Equipment Services, Inc., Her� Rentals In�., and United
Rentals (North America}, lnc. Na guarantEe was rnade that a specifc amount of services would be
purchased. Staff c�rtifies tha# #�e recarr�mended vendors' hids met specificatians.
FL1NOlNG: The �orr�bined annual maximum amflunt allowed under these agreements will be
$350,Oa0.00; however, the a�tual amvunt used will he based on t�e need of the department and
available budget.
Fur�ding is budgeted in the Equipment Lease accaunt of the Water �epartment's rollup within the
Water & Sewer Fund.
OVIN-BE: A waiver of fhe goal fQr Business Equi#y subcontra�ting requirement is appro�ed by the
❑V!N-BE, in ac�ordance with #he Business Equity Qrdinan�e, because the purchase of goods or
services is from sources where sub�ontraGting or supplier oppartunities are negligible.
AGREEMENT TERMS: Upon City �auncil approval, the agreements shall begin upon execu#ian and
expir� one year from thai date.
RENEWAL TERMS: The agreements may be renewed for four additianal, one-year terms at the
amaunt authorized through this MayQr &. Councii Comrrrunication. This a�tEan daes nat require specifc
City Counci! approval provided that t�e City Cauncil has appra�riated sufficient funds #o satisfy ti�e
City's ob�igations during the renewa! term.
ADMfNISTRArIVE CHANGE �R�ER: An administrative change ❑rder or increase may be made by
the City Manager u� to the amount all�wed by relevant law and the Fort Worth City Code and does
not require specifi� City Council appro�al as Iong as suificient funds ha�e b�en apprvpriated.
FISCAL INFORMATIDNICERTIFICAZI�N:
The ❑ire�tvr of Finance certifies that upo� appra�al of the rEcommendatian, funds are available in the
�urren# aperating budget, as previausly apprapria#ed, in t�e Water 8� 5ewer Fund. Priar ta an
expenditure being ineurred, the Water Department has the responsibili#y ta validate fhe availability af
funds.
BQNII
To
_ - -- -
_ _.
.--
Fund Department A�c�unt I Project ' Frogram f Acti►►ity , Budget ' Reference # I Amount
�--- --�---- io � � �o ---- - - ---I Year ! - -�Chartfield 2j I
-'- -- --�---- � --- -- ------• --
FROM
_ ---
_.
i Fund � Department Account Proje�t I Program ' Acti�ity I Budget I Reference #; Amount
� _.. ' -.. 10--- -- -- .._._�.--- -�� --�- - � - ; Year � �Chartfield��..
5ubmitted for Cit Mana er's �ffice h:
Reginald Zeno �8517}
Dana Burghdoff �8Q1$}
�ri inatin ❑e artment Head:
Additianal InfQrmatiQn Cantact•
Reginald Zeno {8517}
Christapher Harder {5f12D}
Ja Ann Gunn [8525}
Alyssa Wilkersan �8357y
AiTACHMENTS
�3P ITB 23-aa4� RENTAL QF CONSTRlJCT1QN EQUIPMENT AW WATER funds
availabilFty. .�df (CFw Interr�al]
Business Equitv Waiver SUS�.pdf {CFW In�emalj
FID TA6�E C�N5TR�ICTIQN EQUIP xlsx [CFW 3nternal}
�C�rm 129� - H&E E u[ mBnt Se[vIC�S InC.. df {CFW Internal}
Farm 1295 - Herc Rentals.�df [CFW Intemal}
Fvrm � 295 - United Ren#als N�rth Ameri�a inc. df {CFW lnternaEj
SA_M_ s Report- H&E Equipment SeTvices, Inc.pdf {�FW Internalj
SAMs Re vrt- Herc Ren#als, Inc..pdf [CFW I�ternal]
SAMs Re or�- United Rentals North Amsrica Inc.. df {CFW Interna!}
CERTIFiCATE OF INTERESTED PARTIES
Fo�M 1295
fosa
Complete Nos. 1- 4 and 6 il shere arc interested panies. OFFIC� USE 0�11LY
Cvmple�e ►�as. i, 2, 3, 5, and G �s thrre are no imerested parties. CERTIFICA7i0�1 �F FILING
i Name of business entsty filing farm, and the city, sEate and cauntry a� the 6usiness en[ity's place Cenificate Number:
nf husiness. 2aZZ_gq52gB
Uni[ed Rentafs {Norih Anieri�a], !n�
5tamford, CT Llnited S�ates Qate Filed:
2 Name a� povemmental ent�ty nr state ageney that �s a parry tn the contract for c i e nrm �s 1�l171ZQ22
befng liled.
C�ry vt r-on worth Da[e Acknowledged:
3 Rro�ide the idenli}i�ation number used by the gq�ernmenta] entity ar stale agency to trask or identily the cantract, and prv�ide k
description o4 thn services, goods, ar other property ta he provided unCer the evntraet.
lT8 22-a7.D9
RenUsell cans[ruetian equipment. Traming
Hature oFinEerest
d
Name oS Interested Party City, Sta1e, Coc[ntry [place ot Gus3nessj [cAeck applicatlaj
Cantrolling Inlermediary
Llnited Ftentals, ir�c. {�aren[ cart�pany} Sfamford, CT United 5tates X
J�mener, Ethan Arling�qn, TX 1lnited States x
5 Check only if there is NO intercStcd Party. ❑
fi tiHSWORN OECLARA710N
ivly nante is �I 'jR � J F�►'L �jj�C � , and my dale o! birlh is �'r�� �
s�"Y address �s ��� f 1��HuE T� �rl � � � �X � f l . ��J/T .
{s'rooq [��'Y3 {sli�:o) fr�p cadn] l�o+mtry}
I deelare under penalry ai pe�jury tha[ the iaregoing is true and correct.
Execuled �n '"` ii�r1 � Coun State oi + G j�� �j � ��r �
ry. , on tha �._day of �G . 2p �
rmanthj {y��r)
��
S�gnawre ut��vrr gei�t p1 contracting 6usiness ent;ry
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