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Home My WebLink AboutContract 61227-A1CSC No. 61227-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 61227 This Amendment is entered into by and between the City of Fort Worth ("City"), and A.W. Chesterton Company ("Vendor"). City and Vendor may be referred to individually as a "Party" and collectively as the "Parties". WHEREAS, on April 4, 2024, the Parties entered into City Secretary Contract 61227 for Vendor to provide water and wastewater pumps and motors ("Agreement"); WHEREAS, the Agreement was renewed for its current term through June 30, 2025; WHEREAS, the Parties wish to amend the Agreement to increase the total compensation amount allowed under the Agreement by $150,000.00 for a new total amount up to $200,000.00, as authorized by Mayor and Council Communication No. 24-1058 (December 10, 2024). NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the followingagreement: 1. AMENDMENT� Paragraph 4, the Compensation provision of the Agreement, shall be deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the fee schedule in E�ibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement shall not exceed Two Hundred Thousand Dollars ($200,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTROlvIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shail have the same effect as an original. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH: � By� Wllliam Johnson (J n 3Q 2025 1215 CST) Name: Wiiliam Johnson Title: Assistant City Manager Date: � 1 /30/2025 APPROVAL RECOMMENDED: p cH�istonhe� f�q�dev BJ • Lhristoo�rUan30 70750E50CST) Name: Chris Harder Title: Water Director ATTEST: � � � aIIn nE�ps6bp By: ( Name: Jannette Goodall Title: City Secretary Vendor: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By� Shatabva 6er land (Jan 29 202516:17 CST) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: .A,��.� 6�l�� Name: Andrea Phillips Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1058 aa By: aFORT nQa �oF�°° °� � ad Pao 0 0 v°�� Bp-�d d�� o=° °do*�oa �°�d a A.W. Chesterton Company %� . � �,�/ • �,- , ' '' ' �.r i � �, ' �' r �. - � OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fvrt Worth, Texas Mayor and Council Communication DATE: Tuesday, December � 0, 2024 REFERENCE NO.: **M&C 24-1058 LOG NAME: 13P AMEND COOP AGREEMENT CHESTERTON WTR HO SUBJECT: (ALL) Authorize Amendment to Agreement with A.W. Chesterton Company l}sing BuyBoard Cooperative Contract to Increase the Annual Amount by $150,000.00 for a New Total Annual Amount Up to $200,000.00 for Water and Wastewater Pumps and Motors for the Water Department . ___ _._ _. ___._._ RECOMMENDATION: It is recommended that City Council authorize an amendment to the Agreement (City Secretary Contract No. 61227) with A.W. Chesterton Company using BuyBoard Cooperative Con#ract 672-22 to increase the annual amount by $150,000.00 for a new to#al annual ampunt up to $200,000.00 for Water and Wastewater Pumps and Motors for the Water Department. DISCUSSION: On April 4, 2024, the Water Deparkment entered into an agreement with A.W. Chesterton Company under BuyBoard Cooperative Agreement Cantract No. 672-22 far an amount up to $50,000.00 (City Secretary Contract No. 61227). The Water Department approached the Purchasing Division requesting additional spending authority with A.W. Chesterton Company to purchase additional water and wastewater pumps and motor parts and repair services. Staff requests that the City Council authorize an increase to the spending authority under the contract by an additional $150,000.00 to accommodate this increase for departmental spending. The new total annual amount of the agreement will be up to $200,000.00. FUNDING: The maximum amount allowed under this agreement witl be $200,000.00; however, the actual amount used will be based on the need of the Water Department and available budget. Funding is budgeted in the General Operating & Maintenance category in the Water & Sewer Fund for the Water Department. AGR�EMENT TERM: The current agreement term is from July 1, 2024, to June 30 2025. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated., COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. BuyBoard Contracts have been compet�t��eiy b�d to increase and simplify the purchasing power of local government entities. BuyBoard published contr�ct 672-22 Water and Wastewater Pumps and Motors on July 21, 2021, July 22, 2021, July 28, 2021, and July 29, 2021. Contract 672-22 was awarded to A.W. Chesterton Company on April 27, 2022 DVfN: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The Cooperative Agreement serves ALL COUNCtL DISTRICTS. FISCAL INFORMATION / CERTtFICATION: I IIG UIICI,LUI UI I'lI1dIIl:C I:CIlt1ICJ tllqt IUl1U� qtC dVd11dUIG 1�1 I.IIC �:UlfClll Vt.1CIGtltIC� UUUl.�.CL� dJ f.JICVIVU.71y http://apps.cfwnet.org/ecouncil/printmc.asp?id=32764&print=true&DocType=Print 12/23/2024 appropriated, in the Water & Sewer Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN11 ___. __ .._ __ _ :_. _. _ .___ � FUND IDENTlFIERS (FIDs): undj Department i ID m� Project Program� � ID � an Pr�O�'�ect Program Budget I Reference # Year g (Chartfield 2'. Fund Department _---____._...________ ��________. CERTIFICATIONS: Submitted for City Manager's Officey• Oriqinating Department Head• 3udget Reference Year Chartfield Reginald Zeno (8517) �Iliam Johnson (5806) Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Additional Information Contact• Heather Oakes (8354) .M, .__��,�T.�....�_�_..�.�___.__.._......_.�._._.._...__�..__...r�,_...__.._..�._____..... ATTACHMENTS 1. 1295 form.pdf (CFW Internal) 2. 13P AMEND COOP AGREEMENT CHESTERTON VIrfR HO.docx (CFW Internal) 3. 13P AMEND COOP AGREEMENT CHESTERTON WTR HO.xlsx (CFW Internaf) 4. AW Chesterton SAM Search 07 29 24 pdf (CFW Internal) 5. AW Chesterton SOS 07.29 24 pdf (CFW Internal) http://apps.cfwnet.org/ecounciUprintmc.asp?id=32764&print=true&DocType=Print 12/23/2024