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Home My WebLink AboutIR 7713 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7m To the Mayor and Members of the City Council April 27, 1993 ra Subject: Central Library Expansion and Cable T.V. Studios Alternatives for Consideration Based on direction from the City Council at the Pre-Council meeting of April 20, 1993, staff has reviewed the alternatives available for roughing-in the second floor of the Central Library. During our investigation of this proposal, staff also identified three other activities that the City Council might wish to explore at this time. They are (1) removal of the pavement and fill in the retail area, (2) removal of the pavement and fill in the expansion area, and (3) rough-in construction of the first floor. It is not logical to proceed with the removal of the pavement and fill in either the retail or expansion area until the construction of the shell is sufficiently completed to protect the area excavated from rain. However, removal of the pavement is beneficial to the completion of the second floor rough-in because considerable weight would be removed from the roof of the existing library and larger placement equipment can be used. If funding is available for this activity, the Phase I II contractor should be able to accomplish this work rather easily. OPL Although we could postpone the Phase III bids to allow for the design of the second floor system, that would delay the enclosure of the area, thus prolonging the leakage problem. Additionally, the Construction Manager believes that little if any savings would occur by having the Phase III contractor do the work, primarily because of differences in construction trades required. If the second floor were installed, the columns would be reinforced in the connection area to avoid the difficulty of working in the joist area later. The remainder of the column, in the first floor and second floor areas would be capable of supporting three floors. If the Council decided to plan for the full vertical expansion at the time of the first floor finish out, the columns could be easily reinforced at that time. Based on the above, Staff has instructed the construction manager and the architect to include additive alternate bids for removal of the pavement and fill in the retail area and the expansion area as part of the Phase III Bid Package now to be opened on May 6. That will provide the City Council with firm bids on which to make a decision. The bidders for Phase III will be required to guarantee their bids for the two additive alternates for 90 days from the bid opening to allow the City Council time to make a decision and to arrange for funding. As to the rough-in construction of the first floor, the construction manager has recommended that this work should be done in concert with the construction of the second floor. Thus, if funding can be made available, we recommend that the rough-in for both floors be included in a separate Phase V construction contract. ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7713 To the Mayor and Members of the City Council April 27, 1993 Page 2 of 2 aX Subject: Central Library Expansion and Cable T.V. Studios Alternatives for Consideration Staff also believes that there are sufficient funds in the current Library Bond Fund to allow the design of the first and second floor to start now. Attached is a copy of an updated budget that includes the removal of the pavement and fill, and the rough-in construction of the first and second floors. In addition, attached is a revised construction schedule. If the City Council would like additional information, it will be furnished upon request. '�MT_e�rrellll City Manager Attachment ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS CENIRAIL, LIBRARY EXPANSION AND CABLE T. V. STUDIO PROJECT BUDGET CURRENT PROJECT BUDGET: Phase I (Actual Contract Price) $ 298,000.00 Change Order I (Entrance Gates) $ 621.00 Change Order 2 (Security fence) $ 1,056.00 Change Order 3 (Temporary waterproofing) $ 1,319.00 Pending CO 4 (Special forms, Conduit Repairs, and additional core holes) $ 4,799.00 Total Phase I Change orders $7,795.00 Phase II (Actual Contract Price) $1,921,004.00 Change order 1 (adjust start date) $ 0.00 Change Order 2 (Column upgrade) $150,556.00 Pending Change orders (Incl French drain) $ 57,169.00 Phase II Contingency $ 50,000.00 Total Phase II Change Orders $ 257,725.00 Asbestos Abatement (Actual Contract Price) $ 99,000.00 Joint Sealing $ 1,200.00 Phase III(Facade and Page Area) (Estimate) $2,461,276.00 Phase III A (Street and Sidewalk work) (Estimate) $ 350,000.00 Phase IV Cable TV Studio (Estimate) $ 609,000.00 Cable TV Equipment $ 500,000.00 Engineering, Management and Testing (Phases I thru IV) $ 945,000.00 Construction Contingencies (Phases I thru IV) $ 58,000.00 Estimated Available for Enhancements (Expanded Fire Protection) $ 64,000.00 CURRENT TOTAL PROJECT BUDGET $7,572,000.00 PROPOSED ADDITIONAL BUDGET: Phase III Additions Additive Alternate No. I (Remove Pavement & Fill , Retail Area) Construction $49,000.00 Arch. , Engr. , Mgmt. & Testing $ 7,350.00 Contengencies $ 2,650.00 Additive Alternate No. 1 Sub-Total $ 59,000.00 00*1 Additive Alternate No. 2 (Remove Pavement & Fill , Expansion Area) Construction $255,000.00 Arch. , Engr. , Mgmt. & Testing $ 38,250.00 Contengencies $ 14,750.00 Additive Alternate No. 2 Sub-Total $ 308,000.00 Phase V Construct First Floor, Rough-in only Construction $340,000.00 Arch. , Engr. , Mgmt. & Testing $ 51,000.00 Contengencies $ 20,000.00 Construct First Floor Sub-Total $ 411,000.00 Construct Second Floor, Rough-in Only Construction $840,000.00 Arch. , Engr. , Mgmt. & Testing $126,000.00 Contengencies $ 48,000.00 Construct Second Floor Sub-Total $1,014,000.00 op", TOTAL ADDITIONAL PROJECT BUDGET $1,792,000.00 TOTAL PROJECT BUDGET WITH ADDITIONS $9,364,000.00 CENTRAI, I-IBRARY EXPANSION AND CABLE T. V. STUDIO PROJECT FINANCING CURRENT BUDGET: Library Bonds $5,002,000.00 Street Bonds $ 500,000.00 Cable TV Funds $1,700,000.00 Lamar Street Closure Funds $ 370_,000.00 CURRENT TOTAL FUNDS AVAILABLE $7,572,000.00 PROPOSED ADDITIONAL BUDGET: Additional Funds Required 1_.792_,000_j00 TOTAL FUNDS REQUIRED $9,364,000.00 Schedule Raw CENTRAL LIBRARY EXPANSION & CABLE T.S. STUDIO Responsibte As-of Date 23-Apr-93 12:00prn Schedule Fite : A:\CFW-CL 93 94 94 Our Start End Jun Jul. Aug Sep Oct Nov Dec Jan Feb gar Apr May Task'Name Days Status Date Date I I 1 1 1 1 1 1 1 1 1 1 PHASE 1--DEMOLITION/FOUNDATION 257 25-Jun-92 8-Mar-93 NOTICE TO BIDDERS 0 25-Jun-92 25-Jun-92 BIDS DUE 0 16-JuL-92 16-Jul-92 COUNCIL REJECT 0 4-Aug-92 4-Aug-92 REBID NOTICE TO BIDDERS 0 13-Aug-92 13-Aug-92 BIDS DUE DATE 0 I0-Sep-92 10-Sep-92 COUNCIL AWARD CONTRACT 0 6-Oct-92 6-Oct-92 CONTRACT EXECUTED 0 16-Oct-92 16-Oct-92 FIRE CONSTRUCTION CONF, 0 19-Oct-92 19-Oct-92 CONTRUCTION 140 p 20-Oct-92 8-Mar-93 CONTRACT COMPLETION DATE 0 s 8-Mar-93 8-mar-93 PHASE I1--STRUCTURE/ROOF/DRAIN 389 C 8-Oct-92 31-Oct-93 NOTICE TO BIDDERS 0 8-oct-92 B-Oct-92 BIDS DUE 0 5-Nov-92 5-Nov-92 COUNCIL AWARD CONTRACT 0 15-Dec-92 15-Dec-92 CONTRACT EXECUTED 0 17-Dec-92 17-Dec-92 PRE CONSTRUCTION CONF. 0 4-Feb-93 4-Feb-93 CONSTRUCTION 232 p 15-Feb-93 4-Oct-93 .............•.•••......•• CONSTRACT COMPLETION DATE 0 C s 4.Oct-93 4-Oct-93 M T.U. VAULT CONSTRUCTION 168 C 17-may-93 31-Oct-93 VAULT CONSTRUCTION 42 c 17-May-93 27-Jun-93 T.U. ELECTRIC SWITCHGEAR 126 C 28-Jun-93 31-Oct-93 PHASE 111--FACADE & INTERIOR 314 C 1-Apr-93 8-Feb-94 NOTICE TO BIDDERS 0 C 1-Apr-93 1-Apr-93 BIDS DUE 0 C 29-Apr-93 29-Apr-93 COUNCIL AWARD CONTRACT 0 C 8-Jun-93 8-Jun-93 M CONTRACT EXECUTED 0 C 25-Jun-93 25-Jun-93 M SHOP DRAWINGS 75 C 25-Jun-93 7-Sep-93 PRE CONTRUCTION CONF, 0 C 31-Aug-93 31-Aug-93 M CONSTRUCTION ISO C 9-Aug-93 5-jan-94 CONSTRUCTION COMPLETION 0 C 5-Jan-94 5-Jan-94 REMOVE PAVEMENT 35 C 5-Jan-94 8-Feb-94 PHASE IIIA--STREETS/SIDEWALK 257 C 17-Jun-93 28-Feb-94 NOTICE TO BIDDERS 0 C 17-Jun-93 17-Jun-93 M BIDS DUE 0 C 15-Jul-93 15-jut-93 M COUNCIL AWARD CONTRACT 0 C 31-Aug-93 31-Aug-93 M FIRE CONSTRUCTION CONF. 0 C 31-Oct-93 31-Oct-93 M CONSTRUCTION 120 C P 1-Nov-93 28-Feb-94 CONSTRUCTION COMPLETE 0 C s 1-Mar-94 1-Mar-94 K PHASE IV--CABLE T.V. STUDIO 233 C 1-Aug-93 21-Mar-94 NOTICE TO BIDDERS 0 C 1-Aug-93 1-Aug-93 BIDS DUE 0 C 2-Sep-93 2-Sep-93 M COUNCIL AWARD CONTRACT 0 C 28-Sep-93 28-Sep-93 CONTRACT EXECUTED 0 C 11-Oct-93 I1-Oct-93 M PRE CONTRCUTION CONF. 0 C 15-Nov-93 15-Nov-93 M CONSTRUCTION-ROUGH-IN 43 C 11-Oct-93 22-Nov-93 armor CONSTRUCTION-FINISH WORK 120 C p 22-Nov-93 21-Mar-94 CONSTRUCTION COMPLETE 0 C s 22-Mar-94 22-Mar-94 M PHASE V--FIRST L SECOND FLOOR 414 C 3-May-93 20-Jun-94 PREPARE BID DOCUMMETS 90 C 3-May-93 31-Jul-93 NOTICE 70 BIDDERS 0 C 5-Aug-93 5-Aug-93 M BIDS DUE 0 C 2-Sep-93 2-Sep-93 COUNCIL AWARD CONTRACT 0 C 28-Sep-93 28-Sep-93 M. CONTRACT EXECUTED 0 C 11-Oct-93 11-Oct-93 ORDER MATERIAL 90 C 11-Oct-93 8-Jan-94 CONSTRUCTION 42 C 9-Feb-94 22-Mar-94 FIRST FLOOR CONSTRUCTION 90 C 23-Mar-94 20-Jun-94 .............................. ------------------------------------------------------- ------------------------------------- ---- ---------------