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Home My WebLink AboutIR 7707 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7707 015-0 J?�_' April 6, 1993 To the Mayor and Members of the City Council (40 -ww"I'V] Subject: per INTRRDZpARTMENTAL COMMUNICATION SYSTEM UPDATE The following report is intended to provide the City Council with an update on the Interdepartmental Communication System. Overview The new 40 channel 800 MHz Interdepartmental communication System and Police, Fire and AMAA Dispatch Center is approximately 99% complete with installation currently on schedule and the project continuing within budget. On October 1, 1991 (I.R. 7554) the City Council was advised of the status of the proposed communication system to serve all departments. The report also covered the status of planned equipment acquisition from Motorola for $11,991,240.00 and a recommendation that $1,300,000.00 be budgeted for the construction of a central dispatch center that would house the Police and Fire Departments and the Area Metropolitan Ambulance Authority. The above cost would be financed through the sale of Certificates of obligation. The report also indicated a cost of $383,741.00 for the FCC license, call taking and dispatch computer terminals, radio maintenance test equipment and a new phone system for the central dispatch center. It was recommended that these items be financed by accrued savings from the Communication Fund. OOW On November 12, 1991, the city council approved the sale of certificates of Obligation to finance the Motorola equipment and design and construction of a central dispatch center, and authorized the City Manager to execute a contract with Motorola for acquisition of communication system equipment. Major installation of the system was initiated with the demonstration of the first 20 channels of the system at the Motorola North Beach facility. The Mayor and Council, City Manager and Staff, Departments, and County entities interested in the system were invited to a tour at the Motorola facility on June 9 and June 10, 1992, which demonstrated the system in a test environment. One hundred fourteen people took the tour. The equipment for the Local Government System (20 channels) was moved to Burnett Plaza and went 'on the air' July 16, 1992. Large, blue system antennas on top of Burnett Plaza can be seen from City Hall. Adjustments were made and the final test on the 20 channel Local Government System was complete on August 28, 1992. A tour of the Burnett Plaza site can be conducted upon request. Radio installation began on August 31, 1992. Radio demonstrations can be given upon request. Radios installed by department on the Local Government System were Development (41 radios), City Services (122 radios), T&PW (248 radios), Water (318 radios), Health (34 radios) , Aviation (28 radios), Park & Recreation (103 radios), Environmental Management (20 radios), Public Events (17 radios) and Code Blue (100 radios) . Installation of these radios was completed on October 30, 1992. OPIL LOFIRCIAL RECo,10 COY SECRjRTARY IT a-ISSUED BY THE CITY MANAGER FT. WORTH .INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7707 L .,►RTEq� the Mayor and Members of the City Council = April 6, 1993 • x Subject: Page 2 of 4 ran INTERDEPARTMENTAL COMMUNICATION SYSTEM UPDATE Testing for the 20 channel Public Safety three-site simulcast system was completed at the Motorola facility and delivery of equipment to Burnett Plaza, Rolling Hills and Burg Tower Site in Euless began August 14, 1992. Equipment was installed and microwave interface completed with the three site simulcast system going 'on the air' on September 10, 1992. The final test on the 20 channel Public Safety System was completed on November 1, 1992. Installation of Police (1642 radios) began November 1, 1992 and was completed December 23, 1992. Installation of Fire (392 radios) began January 11, 1993 and was completed March 10, 1993. On January 28, 1992, the City Council authorized the City Manager to execute a contract with Halbach-Dietz Architects in an amount of $88,475.31 to design the Police/Fire/AMAA Dispatch Center. On July 28, 1992, the City Council authorized the City Manager to execute a contract with Haws & Tingle General Contractors in the account of $999,300.00 for the construction of the Police/Fire/AMAA Dispatch Center at 3000 W. Bolt Street. Construction of the new Dispatch Center began on August 3, 1992. A diagram of the Dispatch Center floor plan is presented in Enclosure 1. The slab pouring was complete October 15, 1992. Building was fully ready for occupancy on February 1, 1993, with equipment move-in beginning January 4, 1993. On August 11, 1992, the City Council authorized the City Manager to enter into a contract with a number of county entities to participate in the City of Fort Worth two-way radio communication system. Minimum ten-year revenue projections are $3,050,000.00. Entity radios scheduled to be placed on the System by July 1, 1993 are AMAA (96 radios), Grapevine (149 radios), Kennedale (45 radios), North Richland Hills (154 radios), Richland Hills (25 radios), Southlake (60 radios), and Tarrant County (393 radios). Contracts have been signed with all above entities. A number of additional entities are expected on the system in CY 1994. The new 40 channel 800 MHz Interdepartmental Communication System and Police, Fire and AMAA Dispatch Center is scheduled to be fully operational by April 18, 1993. A summary of the schedule follows: EWURtu CORD ARY . ISSUED BY THE CITY MANA GER FORT WORTH,TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7707 �IP rf 11,0 `1SoaT To the Mayor and Members of the City Council �/�' April 6, 1993 Page 3 of 4 sTexaC, Subject: °1 INTERDEPARTMENTAL COMMUNICATION SYSTEM UPDATE Event Completion Date First 20 channels ready for radio use 08-31-92 Begin installing non-public safety radios 08-31-92 Non-public safety radios installed (1031 radios) 10-30-92 Second 20 channels ready for radio use 11-02-92 Begin installing public safety radios 11-02-92 Begin allowing other county entities to use system 12-01-92 Begin installing equipment in new dispatch center 01-04-93 Dispatch Building construction complete 02-01-93 Public safety radios installed (2034 radios) 03-10-93 New Dispatch Center ready for use 04-01-93 Police Moves 04-04-93 Fire and AMAA Moves 04-18-93 Council tour of Dispatch Center 05-03-93 Accept system (90 day test ends) 07-01-93 Staff will present an M&C for Council's approved on April 6, 1993, which allows for the purchase of a security system for the Disptach Center, the revised budget follows: Council Approved Funding Certificate of Obligation $13,425,000.00 Communication Fund Accrued Savings 383,741.00 Total $13,808,741.00 Revised Expenditure Estimates Motorola $11,991,240.00 Halbach-Dietz 88,476.00 Hawes & Tingle 999,300.00 Change Orders 51,011.00 Cost $80,452.00 Savings $29,441.00 1199 Batteries 59,950.00 1050 Speakers/Microphones 71,400.00 Security System 38,087.00 T&PW Labor 9,618.00 Microwave Tower $ 21,000.-00 ESECRETARY Telephone System 206,109.00 Emergency Electric System 35,350.00 Radio Test Equipment 98,550.00 Dispatch/Call-Taker Computer Terminals 65,316.00 ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS , INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7707 JVOPP To the Mayor and Members of the City Council 0 April 6, 1993 Z5 Page 4 of 4 XJ4�'* Subject: INTERDEPARTMENTAL COUKUNICATXON SYSTEU UPDATE Frequency Coordinator 4,750.00 Other Contractual 6,164.00 Closing Cost for Certificate of obligation 47,826.00 Surplus 14,594.00 Total $13,808,741.00 The projected project surplus is $14,594.00. Additional information will be provided upon request. Bob Terrell City Manager CR E0MCKL RECORD SECRfffTAXRY ,, Ft WORM L ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS _05, IN 0 _AhL P�O min ftb K:7 11.4 IRS 104 lot ILN ILM bZ4 U04 ERTM PTA -fir. slim F4 OMCIAL RECORD CITY SECRETARY FL WORTH, TEX.