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Home My WebLink AboutContract 54172-A6CSC No. 54172-A6 AMENDMENT No. 6 TO CITY SECRETARY CONTRACT No. 54172 WHEREAS, the City of Fort Worth (CITY) and Callahan & Freeman Architects, (ARCHITECn made and entered into City Secretary Contract No. 54172, (the CONTRAcn which was admiratively authorized on the 20th day of July, 2020 in the amount of $85,000.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $262,600.00 authorized by M&C 20-0549 on August 11, 2020, Amendment Number 2 in the amount of $78,290.00 which was administratively authorized on March 20, 2023, Amendment Number 3 in the amount of $1,400.00 which was administratively authorized on October 2, 2023, Amendment No. 4 in the amount of $37,500.00 was approved by M&C 24-0586 on June 25, 2024, Amendment No. 5 in the amount of $750.00 which was administratively authorized on October 30, 2024; and WHEREAS, the CONTRACT involves architectural services for the following project: FORT WORTH POLICE DEPARTMENT-SOUTH PATROL DMSION, City Project Number 10166l;and WHEREAS, it has become necessary to execute Amendment No. 6 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ARCHITECT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional Architectural Services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Architect totals $35,850.00. (See Attached Funding Breakdown Sheet, Page 3 of3) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Architect for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of$501,390.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City ofFort Worth, Texas Prof Services Agreement Amendment No. 6 Revision Date: 12/08/2023 South Patrol Division CityProjectNo. 101661 Page 1 of3 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Dana Burghdoff (F�CST) Dana Burghdoff, AICP Assistant City Manager DATE: 02/14/2025 Jannette Goodall City Secretary APPROVAL RECOMMENDED: �7�� Marilyn Marvin Director, Property Management Department Contract Compliance Manager: ARCHITECT Callahan & Freeman Architects e,uzda/� Frank W. Callahan (Jan 30, 2025 11:07 CST) Frank W. Callahan Principal DATE: Jan 30, 2025 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Nikita N. Watts Senior Capital Projects Officer APPROVED AS TO FORM AND LEGALITY: Da11glas Black (Eeb l 3, 2025 l l ·32 CSI) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment No. 6 Revision Date: 12/08/2023 M&C No.#: Not Required M&C Date: Not Required South Patrol Division CityProjectNo.101661 Page2 of3 FUNDING BREAKDOWN SHEET City Secretary No. 54172 Amendment No. 6 Project CF1- CF2 - Fund Dept ID Account ID Activity Bond Amount Reference 34018 0350421 5330500 101661 000930 18060199 $85,000.00 34018 0350421 5330500 101661 000930 18060199 $262,600.00 36001 0350421 5330500 101661 000930 $78,290.00 36001 0350421 5330500 101661 000930 $1,400.00 36001 0350421 5330500 101661 000930 $37,500.00 36001 0350421 5330500 101661 000930 $750.00 36001 0350421 5330500 101661 000930 $35,850.00 Total: $501,390.00 City of Fort Worth, Texas South Patrol Division Prof Services Agreement Amendment No. 6 City Project No. 101661 Revision Date: 12/08/2023 Page 3 of 3 C A l i. A H A N s F R F. E. M A N A R C H! T E C T S January 29, 2025 Mr. Alfonso Meza Property Management Department City of Fort Worth 100 Fort Worth Trail Fort Worth, Texas 76102 Re: Fort Worth Police Department South Patrol Division Additional A-E Fee Request Dear Alfonso: Callahan & Freeman Architects respectfully requests additional fee on the Fort Worth Police Department South Patrol Division project. This request relates to additional construction administration effort on our part due to the extended time the Contractor is taking to complete the construction. The earlier Amendment Number 4 to our agreement added fee to extend the completion date to April 2024. The Construction Punchlist will not be complete until February 2025 — approximately nine months additional project time. Included in our effort since April are the following services: 1. Coordinating with the Contractor to confirm the punch list work, including building, landscape, and other site issues. 11 trips have been made to the observe the work, with some work still outstanding. 2. Review and reorganization of the close-out documents file sent by Core. This file was 14,684 pages, containing everything, unindexed. The area of the site south of the parking lot was not graded to the Civil Documents and excess soil was stockpiled by the contractor. The Owner requested changes to provide longer flumes that would extend under the fence and have steel plates so that the lawn tractors can roll over the flumes. Core's pricing was HIGH, and the work got cut back so that Core could finish. Final negotiations remove Core from this grading and tasks them with removing the soil. Many hours of coordination and advising the Owner were spent issuing drawings, narrative directions, on- site meetings, and reviewing pricing. 4. A warrantee issue has required the help of the design team related to the operations of the HVAC equipment serving the Locker Rooms. The T&B report showed problems and the contractors could not correct the unit without the manufacturer and the mechanical contractor could not get them out there. BHB was able to make a contact, and Carrier will be visiting the project. We have spent multiple hours coordinating and investigating the issue. P.O. Box 15577 Fort Worth, TX 76119 817.478.1765 cfarchitects.com Since April, we have spent 239 hours on the project. At our current billing rate of $150/hr. this totals $35,850. Therefore, assuming the Contractor will be complete by middle of February, we request an additional fee in the amount of $35,850. As you know, it has been an effort for us and the City to get this project completed in a satisfactory way. We look forward to getting the project closed out. Thank you for your consideration of this request. Please let us know if you have any questions or if additional information would be helpful. Sincerel , � ��' l�V V Frank W. Callahan AIA Callahan & Freeman Architects