HomeMy WebLinkAboutContract 48482-A15Docusign Envelope ID: CCAEC82E-370E-4220-8F59-92620ABAEDBE FIFTHTEENTH AMENDMENT TO CSC No. 48482-AlS FORT WORTH CITY SECRETARY CONTRACT NO. 48482 This Fifteenth Amendment to Fort Worth City Secretary Contract No. 48482 ("Fifteenth Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and CentralSquare Technologies, LLC, a Delaware limited liability company ("Vendor"). City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 48482 beginning January 31, 2007 (the "Agreement"); and WHEREAS, on February 25, 2025, pursuant to Mayor and Council Communication (M&C) 25-0128, the Fort Worth City Council authorized the execution of this Fifteenth Amendment to the Agreement; and WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to add Exhibit A-11 for an increase for CAD annual training, Routing Servers for the Disaster Recovery, Test, Training and Production environments, ProQA Integration licenses which will support the addition of MedStar and in the amount of $163,225.00. The total annual recurring amount will not exceed $1,363,517.36. NOW THEREFORE, known by all these present, City and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1.The Agreement is hereby amended by adding Exhibit A, attached to this FifteenthAmendment, as Exhibit A-11 of the Agreement, to increase the total annual recurring amount of this Agreement to an amount not to exceed $1,363,517.36. 2.All other terms, provisions, conditions, covenants and recitals of the Agreement notexpressly amended herein shall remain in full force and effect. [Signature Page Follows] Fifthteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 1 of2
Docusign Envelope ID: CCAEC82E-370E-4220-8F59-92620ABAEDBE
Executed effective as of the date signed by the Deputy City Manager below.
FORT WORTH:
City of Fort Worth
By:
Name: Richard Zavala
Title: Interim Assistant City Manager
Date: Feb 28, 2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: IT Solutions Director
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
CentralSquare Technologies, LLC (::·a�vc By:
Name:
Title: chief Revenue officer
Date: 2/13/2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Feb 26, 202515:00 CST)
Name: Steven Vandever
Title: Senior IT Solutions Manager
Approved as to Form and Legality:
7d t<'wm:4� c&I By: M. Kevin Anders, II (Feb 28, 2025 13:28 CST)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-0128
Approval Date: 02/25/2025
Form 1295: 2025-1259468
Fifthteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 2 of2
Exhibit A-11
��; CENTRALSQUARE
SALES ORDER
PURSUANT TO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreement between Fort Worth Police Department, TX ("Customer") and CentralSquare
Technologies, LLC on behalf of itself and affiliates and subsidiaries including Superion, LLC; TriTech Software Systems; and
CentralSquare Canada Software, Inc. ("CentralSquare") and shall be effective as of the date of the last signature herein.
Quote Number: Q-684�6 is attached to this Sales Order as Exhibit "A". The Quote contains a description of all products and
services sold pursuant to this Sales Order. The Quote is hereby incorporated by reference as a term of this Sales Order.
Statement of Work. Services for the products purchased under this Sales Order shall be governed by the Statement of Work
document attached to this Sales Order as Exhibit "B".
Pavment Terms.
Software Licenses
100 % due on the Delivery Date*
Subscrintion
100 % due on the Delivery Date*
Services
50 % due on the Effective Date of this Sales Order
50 % due on the Completion of Services
Third-Partv
100 % due on the Effective Date of this Sales Order
*Delivery Date: For on-premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of
the Solutions outlined below in Exhibit A by whichever the following applies and occurs first (a) electronic delivery, by
posting it on CentralSquare's network for downloading, or similar suitable electronic file transfer method, or (b) physical
shipment, such as on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services
server. Physical shipment is on FOB - CentralSquare's shipping point, and electronic delivery is at the time CentralSquare
provides Customer with access to download the Solutions. For cloud-based Solutions Delivery shall be whichever the
following applies and occurs first when Authorized Users have (a) received log-in access to the Solution or any module of
the Solution or (b) received access to the Solution via a URL.
Payment due in fu1130 days from date of invoice. Annual maintenance and Subscriptions renewals shall be due on the anniversary
of the Delivery Date. Annual Maintenance and Subscription Fees are subject to increase as outlined in the Master Agreement.
Master Agreement. This Sales Order shall be governed by the terms and conditions of the existing Agreement between the
parties, more specifically described as the governing agreement dated November 30, 2021 (the "Master Agreement"). NO
OTHER TERMS OR CONDITIONS OF THE MASTER AGREEMENT ARE NEGATED OR CHANGED AS A RESULT OF
THIS DOCUMENT.
Purchase Order. Customer may provide CentralSquare with a valid purchase order, upon execution of this Sales Order.
Notwithstanding anything to the contrary herein, purchase orders are to be used solely for Customer's accounting purposes and
any terms and conditions contained therein shall be deemed null and void with respect to the parties' relationship and this Sales
Order. Any such purchase order provided to CentralSquare shall in no way relieve Customer of any obligation entered into
pursuant to this Sales Order including, but not limited to, its obligation to pay CentralSquare in a timely fashion.
Docusign Envelope ID: CCAEC82E-370E-4220-8F59-92620ABAEDBE
Acceptance of Order Terms. By signing this Sales Order below, Customer represents and warrants that: (a) it has read and
understands the Master Agreement and Quote that are incorporated by reference into this Sales Order and agrees to be bound by
the terms thereof, and (b) it has full power and authority to accept this Sales Order.
CentralSquare Technologies, LLC City of Fort Worth
1000 Business Center Drive 100 Fort Worth Trail
oa��s�gnea ey: Lake Mary, FL 32746 Fort Worth, TX 76102
By: I�ein, a�,�,w�sb►�, By: ,P,.����
Print NameRon Anderson Print Name: RlChard ZaVala
Print Title: chi ef Revenue offi cer Print Tit�e: Interim Assistant City Manager
Date Si ned: 2�13/2025 Date Signed: Feb 28, 2025
Exhibit A
Quote
Quote #: Q-68436
Primary Quoted Solution: PSJ Enterprise
Quote expires on: April 07, 2025
Quote prepared for:
Steven Vandever
Fort Worth Police Department
200 Texas St.
Fort Worth, TX 76102
(817) 392-2625
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
1. Enterprise CAD Routing Server -
Disaster Recovery (OP) Annual
Subscription Fee
2. Enterprise CAD Routing Server - Test or
Trn. System (OP) Annual Subscription
Fee
3. Enterprise CAD Routing Server - Test or
Trn. System (OP) Annual Subscription
Fee
4. Enterprise CAD Routing Server (OP)
Annual Subscription Fee
QUANTITY
1
UNIT PRICE
1,300.00
TOTAL
1,300.00
1
1
1
1,300.00
1,300.00
8,100.00
Software Total
WHAT SERVICES ARE INCLUDED?
1,300.00
1,300.00
8,100.00
12,000.00 USD
DESCRIPTION TOTAL
1. Public Safety GIS/Analytics Services - Fixed Fee 9,360.00
2. Public Safety Project Management Services - Fixed Fee 3,315.00
3. Public Safety Technical Services - Fixed Fee 6,630.00
Services Total
19,305.00 USD
QUOTE SUMMARY
Software Subtotal
12,000.00 USD
Services Subtotal
19,305.00 USD
Quote Subtotal 31,305.00 USD
Quote Total 31,305.00 USD
WHAT ARE THE RECURRING FEES?
TYPE
FIRST YEAR MAINTENANCE TOTAL
AMOUNT
� ��
FIRST YEAR SUBSCRIPTION TOTAL 12,000.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
This Quote is not intended to constitute a binding agreement. The terms herein shall only be effective once incorporated into
a definitive written agreement with CentralSquare Technologies (including its subsidiaries) containing other customary
commercial terms and signed by authorized representatives of both parties.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service,
rather than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PURCHASE ORDER INFORMATION
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer's purchase order terms will be governed by the parties' existing mutually executed agreement, or in the absence
of such, are void and will have no legal effect.
PO Number:
Initials:
Attachment A
Terms and Conditions for On-Prem Subscriptions
BY INDICATING YOUR ACCEPTANCE, OR BY USING THE SOFTWARE, YOU ACCEPT THE TERMS AND CONDITIONS
AS STATED HEREIN.
1. Subscription Access. Customer is purchasing subscription priced software under this Quote. So long as Client
has paid the annual subscription fees and is current at all times with the subscription fees as stated herein,
CentralSquare grants to Client a limited non-exclusive, non-transferable access to use the subscription software
granted in this Quote. Client understands and acknowledges no ownership or any form of intellectual property rights
transfer under the terms of this Quote.
If customer terminates this Quote in accordance with the termination for convenience provision below, customer
shall be entitled to a pro-rata refund of the annual subscription fee, calculated by the remaining months in the
applicable annual subscription.
2. Termination for Convenience. This Quote may be terminated without cause by either party by providing written
notice to the other party thirty (30) days prior to the date of termination.
3. Termination of Access Riqhts. Upon termination of this Quote, (i) all rights granted herein shall terminate
immediately and automatically upon the effective date of such termination; (ii) Customer's right to the accessed
software granted herein shall terminate; and (iii) Customer will cease using such software and at CentralSquare's
direction return or destroy the software and any supplemental confidential information or documentation.
4. Riaht to Audit. Customer shall maintain for a reasonable period, but in no event less than three (3) years after
expiration or termination of this Quote, the systems, books and records necessary to accurately reflect compliance
with software access and the use thereof under this Quote. Upon request, Customer shall permit CentralSquare
and its directors, officers, employees, and agents to have on-site access at Customer's premises (or remote access
as the case may be) during normal business hours to audit such systems, books, and records for the purpose of
verifying Customer's use of the software to monitor compliance with this Quote no more than once per year. If an
audit reveals that Customer has exceeded the restrictions on use or non-compliance with this Quote, Customer
shall be responsible for the reimbursement of all costs related to the audit and prompt payment by Customer to
CentralSquare of any underpayment.
EXHIBIT B
Statement of Work
(Attached)
��; CENTRALSQUARE
Summary of Services
Project: Fort Worth Police, TX, Routing Server implementation.
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not a detailed requirements or design of solution.
Project Scheduling
Parties agree a schedule will be provided for services within sixty (60) days from the execution of the above quote
number.
Change Requests
The parties may request a change to this summary of services, to increase hours or deliverables, through a written
request to the CentralSquare project manager or resource.
Services Scope of Project
The project includes the following scope of services.
CentralSquare Technical Services and GIS Services will implement the Routing Server in the Production, Test and Training
environments. The implementation will take advantage of the latest supported Operating System for the product.
CentralSquare Technical Services and GIS Services will implement a redundant routing server in the Production System.
Client Responsibilities:
• Provide staff knowledgeable in the Client's operations.
• Provide server hardware to support the addition of Routing Servers.
• Test Routing Server functionality
Central5quare Responsibilities:
• Install Routing Server software on the provided hardware.
• Configure Routing Server to work with Client's operations.
This task is complete upon completion of the installation and configuration of the Routing Server. Live implementation
of this new functionality will be solely the Client's responsibility and will not preclude the completion of this project.
Project Management
Even in smaller, less complex projects, there needs to be a point of contact and someone driving a project to successful
completion. CentralSquare's Implementation Methodology ensures a project has the right amount of oversight needed
to successfully complete the work, no more no less. A CentralSquare Project Manager will be your point of contact for
the scoped work with you to develop a timeline to meet your needs, drive the timeline to completion, work to resolve
any issues that may arise during the life of the project, all while keeping you up to date so you have the peace of mind
your project is on track for a successful completion.
Confidential and Proprietary
.�.
..
Professional Services
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the
necessary steps for successful deployment of the contracted services. The overall services aligned to implementation
include Consulting Services, Technical Services, Data Conversion Services, Training Services, and in some cases,
Installation Services.
2 � Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
��; CENTRALSQUARE
SALES ORDER
PURSUANT TO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreement between Fort Worth Police Department, TX ("Customer") and CentralSquare
Technologies, LLC on behalf of itself and affiliates and subsidiaries including Superion, LLC; TriTech Software Systems; and
CentralSquare Canada Software, Inc. ("CentralSquare") and shall be effective as of the date of the last signature herein.
Quote Number: Q-199221 is attached to this Sales Order as Exhibit "A". The Quote contains a description of all products and
services sold pursuant to this Sales Order. The Quote is hereby incorporated by reference as a term of this Sales Order.
Statement of Work. Services for the products purchased under this Sales Order shall be governed by the Statement of Work
document attached to this Sales Order as Exhibit "B".
Pavment Terms.
Software Licenses
100 % due on the Delivery Date*
Subscrintion
100 % due on the Delivery Date*
Services
50 % due on the Effective Date of this Sales Order
50 % due on the Completion of Services
Third-Partv
100 % due on the Effective Date of this Sales Order
*Delivery Date: For on-premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of
the Solutions outlined below in Exhibit A by whichever the following applies and occurs first (a) electronic delivery, by
posting it on CentralSquare's network for downloading, or similar suitable electronic file transfer method, or (b) physical
shipment, such as on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services
server. Physical shipment is on FOB - CentralSquare's shipping point, and electronic delivery is at the time CentralSquare
provides Customer with access to download the Solutions. For cloud-based Solutions Delivery shall be whichever the
following applies and occurs first when Authorized Users have (a) received log-in access to the Solution or any module of
the Solution or (b) received access to the Solution via a URL.
Payment due in fu1130 days from date of invoice. Annual maintenance and Subscriptions renewals shall be due on the anniversary
of the Delivery Date. Annual Maintenance and Subscription Fees are subject to increase as outlined in the Master Agreement.
Master Agreement. This Sales Order shall be governed by the terms and conditions of the existing Agreement between the
parties, more specifically described as the governing agreement dated November 30, 2021 (the "Master Agreement"). NO
OTHER TERMS OR CONDITIONS OF THE MASTER AGREEMENT ARE NEGATED OR CHANGED AS A RESULT OF
THIS DOCUMENT.
Purchase Order. Customer may provide CentralSquare with a valid purchase order, upon execution of this Sales Order.
Notwithstanding anything to the contrary herein, purchase orders are to be used solely for Customer's accounting purposes and
any terms and conditions contained therein shall be deemed null and void with respect to the parties' relationship and this Sales
Order. Any such purchase order provided to CentralSquare shall in no way relieve Customer of any obligation entered into
pursuant to this Sales Order including, but not limited to, its obligation to pay CentralSquare in a timely fashion.
Docusign Envelope ID: CCAEC82E-370E-4220-8F59-92620ABAEDBE
Acceptance of Order Terms. By signing this Sales Order below, Customer represents and warrants that: (a) it has read and
understands the Master Agreement and Quote that are incorporated by reference into this Sales Order and agrees to be bound by
the terms thereof, and (b) it has full power and authority to accept this Sales Order.
CentralSquare Technologies, LLC City of Fort Worth
1000 Business Center Drive 100 Fort Worth Trail
oa��s�gnea ey: Lake Mary, FL 32746 Fort Worth, TX 76102
By: I�ein, a�,�,w�sb►�, By: ,����
Print NameRon Anderson Print Name: RlChard ZaVala
Print Title: chi ef Revenue offi cer Print Tit�e: Interim Assistant City Manager
Date Si ned: 2�13/2025 Date Signed: Feb 28, 2025
Exhibit A
Quote
Quote #: Q-199221
Primary Quoted Solution: PSJ Enterprise
Quote expires on: June 18, 2025
Quote prepared for:
Steven Vandever
Fort Worth Police Department
200 Texas St.
Fort Worth, TX 76102
(817) 392-8391
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
1. Enterprise CAD Mapping (OP) Annual
Subscription Fee
2. Enterprise CAD Position (OP) Annual
Subscription Fee
3. Enterprise Mobile Base Position (OP)
Annual Subscription Fee
4. Enterprise Mobile Mapping (OP) Annual
Subscription Fee
5. Standard EMD Integration (OP) Annual
Subscription Fee
QUANTITY
15
15
115
115
24
UNIT PRICE
200.00
4,300.00
300.00
100.00
200.00
TOTAL
3,000.00
64,500.00
34,500.00
11,500.00
4,800.00
Software Total
WHAT SERVICES ARE INCLUDED?
118,300.00 USD
DESCRIPTION TOTAL
1. Public Safety Consulting Services - Fixed Fee 2,340.00
2. Public Safety Project Management Services - Fixed Fee 780.00
Services Total
3,120.00 USD
QUOTE SUMMARY
Software Subtotal
Services Subtotal
118,300.00 USD
3,120.00 USD
Quote Subtotal 121,420.00 USD
Quote Total 121,420.00 USD
WHAT ARE THE RECURRING FEES?
TYPE
FIRST YEAR MAINTENANCE TOTAL
FIRST YEAR SUBSCRIPTION TOTAL
AMOUNT
� ��
`fiE:�cZiZ� � �
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
This Quote is not intended to constitute a binding agreement. The terms herein shall only be effective once incorporated into
a definitive written agreement with CentralSquare Technologies (including its subsidiaries) containing other customary
commercial terms and signed by authorized representatives of both parties.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service,
rather than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PURCHASE ORDER INFORMATION
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer's purchase order terms will be governed by the parties' existing mutually executed agreement, or in the absence
of such, are void and will have no legal effect.
PO Number:
Initials:
Attachment A
Terms and Conditions for On-Prem Subscriptions
BY INDICATING YOUR ACCEPTANCE, OR BY USING THE SOFTWARE, YOU ACCEPT THE TERMS AND CONDITIONS
AS STATED HEREIN.
1. Subscription Access. Customer is purchasing subscription priced software under this Quote. So long as Client
has paid the annual subscription fees and is current at all times with the subscription fees as stated herein,
CentralSquare grants to Client a limited non-exclusive, non-transferable access to use the subscription software
granted in this Quote. Client understands and acknowledges no ownership or any form of intellectual property rights
transfer under the terms of this Quote.
If customer terminates this Quote in accordance with the termination for convenience provision below, customer
shall be entitled to a pro-rata refund of the annual subscription fee, calculated by the remaining months in the
applicable annual subscription.
2. Termination for Convenience. This Quote may be terminated without cause by either party by providing written
notice to the other party thirty (30) days prior to the date of termination.
3. Termination of Access Riqhts. Upon termination of this Quote, (i) all rights granted herein shall terminate
immediately and automatically upon the effective date of such termination; (ii) Customer's right to the accessed
software granted herein shall terminate; and (iii) Customer will cease using such software and at CentralSquare's
direction return or destroy the software and any supplemental confidential information or documentation.
4. Riaht to Audit. Customer shall maintain for a reasonable period, but in no event less than three (3) years after
expiration or termination of this Quote, the systems, books and records necessary to accurately reflect compliance
with software access and the use thereof under this Quote. Upon request, Customer shall permit CentralSquare
and its directors, officers, employees, and agents to have on-site access at Customer's premises (or remote access
as the case may be) during normal business hours to audit such systems, books, and records for the purpose of
verifying Customer's use of the software to monitor compliance with this Quote no more than once per year. If an
audit reveals that Customer has exceeded the restrictions on use or non-compliance with this Quote, Customer
shall be responsible for the reimbursement of all costs related to the audit and prompt payment by Customer to
CentralSquare of any underpayment.
EXHIBIT B
Statement of Work
(Attached)
]UMA111�RY C�F SER�lICE� ��; CENTRALSQUARE
Fort Worth Police, TX, Standard EMD Integration (ProqA), q-199221
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not detailed requirements or designs of solution.
Project Scheduling
Parties agree a schedule will be provided for services within sixty days from the execution of the applicable quote.
Change Requests
The parties may request a change to this summary of services, to increase hours or deliverables, through a written
request to the CentralSquare project manager or resource.
Professional Services
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the
necessary steps for successful deployment of the contracted services. The overall services aligned to implementation
include Project Management, Consulting Services, Technical Services, Data Conversion Services, Training Services, and in
some cases, Installation Services.
CentralSquare is not responsible for coordination, management, or covering the cost of any software, work,
customization, coding or testing that is required to be performed by any third-party vendors engaged in the context of
standard or custom interfaces, unless the work is defined under a Sub-Agreement with CentralSquare within the scope
of this Agreement.
Business Hours
All project services will be performed during normal business hours, defined as 8:00-5:00 PM Eastern Time.
If Client desires to perform the services outside of these hours, additional fees will apply.
CentralSquare Connectivity to On-Premises Systems
The BeyondTrust/Bomgar and/or SecureLink remote support solutions shall be the method of remote access to on-
premises Customer systems and/or data. These solutions meet all requirements as contained in the FBI CJIS Security
Policy (Remote Access). Use of either of these solutions enable Customer agencies to remain CJIS compliant for purposes
of FBI and/or state regulatory agency audits.
Services Scope of Project
The project includes the following scope of services:
• A CentralSquare consultant will remotely assist in the configuration of the EMD portion of CAD Enterprise to
enable functionality with ProQA.
Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
2/26/25, 2:11 PM
CITY COUNCIL AGENDA
Create New From This M8�C
F��T �'�0�1� �
-�y-
REFERENCE **M&C 25- 04CENTRALSQUARE CAD
DATE: 2/25/2025 NO.: 0128 LOG NAME: ROUTING SERVERS, TRAINING,
EMS LICENSE SUB
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of the Fifteenth Amendment to City Secretary Contract
Number 48482 for the Computer Aided Dispatch System Software Support Agreement
with CentralSquare Technologies LLC to Add the Routing Servers for the Computer Aided
Dispatch Disaster Recovery, Test, Training and Production Environments in the Amount of
$31,305.00; Annual Training in the Amount of $10,500.00; an Additional Amount of
$121,420.00 to Maintain Desktop, Mobile, and ProQA Integration Annual License
Subscription to Support the Addition of MedStar, for a Total Recurring Annual Amount of
$1,363,517.36 for the Fort Worth Fire and Police Departments through the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of the fifteenth amendment to City
Secretary Contract Number 48482, for the Computer Aided Dispatch System Software Support
Agreement with CentralSquare Technologies LLC to add the routing servers for the ComputerAided
Dispatch Disaster Recovery, Test, Training and Production Environments in the amount of
$31,305.00; annual training in the amount of $10,500.00; an additional amount of $121,420.00 to
maintain Desktop, Mobile, and ProQA Integration annual license subscription to support the addition
of MedStar, for a total recurring annual amount of $1,363,517.36 for the Fort Worth Fire and Police
Departments through the Information Technology Solutions Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher License
Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
M&C Review
apps.cfwnet.org/council_packet/mc review.asp?ID=32993&councildate=2/25/2025 1/3
2/26/25, 2:11 PM
M&C Review
June 27, 2023, City Council authorized M&C 23-0525, for the execution of CSC 48482 Amendment
No. 8 to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring
costs of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
On September 26, 2023, City Council approved M&C 23-0788 to request authorization to execute
CSC 48482 Amendment No. 9 to increase the amount of annual CAD support services to $893,692.36
and add Mobile CAD licenses in the amount of $206,600.00, with four (4) one-year renewal options,
for the new total contract amount of $1,131,098.99.
On November 1, 2023, the City executed CSC 48482 Amendment No. 10 to add Professional Services
and Livescan Publisher maintenance in the amount of $5,547.00. On December 12, 2023, the City
executed CSC 48482-A11 to add Enterprise Mobile Test or Training System in the amount of
$11,930.00.
On April 7, 2024, the City executed CSC 48482 Amendment No. 12 to add Public Safety GIS/Analytics
services for $43,875.00. On August 30, 2024, the City executed CSC 48482 Amendment No. 13 for
Public Safety Consulting for a one-time cost of $27,690.00.
On December 10, 2024, the City executed CSC 48482 Amendment No. 14 to increase the total annual
spend authority to $1,200,292.36 to purchase additional Enterprise Mobile Test or Training system and
Enterprise CAD licenses.
This M&C is to request authorization to execute CSC 48482 Amendment No. 15 to add Annual
Training, Routing Servers for CAD Disaster Recovery Environments, Desktop and Mobile CAD, and
ProQA Integration licenses which will support the addition of MedStar in the amount of $163,225.00.
Upon approval and execution of the amendment, the total recurring annual amount will be
$1,363,517.36.
CentralSquare Technologies LLC is the documented sole source provider for support and
maintenance to the existing City of Fort Wort Fire Department and Police Department Computer-
Aided-Dispatch system.
Funding is budgeted in the Other Contractual Services account within the Info Technology
Systems Fund for the ITS Public Safety Apps Department.
BUSINESS EQUITY: Awaiver of the Business Equity goal for subcontracting requirements was
requested, and approved by DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 15 by the Deputy City Manager and expires September 30, 2025. The
agreement may be renewed for three additional one-year renewal terms beginning October 1, 2025.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for three (3) additional
one-year renewal terms beginning October 1, 2025, per M&C 23-0788 approved on September 26,
2023. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendation and execution of the amendment. Prior to any expenditure being incurred, the
Information Technology Solutions Department has the responsibility to validate the availability of
funds.
Fund De artment Account Pro'ect Pro ram Activit Bud et Reference # Amount
p 1 9 Y 9
ID I ID Year (Chartfield 2) I
apps.cfwnet.org/council_packet/mc review.asp?ID=32993&councildate=2/25/2025 2/3
2/26/25, 2:11 PM
M&C Review
Fund De artment Account Pro'ect Pro ram Activit Bud et Reference # Amount
p ID I I ID g I y I Year (Chartfield 2) I
Submitted for City Manager's Office by_ Mark McDaniel ()
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Kevin Gunn (2015)
Mark DeBoer (8598)
ATTACHMENTS
04CENTRALSQUARE CAD ROUTING SERVERS, TRAINING, EMS LICENSE SUB funds avail.docx (CFW Internal)
2025 Form 1295 TriTech(CAD support)_(signed) 1.22.2025.pdf (CFW Internal)
FID Table CentralSquare Jan 2025.x1sx (CFW Internal)
Request for BE waiver Final-CC.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc review.asp?ID=32993&councildate=2/25/2025 3/3