HomeMy WebLinkAboutContract 60522-R2CSC No. ________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 26, 2025
Texas AirSystems, LLC
Attn: Patrick Mooney, Account Executive
6029 Campus Dr. West, Suite 100
Irving, TX 76063
Re: Contract Renewal Notice
Contract No. CSC No. 60522 (“Contract”)
Renewal Term No. 2: April 01, 2025 to March 31, 2026
The above-referenced Contract with the City of Fort Worth expires on March 31, 2025
(“Expiration Date”). Pursuant to the Contract, contract renewals are at the written mutual
agreement of the parties, so long as the underlying COOP is renewed. This letter memorializes the
desire of the parties to renew the Contract for an additional one (1) year period, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter, along with a copy of your
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katya Flores
Katya Flores
Sr. Admin Assistant
Katya.Flores@fortworthtexas.gov
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ______________________________
Name: Valerie Washington
Title: Assistant City Manager
Date: ______________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Roger Venables
Title: Aviation Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:______________________________
Name: Katya Flores
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: ______________________________
Name: Candace Pagliara
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0016
Date Approved: 01/14/2025
Form 1295 Certification No.: 2024-1246572
Texas AirSystems, LLC:
By:
Name: Patrick Mooney
Title: Account Executive
Date:
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 01/14/25 M&C FILE NUMBER: M&C 25-0016
LOG NAME: 13P AMEND CSCO 60522 HVAC SERVICES AVIATION/PED MC
SUBJECT
(ALL) Authorize Execution of an Amendment to City Secretary Contract 60522 with Texas AirSystems, LLC Using the Interlocal Purchasing
System Contract Number 220106 for Comprehensive Heating, Ventilation, and Air Conditioning Services to Increase the Annual Amount by
$800,000.00 for a New Annual Amount Up to $1,889,800.00 for the Aviation and Public Events Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 60522 with Texas AirSystems, LLC using
The Interlocal Purchasing System Contract Number 220106 for comprehensive heating, ventilation, and air conditioning services to increase the
annual amount by $800,000.00 for a new annual amount up to $1,889,800.00 for the Aviation and Public Events Departments.
DISCUSSION:
On October 31, 2023, City Council approved Mayor and Council Communication (M&C) 23-0919 authorizing an agreement with Texas
AirSystems, LLC using The Interlocal Purchasing System (TIPS) Contract Number 220106 for comprehensive heating, ventilation, and air
conditioning (HVAC) services and parts on an as-needed basis in an annual amount up to $130,000.00 for the Property Management
Department. On November 22, 2023, the City executed an agreement with the vendor (City Secretary Contract No. 60522, CSC 60522).
On November 12, 2024, City Council approved M&C 24-0968 to increase the annual spending authority under CSC 60522 by an
additional amount of $959,800.00 for a new annual amount up to $1,089,800.00 in order to accommodate the spending capacity requested by the
Aviation, Water, and Property Management Departments.
On December 2, 2024, the Aviation and Public Events Departments approached the Purchasing Division to increase the spending authority under
CSC 60522 again to accommodate the following issues:
• City of Fort Worth, Meacham International Airport Variable Refrigerant Flow (VRF) Condenser Replacement: These condensers
were installed from 2014 to 2016 and have had numerous issues with varying mechanical and electronic component failures. After a
preliminary site survey of the facility, it is recommended that the existing LG VRF Generation 4 Condensers be replaced with the LG VRF
Generation 5 Condensers.
• Adding spending capacity for the Public Events department to provide services on "as needed" basis for the Fort Worth Convention Center
and Will Rogers Memorial Center.
The purpose of this M&C is to authorize an amendment to increase the annual spending authority under the agreement by $800,000.00 for a new
annual amount up to $1,889,800.00.
FUNDING: Funding is budgeted in the General Operating & Maintenance category in the Municipal Airport Fund for the Aviation Department, and
in the General Operating & Maintenance category in the Culture & Tourism Fund for the Public Events Department.
AGREEMENT TERMS: The current term of this agreement will expire on March 31, 2025.
RENEWAL TERMS: The agreement may be renewed for one (1) additional one-year term. This action does not require specific City Council
approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies
any state law requiring that the local government seek competitive bids for the purchase of items. TIPS contracts are competitively bid to increase
and simplify the purchasing power of government entities across the State of Texas.
BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Municipal Airport Fund
and the Culture & Tourism Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure
being incurred, the Aviation and Public Events Departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Reginald Zeno 8517
Valerie R. Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Roger M. Venables 6334
Additional Information Contact: Brandy M. Hazel 8087
Maria Canoura 2526