HomeMy WebLinkAboutContract 60825-R1CSC No. ___________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 6, 2025
Stone Security, LLC
Attn: Legal Department
351 W Lawndale Drive
Salt Lake City, UT 84115
Re: Contract Renewal Notice
Contract No. CSC No. 60825
Renewal Term No. 1 of 2, April 1, 2025 to March 31, 2026
The above referenced Contract with the City of Fort Worth expires on March 31, 2025 (the
. Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions | Finance | Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz_IT_Finance_Contracts@fortworthtexas.gov
Contract Renewal Page 2 of 2
[Executed effective as of the date signed by the Deputy City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: ___________________________
Name: Mark McDaniel
Title: Deputy City Manager
Date: ___________________________
Stone Security, LLC
By: ___________________________
Name: ___________________________
Title: ___________________________
Date: ___________________________
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: ___________________________
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By: ___________________________
Name:___________________________
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0921
Approval Date:10/29/2024
Form 1295:2024-1204307
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ___________________________
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By: ___________________________
Name: Jannette Goodall
Title: City Secretary
Laura Gomez
Contracts
02/11/2025
CSC 60825 Stone Security Renewal 1
Final Audit Report 2025-02-11
Created: 2025-02-11
By: Laura Gomez (laura@stonesecurity.net)
Status: Signed
Transaction ID: CBJCHBCAABAAuJ1Bk8oDHJbpxwRW_bwacLnHVa6-ku-I
"CSC 60825 Stone Security Renewal 1" History
Document created by Laura Gomez (laura@stonesecurity.net)
2025-02-11 - 7:49:22 PM GMT
Document emailed to Laura Gomez (laura@stonesecurity.net) for signature
2025-02-11 - 7:49:28 PM GMT
:��. Document e-signed by Laura Gomez (laura@stonesecurity.net)
Signature Date: 2025-02-11 - 7:49:49 PM GMT - Time Source: server
� Agreement completed.
2025-02-11 - 7:49:49 PM GMT
a Adobe Acrvba# Sign
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
10/29/2024 REFERENCE
NO..
C TYPE:
**M&C 24- LOG NAME:
0921
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
04STONE SECURITY
MILESTONE LICENSES
CODE
Page 1 of 2
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 60825 with Stone
Security, LLC to Add Milestone Licenses and Increase the Total Contract Amount by
$100,000.00 for a New Total Contract Amount Not to Exceed $200,000.00, with Renewal
Terms, for the Fort Worth Police Department through the Information Technology
Solutions Department Using Cooperative Agreement Omnia Partners Contract R192008
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to City Secretary
Contract No. 60825 with Stone Security, LLC to add milestone licenses and increase the total
contract by $100,000.00 for a new total contract amount not to exceed $200,000.00, with renewal
terms, for the Fort Worth Police Department through the Information Technology Solutions
Department using Cooperative Agreement with Omnia Partners R192008.
DISCUSSION:
On January 25, 2024 the City entered into CSC No. 60825 with Stone Security, LLC, a reseller of
Milestone, using Cooperative Agreement R192008 with Omnia Partners to purchase Milestone
licenses and support for an annual amount not to exceed $100,000.00. The Fort Worth Police
Department through the Information Technology Solutions Department will utilize this amendment to
increase City Secretary Contract No. (CSC) 60825 with Stone Security, LLC by $100,000.00 for a new
total contract amount not to exceed $200,000.00 to add licenses for milestone support and service
hours as needed for the City-Wide camera program.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS:_ In the event the Omnia Partners, staff would cease purchasing at the
end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council
were to not appropriate funds for a future year, staff would stop making purchases when the last
appropriation expires, regardless of whether the then-current purchase agreement has expired.
The City will use the Omnia Partners R192008 agreement to make purchases authorized by this
Mayor & Council Communication (M&C). The Omnia agreement is set to expire in 2025. If the
agreement is extended, this M&C authorizes the City to purchase similar services under the extended
contracts. If the Omnia Partners is not extended, but Omnia Partners executes a new cooperative
contract with the vendor and with substantially similar terms, this M&C authorizes the City to purchase
the services under the new contract. If this occurs, in no event will the City continue to purchase
services under the new agreements for more than four (4) years without seeking Council
approval. Funding is budgeted in Other Contractual Services account within the Crime Control and
Prev Distr Operating Fund for Fiscal Year 2025.
BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32628&councildate=l0/29/2024 10/31/2024
M&C Review
Page 2 of 2
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, this Agreement will begin once executed by the
Deputy City Manager and end March 31, 2025 in accordance with the Omnia contract. The Agreement
may be renewed in accordance with the extended Omnia R192008 cooperative agreement or its
successor.
RENEWAL OPTIONS: This agreement may be renewed for up to four successive one-year terms at
the City's option, in accordance with the Omnia contract. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Crime Control and Prev Distr Fund. Prior
to an expenditure being incurred, the Police Department has the responsibility to validate the
availability of funds.
TO
Fund Department
ID
Fund Department
ID
Account Project Program Activity Budget Reference # Amount
ID Year (Chartfield 2)
Account Project Program Activity Budget Reference # Amount
ID � � Year (Chartfield 2) �
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Mark McDaniel ()
Kevin Gunn ()
Mark DeBoer ()
1. FWLab Communication FY2025 Budqet Load.pdf (CFW Internal)
2024-1295.pdf (CFW Internal)
FID Table Stone Securitv.xlsx (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32628&councildate=l0/29/2024 10/31/2024