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HomeMy WebLinkAboutContract 61342-A2THE STAlE CF "TEXAS § CITY CF FORT WORTH § CSC No. 61342-A2 AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN CITY OF FORT WORTH AND TEXAS A&M TRANSPORTATI ON INSTITUTE Amendment Number 2 THIS AMENDMENT 10 INlERLOCAL. AGREEMENT is entered into t¥ and between the governmental entities shown below as Contracting Parties under the authority granted and i1 compliance with the provisions of Chapter 791 of the Texas Government Code. Performing Agency: Receiving Agency: Texas A&M Transportation Institute {The Texas A&M University System) City of Fort Worth BACKGROUND The Receiving Agency and the Performing Agency executed a contract on April 29. 2024 .. concerning .lnterlocal Agreement Between City of Fort Worth and Texas A&M Transportation Institute, and was revised t¥ Amendment 1 i1 the amount of $75,000.00 authorized t¥ M&C 24-06 55 on August 13, 2024. wt-lEREAS, it has become necessary to amend the contract i1 order to revise and expand the scope of work and budget to include an additional task and provide additional support as identified t¥ the Receiving Agency. wt-lEREAS, the Receiving Agency approved administratively for financial support of up to $42,500.00 for this amendment. It is mutually understood and agreed t¥ and between the undersigned contracting parties to the above lnterlocal Agreement to amend the contract as follows: AGREEMENT 1. Attachment A-1, lnterlocal Agreement, Scope of Services, is deleted i1 its entirety and replaced with Attachment A:2._. lnterlocal Agreement, Scope of Services, which is attached to and made part of this amendment. Task 6Staff Augmentation for Technical Review for the Strengthening Mobility and Revolutionizing Transportation ("SMART Grant'1 was added to the scope for Performing Agency staff to provide technical assistance to support an advancement of the SMART grant. 2. Attachment B-1, lnterlocal Agreement, Estimated Budget, is deleted i1 its entirety and replaced with Attachment 8-2., lnterlocal Agreement, Estimated Budget, which is attached to and made part of this amendment. The budget increased. t,y $42.500.00 from $170,000.00 to $212.500.00, due to addition of Task 6-staff Augmentation for Technical Review for the Strengthening Mobility and Revolutionizing Transportation ("SMART Grant"). 3.Attachment C GENffiAI... lERMS AND CONDmONS UNCffi 1l-E STRENGlHENING MOBILITY AND REVOLUTIONIZING TRANSPORTATION (SMARl) GRAl'JT PRQGRAA/1 is added to this Agreement and only apples to the execution of Task 6. All other terms and conditions of the above lnterlocal Agreement not hereby amended remain i1 full force and effect. lnterlocal Agreement Amendment 1 Page 1 of 2 TexasA&M ILA City Project No. 1054 70 Executed effective as of the date signed by the Assistant City Manager below. City: TTI By:� 1cte:� By: Joe Zietsman (Feb 24, 202515:46 CST) Name:Jesica McEachern Name: Dr. Joe Zietsman iTitle: Assistant City Manager Title: Deputy Agency Director Date: Feb 27, 2025 Date: Feb 24, 2025 THE CITY OF Fort Worth internal ROUTING process: Approval Recommended: -� By. Kelly Porter (Feb 24, 202515:50 CST) Name:--Kelfy Porter -- iTitle: Assistant Director, TPW Regional Transportation and Innovation Division Approved as to Form and Legality: -�By: Douglas Black (Feb 25, 202513:04 CST) Name:"Douglas-W.-Bl'acf< iTitle: Sr. Assistant City Attorney Contract Authorization: M&C: Administrative lnterlocal Agreement Amendment 1 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . By: "1wwJU? 8r Name: Armond Bryant Title : Multimodal Transportation Manager City Secretary: � 1 �By: u Name:Jannette S. Goodall Title: City Secretary Page 2 of 2 Texas A&M ILA City Project No. 105470 ATTACHMENT A-2 Interlocal Agreement Scope of Services TASK 1 Data Validation TTI will develop a methodology for various data validation. This task is critical to establish appropriate applications of data within TPW Transportation Management Division's work processes. Various data sources hold promise in reducing or eliminating targeted primary data collection for speed studies, all-way stop and signal warrants, and a traffic count program. These types of data sources would also enable the traffic engineering team to conduct origin/destination and before/after evaluations. Altogether, the use of various data sources in these areas would contribute to quicker turnaround on citizen service request responses and the ability to analyze impacts of operational and infrastructure improvements over time with readily available data. 1 Traffic Count Program Parameters • Transportation and Public Works does not have a formal program. Instead, traffic counts are ordered through a vendor, on an ad hoc basis, for individual project needs. In addition, the City does not have a central database of previously collected counts. • TTI will develop a framework for a traffic count program that details location selection criteria, data collection methods, frequency, and data storage. TTI will also identify areas where various data sources can be used and where primary data collection is required. • TTI will also provide recommendations for additional traffic data to utilize in conjunction with traffic count data to provide a more complete assessment of a facility's performance. 2 Use of Various Data for lnternal Traffic Evaluations • TPW utilizes various data sources, including vendors, on an as-needed basis to deploy equipment and compile volume, speed data, and turning movement counts in support of traffic calming initiatives and in the performance of Texas Manual on Uniform Traffic Control Devices all-way stop and signal warrant studies. • TTI will evaluate various data and provide a technical memo describing the challenges and opportunities or limitations for using this data in the aforementioned applications. Deliverables: • Technical Memo outlining the parameters for a citywide traffic count program, inclusive of program goals, objectives, location selection criteria, data collection methods, frequency, and database storage. • Technical memo outlining the challenges, opportunities, limitations, and a detailed methodology for using Replica data in speed studies and all-way stop and signal warrants. TASK 2 Safetv Database TTI will demonstrate the process for developing a Citywide crash database consisting of records from TxDOT's Crash Record Information System (CRIS). This will allow the City to readily conduct crash analyses as needed. In addition, the City has recently created a Vision Zero dashboard and map viewer. TTI will also demonstrate, as part of developing the citywide crash database, a methodology for periodic data refreshes and updates to the application programming interface. Activities shall include: • Working with City staff to obtain TxDOT CRIS access, including physical reports. • Training City staff to build the internal capacity to update crash data, manage crash data in the database, query crash data, and utilize the data for reports and analysis. • Provision of a user's manual to detail the use, management, and analysis of the crash database. • Working with City staff on modifications to the safety dashboard, when needed. • Training City staff on quality assurance/quality control procedures for public publishing of crash statistics. Deliverables: • A database with TxDOT CRIS data from 2014-2023 (and earlier, if available) in Microsoft Access • A user's manual outlining the use and management of the database, including crash data acquisition, database maintenance, query development for accessing specific crash data, and quality assurance/quality control procedures. Interlocal Agreement Amendment 1 Page 1 of 3 Texas A&M ILA City Project No. 105470 Attachment A-2 TASK 3 Proiect Scopina and Evaluation Assistance TTI will assist City staff in procuring and evaluating transportation-related technology, including the pilot testing of new transportation related technology that would be used in some capacity by City staff. This will allow the City to readily be aware of any constraints before planning to potentially purchase or use long term. TTI will also demonstrate, as part of developing the technology testing framework, a methodology that can be utilized as a broad template. Activities may include but are not limited to: • Co-developing (with City staff) project and/or system requirements for RFI/RFP/RFQ documents. • Developing system testing parameters for procured/tested systems, including functionality, • client usability, integration capabilities, and limitations. • Conducting validation tests for procured technology. • NOTE: Each identified project will be treated as a separate work order with estimated costs and • expectations. Cost and time may vary on each project, depending on the complexity of the • technology to be reviewed. Deliverables/Expectations may include items such as: • Drafting of specifications and requirements language for incorporation for RFI/RFP/RFQ documents based on the product or service under procurement. • Development of a testing methodology of the project or service under procurement. • Technical memorandum reflecting the evaluation of the product or service procured, including recommendations of how to proceed with further implementation. TASK 4 Best Practice Reviews and Recommendations. TTI will conduct "best practices" reviews on subjects of interest submitted by City staff, with an aspect that considers processes and procedures that mitigate constraints. Best practices reviews will consist of online research of products/services, literature review of performance, data analysis (if available/needed), and interviews with product manufacturers, service providers, and implementing agencies. TTI will provide a thorough synopsis of the research, along with preliminary recommendations for moving forward with implementation. Activities may include but are not limited to: • A synopsis of recommendations from conferences, such as the Smart City Expo World Congress, ITS America, TexITE, APA, etc., for potential technologies for more in-depth review and vetting for implementation within Fort Worth • A review of the City's Emergency Operations Center (EOC) operations • The development of psychographic profiles to provide information on the community for community engagement exercises. • NOTE: Each identified project will be treated as a separate work order with estimated costs and expectations. Cost and time may vary on each project, depending on the complexity of the technology to be reviewed. Deliverables/Expectations may include items such as: • A Technical Memorandum providing an overview of the research conducted on the "best practice," including a summary of the research conducted and a set of recommended next steps for implementation. TASK 5 Urban Rail Assessment The City of Fort Worth and Trinity Metro are working together to support the Mayor's Urban Rail Committee Supporting Economic Development & Tourism ("the Committee"). The goal of the Committee is to explore the creation of a rail system between Fort Worth's entertainment districts, as well as potential financial support and mechanisms for construction and operations. City and Trinity Metro staff and consultants will support these efforts by providing data, analysis and alternatives for consideration by the Committee. The following initial scope of work has been established to maintain clarity between the City and Trinity Metro-led efforts. Additional research or information may be requested by the Committee from time to time. Texas A&M ILA City Project No. 105470 Interlocal Agreement Amendment 1 Page 2 of 3 Attachment A-2 Activities may include but are not limited to: 1. Review and assess the initial 2010 study and present summary to the Committee. 2. Conduct a desktop literature review of similar systems (i.e., Kansas City, Oklahoma City, Dallas, Cincinnati, Tempe, Salt Lake City, Charlotte) with focus on funding, system oversight, delivery, and management, ridership, and impacts on surrounding land use. 3. A review of the proposed routes (using the 2010 study as a proxy) in relation to Fort Worth's Master Transportation and Land Use Plans, including the proposed redevelopment of Panther Island, to determine consistency and coordination needs. 4. Compare assumptions for potential urban rail corridors (i.e., roadway capacities, traffic counts, land use/zoning, journey to work/commutation data) made in the 2010 study against current 2024 conditions. 5. Identify potential local, state, and federal legislative changes and funding sources for urban rail construction and operations. 6. Other services as requested by COFW and Urban Rail Committee. Deliverables/Expectations may include items such as: • A Technical Memorandum providing an overview of the research and assessments conducted. • PowerPoint presentations as directed by COFW staff. TASK 6 Staff Auqmentation for Technical Review for the Strenqtheninq Mobilitv and Revolutionizinq Transportation ("SMART Grant") TTI will serve as staff augmentation for the duration of the SMART Grant for an amount not to exceed $42,500. Activities may include but are not limited to: 1. Participation in Proiect Meetinqs: TTI will participate in the monthly team meetings to provide technical comments about the project tasks and the methodology for how to achieve a desired outcome. 2. Technical Review of Studies and Reports: TTI will serve as staff augmentation for the technical review of the pertinent studies and reports prepared by others and required with the project. The reports include the final report with lessons learned. TTI review and will provide comments to ensure the reports submitted to the US DOT are in conformance with all the applicable rules and regulations of the grant. 3. Technical Review of Data from Deplovment and Testina: As data from the grant deployment is being captured, TTI will perform a limited review of the data to provide confirmation, additional commentary to be provided to the City on the effectiveness of the process used, and to provide advice to the City on potential adjustments during the testing phase and during the time of report writing. Deliverables/Expectations may include items such as: • Commentary on the reports, studies, and data presented by TruWeather Solutions. • Verbal commentary and advice during team meetings throughout the process. • Warnings about compliance with all the applicable rules and regulations governing this project. Texas A&M ILA City Project No. 105470 Interlocal Agreement Amendment 1 Page 3 of 3 Attachment A-2 ATTACHMENT B-2 Interlocal Agreement Estimated Budqet The following is an estimated budget for this amendment, not to exceed $212,500. Any cost center with remaining funds may be used for another cost center. TTI shall adhere to all federal and state per diem guidelines for travel expenditures. Salaries $ 102,454.00 Salary-Related Fringe Benefits $ 27,591 .0 Insurance, Taxes, Unem lo ment, etc. Travel $ 7,690.00 (Including mileage-based field trips by local staff, 4 trips to Fort Worth from Houston and 2 trips to conference/exhibitions as re uested b Cit staff Network and Other Su lies Costs $ 2,180.0 Indirect/Administrative Costs $ 72,585�00 TOTAL $212,500.0 Texas A&M ILA City Project No. 105470 Interlocal Agreement Amendment 1 Page 1 of 1 Attachment B-2 Routing and Transmittal Slip Transportation & Public Works Department ATURE: All documents received from any and all City TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED:YES No RUSH:YES No SAME DAY:YES No NEXT DAY:YES No ROUTING TO CSO:YES No Action Required:Attach Signature, Initial and Notary Tabs As Requested For Your Information Signature/Routing and or Recording Comment File Updated 01/12/2024 mdhm DOCUMENT TITLE: Texas A & M Transportation Institute Interlocal Agreement Amendment # 2 M&C: CPN: 105 CSO: DOC#: Date: To: Name Department Initials Date Out 1.Dr. Joe Zeitsman Consultant 2.Armond Bryant, Project Manager TPW 3.Kelly Porter, Program Manager TPW 4. 5. 6.Jesica McEachern ACM 7.Jannette Goodall CSO Return To:TPWContracts @FortWorthTexas.gov at ext. 7233 or 8363, for pick up when completed. Thank you!