HomeMy WebLinkAboutContract 62414-A1City Secretary Contract No. 6_2_4_1_4-_A_1 ___ _
FIRST AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 62414
This First Amendment to Fort Worth City Secretary Contract No. 62414 ("First
Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and
Gartner, Inc., ("Vendor"). City and Vendor are each individually referred to herein as a "party"
and collectively referred to as the "parties."
WHEREAS, on December 9, 2024, City and Vendor entered into an Agreement identified
as Fort Worth City Secretary Contract No. 62414 (the "Agreement") utilizing that certain
Cooperative agreement DIR-CPO-5253; and
WHEREAS, on February 25, 2025, the Fort Worth City Council, through Mayor &
Council Communication 25-0129, authorized the execution of an amendment to the Agreement to
increase the total annual contract value to an amount not to exceed $124,837.00; and
WHEREAS, it is the collective desire of the parties to administratively increase the total
annual contract amount by $20,807.00 for a new total annual contract value of an amount not to
exceed $145,644.00; and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to include a new price schedule in accordance with Appendix D-1 for the two current Gartner CIO
Team Plus subscriptions; and ; and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to clarify the duration and timing of the first optional two-year renewal term.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by the
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.The Agreement is hereby amended for a new total annual contract, an amount not
to exceed $145,644.00.
2.The Agreement is hereby amended to include a new price schedule for the
Agreement, with the new price schedule to be as described in Appendix D-1 Gartner Quote No.
Q-00288583, attached to this First Amendment, as Appendix D-1 of the Agreement. The revised
price schedule will be effective beginning on September 1, 2025 and end on October 31, 2026.
3.The Agreement is hereby amended to divide the optional first two-year renewal
term into two annual renewals. The first renewal shall be known as the "First Renewal Term." The
second renewal being the "Second Renewal Term."
First Amendment to Fort Worth City Secretary Contract No. 62414 Page 1 of3
4. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 62414 Page 2 of 3 Q�
1/
Executed effective as of the date signed by the Interim Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
Name: Richard Zavala
Title: Interim Assistant City Manager
Date: Feb 28, 2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Gartner, Inc.
By:
Name:
Title:
Date:
Ashley Beluch
senior contracts specialist
February 26, 2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Cyn�F�508:48CST)
Name: Cynthia Tyree
Title: Asst. Director, IT Solutions
Approved as to Form and Legality:
M, Kteitt-: A/Wtt:e, II By: M. Kevin Anders, II (Feb 28, 2025 12:59 CST)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-0129
Approval Date: February 25, 2025
Form 1295: N/ A
First Amendment to Fort Worth City Secretary Contract No. 62414 Page 3 of3
Page 1 of 1
Sales Quote for CITY OF FORT WORTH, TEXAS
Sales Quote for CITY OF FORT WORTH, TEXAS (Q-00288583)
Preview: Non-binding, quote purposes only
ORDER SCHEDULE
Each Service Period is 12 months unless specified in the Order Schedule.
Service Name/
Level of Access
Quantity Licensed User Total Service
Period
(Months)
Services Start/End Service Period 1 Service Period 2
CIOs Team Plus Leader 1 Kevin Gunn 14 1-SEP-2025
31-OCT-2026
USD 11,990.00
2 months
USD 71,940.00
CIOs Team Plus Advisor Member 1 Sallie Trotter 14 1-SEP-2025
31-OCT-2026
USD 8,816.17
2 months
USD 52,897.00
Total Service Period Fee Exclusive Of Applicable Tax USD 20,806.17 USD 124,837.00
Q-00288583
Due to the multi-year term of this Service Agreement, Customer
on
-Appropriation" of DIR Appendix A. This Service Agreement shall automatically renew at the prices set
forth herein unless Gartner receives written notice from Customer requesting an adjustment to the annual fees to match the then-current
contract fees. Such notice must be received by Gartner at least ninety (90) days prior to the Contract Term Start Date of the renewal
year to be modified. Once Services for a renewal year commence, it is noncancellable. Any additional or renewal purchases shall be at
the then-current contract fees.
SERVICE DESCRIPTIONS
Service Name/Level of Access Service Description URLs
CIOs Team Plus Leader https://sd.gartner.com/sd_cio_team_plus_leader.pdf
CIOs Team Plus Advisor Member https://sd.gartner.com/sd_cio_team_plus_advisor_member.pdf
CLIENT INFORMATION
Client (Sold To)Client (Bill To)
CITY OF FORT WORTH, TEXAS
200 TEXAS ST
FORT WORTH,TEXAS 76102-6314
UNITED STATES
INFORMATION TECHNOLOGY SOLUTIONS
CITY OF FORT WORTH, TEXAS
275 W 13TH ST
FORT WORTH,TX 76102-6399
UNITED STATES
supplierinvoices@fortworthtexas.gov
t no PO
number is required. If you require a PO number to be printed on your invoice for payment, please advise.
Offer Valid Until: 31 August 2025
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 2/25/2025 REFERENCE **M&C 25- LOG NAME:
NO.: 0129
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Page 1 of 3
Official site of the City of Fort Worth, Texas
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04GARTNER AMENDMENT
AND NEW COOPERATIVE
AGREEMENT
NO
SUBJECT: (ALL) Authorize Execution of Amendment to City Secretary Contract No. 62414 with
Gartner, Inc. for a Revised Contract Amount Not To Exceed $124,837.00; and Authorize
Execution of New Cooperative Agreement with Gartner, Inc. Utilizing DIR-CPO-4927 to
Hire Consultant to Conduct Information Technology Assessment and Benchmark Study for
a Total Contract Amount Not To Exceed $245,220.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an amendment to City Secretary Contract No. 62414 with Gartner,
Inc. for a revised contract amount not to exceed $124,837.00; and
2. Authorize execution of a new Cooperative Agreement with Gartner, Inc. utilizing DIR-CPO-
4927, to hire a consultant to conduct an Information Technology assessment and benchmark
study, for a total contract amount not to exceed $245,220.00.
DISCUSSION:
On December 9, 2024, the City executed City Secretary Contract (CSC) No. 62414 with Gartner, Inc.
(Gartner) through Texas Department of Information Resources (DIR) Cooperative Agreement No.
DIR-CPO-5253 to provide two Research and Advisory Subscriptions (RAS) for a nine-month period.
The RAS provides a subscription for Gartner's Chief Information Officers (CIO) Team Plus with a nine-
month cost of $90,227.25. Gartner CIO Team Plus is a service offered that is specifically designed for
CIOs and their leadership teams. The service provides access to in-depth research, expert advice,
peer networking opportunities, and tailored insights to help users navigate complex Information
Technology (IT) strategies and aid in decision-making within their organizations. Gartner CIO Team
Plus is a comprehensive package for IT professionals to leverage Gartner's expertise and connect
with other high-level IT leaders.
To support long-term planning efforts for IT Solutions, the department is looking to hire a consultant to
conduct an Operating Model Assessment and Benchmark. This assessment and benchmarking will
assess how IT Solutions is functioning relative to its peers and relative to the needs of the
organization. Gartner prepared a proposal, through DIR-CPO-4927, to conduct an IT spend and
staffing benchmark and high-level IT operating model assessment. This proposal will include a core
team of delivery consultants and subject matter experts with deep experience in benchmarking and
organization design.
The IT Solutions department is seeking approval to renew the current two subscriptions for continued
access to these resources, in an amount not to exceed $124,837.00, and execute a new contract
through DIR-CPO-4927 to proceed with the Benchmark and Analysis in an amount not to
exceed $245,220.00
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32994&councildate=2/25/2025 2/26/2025
M&C Review
Page 2 of 3
SUCCESSOR CONTRACTS: The City will initially use the DIR contracts to make purchases
authorized by this Mayor and Council Communication (M&C). In the event the DIR cooperative
contract is not renewed, staff would cease purchasing at the end of the last purchase agreement
coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a
future year, staff would stop making purchases when the last appropriation expires, regardless of
whether the then-current purchase agreement has expired.
If the DIR cooperative is extended, this M&C authorizes the City to purchase similar equipment and
services under the extended contract. In the event the DIR cooperative agreement is not extended,
but DIR executes a new cooperative agreement(s) with substantially similar terms, this M&C
authorizes the City to purchase the equipment and services under the new DIR contract(s).
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become
effective once executed by the Deputy City Manager and will expire in accordance with the underlying
cooperative agreements.
RENEWAL OPTIONS: The agreements may be renewed in accordance with the underlying
cooperative agreements, at the City's option. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal period.
Funding is budgeted in the General Operating & Maintenance category within the Info Technology
Systems Fund for the Information Technology Services Department.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds are
available in the current operating budget, as previously appropriated, in the Info Technology Systems
Fund. Prior to an expenditure being incurred, the Information Technology Services Department has
the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID � �Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv: Mark McDaniel (6316)
Oriqinatinq Department Head:
Additional Information Contact:
Kevin Gunn (2015)
Cynthia Tyree (6689)
ATTACHMENTS
04GARTNER AMENDMENT AND NEW COOPERATIVE AGREEMENT funds availability.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32994&councildate=2/25/2025 2/26/2025
M&C Review
Page 3 of 3
04GARTNER AMENDMENT AND NEW COOPERATIVE AGREEMENT Updated FID.xlsx (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32994&councildate=2/25/2025 2/26/2025