HomeMy WebLinkAboutContract 62876�
CITY OF FORT WORTH
CSC No. 62876 -------
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement (" Agreement") is entered into by and between Facilitech, Inc.
dba Business Interiors ("Vendor"), an authorized reseller for Fellowes, Inc., through Sourcewell
Contract #091423-FELL, and the City of Fort Worth ("City"), a Texas home-rule municipality,
individually referred to as "party" and collectively as the "parties".
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1.This Cooperative Purchase Agreement;
2.Exhibit A -Link to Price List and Discount Structure;
3.Exhibit B-Cooperative Agency Contract Sourcewell Contract #091423-FELL; and
4.Exhibit C-Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A, and as updated under the underlying cooperative, pursuant to the terms and conditions of this
Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached
Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable
rule, regulation or ordinance of City, the terms in this Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement by City shall not exceed
One Million Five Hundred Thousand Dollars with No Cents ($ 1,500,000.00) for the initial term,
$1,725,000.00 for Renewal 1, $1,983,750.00 for Renewal 2, $2,281,313.00 for Renewal 3, and
$2,623,509.00 for Renewal 4. The Vendor acknowledges that this is anon-exclusive agreement and there
is no guarantee of any specific amount of purchase. Further, Vendor recognizes that the amount stated
above is the total amount of funds available, collectively, for any Vendor that enters into an agreement
with the City under the relevant M&C or cooperative agreement and that once the full amount has been
exhausted, whether individually or collectively, funds have therefore been exhausted under this
Agreement as well. Vendor shall not provide any additional items or services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant
City Manager ("Effective Date") and expiring on December 04, 2025, with four (4) one-year renewal
options by the written mutual agreement of the parties.
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Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives or (2) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
To VENDOR:
FACILITECH, INC. DBA BUSINESS INTERIORS
Attn: Mary Arnett
1111 Valley View Lane
Irving, Texas, 75061
Email: marnett �,businessinteriors.com
With copy to Fort Worth City Attorney's Office
at the same address
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of
the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
law provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
Nothing herein constitutes a waiver of City's sovereign unmunity. To the extent the Agreement
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third party harmless from damages of any kind or character, City
objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force
or effect.
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If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services unless
the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has
the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with
10 or more full-time employees unless the contract contains a written verification from the Vendor that
it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of
this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott
energy companies during the term of this Agreement.
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section
does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a
company with 10 or more full-time employees unless the contract contains a written verification from
the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government
Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
(signature page follows)
(remainder of this page intentionally left blank)
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The undersigned represents and warrants that he or she has the power and authority to execute
this Agreement and bind the respective party.
CITY OF FORT WORTH:
By:
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Feb 27, 2025
APPROVAL RECOMMENDED:
By:
By:
Name: Marilyn Marvin
Title: Property Management Director
Name: Jannette Goodall
Title: City Secretary
VENDOR:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance
and reporting requirements.
By: Denise Garcia (F6!125, 202517:12 CST)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0970
Date Approved: 11/12/2024
1295 Form: 2024-1222814
FACILITECH, INC. DBA BUSINESS INTERIORS
By:
Date:
Mary Arnett Mary Arnett (Feb 18, 2025 07:11 CST)
Name: Mary Arnett
Title: CFO
Feb 18, 2025
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 4 of 92
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Link to Price List: http�
EXHIBIT A
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Celebrating over 100 years under the private o�wnership and executive leadership
of the Fellovves Family, Fello�r✓es is a global leader and trusted partner that provides
product so�utions to fulfill Worklife needs. With its full brand expansion into Contract
Interiors, Fel�ov�es noW offers one efficient, streamlined source for commercial-
grade �r✓orkspace products, ergonomic accessories, modu�ar vvalls, and net�r✓orked
air purification. Throughout its history, Fellowes has been grounded in its purpose to
"serve at the intersection of family, innovation, quality and care."
We believe that vvhere vve vvork has a profound impact on hovv We �r✓ork. After all,
hovu a space looks, functions, and feels is directly related to its effectiveness. With the
integration of Fel�ov�es Contract Interiors and Architectural So�utions, �we are giving
teams more control than ever to create the spaces they need to do their best vvork,
�with the added flexibility to make smart adjustments amidst changing organizationa�
needs. Each product is carefully designed using the latest research in ergonomics
and body mechanics, vvith thoughtful aesthetic details to enhance every �workp�ace
setting, and backed by an industry leading �ifetime vuarranty.
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As a company, vve are committed to providing solutions that foster sustainability
and a focused attention on maintaining good environmental practices. This inc�udes
equipping federal agencies, state and loca� government, higher education, healthcare,
and non-profit organizations With procured, high-performance Work environments and
�worklife tools that prioritize sustainability and environmental steWardship.
800.833.3746
fellovves.com
As a"company �with a conscience" �r✓e are
dedicated to improving the �ives of our customers,
employees, communities, and planet. People
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customer or a teammate, there is the opportunity
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We invest in best in class facilities, tools,
resources. engineering labs and development
programs to de�iver products that exceed
industry quality standards.
Headquartered in Itasca, Il�inois, USA,
Fello�wes operates from 24 locations across the globe
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes
Shovvroom Locations:
Chicago, IL � Mesa, AZ.
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Page 5 of 92
SS-312
Sourcewell �i
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Sourceuvell Contract
Contract #: 091423-FELL
For more information contact:
Melissa Fuller
Vertical Markets Contract Manager
MFuller�a Fello�wes.com
812.639.8141
Awarded Contract
About Sourcevriell
A seLf-sustaining government organization, Sourcevriell has over 4o years of
dedicated service helping government and education entities operate more
efficientLy through a variety of solutions.
• Contract purchasing solutions that are competitively solicited nationally, offering
hundreds of awarded contracts.
• Technology solutions for schools created for educators, by educators.
• RegionaL programs and services to support area schools and communities - such
as shared professional services and training opportunities - for our five-county
service region in Minnesota.
Visit WWuv.sourceuve(!-mm.gov
isco�nt
List Price is based on current Price List at time of order.
DocuSign Envelope ID: 2C2008FD-FB3D-4E98-8EDA-49EOE33D6CA0
EXHIBIT B 091423-FELL
Sou rcewell �
Solicitation Number: RFP #091423
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Fellowes, Inc., 1789 Norwood Avenue, Itasca, IL 60143 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Furniture Solutions with Related Accessories and
Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires December 4, 2027, unless it is
cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year
extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell
retains the right to consider additional extensions beyond seven years as required under
exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
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091423-FELL
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
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• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government-
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum, the terms of which will be negotiated directly between the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
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price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
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D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
• Exercise any remedy provided by law or equity, or
� Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional
Liability. During the term of this Contract, Supplier will maintain coverage for all claims
the Supplier may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to Supplier's professional services required
under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 — annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
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Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
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Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
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the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of inechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
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Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
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records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
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R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
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B�/: COFD2A139D06489..
Jeremy Schwartz
Title: Chief Procurement Officer
Date:
11/29/2023 I 5:27 PM CST
Approved:
DocuSigned by:
V"`^"'� 1�'�
488AF71B0894454...
By:
Chad Coauette
Title: Executive Director/CEO
Date:
11/30/2023 I 8:25 AM CST
Rev. 3/2022
Fellowes, Inc.
�ocuSigned by:
I�l.t,�SSa �u�
B�/; 5A03CC4E6663436...
Melissa Fuller
Title: Vertical Markets Contract Manager
Date:
11/29/2023 I 12:40 PM CST
18
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DocuSign Envelope ID: 2C2008FD-FB3D-4E98-8EDA-49EOE33D6CA0
RFP 091423 - Furniture Solutions with Related Accessories and
Services
Vendor Details
Company Name:
Fellowes, Inc.
1789 Norwood Ave
Address:
Itasca, Illinois 60143
Contact: Melissa Fuller
Email: mfuller@fellowes.com
Phone: 812-639-8141
HST#: 36-0770670
Submission Details
Created On: Thursday July 27, 2023 10:35:04
Submitted On: Wednesday September 06, 2023 17:22:41
Submitted By: Melissa Fuller
Email: mfuller@fellowes.com
Transaction #: f9464046-3a39-4217-8e49-e985b6b62e77
Submitter's IP Address: 216.176.119.31
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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Specifications
Table 1: Proposer ldentity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Line Question Response *
Item
1 Proposer Legal Name (one legal entity only): Fellowes, Inc
(In the event of award, will execute the
resulting contract as "Supplier")
2 Identify all subsidiary entities of the Proposer Fellowes, Inc.
whose equipment, products, or services are �
included in the Proposal.
3 Identify all applicable assumed names or DBA Legacy names:
names of the Proposer or Proposer's Trendway Corporation
subsidiaries in Line 1 or Line 2 above. ESI Ergonomic Solutions �
These names have gone away and are now joined to be part of Fellowes, Inc.
4 Provide your CAGE code or Unique Entity 63090 �
Identifier (SAM):
5 Proposer Physical Address: 1789 Norwood Ave
Itasca, IL 60143
6 Proposer website address (or addresses): www.fellowes.com
7 Proposer's Authorized Representative (name, Melissa Fuller
title, address, email address & phone) (The Vertical Markets Contract Manager
representative must have authority to sign mfuller@fellowes.com
the "Proposer's Assurance of Compliance" on 812-639-8141 �
behalf of the Proposer and, in the event of
award, will be expected to execute the
resulting contract):
8 Proposer's primary contact for this proposal Melissa Fuller
(name, title, address, email address & phone): Vertical Markets Contract Manager �
mfu I ler@fellowes.com
812-639-8141
9 Proposer's other contacts for this proposal, if Amy Maxey
any (name, title, address, email address & Director of Vertical Market Sales
phone): amaxey@fellowes.com
812-661-0599
Table 2: Company Information and Financial Strength
Line Question Response *
Item
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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10
Provide a brief history of your company,
including your company's core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.
Thank you for the opportunity to submit a proposal for consideration in RFP
091423 - Furniture Solutions with Related Accessories and Services category. We
believe the products and solutions we're offering will support the needs and goals of
your participating entities.
For over 50 years, Trendway has been dedicated to building beautiful products that
create better places for people to enjoy work. We're committed to delivering them
with remarkable quality, speed, and ease. Our full portfolio of fine-quality interior
architecture, contract furniture, and air purification products are produced by a
workforce dedicated to quality and performance, and equally committed to serving
our communities.
ESI is a customer-obsessive organization that designs, develops, and distributes
work gear that allows individuals to create highly productive and comfortable
environments. Leveraging a foundation of operational excellence, product innovation,
and distribution management, ESI strives to exceed the expectation of our
customers, users, team members, and stakeholders. We provide monitor arms,
crank and electric height adjustable tables, keyboard combinations, power solutions,
sit-to-stand solutions, wall-mounted and mobile workstations, laptop solutions, and
task lighting. Geared for today's fast-paced lifestyle, our extensive catalog of work
gear empowers workers to be energized and productive.
Over 100 years ago, Harry Fellowes began presenting his original Bankers Box to
Chicago area banks which addressed a growing problem: disorganized paper
records. Today Fellowes Brands is a global leader in a broad range of innovative
solutions which help professionals be their best and feel their best. Fellowes Brands
is family-owned and led into its fourth generation, and its founding principles from
the early days remain its heartbeat and compass. The culture at Fellowes is marked
by people who care and have a sense of purpose that is committed to making a
positive impact on the users of our solutions, our people, our earth, and our local
communities.
The transition of ESI and Trendway to the Fellowes Brand is underway. Throughout
2023, Fellowes will be expanding its brand beyond workspace products to a
broader range of WorkLife solutions.
Trendway and ESI have been dedicated to the public sector, having held multiple
state and federal contracts for over 50 years. Fellowes Brands acquired ESI in
2017 and Trendway in 2019, creating a team of people dedicated to offering the
best in office products and commercial office furniture. ESI and Trendway customers
will now have the advantage of the expansive international equity and reach of the
100-year historic Fellowes brand. We hold several contracts under the Trendway and
ESI names that include Federal, State, Local, Education, and Cooperatives. We will
be working in the next few months to novate these contracts to the Fellowes' name.
At that time, or at the time of rebid, we will be changing our discount structures on
all contracts to be inclusive of the Trendway and ESI products now under the
Fellowes brand. This will allow Sourcewell to be at our best or equal pricing to
other similarly situated contracts.
We believe in a fully Integrated lifestyle of wellness for WorkLife. In all that we do,
we convey a sense of vitality, optimism, and energy. We craft thoughtFul experiences
with our products, our presence, and our people — that optimistically demonstrate
the potential of how rich and vibrant our daily life can be. We are not a passive
entity; we are on a journey of innovation that requires dedication, curiosity, and
tenacity. As such, in all that we do we maintain a forward-looking posture — eager
to imagine, create, test, and bring the very best solutions to life. This trait inspires
us and our customers to never settle and always achieve our best. We're sincere,
intentional, and candid. Simple as that. Our family-founded beginnings instilled a
degree of earnestness and humility that still permeates and informs our brand today,
and we lead with this commitment to authenticity in the way that we care for our
customers and innovate with quality on their behalf.
Fellowes Brands has made significant investments toward our ability to provide
furniture solutions, workspace, modular walls, and air quality management solutions.
We are excited about the potential to secure this agreement with Sourcewell in the
Furniture Solutions with Related Accessories and Services category.
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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11 What are your company's expectations in the Management of the overall national program will be led by the Vertical markets
event of an award? team and specifically the Director of Vertical Markets and the Vertical Market
Contract Manager. This team, along with the Fellowes sales team, will be actively
involved with Sourcewell and events such as NIGP, NAEP, and multiple other
regional trade shows targeting Sourcewll participating entities.
We will create a master marketing plan for the Sourcewell contract that will include
• A comprehensive training program for our sales team
• Regular emails to our resellers
• Working with Sourcewell on marketing opportunities to their Members
• Keeping Sourcewell in front of our sales team and distribution through
monthly newsletters and marketing materials focused on Sourcewell for our
sales team to distribute.
We have a Vertical Market Contract Manager dedicated to Nationwide contracts and
they will be managing the Sourcewell Contract. Sourcewell will be a priority for
Fellowes and the Vertical Market Contract Manager will be dedicated to keeping the
contract current and ensure any changes/updates are being communicated effectively
to the sales team.
The Vertical Market Contract Manager will work closely with Sourcewell to ensure
we are doing everything we can to market to the Sourcewell Member effectively as
well as our sales team and dealers and to make sure we are utilizing all of the
tools available to us through Sourcewell.
First and foremost, Fellowes will notify our Regional VP of Sales who will
coordinate training with our Independent Sales Representatives and our Authorized
Dealers.
Within one week of award:
Fellowes' Vertical Markets Contract Manager, jointly with Sourcewell, will work to
create and launch a press release announcing the new contract and award.
Fellowes will communicate the award through social media and email distribution.
Within 30 days of award:
• Fellowes will schedule a meeting with Sourcewell to review contract expectations.
• Fellowes will develop a nationwide joint marketing/sales plan with Sourcewell.
• Fellowes' Vertical Markets Contract Manager, along with the Director of Vertical
Markets, will review, train, and present contract conditions with our Regional VP of
Sales, Independent Sales Reps, Customer Service, Order Entry, and Marketing
teams.
Within 90 days of award:
• Fellowes will develop a training schedule for Fellowes' Regional VP of Sales,
Independent Sales Reps, and our Authorized Dealers that highlight the new award.
• Fellowes will design co-branded marketing materials on our internal website
and Sourcewell's website and distribute to our Independent Sales Reps.
• Fellowes will complete the training presentation and roll it out to Fellowes
Authorized
Dealers.
• Fellowes will develop a tracking plan for new contract progress.
12 Demonstrate your financial strength and Please see the attachment CY23 Q2 Quarterly Compliance.
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
13 What is your US market share for the 3%
solutions that you are proposing?
14 What is your Canadian market share for the .5%
solutions that you are proposing?
15 Has your business ever petitioned for No. N/A
bankruptcy protection? If so, explain in detail.
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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16 How is your organization best described: is Fellowes is a manufacturer.
it a manufacturer, a distributor/dealer/reseller, Our organization is a private family-owned business and consists of a leadership
or a service provider? Answer whichever team and a Vertical Markets Team dedicated to Public Sector Contracts, as well
question (either a) or b) just below) best as extensive field sales representatives across the United States and Canada that
applies to your organization. is outlined below.
a) If your company is best described as
a distributor/dealer/reseller (or similar entity), Local Representation: Fellowes distributes our products through our authorized dealer
provide your written authorization to act as a network that is authorized to sell and service Fellowes products on a local level. We
distributor/dealer/reseller for the manufacturer have over 800 dealers nationwide. Fellowes also has a sales force of over 80
of the products proposed in this RFP. If Independent Sales Reps. These Independent Sales Reps are responsible for
applicable, is your dealer network distribution, overall account maintenance, and sales direction. Regionally located, they
independent or company owned? work directly with our Authorized Dealer Network and Participating Entities to
b) If your company is best described as develop account management plans as needed.
a manufacturer or service provider, describe Direct Representation: Fellowes has 6 direct Regional Sales VPs who are
your relationship with your sales and service responsible for providing account support and ensuring project integrity within their
force and with your dealer nefinrork in region. In addition, we have 3 direct Area Sales Managers located in Atlanta, San
delivering the products and seroices Francisco, and Connecticut. The Area Sales Managers are responsible for
proposed in this RFP. Are these individuals supporting the efforts of the Regional Sales VPs but also providing more direct
your employees, or the employees of a third factory support with both the Independent Sales Reps as well as the Authorized
party? Dealers within their geographic region. Fellowes also has 6 direct Architectural
Product Representatives. This position is responsible for supporting existing and
developing new business opportunities in consultation with Fellowes Independent �
Rep. Group(s), Fellowes Market Managers, and Fellowes dealers with the following:
• Collaboratively works with Fellowes Architectural Products dealer sales force
members to ensure Fellowes products have name recognition and are preferred
products within their company product portfolios.
• Calls on and influences A&D firms, General Contractors, and Corporate Real
Estate firms in order to get Fellowes Architectural products specified and selected
for projects and/or clarify details for coordination of execution of the project.
• Maintains a thorough understanding of Fellowes Architectural products and
capabilities as well as competitive product lines.
Travels up to 60 percent of time away from the office to dealer locations, account
locations, A&Dfirms, etc. to make sales presentations, call-on existing accounts, view
installations, problem solve, etc.
• Works in Dealer Development with Regional Manager by metro area.
• Dealer development through training in; product details, project delivery, and
process and sales tactics, and positioning.
Fellowes also has 6 direct Architectural Product Tech Representatives to offer
additional support for our Demountable Walls products.
Customer Service and Order Management: Each region has a dedicated Customer
Service Representative and a dedicated Order Management Specialist.
Contract Assistance: You will have a Vertical Market Contract Manager dedicated to
the Sourcewell Contract.
17 If applicable, provide a detailed explanation Fellowes is authorized to sell products and provide services in all 50 states, the
outlining the licenses and certifications that District of Columbia, and Canada. Fellowes complies with applicable federal, state,
are both required to be held, and actually local, and industry laws for each purchasing member location.
held, by your organization (including third Fellowes will work with third-party certified service providers to obtain a license
parties and subcontractors that you use) in verification and insurance certificates for all providers whom we work with.
pursuit of the business contemplated by this
RFP.
18 Provide all "Suspension or DebarmenY' Fellowes has not been subject to any suspension or disbarment in the past ten
information that has applied to your years. �
organization during the past ten years.
Table 3: Industry Recognition � Marketplace Success
�tem Question Response *
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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19 Describe any relevant industry awards or
recognition that your company has received
in the past five years
Recent Awards
Michigan Neighborhood Environmental Partner
Awarded by the State of Michigan Department of Environmental Quality for
continued support of community environmental quality.
Michigan's Best and Brightest Companies to Work For
Only companies that distinguish themselves as having the most innovative and
thoughtful human
resources approach receive this honor.
Michigan's Best and Brightest in Sustainability
The National Association for Business Resources named Trendway a winner in their
annual "Michigan's
Best and Brightest in Sustainability0", which celebrates companies that are making
their businesses
more sustainable, the lives of their employees better and the community locally and
globally better
as a whole.
Michigan's Best and Brightest in Wellness
The Best and Brightest in Wellness celebrates companies that are making their
businesses healthy, the
lives of their employees better and the community a healthier place to live.
Top Workstation/Systems Manufacturer
Office Furniture Dealers Alliance (OFDA) polled hundreds of North American
Dealers for their
Manufacturers of the Year Survey.
Readers' Choice Best Products
Interiors & Sources polled their readers to find out which products and furnishings
were their favorites,
and Trendway's Capture0 System received Honorable Mention.
Top Systems Manufacturer
Contract Magazine Brand Report conducted an unaided survey which recognized
Trendway as a top
manufacturer for Systems products.
At the recent NeoCon 2016 show in Chicago, INDEAL presented an award to ESI
Ergonomic Solutions for providing the "Best Customer Service" to their dealers,
independent reps, and customers. This is the third year in a row that ESI was
presented with the award for "Best Customer Service."
20 What percentage of your sales are to the Governmental Sector Sales (Trendway)
governmental sector in the past three years 2020 - 30%
2021 - 17%
2022 - 13%
21
22
What percentage of your sales are to the
education sector in the past three years
List any state, provincial, or cooperative
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
Governmental Sector Sales (ESI)
2020 - 11 %
2021 - 12%
2022 - 13%
Education Sector Sales (Trendway)
2020 - 16%
2021 - 34%
2022 - 25%
Education Sector Sales (ESI)
2020 - 5%
2021 - 6%
2022 - 7%
OMNIA (Trendway)
2020 - $1,898,142.95
2021-$5,969, 725.25
2022-$2,635,677
OMNIA (ESI)
2020 - $1,298,681
2021 - $1,305,167
2022 - $2,337,789
BuyBoard (Trendway)
2020 - $22,142.55
2021- $20,699.81
NCPA (Trendway)
2020 - $1,051.54
2021- $8,862.98
2022- $140,493
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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NCPA (ESI)
2020-$98,234
2021 - $156,378
2022 - $73,725
TIPS (Trendway)
2021- $99,396.43
2022- $28,801
TIPS (ESI)
2020 - $37,206
2021 - $53,291
2022 - $111,037
State of Alabama (Trendway)
2020- $85,929.53
2021- $86,959.76
2022- $192,050
State of Alabama (ESI)
2020 - $61,608
2021 - $80,196
2022 - $57,363
CMAS (Trendway)
2020 - $146,617.17
2021- $107,882.27
2022- $159,631
CMAS (ESI)
2020 - $14,033
2021 - $74,955
2022 - $3,261
State of Connecticut (Trendway)
2020- $71,745.59
2021- $483.22
2022- $219,077
State of Florida (Trendway)
2020- $866,730.51
2021- $584,482.88
2022- $1,006,509
State of Florida (ESI)
2020 - $271,737
2021 - $315,490
2022 - $658,036
State of Georgia (Trendway)
2020- $310,322.46 3
2021- $531,482.58
2022- $331,076
State of Mississippi (Trendway)
2020- $23,188.54
2021- $101,636.00
2022- $150,829
State of Mississippi (ESI)
2020 - $13,613
2021 - $61,368
2022 - $53,530
State of North Carolina (Trendway)
2020- $166,265.83
2021- $132,341.84
2022- $112,289
State of North Carolina (ESI)
2020 - $61,652
2021 - $44,020
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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2022 - $44,887
State of NJ (Trendway)
2020- $452,339.21
2021- $358,198.45
2022- $341,987
State of NY (Trendway)
2020- $67,256.53
2021- $326,337.42
2022- $260,721
State of NY (ESI)
2020 - $64,849
2021 - $69,514
2022 - $67,845
State of Ohio (Trendway)
2020- $45,141.96
2021- $70,149.02
2022- $73,606
State of Pennsylvania (Trendway)
2021- $38,993.15
2022- $29,605
State of Pennsylvania (ESI)
2020 - $124,107
2021 - $94,303
2022 - $119,651
State of South Carolina (Trendway)
2021- $38,993.15
2022- $88,896
State of South Carolina (ESI)
2020 - $31,830
2021 - $132,318
2022 - $237,857
State of Wisconsin (Trendway)
2021- $19,101.62
2022-$24,914
State of New Mexico (ESI)
2020 - $94,445
2021 - $294,273
2022 - $228,965
23 List any GSA contracts or Standing Offers GSA
and Supply Arrangements (SOSA) that you 2020 -$5,984,762.79
hold. What is the annual sales volume for 2021 -$6,061,960.28
each of these contracts over the past three 2022- $4,380,564
years?
Navy BPA
2020 - $2,871,513.88
2021- $1,079,027.47
2022- $834,005
GSA (ESI)
2020 - $2,942,213
2021 - $2,908,294
2022 - $3,452,709
VA IDIQ (ESI)
2020 - $1,494,818
2021 - $1,865,585
2022 - $3,432,896
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name * Contact Name * Phone Number *
Jersey City Board of Education Franklin Walker, Superintendent 201.915.6000
Fwalker@jcboe.org
Stafford County Public Schools Wendy Cole, Procurement Officer 540-658-6709
colewe@staffordschools. net
Wounded Warrior Project Julie Williams 904-800-6460
jwi II iams@woundedwarriorproject. org
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity
type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
Entity Name Entity Type * State / Scope of Work � Size of Transactions � Dollar Volume Past Three
Province * Years *
Jersey City Education New Jersey - NJ Provided air purification units 2,260,163.93 $3,617,511.58
Board of and filters. 1,357,347.65
Education
Compton Education California - CA Provided furniture. $483,083.05 $483,083.05 �
College
ACCD PALO Education Texas-TX Provided furniture. 445,347.47 445,347.47
ALTO
CAMPUS
US ORAL Govemment Texas-TX Provided furniture. 426,346.45 426,346.45
SURGERY "
MGMT
REDSTONE Govemment Alabama - AL Provided furniture. 222,791.49 222,791.49 �
ARSENAL
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
�tem Question Response *
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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26
27
28
29
Sales force. Local Representation: Fellowes distributes our products through our authorized dealer
network that is authorized to sell and service Fellowes products on a local level. We
have over 800 dealers nationwide. Fellowes also has a sales force of over 80
Independent Sales Reps. These Independent Sales Reps are responsible for
distribution, overall account maintenance, and sales direction. Regionally located, they
work directly with our Authorized Dealer Nefinrork and Participating Entities to develop
account management plans as needed.
Direct Representation: Fellowes has 6 direct Regional Sales VPs who are
responsible for providing account support and ensuring project integrity within their
region. In addition, we have 3 direct Area Sales Managers located in Atlanta, San
Francisco, and Connecticut. The Area Sales Managers are responsible for supporting
the efforts of the Regional Sales VPs but also providing more direct factory support
with both the Independent Sales Reps as well as the Authorized Dealers within their
geographic region. Fellowes also has 6 direct Architectural Product Representatives.
This position is responsible for supporting existing and developing new business
opportunities in consultation with Fellowes Independent Rep. Group(s), Fellowes
Market Managers, and Fellowes dealers with the following:
• Collaboratively works with Fellowes Architectural Products dealer sales force
members to ensure Fellowes products have name recognition and are preferred
products within their company product portfolios.
• Calls on and influences A&D firms, General Contractors, and Corporate Real
Estate firms in order to get Fellowes Architectural products specified and selected for
projects and/or clarify details for coordination of execution of the project.
• Maintains a thorough understanding of Fellowes Architectural products and
capabilities as well as competitive product lines.
Travels up to 60 percent of time away from the office to dealer locations, account
locations, A&Dfirms, etc. to make sales presentations, call-on existing accounts, view
installations, problem solve, etc.
• Works in Dealer Development with Regional Manager by metro area.
• Dealer development through training in; product details, project delivery, and
process and sales tactics, and positioning.
Fellowes also has 6 direct Architectural Product Tech Representatives to offer
additional support for our Demountable Walls products.
Customer Service and Order Management: Each region has a dedicated Customer
Service Representative and a dedicated Order Management Specialist.
Contract Assistance: You will have a Vertical Market Contract Manager dedicated to
the Sourcewell Contract.
Dealer nefinrork or other distribution Local Representation: Fellowes distributes our products through our authorized dealer
methods. network that is authorized to sell and service Fellowes products on a local level. We
have over 800 dealers nationwide. Fellowes also has a sales force of over 80
Independent Sales Reps. These Independent Sales Reps are responsible for
distribution, overall account maintenance, and sales direction. Regionally located, they
work directly with our Authorized Dealer Network and Participating Entities to develop
account management plans as needed.
Service force. Local Representation: Fellowes distributes our products through our authorized dealer
network that are authorized to sell and service Fellowes products on a local level.
We have over 800 dealers nationwide. Fellowes also has a sales force of over 80
Independent Sales Reps. These Independent Sales Reps are responsible for
distribution, overall account maintenance, and sales direction. Regionally located, they
work directly with our Authorized Dealer Nefinrork and Participating Entities to develop
account management plans as needed
Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.
Fellowes maintains relations with over 800 dealer partners. These dealer partners
have been specifically selected to sell, service and install particular segments of our
total product offering based on their demonstrated performance, market awareness,
expertise and sound financial business practices.
Fellowes' Authorized Distributors/Dealers will take the following steps to ensure
customers are serviced throughout the country:
• Evaluation of product usage and application
• Consulting the agency to make sure needs are met
• Provide quotes and specifications
• Provide product lead times
• Provide color samples
• Ensure product specifications are correct and quoted accurately
• Place the purchase order with Fellowes
• Reconcile the factory acknowledgment with the purchase order
• Schedule delivery and installation
• Walk-through on the final installation
• Complete a construction punch list of missing items or replacements
• Invoice end-user for completed project
• Train agency on use of and care/maintenance of products
• Obtain sign-off or approval that job is completed
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30 Describe in detail the process and Fellowes is well-known for a responsive and empowered customer service team.
procedure of your customer service The most overwhelming aspect of our customer service mission is that We Answer
program, if applicable. Include your the Phone! There are no automated systems here. We believe in the importance of
response-time capabilities and direct and immediate communication with our dealers and customers.
commitments, as well as any incentives
that help your providers meet your stated Phil Hansen, our Director of Customer Service, has been with Fellowes for the past
service goals or promises. 12 years and has built an exceptional team of specialists. They receive constant
product training not only on current products, but also on other products currently
being introduced and used throughout the office furniture industry that relate to
Fellowes products in some way.
Customer Support is comprised of Customer Service Specialists, a Product
Specialist that is available to communicate with dealers and customers directly, and
our Customer Service Manager. They are all equally trained to answer product and
account questions no matter the part of the World the request originates from. Our
Product Specialist and one of our Customer Service Specialists are bi-lingual to
enhance the experience of our Spanish- speaking callers.
31 Describe your ability and willingness to Fellowes maintains relations with over 700 dealer partners in the United States.
provide your products and services to These dealer partners have been specifically selected to sell, service and install
Sourcewell participating entities in the particular segments of our total product offering based on their demonstrated
United States. performance, market awareness, expertise and sound financial business practices.
Fellowes' Authorized Distributors/Dealers will take the following steps to ensure
customers are serviced throughout the country:
• Evaluation of product usage and application
• Consulting the agency to make sure needs are met
• Provide quotes and specifications
• Provide product lead times „
• Provide color samples
• Ensure product specifications are correct and quoted accurately
• Place the purchase order with Fellowes
• Reconcile the factory acknowledgment with the purchase order
• Schedule delivery and installation
• Walk-through on the final installation
• Complete a construction punch list of missing items or replacements
• Invoice end-user for completed project
• Train agency on use of and care/maintenance of products
• Obtain sign-off or approval that job is completed
32 Describe your ability and willingness to Fellowes maintains relations with over 90 dealer partners in Canada. These dealer
provide your products and services to partners have been specifically selected to sell, service and install particular
Sourcewell participating entities in Canada. segments of our total product offering based on their demonstrated performance,
market awareness, expertise and sound financial business practices.
Fellowes' Authorized Distributors/Dealers will take the following steps to ensure
customers are serviced throughout the country:
• Evaluation of product usage and application
• Consulting the agency to make sure needs are met
• Provide quotes and specifications
• Provide product lead times „
• Provide color samples
• Ensure product specifications are correct and quoted accurately
• Place the purchase order with Fellowes
• Reconcile the factory acknowledgment with the purchase order
• Schedule delivery and installation
• Walk-through on the final installation
• Complete a construction punch list of missing items or replacements
• Invoice end-user for completed project
• Train agency on use of and care/maintenance of products
• Obtain sign-off or approval that job is completed
33 Identify any geographic areas of the United Fellowes can fully supply and service all areas of the United States and Canada
States or Canada that you will NOT be through our Authorized Dealer Nefinrork. "
fully serving through the proposed contract.
34 Identify any Sourcewell participating entity Fellowes can fully supply and service all participating entity sectors. Other cooperative
sectors (i.e., government, education, not-for- contracts that Fellowes holds does will not limit our ability to promote the Sourcewell
profit) that you will NOT be fully serving Contract.
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
35 Define any specific contract requirements Fellowes ships orders by way of standard ground carrier service dock-to-dock within
or restrictions that would apply to our the contiguous 48 states of the United States.
participating entities in Hawaii and Alaska All shipments to Alaska and Hawaii will be shipped F.O.B. factory; freight prepaid, .
and in US Territories. and allowed to the port of exit. Fellowes reserves the right to select the shipping
method and the port of exit. All charges beyond the port of exit will be quoted to the
Member by the Authorized Dealer.
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Table 7: Marketing Plan
Line Question
Item
36 Describe your marketing strategy for
promoting this contract opportunity.
Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.
37 Describe your use of technology and
digital data (e.g., social media,
metadata usage)to enhance
marketing effectiveness.
Response*
Management of the overall national program will be led by the Vertical markets team and
specifically the Director of Vertical Markets and the Vertical Market Contract Manager. This
team, along with the Fellowes sales team, will be actively involved with Sourcewell and
events such as NIGP, NAEP, and multiple other regional trade shows targeting Sourcewll
participating entities.
We will create a master marketing plan for the Sourcewell contract that will include
• A comprehensive training program for our sales team
• Regular emails to our resellers
• Working with Sourcewell on marketing opportunities to their Members
• Keeping Sourcewell in front of our sales team and distribution through
monthly newsletters and marketing materials focused on Sourcewell for our
sales team to distribute.
We have a Vertical Market Contract Manager dedicated to Nationwide contracts and they
will be managing the Sourcewell Contract. Sourcewell will be a priority for Fellowes and
the Vertical Market Contract Manager will be dedicated to keeping the contract current
and ensure any changes/updates are being communicated effectively to the sales team.
The Vertical Market Contract Manager will work closely with Sourcewell to ensure we are
doing everything we can to market to the Sourcewell Member effectively as well as our
sales team and dealers and to make sure we are utilizing all of the tools available to us
through Sourcewell. '
First and foremost, Fellowes will notify our Regional VP of Sales who will coordinate
training with our Independent Sales Representatives and our Authorized Dealers.
Within one week of award:
Fellowes' Vertical Markets Contract Manager, jointly with Sourcewell, will work to create
and launch a press release announcing the new contract and award. Fellowes will
communicate the award through social media and email distribution.
Within 30 days of award:
• Fellowes will schedule a meeting with Sourcewell to review contract expectations.
• Fellowes will develop a nationwide joint marketing/sales plan with Sourcewell.
• Fellowes' Vertical Markets Contract Manager, along with the Director of Vertical Markets,
will review, train, and present contract conditions with our Regional VP of Sales,
Independent Sales Reps, Customer Service, Order Entry, and Marketing teams.
Within 90 days of award:
• Fellowes will develop a training schedule for Fellowes' Regional VP of Sales,
Independent Sales Reps, and our Authorized Dealers that highlight the new award.
• Fellowes will design co-branded marketing materials on our internal website
and Sourcewell's website and distribute to our Independent Sales Reps.
• Fellowes will complete the training presentation and roll it out to Fellowes Authorized
Dealers.
• Fellowes will develop a tracking plan for new contract progress.
Fellowes will utilize social media including Facebook, Linkedln, and Instagram to annouce
the newly awarded contract and will also utilize our internal website to market and .
promote the contract.
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38 In your view, what is Sourcewell's role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
Fellowes would like to request monthly or quarterly sales calls with the Sourcewell team to
track contract progress and how we might better market the contract to current and future
Sourcewell members.
First and foremost, Fellowes will notify our Regional VP of Sales who will coordinate
training with our Independent Sales Representatives and our Authorized Dealers.
Within one week of award:
Fellowes' Vertical Markets Contract Manager, jointly with Sourcewell, will work to create
and launch a press release announcing the new contract and award. Fellowes will
communicate the award through social media and email distribution.
Within 30 days of award:
• Fellowes will schedule a meeting with Sourcewell to review contract expectations.
• Fellowes will develop a nationwide joint marketing/sales plan with Sourcewell.
• Fellowes' Vertical Markets Contract Manager, along with the Director of Vertical Markets,
will review, train, and present contract conditions with our Regional VP of Sales,
Independent Sales Reps, Customer Service, Order Entry, and Marketing teams.
Within 90 days of award:
• Fellowes will develop a training schedule for Fellowes' Regional VP of Sales,
Independent Sales Reps, and our Authorized Dealers that highlight the new award.
• Fellowes will design co-branded marketing materials on our internal website
and Sourcewell's website and distribute to our Independent Sales Reps.
• Fellowes will complete the training presentation and roll it out to Fellowes Authorized
Dealers.
• Fellowes will develop a trackinq plan for new contract proqress.
39 Are your products or services Fellowes is open to working with Members of the Sourcewell contract that require e-
available through an e-procurement procurement platforms. Fellowes currently has a contract-specific catalog with Jaggaer for
ordering process? If so, describe your our State of Georgia contract. Fellowes can create a Member-specific catalog containing
e-procurement system and how only those products and options approved by the Member, including Member-specific "
governmental and educational pricing for products and associated options. Fellowes' online custom catalogs will allow
customers have used it. Members to save time and money by choosing frequently ordered products easily,
expedite the order process, and reduce pricing and specification errors.
Table 8: Value-Added Attributes
Line Question
Item
Response*
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40 Describe any product, equipment, Fellowes offers an in-depth virtual training platForm, the Modules of Success! occurs
maintenance, or operator training quarterly and each new Dealers team are expected to participate. The week of training
programs that you offer to includes nine subject modules that will take place independently from one another over the
Sourcewell participating entities. course of three days. It is highly recommended that all new dealers or dealer sales reps
Include details, such as whether sign up for every module. Topic descriptions and subject matter experts are as follows:
training is standard or optional, Introduction/ Sales Tools
who provides training, and any -Overview of the training schedule, Trendealer, Sales Resources, Forms to Know
costs that apply.
Furniture Portfolio — Capture/ Choices
-Immersion into system products, distinguishing features, and competitive advantages.
Furniture Portfolio — Freestanding
-Immersion into freestanding products, distinguishing features, and competitive advantages.
Design Studio
-Overview of the Design Studio process and best practices when submitting design requests.
Architectural Products
-Overview of walls, AeraMax, Array and resources for successfully selling architectural
products.
CET Training
rioning Fellowes in your market, identifying new opportunities, and resources for more
Customer Care
-Order entry training, logistics, and contacting your Customer Care rep.
Marketing
-Navigating sales tools and resources, understanding Fellowes materials offering, and
product development process.
Design Strategies
-Tips and tricks when designing with Fellowes products, FAQs and need-to-knows for design.
Vertical Markets
-Overview of VM team, focus markets, and strategies for pursuing public sector opportunities.
Architectural Products 2.0
-AP Project Influencers and how to find projects, then staying on track with product options
and cost knowledge to stay on budget.
Architectural Products - Air Purifiers
-Intro to the hottest growing, and vitally important, market of air purification. How to gain
traction, overcome objections, and position our products to beat the competition.
Fellowes and our dealer network provide a variety of training and educational programs for
Sourcewell Members. We are open to discussing opportunities with Sourcewell. Costs for
dealer services may vary depending on scope and nature of agreement.
Fellowes provides published installation/ assembly instructions and user / maintenance
manuals for products directly to the dealer nefinrork and Members at no additional cost.
41
Describe any technological The FlexCharge series puts power within reach for any type of workspace—whether it is an
advances that your proposed individual desk, benching environment, collaborative area, or conference room. FlexCharge
products or services offer. power solutions include both USB, C-Style, Wireless and AC outlets so users can
conveniently charge any device.
Fellowes has introduced Elea, the only chair that allows you to sit comfortably, move
naturally, and be well. Our patent-pending Omni-Kinetic Suspension TechnologyT"' suspended
seat inherently adapts to your body's natural movements —allowing for a significantly more
active work day.
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42 Describe any "green" initiatives Fellowes Team S.E.E.D. (Sustainability, Education, Empowerment, Duty) enhances the
that relate to your company or to sustainability of our products, packaging, facilities, and operations through the education of
your products or services, and our employees, customers, and suppliers.
include a list of the certifying
agency for each. Our goal is to break down barriers to progress and empower our employees and suppliers
to make environmentally preferable choices whenever possible.
Through facility optimization and improvements in production efficiency, Fellowes has
reduced annual energy consumption. High efficiency plant lighting and energy saving �
electronics are just a few of the ways we work toward greener manufacturing.
Fellowes has implemented company-wide recycling and reduced-waste initiatives from the
manufacturing floor to the administrative offices. By creating products from recycled content
to refurbishing business machines, we have improved our environmental efforts.
Fellowes has found ways to minimize emissions and make manufacturing more eco-friendly.
We reduced our VOC output by partnering with ink suppliers for more environmental
formulas and decreased our CO2 output by economizing our product packaging.
43 Identify any third-party issued eco- Fellowes, a family-owned company providing trusted
labels, ratings or certifications that workplace solutions for 106 years, is proud to announce that nearly 70 of its contract
your company has received for interiors workspace products have been certified as achieving BIFMA LEVEL 2, the trusted
the equipment or products furniture sustainability certification program created to provide a comprehensive and
included in your Proposal related transparent means to confidently source responsibly manufactured products.
to energy efficiency or SCS Global Services, a leading third-party sustainability certifier, evaluated the Fellowes
conservation, life-cycle design contract interior products to measure them against multiple criteria defined in the
(cradle-to-cradle), or other ANSI/BIFMA e3 Furniture Sustainability Standard. Included among the 70 products is
green/sustainability factors. RisingT"" monitor arms, which launched on the market in late February by redefining the
monitor arm as a piece of functional beauty that „
enhances any workspace, all while adhering to the sustainability standards required to
achieve LEVEL 2 certification.
"Sustainability is a core strategy with Fellowes. There is no better way to measure industry
sustainability standards than through BIFMA's Level certification process, and the entire
Fellowes team is immensely proud of the achievement of going from Level 1 to Level 2
with our Accessories and Table products," said Todd Holderness, General Manager, Contract
Interiors, at Fellowes. "Our commitment to sustainability will continue to grow as we measure
and report on our reduction, reuse and recycling of materials: energy use
reduction and reuse; VOC and Greenhouse Gas Emissions reduction; and toxic waste
elimination."
44 Describe any quality management Nearly 70 of Fellowes contract interiors workspace products have been certified as
and environmental system achieving BIFMA LEVEL 2, the trusted furniture sustainability certification program created to
certifications attained by your provide a comprehensive and transparent means to confidently source
organization (LEED, Greenguard responsibly manufactured products.
Indoor Air Quality, ANSI, BIFMA SCS Global Services, a leading third-party sustainability certifier, evaluated the Fellowes
or others). contract interior products to measure them against multiple criteria defined in the
ANSI/BIFMA e3 Furniture Sustainability Standard.
See Attachment - Fellowes BIFMA Level 2 Certification
45 Describe any Women or Minority Fellowes does not hold the mentioned certifications above; however, Fellowes' purpose is to
Business Entity (WMBE), Small pursue and conscientiously partner with a full range of diverse suppliers on a global scale.
Business Entity (SBE), or veteran We have adopted the importance of supplier diversity and support building partnerships
owned business certifications that with small businesses. We will continue to grow and expand on this important element by
your company or hub partners focusing on Minority/Women-owned Business Enterprise (MWBEs) and Service-Disabled �
have obtained. Upload Veteran-Owned Business Enterprises (SDVOBs) as our core strategy. Fellowes expansive
documentation of certification (as network of Authorized Dealers includes many MWBE and SDVOB dealers. Participating
applicable) in the document Agencies
upload section of your response. may utilize a MWBE and SDVOB Authorized Distributor/Dealer through our Master
Agreement.
46 What unique attributes does your Fellowes doesn't just sell products, we collaborate with customers to develop practical,
company, your products, or your effective solutions. Our Design Support Service is provided by a team of interior designers
services offer to Sourcewell located throughout North America. The Design Studio supports Fellowes Representatives
participating entities? What makes and Dealers.
your proposed solutions unique in This service is available to Fellowes Dealers as a supplement to their in-house design
your industry as it applies to capability and also to Architecture and Design firms developing Fellowes furniture
Sourcewell participating entities? specifications, preliminary budgets, and conceptual floor plans.
DESIGN SUPPORT SERVICES ARE AVAILABLE FOR:
• Comprehensive Design Projects - Fellowes can provide full design support services for
fullscale design projects when Fellowes has been identified as a viable solution for the
project.
• Typicals - Workstation typical(s) can be produced as a preliminary stage for space-
planning and budgeting purposes.
• Drawing/Specification Review -The Design Studio can review plans and/or specifications
for proper product application and technical specification of electrical, connectors, etc.
• General Assistance - We can provide space planning, plan view, 3D and specification
support.
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Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line Question Response *
Item
47 Do your warranties cover all products, parts, and This comprehensive warranty applies to all products installed or reconfigured
labor? by a Fellowes authorized installer.Fellowes will repair, or at its sole option,
replace defective merchandise, free of charge which, when used normally �
and pursuant to Fellowes' published instructions, and applicable planning
guide information, prove to be defective within the period stated. Any and all
labor charge backs must be pre-approved by Fellowes.
48 Do your warranties impose usage restrictions or The Fellowes warranty applies to normal Eight hour, Forty hours per week
other limitations that adversely affect coverage? office use.
• Damage caused by improper treatment of the product including exposure
to unusual environmental conditions (extreme climates, acids, and moisture).
49 Do your warranties cover the expense of Fellowes and our Authorized Dealers do not charge customers for labor or
technicians' travel time and mileage to perForm associated expenses. Fellowes will reimburse the Authorized Dealer for '
warranty repairs? travel and labor expenses.
50 Are there any geographic regions of the United Certified technicians are available in all regions across the United Staes
States or Canada (as applicable) for which you and Canada.
cannot provide a certified technician to perForm �
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
51 Will you cover warranty service for items made by The Fellowes Warranty does not cover products from other manufacturers.
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
52 What are your proposed exchange and return To receive authorization to return goods, please contact Fellowes' Customer
programs and policies? Service Department. All Returned Materials Authorizations expire thirty (30)
days from date of issue. Any product returned after thirty (30) days will be
refused and returned to sender collect. Electrical components, nonstandard
items and fabric-covered goods may not be returned. Replacement products
will be billed to you with credit being issued upon return of the product in
good condition. All goods returned must be in the original Fellowes
packaging. Goods will be inspected for damage upon return. No credit will
be issued for goods which are damaged. A return authorization will not be �
issued for items unless they are Fellowes stock items.
If material is authorized for retum because of Fellowes error, shipment may
be made freight collect. Any other goods that
Fellowes authorizes a return will be sent prepaid and a restocking charge of
35% will apply.
Fellowes offers free returns for any accessory product returned in the original
Fellowes packaging.
Fellowes does not accept returns of any made to order, special or custom
product.
53 Describe any service contract options for the The Fellowes contract discounts will include dock delivery with services
items included in your proposal. being added and quoted on a per project basis by our Authorized Dealer.
Inside delivery, and installation (described below) may be quoted and
provided on a per project basis. Fellowes and our Authorized Dealers will
support your participating entites that have an alternate or unique service
contract based on the Sourcewell contract.
Project Management can be a valuable service offered by our Authorized
Dealers. This service usually includes field measurements surveyed,
documented and coordinated; electrical and telecommunication/data in-feed
locations are surveyed, documented and coordinated; attend required
coordination meetings with the purchaser and other contractors, and creation
and implementation of punch list by a project manager.
Design Services are offered by Fellowes to our Authorized Dealers free of
charge.
Table 10: Payment Terms and Financing Options
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Line question
Item
Response"
54 Describe your payment terms and accepted payment Unless otherwise agreed in writing or stated on the Invoice, all
methods. payments are to be made in US Dollars and all amounts
payable by Customer shall be due and payable in full 30 days after
invoice. Fellowes will not accept the unilateral
assessment of any fee, marketing support, co-op or other
advertising, expense reimbursement, rebate, offset or any other
financial or marketing support not explicitly authorized in writing by
an authorized officer of Seller.
55
56
Describe any leasing or financing options available for use
by educational or governmental entities.
Describe any standard transaction documents that you
propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
Dimension Funding
For most established businesses on deals up to $500k, Dimension
offers our unique
"Credit Pre-Screen" provided without any cost or obligation and
which requires only
the following very minimal customer/client information. Leasing Credit
Application is attached in the Standard Transaction Documents
section.
Sourcewell Members will place their order directly with Fellowes
Authorized Dealers. Fellowes Authorized Dealers will accept and
enter the order as the seller using the Fellowes Partner Portal CPQ
System.
The CPQ system is integrated with all Fellowes' business systems
through EDI transactions that provide a constant, audited flow of the
order information. The CPQ system will allow us to provide quotes,
custom product pricing, orders, invoices, reports, and additional data.
The Sourcewell Member will initiate orders by sending a written
purchase order to Fellowes Authorized Dealers containing the
required information listed below:
• Sourcewell Fellowes contract #
• Sourcewell Member purchase order number.
• Sourcewell Member ID #
• "Ship To" and "Bill To" information
• Complete Fellowes product model numbers, specifications, and
quantities
• Sourcewell Member cost
• Requested delivery date
• Special shipping requirements
Incomplete orders or changes will delay processing and shipment
until receipt of all necessary information and Fellowes issuance of
revised Sales Order Acknowledgment that will go to the Authorized
Dealers. Upon receiving an order, Fellowes will send an
acknowledgment with exact pricing information and a scheduled
shipping date.
Any request for cancellation or change to an order must be
submitted within twenty-four (24) hours of receipt of order
acknowledgment by Fellowes. Any requested cancellation or change
received thereafter will incur a fee. Order changes include the
addition/deletion of line items or changes in quantity or requested
Ship Date or Ship To address. Order changes that result in a
quantity reduction may be subject to an adjustment in pricing.
Change or cancellation requests are not considered accepted until
Fellowes provides a revised Sales Order Acknowledgment. Changes
may result in processing delays or shipping delays. Under no
circumstances will changes or cancellations be accepted on any
special order, custom product, or worksurFace order without the
express written consent of Fellowes. All such custom and special
orders are non-returnable.
Lead-Times and Delays.
Fellowes reserves the right to alter lead times as demand for
products fluctuate. Stated lead-times begin after a complete order is
entered and scheduled. Shipments are subject to product availability.
Special products and larger orders may entail extended lead-times.
Orders placed by dealers without a requested delivery date will be
assigned a delivery date for custom product orders as currently
published at www.fellowes.com for our Authorized Dealers.
Customer's Own Material or COM.
The Fellowes COM program allows customers to use special
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materials. By complying with the COM testing procedure in the
steps below, Fellowes will be able to identify if your material is
appropriate for application to the products you specify. To comply
with the COM process, please follow these steps:
1. Select the COM material.
2. Authorized Dealers can check first with www.fellowes.com/, and
consult the COM library to determine if this material has already
passed testing for manufacturability on the intended product.
3. If the material is pre-approved in the COM Library, customer
must submit a COM Order Submission Form (available from
Fellowes Customer Service Representative).
4. If the material requested is not in the COM Library, customer
must submit a COM test request on-line at
www.fellowes.com, send a sample of the COM material (see Test
Yardage Requirements below) and include a list of Fellowes product
numbers designated for the COM application. Material sample
should include pattem name, pattern number and color, manufacturer,
direction material should be applied, and Control number from the
COM Request Form automated e-mail response.
5. Ship COM samples to:
U.S. Mail and UPS/ FedEx Shipment:
Fellowes - Attn: COM Request
13467 Quincy Street
Holland, MI 49424
6. You will be notified within five working days of receiving the
material sample by Fellowes, whether your COM has been approved
or disapproved for application.
NOTE: Most fabric houses have a yard- age minimum or an
upcharge on less than one-yard cuts.
NOTE: All COM applications are priced at Grade 1 or Grade A.
If Customer desires to use its own material in the production of
Fellowes' products, it is necessary to obtain the prior written
consent of Fellowes. Whether purchased by Customer or by
Fellowes on Customer's behalf, material provided by the Customer
shall be shipped to Fellowes at Customer's sole expense and risk
of loss. Fellowes will hold Customer's own materials for up to one
(1) year from the date of receipt and thereafter return or dispose of
such material at Customer's sole cost and expense.
Customer hereby holds Fellowes harmless against any and all
claims for loss, liability, injury, or damage arising from use of
Customer-provided material; and Customer takes full responsibility
for perFormance and quality of Customer-provided material. Customer
should also be aware that Customer-provided materials may not
qualify for UL Listings and may not meet fire codes. Please discuss
specific concerns and special needs with Fellowes Customer
Service before to placing your order.
Custom Color.
Fellowes' Custom Color program allows the customer to specify
their own color on many of Fellowes' products. See
www.fellowes.com for product availability, individual product guidelines
and lead times. Set up fees and lead times are
product specific and will vary.
To request a Custom Color:
1. Complete a Custom Color Request form
2. Send request form along with two 2"x3" samples to Fellowes
Customer Service Color Coordinator.
3. After the receipt of the request, Fellowes will provide customer
with one color sample.
4. If approved, Dealer or customer completes custom color form,
providing the custom match color number on the back of the
sample, signs, and returns by fax or mail to Custom Color
Coordinator.
5. Samples will be matched under cool white florescent lighting. All
orders processed under the Custom Color program will be
manufactured within commercially acceptable tolerances.
6. If applicable, dealer will be sent an invoice for $250 color
matching fee per customer, per color. Specials Request form for
details.
57 Do you accept the P-card procurement and payment Fellowes Authorized Dealers will process purchase orders and
process? If so, is there any additional cost to Sourcewell process payments on this contract as
participating entities for using this process? a P-card may be negotiated between Member and the Authorized
Dealer.
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line Question
Item
Response*
58 Describe your pricing model (e.g., line-item discounts or
product-category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
The Fellowes pricing model is a catalog discount for all product
series.
This model is one in which tiered discounts apply to all product
lines. Those discounts are used as a percentage off list pricing for
dock delivery with the below freight terms. List pricing for all parts
and unit numbers for the products lines on the discount schedule
are included in our published Product Catalogs, which is attached
in the "Pricing" section with this proposal. Also attached is the
proposed discounts to Sourcewell Members.
59 Quantify the pricing discount represented by the pricing All Fellowes Product Series (all series can be combined to receive
proposal in this response. For example, if the pricing in volume discounting)
your response represents a percentage discount from $1-$10,000 - 53% off list price
MSRP or list, state the percentage or percentage range. $10,001 -$30,000 - 55% off list price
$30,001 - $150,000 - 57% off list price
$150,001 - $350,000 - 60% off list price
$350,001+ - 65% off list price
60 Describe any quantity or volume discounts or rebate The below pricing model applies to all Fellowes product lines in the
programs that you offer. attached price lists.
All Fellowes Product Series (all series can be combined to receive
volume discounting)
61 Propose a method of facilitating "sourced" products or
related services, which may be referred to as "open
markeY' items or "nonstandard options". For example, you
may supply such items "at cosY' or "at cost plus a
percentage," or you may supply a quote for each such
request.
Tier Range Sourcewell Member Discount
$1-$10,000.00 53%
$10,001.00-$30,000.00 55%
$30,001.00-$150,000.00 57%
$150,001.00-$350,000.00 60%
$350,001.00-$500,000.00 65%
The pricing model applies to all Fellowes product lines (all series
can be combined to receive volume discounting) in the attached
price lists.
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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62 Identify any element of the total cost of acquisition that is
NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
shipping charges. For example, list costs for items like pre-
delivery inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
63
If freight, delivery, or shipping is an additional cost to the
Sourcewell participating entity, describe in detail the
complete freight, shipping, and delivery program.
Exceptions to standard prepaid freight are as follows:
• Customer directed expedites (Air Freight, Team Hauls) will be
prepaid by Fellowes and Customer will be billed the
difference between standard and expedited freight.
• Truckload deliveries that are requested to deliver on weekends,
Holidays or after 12:00 noon EST on Fridays will have
an additional charge of $450 per truck.
• Excessive unloading (in excess of 2 hours) will be billed at $50
per hour after the initial 4 hour unloading period.
• LTL shipments normally deliver between 8:00 am and 5:00 pm,
Monday through Friday. A specific delivery time on your
assigned delivery date can be requested for an additional charge of
$150. This charge does not apply to full-truckload
shipments. Requests for specific dates/times falling outside standard
delivery timeframe for the carrier serving your area
constitute Expedites (see Customer-Directed Expedites, above).
Expedite charges do apply to full-truckload shipments.
• Lift gate service will have an additional charge of $85 for an LTL
carrier. For lift gate service on a truckload, contact
Customer Service.
• Inside delivery service starts at $50. Call Customer Service for
quote.
• Reconsignment cost after shipment starts at $50. Call Customer
Service for quote.
• Special equipment requirements call for a quote.
Installation.
Installation and servicing of Fellowes products are normally handled
directly by Fellowes-authorized dealers. When this is
not possible, assistance is available by calling Fellowes' Customer
Service Department. On-site field measurement and
installation support is available as a service. The fees are listed
below:
Field Installation Assistance: 2 Day On-Site, $1,200
Field Installation Assistance: 3 Days On-Site, $1,800
Field Installation Assistance: 4 Days On-site, $2,400
Field Installation Assistance: 5 Days On-Site, $3,000
*Days include '/z day travel to and 'h day travel from location.
These fees are based on a minimum fourteen (14) business
days advanced notification and booking.
*Service requests booked less than fourteen (14) business days in
advance may be subject to additional fees due to
added travel cost. For more information or to place a request,
contact Fellowes Customer Service at 1-800-833-3746.
Freight terms are as follows:
For U.S.:
• Orders under $2,500 list will incur a flat $25 net fee
• Orders between $2,501 list and $5,000 list will incur a flat $100
net fee
• Orders between $5,001 list and $7,000 list will incur a flat $200
net fee
• Orders over $7,001 list ship free
• Residential freight deliveries will incur a flat $70 net fee.
For Canada:
• Orders under $3,125 (CAD) list will incur a flat $50 (CAD) net fee
• Orders between $3,126 (CAD) list and $6,250 (CAD) list will
incur a flat $125 (CAD) net fee
• Orders between $6251 (CAD) list and $9375 (CAD) list will incur
a flat $250 (CAD) net fee
• Orders over $9,376 (CAD) list ship free
• Residential freight deliveries will incur a flat $140 (CAD) net fee.
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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64 Specifically describe freight, shipping, and delivery terms or Freight terms are as follows for Canada:
programs available for Alaska, Hawaii, Canada, or any • Orders under $3,125 (CAD) list will incur a flat $50 (CAD) net fee
offshore delivery. • Orders between $3,126 (CAD) list and $6,250 (CAD) list will
incur a flat $125 (CAD) net fee
• Orders between $6251 (CAD) list and $9375 (CAD) list will incur
a flat $250 (CAD) net fee
• Orders over $9,376 (CAD) list ship free „
• Residential freight deliveries will incur a flat $140 (CAD) net fee.
All shipments to Alaska and Hawaii will be shipped F.O.B. factory;
freight prepaid, and allowed to the port of exit. Fellowes reserves
the right to select the shipping method and the port of exit. All
charges beyond the port of exit will be quoted to the Member by
the Authorized Dealer.
65 Describe any unique distribution and/or delivery methods or Fellowes maintains relations with over 800 dealer partners in the
options offered in your proposal. United States and Canada. These dealer partners have been
specifically selected to sell, service and install particular segments
of our total product offering based on their demonstrated
perFormance, market awareness, expertise and sound financial
business practices.
Fellowes' Authorized Distributors/Dealers will take the following steps
to ensure customers are serviced throughout the country:
• Evaluation of product usage and application
• Consulting the agency to make sure needs are met
• Provide quotes and specifications
• Provide product lead times "
• Provide color samples
• Ensure product specifications are correct and quoted accurately
• Place the purchase order with Fellowes
• Reconcile the factory acknowledgment with the purchase order
• Schedule delivery and installation
• Walk-through on the final installation
• Complete a construction punch list of missing items or
replacements
• Invoice end-user for completed project
• Train agency on use of and care/maintenance of products
• Obtain sign-off or approval that job is completed
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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Table 12: Pricing Offered
Line The Pricing Offered in this Proposal is: *
Item
66 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Bid Number: RFP 091423
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes
Comments
[1:46 PM] Fuller, Melissa
The pricing offered to
Sourcewell is comparable to
those offered to any other
similarly situated GPO,
cooperative, and state
contracts, such as timeframe,
commitmenUintent to
purchase, product mix,
delivery requirements, volume
and service levels.
Please note as Fellowes
begins to novate and
negotiate current contracts in
the ESI and Trendway name
into the Fellowes name, we
will be offering Sourcewell
equal to or better than
pricing at the lowest and
highest tier level. If you
compare current contracts of
Trendway and ESI, the
discount tiers are based on
product lines, the new
discount structure and the
discount structure we are
proposing to Sourcewell will
allow you to combine all
Fellowes Contract Interiors
products to achieve tiered
discountinq.
Vendor Name: Fellowes, Inc.
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Table 13: Audit and Administrative Fee
Line Question Response *
Item
67 Specifically describe any self-audit process or program that you Fellowes processes thousands of orders and deliveries every
plan to employ to verify compliance with your proposed Contract week. Fellowes has implemented specific processes for our
with Sourcewell. This process includes ensuring that Sourcewell contracts. Upon award of this contract, Fellowes will create a
participating entities obtain the proper pricing, that the Vendor Special Pricing Agreement (SPA) number, which when
reports all sales under the Contract each quarter, and that the entered with the order, will automatically assign the correct "
Vendor remits the proper administrative fee to Sourcewell. Provide discounting and terms of the contract. Fellowes will also
sufficient detail to support your ability to report quarterly sales to request a copy of the Participating Agency PO at the time
Sourcewell as described in the Contract template. of order entry so we can ensure that our Authorized Dealers
are giving the Participating Agency the correct pricing.
68 If you are awarded a contract, provide a few examples of internal Fellowes will be able to track and monitor contract sales on
metrics that will be tracked to measure whether you are having a daily basis. Monthly, we will track sales and maintain a
success with the contract. spreadsheet to show monthly sales by rep group and the
contract and usage.
Additionally, we will be able to determine the territories and
dealers that are actively using the contract and adjust our `
sales efforts and implement additional training and education
for our salesforce toward areas that have not shown usage.
Fellowes will have active communication with Sourcwell to
ensure that we are meeting and exceeding member
expectations.
69 Identify a proposed administrative fee that you will pay to Once awarded a new contract, Fellowes agrees to
Sourcewell for facilitating, managing, and promoting the Sourcewell pay an Administrative Fee equal to 2% of the total Quarterly
Contract in the event that you are awarded a Contract. This fee Net Product Sales. Contract Sales Activity Reports and
is typically calculated as a percentage of Vendor's sales under the Administrative Fee payments will be processed and paid in "
Contract or as a per-unit fee; it is not a line-item addition to the accordance with the terms and conditions of the awarded
Member's cost of goods. (See the RFP and template Contract for agreement.
additional details.)
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line Question Response *
Item
70 Provide a detailed description of the We are in the business of creating comfortable, affordable, and safe workspaces
equipment, products, and services that you that are delivered on time, every time. We build products that create better places
are offering in your proposal. for people to work and we deliver them with remarkable quality, speed, and ease.
• Modular Walls
• Panel Systems
• Freestanding
• Desks
• Storage
• Tables
• Ergonomic Solutions
• Seating �
• Air Purifiers
• Work Space Accessories
From modular walls to workstations, and everything in between, Fellowes delivers with
Industry-leading production times.
Workspaces are evolving and change is a constant. Our product solutions adapt to
change with flexibility and ease. Whether you need to move people, add staff, or
reconfigure your entire space, Fellowes products make it easier than ever to roll
with the change.
Fast installation and easy reconfiguration minimize downtime, maximize
retum on investment, and provide a sustainable solution
71 Within this RFP category there may be Architectural Products
subcategories of solutions. List subcategory •Volo Wall
titles that best describe your products and •Volo Frameless Wall
services. •Trendwall
Systems + Freestanding
• Panel Systems
• Frame and Tile Systems
• Benching
• Desking
Desks + Storage
• Desks
• Storage
• Executive
• Benching
Tables
• Collaborative Tables �
• Training Tables
• Height Adjustable Tables
• Standing Height Tables
• Conference Tables
Seating
• Conference Seating
Accessories
• Acrylic Panel Toppers
• Acrylic Screens
• Power Solutions
• Lighting
Ergonomic Solutions
• Monitor Arms
• Keyboard Solutions
• Sit-to-Stand
• Portable Work Gear
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Item Category or Type Offered * Comments
72 Desks and workstations (stationary, sit-to-stand, control and r. Yes Height adjustable tables, sit-to- ,,
dispatch consoles, charging stations) C' No stand,
73 Chairs � Yes Elea Conference/Task Chair ,
� No
74 Tables � Yes collaborative tables, training
C' No tables, standing height tables, „
height adjustable tables, and
conference tables
75 Modular and demountable walls � Yes Trendwall and Volo
C' No
76 Cubicles r•' Yes Choices and Capture �
� No
77 Patio or outdoor r Yes n/a
r No
78 Seating (benches, fixed stools, ottomans, integrated power r Yes n/a ,
systems) r No
79 Casegoods r. Yes Desks and storage, benching,
� No executive
80 Residential hall furnishings t" Yes n/a „
r No
81 Related services including rental, design, space planning, r. Yes n/a
installation, assembly, safety inspection, repair, renovation, � No �
refurbishment, re-manufacture, retrofit or recycling services
to the offering above; and
82 Proposers may also include related storage and r• Yes air purification which can be
technology integrated furniture solutions, ergonomic � No integrated in our modular wall
solutions and accessories, workspace systems and solutions. Ergonomic accessories
accessories to the extent that the offering is ancillary or including monitor arms, keyboard
complementary to an offering of Furniture Solutions as trays, sit-to-stand, etc.
described in Lines 72-81 above.
Table 15: Exceptions to Terms, Conditions, or Specifications Form
Line Item 83. NOTICE: To identify any exception, or to request any modification, to Sourcewell standard Contract terms, conditions, or
specifications, a Proposer must submit the proposed exception(s) or requested modification(s) via redline in the Contract Template
provided in the "Bid Documents" section. Proposer must upload the redline in the "Requested Exceptions" upload field. All exceptions
and/or proposed modifications are subject to review and approval by Sourcewell and will not automatically be included in the Contract.
Do you have exceptions or modifications to propose? Acknowledgement *
No exceptions taken. r. Yes
f No
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricinq - Fellowes Pricing.zip - Wednesday September 06, 2023 17:19:11
. Financial Strength and Stability - CY23 Q2 Quarterly Compliance.pdf - Wednesday September 06, 2023 11:02:04
. Marketinp Plan/Samples - Fellowes Marketing Plan and Samples.zip - Monday August 28, 2023 14:36:09
• WMBE/MBE/SBE or Related Certificates (optional)
• Warranty Information - Fellowes Warranty.pdf - Friday August 18, 2023 14:54:00
. Standard Transaction Document Samples - Fellowes_Standard Transaction Documents.zip - Wednesday September 06, 2023
13:16:22
. Requested Exceptions (optional)
. Upload Additional Document - Fellowes Additional Documents.zip - Wednesday September 06, 2023 17:10:53
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a"trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasury^qov/ofac/downloads/sdnlist.pdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Melissa Fuller, Vertical Markets Contract Manager, Fellowes, Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
� Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
File Name
Addendum 4 Furniture Solutions RFP 091423
Tue September 5 2023 03:34 PM
Addendum 3 Furniture Solutions RFP 091423
Thu August 31 2023 12:47 PM
Addendum 2 Furniture Solutions RFP 091423
Tue August 29 2023 02:17 PM
Addendum 1 Furniture Solutions RFP 091423
Fri August 18 2023 11:06 AM
I have reviewed the
below addendum and pages
attachments (if
applicable)
r 2
r 5
r 2
r 2
Bid Number: RFP.091423 Vendor Name: Fellowes, Inc.
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AMENDMENT #1
TO
CONTRACT # 091423-FELL
THIS AMENDMENT is effective upon the date of the last signature below and is by and between
Sourcewell and Fellowes, Inc. (Supplier).
Sourcewell awarded a contract to the Supplier to provide Furniture Solutions with Related
Accessories and Services to Sourcewell and its Participating Entities, effective November 30,
2023, through December 4, 2027 (Contract).
NOW, THEREFORE, the parties wish to amend the Contract as follows:
1. Line item 70 in "Table 14A: Depth and Breadth of Offered Equipment Products and
Services" of the Proposal is modified by deleting the following categories:
• Panel Systems
• Freestanding
• Desks
2. Line item 71 in "Table 14A: Depth and Breadth of Offered Equipment Products and
Services" of the Proposal is modified by deleting the following subcategories:
Systems + Freestanding
• Panel Systems
• Frame and Tile Systems
• Benching
• Desking
Desks + Storage (Note: in this subcategory, Storage remains in the Contract)
• Desks
• Executive
• Benching
Tables (Note: in this subcategory, Training Tables and Height Adjustable Tables remain
in the Contract)
• Collaborative Tables
• Standing Height Tables
• Conference Tables
3. Line item 74 in "Table 14B: Depth and Breadth of Offered Equipment Products and
Services" of the Proposal is modified by deleting the following categories:
• Collaborative tables
Sourcewell Contract # 091423-FELL � Amendment #1
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• Standing height tables
• Conference tables
4. Line item 76 in "Table 14B: Depth and Breadth of Offered Equipment Products and
Services" ofthe Proposal (Cubicles) is deleted in its entirety.
5. Line item 79 in "Table 14B: Depth and Breadth of Offered Equipment Products and
Services" of the Proposal (Casegoods) is deleted in its entirety.
Except as amended above, the Contract remains in full force and effect.
Sourcewell
Signed by:
B �y s���,
� COFD2A139DD6489...
Jeremy Schwartz, Chief Procurement Officer
Fellowes. Inc_
Signed by:
Bv. �SSa �u�,t,V'
79F9730D845B47A...
Melissa Fuller
Date: 9�13/2024 � 12:20 PM CDT
Title: Vertical Markets Contract Manager
Date: 9�13/2024 � 9:09 AM CDT
Sourcewell Contract # 091423-FELL � Amendment #1
Page 2 of 2
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The
New York State
Contract Reporter
NYS' official source of contracting opportunities
Bringing business and government together
Title: Furniture Solutions with Related Accessories and Services
Agency: Sourcewell
Division: Procurement Department
Contract Number: 091423
CR Number: 2100362
Contract Term: 4 years
Date of Issue: 07/27/2023
Due Date/Time: 09/14/2023 4:30 PM
Central Time
County(ies): All NYS counties
This document printed
Thursday, 07/27/2023
Classification: Facilities, Maintenance, Repair & Building Operations - Commodities
Opportunity Type: General
Entered By: Tara Wolff
Description: Sourcewell, a State of Minnesota local government unit and service
cooperative, is requesting proposals for Furniture Solutions with Related
Accessories and Services to result in a contracting solution for use by its
Participating Entities. Sourcewell Participating Entities include thousands of
governmental, higher education, I<-12 education, nonprofit, tribal
government, and other public agencies located in the United States and
Canada. A full copy of the Request for Proposals can be found on the
Sourcewell Procurement Portal Lhttps://proportal .sourcewell-mn.gov]. Only
proposals submitted through the Sourcewell Procurement Portal will be
considered. Proposals are due no later than September 14, 2023, at 4:30 p.m.
Central Time, and late proposals will not be considered.
Service-Disabled Veteran-Owned Set Aside: No
Business entities awarded an identical or substantially similar procurement
contract within the past five years:
CORT
Humanscale
I<I Furniture
OFS Brands
1 of 5
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 55 of 92
Palmer Hamilton
Staples
Steelcase
Teknion
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Contact Information
Primary contact: Sourcewell
Procurement Department
Tara Wolff
Procurement Manager
20212th Street NE
P.O. Box 219
Staples, MN 56479
United States
Ph: 218-541-5362
rfppsou rcewell- m n.gov
Submit to contact: Sourcewell
Procurement Department
Tara Wolff
Procurement Manager
20212th Street NE
P.O. Box 219
Staples, MN 56479
United States
Ph: 218-541-5362
rfppsou rcewell- m n.gov
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Daily Journal of Commerce
11 NE Martin Luther King Jr Blvd.
Portland, OR, 97232
Phone: 503-226-1311 Fax: 503-222-5358
To:
Re:
Sourcewell - Carol Jackson
Po Box 219
Staples, MN, 564790219
�������� �
Affidavit of Publication
Legal Notice 2525506, FURNITURE SOLUTIONS WITH RELATED ACCESSORIES AND S
State of OR
County of Multnomah
} SS:
I, Michelle A. Ropp, being duly sworn, depose and say that I am the Principal Clerk of the Daily Journal of Commerce, a
newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS
193.101 and 193.020, published in Portland in the aforesaid County and State; that I know from my personal knowledge that
the notice described as:
FURNITURE SOLUTIONS WITH RELATED ACCESSORIES AND S
SOURCEWELL
a printed copy of which is hereto annexed, was published in the entire issue of said newspaper 1 time(s) in the following
issues:
07/28/2023.
SEE EXHIBIT A
State of Oregon
County of Multnomah
SIGNED OR ATTESTED BEFORE ME ON 1 St day of August 2023
By:
Michelle A. Ropp
By:
� . �
� �
Nick Evan Bjork
Notary Public, State of OR
No. 995746
My commission expires on January 12, 2024
�-� OFFiCI�L � ��r�"�P I
� �� �f� NICNOLlaS ��JAN B��RK t
` ` "°`�'�/I NOTARY PU�LIC - OR�GON
� � /� ,nn^I(�� ('� ���+
C`J'R�v�l:��5��'Ji� �y`� J-.Giv'4V
� G,1Y COPAMISS'vN cXFI��= JAi.�JARY 12 2G24
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 60 of 92
Page 1 of 2
EXHIBIT A
SOURCE�l�LL
Fur�r�afiu�E �o�ufiror�s
WITH #�ELATEb AI�CESS�RtES
l4N� $ER�I��$
Praposa�s due�;30 pm,
5eptember 14� �023
RE��J EST f�R PR�P OSAL�
So�,rcewell, a Si�[a cf hrl�nnesara local
�Uv������rd tiinil ��I.f $��UI{+� i:o�pt��-
tive, is requesting proposals f�r F4irnHure
Solutions witl� f�elated A�cessaries an€�
SerW�c�s to r�suli in a c�n�racl�ng solu•
ti�n f�r ube b� its �arti�spaiir7g Ei�tities.
�p�rC�tivpl° P�,rii�i�j�,Sv1(� Er7titi�� in�l4+{ig
#housr�nds af g�+emrr�ee�ial, hagher e4-
ucs�kian, K-12 ed�Gatian n�nprotii, tri�a4
�avarnrne r�t_ and otha; p ubl ic ag enci+�s
lacalsd In il�e Uniled St,rtesand C�;��da.
,q fu�l ��;xy o� tn� R�qu��1 itrr P�apos�is
c�n be �aund on Ihe �ouFce�Nell �rc�cure-
rr�enl Parta� [�lt>R�r��PI�RR+�1�41�f��=
well-rnn.gov;. Only pra�ossls suk�miitc��
thcou�f� tha Sou=cewetl �roc�remo€rt
P�ri�l wall t�{� �_nrs�ir�$r�Q Frr��ro��iEy �re
due �s� I�ier117�n ��i�tember 14. 20?3� �I
4:30 �,m. Gen�►�� Time, ar+d I�it� p�o�as-
als w�l� na1 b� cansi�orod.
PuLl�s+rec at�l. 28. 2��:3. 25�55U6
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 61 of 92
Page 2 of 2
� � � �;
PROOF OF PUBLICATION
Sourceweli
Sourcewell
PO BOX 219
STAPLES MN 56479
STATE OF OKLAHOMA, COUNTY OF OKLAHOMA
The Oklahoman, a daily newspaper of general circulation in the
State of Oklahoma, and which is a daily newspaper published in
Oklahoma County and having paid general circulation therein;
published and personal knowledge of the facts herein state and
that the notice hereto annexed was Published in said newspapers
in the issues dated on:
07/27/2023, 08/03l2023
and that the fees charged are legal.
Sworn to and subscribed before on 08/03/2023
Publication Cost: $37.95
Order No: 9090246
Customer No: 727698
PO #:
T��IS 1�S �OT AN [NVOICE?
Please do nut use dhis Ji�rm �oe pay�ment remittai2ce.
The Oklahoman
PO Box 631643 Cincinnati, OH 45263-1643
Sourcewell, a State of
Minnesota local govern-
ment unit and service
cooperative, is requesting
proposals for Furniture
Solutions with Related
Accessories and Services
to result in a contracting
solution for use bv its
Participating Entities.
Sourcewell Participating
Entities include thousands
of governmental, higher
education, K-12 education,
nonprafit, tribal govern-
ment, and other public
agencies located in the
United States and Canada.
A full copy of the Request
for Proposals can be found
on the Sourcewell Procure-
ment Porta I
[https:f/proportal.sourcewe
II-mn.gov]. Only proposals
submitted through the
Sourcewell Procurement
Portal will be considered.
Proposals are due no later
than September 14, 2023, at
4:30 p.m. Central Time,
and late proposals will not
be considered.
7/27/23, 8/3/23 9090246
# of Copies:
1
NICOLE JACOB�
Notary Public
State of Wisconsin
Page 1 of 1
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 62 of 92
My commision expires
Account # Order Number ldentification Order PO Amount Cols Depth
34474 447924 Print Legal Ad-IPL01327050 - IPL0132705 $160.64 1 18 L
Attention: Carol Jackson
SOURCEWELL ; State of South Carolina
PO BOX 219
STAPLES, MN 56479 ; County of Richland
ca rol.jackson@sourcewell-mn.gov
RE4UES7 FOR PROPOSALS
�
S6ifrCew81�3SPaieof@ImPSE56t3io��1Z�bV---------------------------------------------------- , �,TaraPennington,makesoaththatthe
ernment unit and service cooperative, is
requesting proposals for Furniture Solu- ad�/ert�$�j'je�jt, was published in The State, a
tions with Related Accessories and
Services to result in a conhacting solution newspaper published in the City of Columbia,
for use by its Participating Entities. Source-
well Participating Entities indude thousands State and County aforesaid, in the issue(s) of
of governmental, higher education, K-12
education, nonprofit, tribal government, and
other public agencies located in the United q L,
States and Canada. A full copy of the Re- I �n$ert��n�$� pub��$I led On:
quest for Proposals can be found on the
Sourcewell Procurement Portal (https://pro- Q7/2]/23
portal.sourcewell-mn.gov]. Only proposals
submitted through the Sourcewell Procure-
ment Portal will be considered. Proposals
are due no later than September 14, 2023,
at 4:30 p.m. Central Time, and late proposals
will not be considered.
IPL0132705
Jul 27 2023
F
� � 4�+'�� �
Tara Pennington
; Sworn to and subscribed before me this 27th day
; of July in the year of 2023
� ����.� ��.���.r�
Notary Pu ic in an or t e state o Texas, resi ing in
Dallas County
.=����''`••'�"'•• �FEPH}�l€� HAT�HER
,- �, ;
=x: .•- My hf�tar� ID # 1�353�440�6
"/t'��"b:
"'�'%'�� �;" �ir�s „�nuary i4, 2028
Errors- the liabilityofthepublisheron aaountofeirorsin or
omissionsfromanyadvertisement willin no wayexceed the
amountofthe charge forthespace oc�upiedbytheitemin
erroi and then onlyforthe firstincorrectinsertion. "
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' Legal document please do not destroy!
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 63 of 92
AFFIDAVIT OF PUBLICATION
4C 1 THURSDAVJULV27.2023 1 USATODAV
WHAT YOU NEED TO KNOW
SPORTS
Sudden cardiac arrest in young athletes
Jeff Zillgitt and Adrianna Rodriguez
USATODHV
Cardiac events arc not uncommon
and often fatal. Rut in thc right placc
with the right teaining lives can hc
saved.
On Monday, University of Southem
Califocnia freshman basketball player
Bronny Tames, the 18-year-old son oL
NBA star LeBron James, sufiered a car-
diac aaest while working out at the
campus. A statement Piom a fumily
spokesperson said Bmnny Sames is in
stable condition and out ofthe intensic�e
cace unit.
USA TODAY spoke with Dr. SaTyajit
Reddy, a ca�diologist, echoca�diogra-
phec and spoRs medicine speciulist at
the Mayo Cliniq und othec experts m
leam mo�e about cu�diac aaest.
He�e's what to know:
What can cause it?
A cacdiac arrest o curs when the
heart suddenly loses its normal rhythm
and stops pumping 61ood, accordi�g to
the Spo�ts Institute, pact oPthe [;niver
sity of Washingmn School of Yfedicine
system. ThaYs difierent. from a heart at-
tack, which refers m when an artery is
blocked, preveniing 61ood and oxygen
fmm reaching the ocgan.
How common are they?
Reddy said cardiuc events cun hap-
pen to anyone, not just elite uthletes.
Howevec, Reddy naLed, Athletics
puts you� body, and hea�t in pa�ticulac,
at highec intensity, and there's u lot of
demand on the heart when you're exer-
cising. As a result, it cun lead m highe�
heart rates, higher 61ood pcessure, high-
er inflammalion through youe sysiem,
and it cun ulso leud to electmlyte abmr
malities, which can exace�bate an un-
dedying condition and cause cacdiac ar
�est1'
Sudden ca�diac aaest is the leading
cause of death among young uthletes in
the United States, with uppmximately
100 to 150 occurring du�ing competitive
spoRs events each yea�, according to a
2016 estimate from the Amecican Col-
lege of Cardiology. In the genecal popu-
latioq the AHA �eports m e than
350,000 out-oC-hospitul cu�diac aaests
each yeac, of which neady 90 %- ap-
proximately 320,000 - are fatal.
I�
, i
'V. _ �
/o,-�`\ I . - i
- ���� �
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i�:.�..d �����,�) ;, /
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Bronny James was in stable condition, according to a family statement, after
going into cardiac arrest Monday. �nrvuaav mzs PHoro ar cr�E�oRv anvnN/nP
Cardiac arrest affects the American
population uneveNy, and affects differ-
ent types of athletes in diffexent ways,
Reddy said. [Cs more common among
basketbull, football und soccec playecs.
It dispxopo�tiona[ely affec[s men and
athletes who a�e of Afro Cacibbean de-
ent.
c"Even with aR the pxope� sc�eenings,
me people can still have sudden car
diac urrestJ' Reddy said.
What steps are key to saving
a life?
An action plan is c�itical, Reddy said,
and that includes "educating all those
who ace involved - the playe�s, the ath-
letic trainers, coaches and Wamilies -
how to identiPy what cacdiac aaest
looks Gke1'
Checking someone's pulse through
their arm oc neck can help a bystander
dete�mine if someone is in ca�diac ar
�est. If the�e's no pulse, the hea�t isdt
wo�king, said Dc Laxmi Mehta, directo�
oP p�eventative ca�diology und womeds
cacdiovasculac health atthe Ohio State
Univecsity Wexnec Medical Centec in
Columbus.
But even the most expecienced med-
ical pmvidecs may have tcouble locating
a pulse. Dc Lance Becke�, pmfesso� at
the Feinstein InsiiLutes Poc Medical Re-
sea�ch and chai�man of eme�gency
medicine at Northwell Health, suggest-
�nal rate inc�easea to 41%, acco�ding to
the Ca�diuc A�rest Registry to Gnhance
Survival, un online database by the Cen-
ters for Diseuse Control and P�evention
and �mory University.
The soone� the action plan is execuri
ed, the bette� the xesult. "As every sec-
m�d gaes 6y, the blood not getting to the
b�uin can lead to iaevecsible damage,"
Reddysaid.
What are the next steps
for patients following
a cardiac event?
Afre� the patient is stable, docm�s
wi116egin searching for the cause using
n electcocurdiog�um (meusu�ing elec-
tcical signals for heart function), echo-
cacdiog�am (ult�asound oP the heact)
and MRI oC the heurt.
But Reddy said iYa impoRant to ask
the patient a secies of questions: How
had they been Peelin�+ Had the�e been
ning symptoms af exemise? Any
chestrdiscomfo�t, pulpitations, lighri
headedness? Whut huppened just be-
focethe eveni itself? Did the pe�sontake
any supplements?
"Getting a good history fmm the ath-
lete that survived is very important,"
Reddy said. "Foc a lot of these young
athletes, [his may be their [irst manifes-
tation of u curdiac issue, 6ut if theic old-
c siblings o� theic olde�fumily membecs
have had cacdiac issues, it can hint to-
wards issues with them. So getting a
good fumily hismry is anothe< <eally im-
poRant thing that we do aftec these
events"
Can you fully recover after
a cardiac arrest?
It begins with the cause oPthe cacdiac
arrest, Reddy explained.
"IP the cisk Cacto�s that led to Lhei�
event a�e cevexsible oc modi[ia61e, then
metimes we're OK," he said. "We have
a fxank discussion withthe uthlete, with
the Pamily, and let them know the likeli-
hood of this happening again. Md we
ultimately put it in theic hands - with
u� guidance, of cou�se - whethe� iYs
safe foc them to ceturn to sport.
"There are s instances whece
tceatments can greatly �educe the �isk
of anothe� event happening," Reddy
said. "And there's some cimumstances
and some conditions where that is not
thecaseY
Messi strikes early, twice in encore for Inter Miami
Safid Deen
USATODHV
FORT LAUDERDALE, Fla. - Lioncl
MesstA ga�ue-wmu�r�g goal m h�s GrsL
Inter M�ami CF inatch was so clutcl
memo�able and dynamic. It was natu re I
to wonder whether his second gamc
could live np m the heightened hypc
Mess dcl vered again.
And he d�d not waste much timc
W idely considered the g�eatest play-
e� in the spo�t, Messi scored two goals
within the first 22 minutes of the match
7Lesday night at DRV V�K Stadium. Hc
also deliveeed a sewnd-half assist,
leading Inte� Miami to a 4-0 victory
against Atlanta United in Leagues aup
play.
Messi's MLS career so far. three goels
and one assist in two games - both
wins.
And Messi mania, fueled by vira]
posts on social media, continues to be
must-see TV.
"H�s tha best playe� in the world.
Thie is what he doesJ' said RobeR Tay-
lor, who also ewred tcvo goals - Messi
assisting on one and sparking thc other
- during a postgame interniew on Apple
�.
�
' ��._ �
_ � • �
�py0T0 � '� ...
�'�. � .
�
'��
� �' �' ::;�
, ' . . .+�I��
4-�
7'V. "IYs a dream oome tme to play with
him:'
Messi made his first start for Inter
Miami afrer coming off the bench in his
flxst game. In thc ninth minute, he sent
t6e fans in attendance i nm a frenzywith
a goal off a rebound from his own shot.
The outlet pass from Se�gio Bus-
quets, Mesei's forme� FC Barcelona
teammate who also made his first start,
ed in a Sanuary interview that people
se the'No-No-Go" appcoach:
• No consciousness: The person isn't
awake.
• No bceathing: The person isn't
bceathing, or isdt making cegulac
bceaths.
• Go! Start chest compressions.
Knowing how to administe� high-
quality cardiopulmonary resuscitatioq
o� CPR, is a necessary paR of the plaq
Reddy said. The main goal of CPR is not
m�estart the heaR during cardiac ar
cest, expe�ts say, and it �a�ely does.
Chest compcessions a�e meant to imi-
tate the heads fi�nction of pushing
blood to ocgans of the body.
"Youte helping the heaR by ceacting
as a pump;' Mehta suid in a Sanuary
intecview with USA TODAY.
"The chest comp�essions allow cir
culation thmughout the 6ody, hopefully
restoring blood Flow 1011ie organs"
IYs also impoctani m know where
aulomated external deIlbrillators, ox
AP�Ds, ace located and how to use them,
Reddy said.
"The morecoordinated aud mo�e effi-
ent you are in thosethings, the chance
of sucvival akec these events goes up.
ThaYs the only thing that �eally moves
the needle in terms of imp�oving out-
comes with sudden cardiac a�rest;' he
said.
When CPR is used, the survival �ate is
ll2%, andwhen anAEDis used, thc sur-
Inter
Miami's
Lionel
Messi
s ores
against
Atlanta
United
defendel
Juan Jose
Purata and
goal'e
Brad
Guzan.
aaol
oonv
SPORTS
was delivered perfectly to Messi in
stride.
The 2022 World Cup winner kept his
poise despite missing the initial shot,
his left kick hitting the right post before
his �ight kick into the cight comer of the
net.
Messi's second goal came in the 22nd
minute, not too long afrer in the same
fashion - a right-footed kick into the
MARKETPLACE TODAY
Forodvernsl^g Informqtlon�.1 800 397 0070 www.russell�ohns.com/usat
PUBLIC NOTICE
Request for Proposal (RFP)
� --u�r��� --,i� „� �����s,o�,
� aP �i�
RFPk E100249-202]RFP
ror Facillty utillry venides
. M E%posals Vre tlu9e by 23
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tBld, s ac���a copy o.�gh�
.�..moM1 Ecdmr� 5 g .,.�ci..
E&I� �[�ed�odevelop�ngmutuallyativantageous
relacionsn�ipswi�nm�inorixy,women.a ablea,
vee , service-isableaveteran-owneabusinesses.
la.._.orLi_o - USA IOIJAY, ..oll�. �600� 39]-OOiO
a S�a�o of N�inncsoa loeal govemno-�.,-� a-o
Solu� wi�M1Re�la�edAcc and�5ery �e.l�
..con_.. _sol_lion'oresebyels o.ci� _ _lies.
q Ln
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o�3ovorrP oTlc�i9regotlwz�o�.K-12oa�cao^�.
ror antlo .�Icagar iaa
e pi
o�a oo 9o-� u� rea�s<a<es a�a cz�aaa.
- stforPraoosalscenbe
Jvell Proc�remer: Portal
�JIM1 s//or000rcalsourcewellm
�P �.�no� r�na ,aie��o�ra��.a.a��an
Proposals are due no la[er �M1an Sep�ember 14. f02]. at 490 p.m.
Leniral T me, antl la�e proposals w II not be consitleretl
EDUCATION
■ � •
Announcing 60°/e
o s�o�o< s��aie a�
Pearson VUE Ezams
with Free Ezam Oumps
eoyoun�a,n�n�.e���.
-n�nyofMesetssts^
• IACEeam • ISiCn
V e : r�
[ �. � • Coroil1�
�.-M
y_.�r._.�.1:� �
right wrner oF the net.
Messi had an assist in the second
half, assisting on Tayb�'s second goal in
the 53rd minute.
Messi and Taylor, the 28-yea�-old
Finnish national etandout, have shown
incredi6le chemistryintheir two games,
aceou�ting foe ihree goals each du�ing
Inte� Miam�'s fixst rivo Lcagues Cup
games.
We had a good pe�formance; we
cannot deny it;' Intec Miami wach Tata
Ma�tlno sa�d. "But I think that iYs just
the baginuiug"
Messi left the game in the 78th mio-
utewith his hands above his head, clap-
ping for fans in the crowd as they
cheered for him.
Messi's nez�t Inter Miami game will
oceur du�ing the Round of 32 play,
which begins Aug. 2-4.
The seveo-time Ballon d'Or winner
has clearly brought a spa�k to the team,
which was last in the MLS standings be-
fore his ar�ival.
"I think everyone sees what he does.
He can do everything on the ball. He
makes the right decisions 100% of the
time," Taylor said. "He brings so much
quality to the team - so much."
To view more Clossified listings,
visit dassifieds.usatoday.com
EDUCATION
�
EMPLOYMENT
�
EMPLOYMENT
COOP City of Fort Worth 8 Facili[ech Inc tlba Business In[eriors Sourcewell M091423-FELL-Fellowes Page 64 of 92
� AI berta Pu rchasi r�g
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Opport�nity �Alatice
Furmiture Solutions with Related
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Orga�iizat�on:
9rg�nization Iktldr+esA:
fttferet�ce Nurn4er:
Snlirikation Number:
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,hB-2023-44829
kB-2023-04829
Request �ar Propo�b9
07/27;'2023
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Q9I14J2033
b3,34:d4 PM Alberta Time
o��z�,�zo�3
04,i3;4� ARA Al6erta Time
Agreerios�k Type; M�YPTAIT1Lht,4 J!� CFSA �, CET,4 & TCA
t2eg�on ofi Opp��unity: Open
Reqlon aT �ellaery: Albtrta I
Upporl�nity Type: QGen 8� CCmpetriewe
[+�romadYCy Codes:
N 7145�: iab�e, '�York
N71951E: TABLE, C7ESKTOP, FOft M1CR4tOMPUTERS. PRINtERS,
TERfd,INALS, ETC.
N711,OCe; Cheir, Studcnt, with Tb3�le Arr�n
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N7110: Off�ce Fum�ture
N711UMA: Furnrture, Sthool, Polyurttha�a, Modu�ar
N?11OCa: Cha�r, tafTter�a
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N711OE9: t5esk, Flat Tup, V1+aod '
N711�7C: Cha�r {Offiee)
N653�Ea; STr��;�L, REVpWIN�, aDJUSYAB�� (HOSPt�'AL)
N7105FE' Fueniture, Househqld, Outdoor, Rabo
N653f}E: STCrpL {HU�p]T++Lj
APC "@pportuniRy Natices` 7�hes e�otice �s provlded for Ynfarmatlon purpflses unb1. Refer Ea the "Oppmrtunrty
documents' �n the 6rd package Cor authnrltwtive enformatbn.
kIl quar:as pQrka�ni.m� ka 4}+Q fan4u��aqQ. cankanC or any mi�s�nq ar inaccvra��#s anformaYion within thic abztoact mwsk b¢
sent to its orig+nator of the absCrad, as specified in the opQortunity nati�ca.
� APC • AIG rlghb ryerved. No psrt nf t�+a mfarmat�on conta�nrd in this Web 5;t� may be raproduc�d, stvrred in •
rQtrieval sycterr� pr hancrnittad in any form or by any rs�qan�, elastmnic, rr�chan:ca9, Photacvpyirrop, rwcordinq a�r
oth�en-�is�r rr�thouC the p�*ar rerikten Rermission of the Manaper, Centre o'F ExRertis�e v�a: SA.ADCiteay,g�qov,a,�.
HMs M1�ajesty the Keng in right of Aiberta and the Al6erta Dublic se€tar entR�es that us� APC are not responsible or liable
for [he a€cueacy of the �nformaLon conta�ned in [he pu�aYl€ataon. lt �s the respons�bilr[y of �nterested perUcs to re4iew
the ogpartunity po�ting #or changts ar updatee praor to the apparlv��ty clasing datqlt�retr.
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 65 of 92
Sourcewell :
View Details
click r�.:.:__� to re[urn ±o me Sourcewell Proarement Portal home page.
rrancar
P_ty Bios Bias Homzpage Find more Ditls P.lanage AccouM Logout
(� s�a o�aa: .
Bid Classification: Goods
Bid Type: RFP - General
Bid Number: RFP 091423
Bid Name: Furniture Solutions with Related Accessories and Services
Bid Status: Closed
Bid Closing Date: Thu Sep 14, 2023 4:30:00 PM (CDT)
Question Deadline: Wed Sep 6, Z023 4:30:00 PM (CDT)
Electronic Auctions: Not Applicable
Language for Bid Submissions: English unless specified in the bid document
Submission Type: Online Submissions Only
Submission Address: Online Submissions Only
Public Opening: Yes
Public Opening Address: See RFP and FAQ documentr for details
Description: Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals
for Furniture Solutions with Related Accessories and Services to result in a contracting solution
for use by its Participating Entities. Sourcewell Participating Entities indude thousands of governmental,
higher education, K-12 education, nonprofit, tribal govemment, and other public agencies located in the
United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell
Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the
Sourcewell Procurement Portal will be considered. Proposals are due no later than September 14,
2023, at 4:30 p.m. Central 7ime, and late proposals will not be considered.
Bid Document Access: Bid Opportunity notices and awards and a free preview of the bid documents is available on this site free
of charge without registration. Please note, some documents may be secured and you will be required to
register for the bid to download and view the documents. There is no cost to obtain an unsecured
version of the document and /or to participate in this solicitation.
Categories: Show Categories [±]
� Dov+nioatl BiG Documents'��
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 66 of 92
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QSolicitation5etting
.� InviteBidders
� EvaluateResponseonline
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./ L�inl,li: Coll.�bc�i.ilinn4tillic,tl�ei IJ�.�-i�:
No
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No
No
Solicitation Details
MznA.atory Informa[ion
SolidtaHanType RFP
5olici[atlonName Furniture5olutionswlthRelatedAccessorfesandServlces
(oun�iy6ProvincdState Canada/Ontario
AcceptQuestions NotAppllcable
Internal Information (For Internal Use OnIyI
i�i��ciii��i��ci�[ litli� I�ioi�-ctN.�ni�� 091A23Fuinituic
Advertisement
Basic SetNngs
Salldtation7ype Opentoallsupplkrs
VublishDate 07/27/2023
Pubilsh Optlon
SoIlcltatfonNumher 091423
ProcurementType Goods,Services
Pu6lishedBy Sourcewell
Btlmated Contract Amounl
flosingDate6Time 09/14/202316:30:OOCT
ValueRangeforthls SO.00O,OOSover
Sollcitation
Sdected Categoria
OMce Supplles
Furnllure/OtherSpeclalryWareS Fumfture�Desks,Chalrs.Tables.Sofas,Beds.SystemFurniture,HairSalonChalr5.EtcCuhides/roomdiNders.Ffling
cabinets. otfsite medla storage. UV�olstery. Fuml[ure Repa�r e[c
n
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Solldtatlon Overvlew
Sourcewell �
Furniture Solutions with Rela[ed Accessories and Services
,,,�.:�;
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GosinRl)ate-�•����t;�i��i+��n:3Uttitt'M11r I
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Sourrewell, a Sfatr nf Mlnnew�a local government unit anA servire rooperative, Is requesNng praposak for Fumiture SoluHons wlih Related Acressories and Services lo result In a coniracNng soluHon (or
use by Its 7artl�ipatlng Entltles. Saurcewell Varti�ipaHng EnHtles In�lude thousands oi governmenlal, higher eeucatlon, K-12 educatlon, nanproMt, lribal gavernment, and alher puOlic agen�lee bcated in
Ihe uniteA 5tales anA [anaAa. A full topy of [he Requesl (or Peoposak can be lountl on [he souitewell vroturement vonal [ht�y�.://��r��p��it.il.�niurrwrll n�n.F;�,��. OnN P�oposals submMeA through ihe
Sourrewell Procurement Portal wNl be mnsidered. Vroposals are due no later tAan Septemher 14, 1023, a[ a:io p.m. central Time, and late proposals wlll not be wnsldered.
� 6id Notice Only
` saua a 7.mpate v 7
COOP City of Fort Worth & Facilitech Inc dba Business Interiots Source�H�0�t2�FELL-Fellowes Page 68 of 92
091423 - Furniture Solutions with Related Accessories an...
Notice
Basic Information
Estimated Contract Value (CAD)
Reference Number
Issuing Organization
Owner Organization
Solicitation Type
Solicitation Number
Title
Source ID
Details
Location
Purchase Type
Description
$160,000,000.00 (Not shown to suppliers)
0000252947
Sourcewell
RFP - Request for Proposal (Formal)
091423
Furniture Solutions with Related Accessories and Services
P P. CO. U SA.868485. C88455
All of Canada, All of Canada
Duration:4 years
Sourcewell, a State of Minnesota local government unit and service
cooperative, is requesting proposals for Furniture Solutions with Related
Accessories and Services to result in a contracting solution for use by its
Participating Entities. Sourcewell Participating Entities include thousands of
governmental, higher education, K-12 education, nonprofit, tribal government,
and other public agencies located in the United States and Canada. A full
copy of the Request for Proposals can be found on the Sourcewell
Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals
submitted through the ourcewe rocuremen o a will be considered.
Proposals are due no later than September 14, 2023, at 4:30 p.m. Central
Time, and late proposals will not be considered.
Dates
Publication
Question Acceptance Deadline
Questions are submitted online
Bid Intent
Closing Date
Prebid Conference
Contact Information
Procurement Department
218-894-1930
rfp@so u rcewel I-m n.gov
Pre-Bidding Events
Event Type
Attendance
Event date
Location
Event Note
Bid Submission Process
Bid Submission Type
Pricing
Pricing
Bid Documents List
2023/07/27 09:05:57 AM EDT
2023/09/06 05:30:00 PM EDT
No
Not Available
2023/09/14 05:30:00 PM EDT
2023/O8/18 11:00:00 AM EDT
Prebid Conference
Recommended
2023/08/18 11:00:00 AM EDT
Online Conference
Login information will be emailed two business days prior to the event.
Electronic Bid Submission
In attached document
In attached document
Item Name
Description
Mandatory Limited to 1 file
Bid Documents
Documents defining the proposal
Yes No
2023/07/2����Q5 Pal�l���orth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 69 of 9�9e 1 of 2
ry
091423 - Furniture Solutions with Related Accessories an...
Categories
Selected Categories
GSIN Categories (2)
G
N71
N7110
N71
MERX Category (1)
G
G17
UNSPSC Category (1)
56000000
56100000
56101500
Goods
Goods
Furniture
Furniture
OFFICE FURNITURE
Office Furniture Includes Filing Cabinets; Safes; Post Office Furniture; School Furniture; blackboards.
Furniture
Furniture
Goods
Goods
Furniture
Furniture
Furniture and Furnishings
Accommodation furniture
Furniture
2023/07/2����Q5 Pal�l���orth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 70 of 9�9e 2 of 2
ry
DocuSign Envelope ID: EABDD576-C390-430B-B55E-E1C3F3DAC1A4
SOURCEWELL
STATE OF MINNESOTA
Member Bar rows moved the adoption of the following Resolution:
RESOLUTION TO APPROVE SOLICITATION AND/OR RE-SOLICITATION OF CATEGORIES
6/20/2023
Resolution No. 2023 14
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WHEREAS, Sourcewell desires to issue a solicitation, and is seeking permission from the Board to issue a
solicitation, for the categories listed on Appendix A, which is attached and incorporated.
WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement
Officer to administer Sourcewell's cooperative purchasing and contracting program; and
WHEREAS, the Chief Procurement Officer recommends approval of categories detailed above.
NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby approves the solicitation of
categories.
The motion for the adoption of the foregoing resolution was duly seconded by Member
and the following voted in favor: (list names here)
Zylka, Thiel, Barrows, Arts,
and the following voted against: (list names here or "NONE")
NONE
whereupon said resolution was declared duly passed and adopted.
ATTEST:
DocuSigned by:
��/L.�.Q. ��
OEF5785E1EAD4CF...
Clerk to the Board of Directors
Thiel
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 71 of 92
DocuSign Envelope ID: EABDD576-C390-430B-B55E-E1C3F3DAC1A4
APPENDIX A
A
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JURCEWELL PROCUREMENT DEPARTMENT
�ARD ITEMS - June 2023
to
None
equesting Board permission to Re-Solicit the following r
Ag Tractors with Related Attachments, Accessories, and S
Paint with Related Supplies, Equipment, and Services
Furniture Solutions with Related Accessories and Services
NEW CONTRACTS
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Supplier Name Contract Number
Berven Industries dba New Deal Deicing 031423-NDD
Brine Masters 031423-BRM
as
Henderson Products
VariTech Industries
Clear Touch Interactive
Daktronics
Nevco Sports
Presidio Networked Solutions
Watchfire Signs
Arthur J. Gallagher & Co.
BMG Monev
Summer PBC
WEX Health
CONTRACT EXTENSIONS
Supplier Name
Grove US/Manitowoc
Interface Americas
Mannington Commercial
Mohawk Carpet Distribution
Deere & Company
NEW IDIQ CONTRACTS
CompanY Name
IDIQ Contract Extensions
Company Name
National Roofing Company, Inc
National Roofin� Companv. Inc
031423-C61
031423-EDP
031423-HPI
031423-VAR
030223-CLT
030223-DAK
030223-NVC
030223-P50
030223-WCH
031623-GLG
031623-BMG
031623-BRP
031623-SMR
031623-WXH
Contract Number
032119-GUS
080819-BPS
080819-I FA
080819-MMI
080819-MCD
080819-TFU
110719-JDC
Contract Number
Contract Number
N M-R2-R-040622-N RC
N M-RS-R-040622-N RC
Solicitation Title
„Salt Brine, and Anti Icing or De-Icing Agents and Brine Production
and Storage Systems„
„Salt Brine, and Anti-Icing or De-Icing Agents and Brine Production
and Storage Systems"
„Salt Brine, and Anti-Icing or De-Icing Agents and Brine Production
and Storage Systems"
„Salt Brine, and Anti-Icing or De-Icing Agents and Brine Production
and Storage Systems"
„Salt Brine, and Anti-Icing or De-Icing Agents and Brine Production
and Storage Systems"
„Salt Brine, and Anti-Icing or De-Icing Agents and Brine Production
and Storage Systems"
„Scoreboards, Digital Displays, and Video eoards with Related
Services"
„Scoreboards, Digital Displays, and Video eoards with Related
Services"
„Scoreboards, Digital Displays, and Video eoards with Related
�,._..:,.,..,,
W
Services"
„Employee Financial Wellness Programming and Related Employer-
Sponsored Financial Solutions"
„Employee Financial Wellness Programming and Related Employer-
Sponsored Financial Solutions"
„Employee Financial Wellness Programming and Related Employer-
Sponsored Financial Solutions"
„Employee Financial Wellness Programming and Related Employer-
Sponsored Financial Solutions"
„Employee Financial Wellness Programming and Related Employer-
Sponsored Financial Solutions"
Solicitation Title
"Heavy Construction Equipment with Related Accessories,
Attachments and Supplies"
oring Materials with Related Supplies and Services"
oring Materials with Related Supplies and Services„
oring Materials with Related Supplies and Services"
oring Materials with Related Supplies and Services„
Tractors with Related Attachments, Accessories and
e- Region - Type of Work
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 72 of 92
DocuSign Envelope ID: EABDD576-C390-430B-B55E-E1C3F3DAC1A4
APPENDIXA Continued
National Roofing Company, Inc. NM-R1-R-060222-NRC
Consolidated Builders of NM NM-RS-GC-060222-COB
DKG & Associates, Inc. NM-R1-R-060222-DKG
Consolidated Builders of NM NM-R2-GC-060222-COB
Consolidated Builders of NM NM-R4-GC-060222-COB
CORE Construction Services of Texas, Inc. NM-RS-GC-060222-CCT
Consolidated Builders of NM NM-R3-GC-060222-COB
CORE Construction Services of Texas, Inc. NM-RI-GC-060222-CCT
CORE Construction Services of Texas, Inc. NM-R2-GC-060222-CCT
Dallago Corporation NM-RI-HVAC-060222-DCO
DKG & Associates, Inc. NM-R4-R-060222-DKG
DKG & Associates, Inc. NM-R5-R-060222-DKG
Consolidated Builders of NM NM-RI-GC-060222-COB
Dallago Corporation NM-R1-P-060222-DCO
DKG & Associates, Inc. NM-R2-R-060222-DKG
WWRC, Inc. NM-R2-P-060222-WRI
WWRC, Inc. NM-R2-R-060222-WRI
Ross Wes Electrical Services NM-R1-E-060222-RWE
Mans Construction Company NM-R4-R-060222-MCO
National Construction Inc NM-R4-GC-060222-NCI
Mans Construction Company NM-RS-E-060222-MCO
Junior Builders NM-R3-GC-060222-JUB
Junior Builders NM-R3-P-060222-JUB
GM Builders, Inc. NM-R2-GC-060222-GMB
Mans Construction Company NM-R4-E-060222-MCO
Mans Construction Company NM-R5-R-060222-MCO
Ross Wes Electrical Services NM-R2-E-060222-RWE
White Sands Construction, Inc NM-RS-GC-060222-WSC
WWRC, Inc. NM-R2-HVAC-060222-WRI
Jim Sena Construction Co., Inc. NM-R4-R-060222-JSC
Ross Wes Electrical Services NM-RS-E-060222-RWE
Jim Sena Construction Co., Inc. NM-R3-GC-060222-JSC
GM Builders, Inc. NM-R2-R-060222-6M6
GM Builders, Inc. NM-R3-R-060222-GMB
Jim Sena Construction Co., Inc. NM-R3-R-060222-JSC
WWRC, Inc. NM-R3-R-060222-WRI
WWRC, Inc. NM-R4-GC-060222-WRI
WWRC, Inc. NM-R2-GC-060222-WRI
Mans Construction Company NM-R2-E-060222-MCO
HB Construction, Inc. NM-RS-GC-060222-HCO
Jim Sena Construction Co., Inc. NM-R4-GC-060222-JSC
WWRC, Inc. NM-R3-P-060222-WRI
WWRC, Inc. NM-R4-P-060222-WRI
Mans Construction Company NM-R1-E-060222-MCO
Junior Builders NM-R4-GC-060222-JUB
Junior Builders NM-R4-P-060222-JUB
Smith Roofing, Inc. NM-RS-R-060222-SMR
WWRC, Inc. NM-R4-R-060222-WRI
GM Builders, Inc. NM-R1-R-060222-6M6
HB Construction, Inc. NM-RI-GC-060222-HCO
WWRC, Inc. NM-R3-HVAC-060222-WRI
GM Builders, Inc. NM-RI-GC-060222-GMB
Mans Construction Company NM-RI-GC-060222-MCO
GM Builders, Inc. NM-R5-R-060222-GMB
GM Builders, Inc. NM-R4-R-060222-6MB
HB Construction, Inc. NM-R2-GC-060222-HCO
GM Builders, Inc. NM-RS-GC-060222-GMB
Mans Construction Company NM-R3-E-060222-MCO
WWRC, Inc. NM-R4-HVAC-060222-WRI
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 73 of 92
DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A
SOURCEWELL
STATE OF MINNESOTA
Member Dahl be rg moved the adoption of the following Resolution:
RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS
12/19/2023
Resolution No. 2023 32
��.�µVFtk i ;l�5'L� D+
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Sc��r�ew��l �-■1
WHEREAS, the Sourcewell Board of Directors previously authorized the solicitations for the cooperative
categories listed on Appendix A, which is attached and incorporated; and
WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and
WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer
to administer Sourcewell's cooperative purchasing and contracting program and to award all competitively
solicited contracts, without limitation; and
WHEREAS, the Chief Procurement Officer made the awards listed based on the results of the competitive
solicitation process; and
WHEREAS, the Board acknowledges that the awards made by the Chief Procurement Officer are valid and
binding; however, based upon some members' legal requirements the Chief Procurement Official is
required to seek subsequent Board ratification of all cooperative purchasing awards.
NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards
made by the Chief Procurement Officer listed on Appendix A.
The motion for the adoption of the foregoing resolution was duly seconded by Member Barrows
and the following voted in favor: (list names here)
zylka, Nagel, Thiel, Barrows, ,4rts, Kircher, Kicker, �ahlberg
and the following voted against: (list names here or "NONE")
NONE
whereupon said resolution was declared duly passed and adopted.
ATTEST:
DocuSigned by:
�w�. a�
��� _.
Clerk to the Board of Directors
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 74 of 92
DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A
APPENDIX A
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H
OURCEWELL PROCUREMENT DEPARTMENT
OARD ITEMS - December 2023
to
and Fleet Services
equesting Board permission to Re-Solicit the following categories:
Wireless Voice & Data Services with Related Solutions, Equipment, and Accessories
Indefinite Delivery Indefinite Quantity Construction - Colorado
NEW CONTRACTS
Supplier Name
� AmTab Manufacturing Corpoi
� CORT Business Services Corpc
Z
`^ Fellowes, Inc.
m
Z Haworth, Inc.
�
n Krugerinternational,lnc.
G1
^' Lakeshore Learning Materials
z
aOFS Brands, Inc.
� Palmer Hamilton, LLC
R' SICO America, Inc.
�
�' Staples Contract & Commerci
Steelcase,lnc.
Axon Enterprise
Cardinal PeakTechnologies
Digital Ally, Inc.
i-PRO Americas, Inc.
Konica Minolta Business Solutions U.S.A., Inc.
Motorola Solutions, Inc.
Collins Bus Corporation
IC Bus
The Lion Electric Company dba Lion Buses, Inc
Thomas Built Buses, Inc.
CONTRACT EXTENSIONS
Supplier Name
LIFTNOW
Mohawk Lifts
Stertil-Koni
BCI Burke
UniFirst Corporation
NEW IDIQ CONTRACTS
Companv Name
ACCO Engineered Systems, Inc.
Alco Building Solutions
Alco Building Solutions
CORE West, Inc.
ACCO Engineered Systems, Inc.
Alco Building Solutions
Alco Building Solutions
CORE West, Inc.
ABM Building Solutions, LLC
ABM Electrical and Lighting Solutions
ACCO Engineered Systems, Inc.
Contract Number Solicitation Title
091423-AMTAB "Furniture Solutions with Related Accessories and Services''
091423-COR "Furniture Solutions with Related Accessories and Services''
091423-FELL "Furniture Solutions with Related Accessories and Services"
091423-HAW RT "Furniture Solutions with Related Accessories and Services"
091423-KI I "Furniture Solutions with Related Accessories and Services"
091423-LSH "Furniture Solutions with Related Accessories and Services"
091423-OFS "Furniture Solutions with Related Accessories and Services''
091423-PHL "Furniture Solutions with Related Accessories and Services''
091423-SICO "Furniture Solutions with Related Accessories and Services''
091423-TKN
101223-AXN
101223-CARD
101223-ALLY
101223-IPRO
101223-KON
101223-MOT
102623-COLNS
102623-ICB
102623-LON
102623-TBB
"Furniture Solutions with Related Accessories and Services"
"Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories"
"Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories"
"Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories"
"Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories"
"Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories"
"Public Safety Video Surveillance Solutions with Related Equipment,
Software and Accessories"
"School euses with Related Accessories, Supplies and Services`
"School Buses with Related Accessories, Supplies and Services'
"School euses with Related Accessories, Supplies and Services`
"School euses with Related Accessories, Supplies and Services'
Number Solicitation Title
,RP "Vehicle Lifts, with Garage and Fleet Maintenance Equipment"
FT "Vehicle Lifts, with Garage and Fleet Maintenance Equipment"
ARL "Vehicle Lifts, with Garage and Fleet Maintenance Equipment"
KI "Vehicle Lifts, with Garage and Fleet Maintenance Equipment"
"Playground and Water Play Equipment with Related Accessories and
U R Services"
FC
act Number
-HVAC-101723-AES
-GB-101723-ABU
B-101723-CRW
VAC-101723-AES
B-101723-ABU
B-101723-CRW
VAG101723-ABL
101723-AEL
VAC-101723-AES
with Related Products and Services"
n - Type of Work
n 1- Mechanical/HVAC
n 1-General Building
n 1- Electrical
n 1-General Building
n 2 - Mechanical/HVAC
n 2-General Building
n 2 - Electrical
n 2 - General Building
n 3 - Mechanical/HVAC
n 3 - Electrical
n 3 - Mechanical/HVAC
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 75 of 92
DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A
APPENDIX A Continued
Alco Building Solutions CA-R3-GB-101723-ABU Region 3- General Building
Alco Building Solutions CA-R3-E-101723-ABU Region 3- Electrical
CORE West, Inc. CA-R3-GB-101723-CRW Region 3- General Building
North Star Construction and Engineering, Inc. CA-R3-PAV-101723-NSC Region 3- Paving
ABM Building Solutions, LLC CA-R4-HVAC-101723-ABL Region 4- Mechanical/HVAC
ABM Electrical and Lighting Solutions CA-R4-E-101723-AEL Region 4- Electrical
Air Systems, Inc. CA-R4-HVAC-101723-AIR Region 4- Mechanical/HVAC
Alco Building Solutions CA-R4-GB-101723-ABU Region 4- General Building
Alco Building Solutions CA-R4-E-101723-ABU Region 4- Electrical
Angeles Contractor, Inc. CA-R4-GB-101723-ACI Region 4- General Building
Angeles Contrector, Inc. CA-R4-PAV-101723-ACI Region 4- Paving
CORE West, Inc. CA-R4-GB-101723-CRW Region 4-General Building
MIK Construction Inc. CA-R4-GB-101723-MIK Region 4- General Building
QUINCON, INC. CA-R4-GB-101723-QUI Region 4-General Building
Staples Construction CA-R4-GB-101723-STA Region 4- General Building
ABM Building Solutions, LLC CA-RS-HVAC-101723-ABL Region 5- Mechanical/HVAC
ABM Electrical and Lighting Solutions CA-R5-E-101723-AEL Region 5- Electrical
Alco Building Solutions CA-RS-E-101723-ABU Region 5- Electrical
Angeles Contractor, Inc. CA-RS-RW-101723-ACI Region 5- Roofing/Waterproofing
CORE West, Inc. CA-RS-GB-101723-CRW Region 5- General Building
Durham Construction Company, Inc. CA-RS-GB-101723-DCC Region 5- General Building
Horizons Construction Company Int'I, Inc. CA-RS-PAV-101723-HRZ Region 5- Paving
J G CONTRACTING CA-RS-GB-101723-JGC Region 5- General Building
Mesa Energy Systems, Inc. CA-RS-HVAC-101723-MSA Region 5- Mechanical/HVAC
Newton Construction and Management, Inc. CA-RS-GB-301723-NCM Region 5- General Building
QUINCON, INC. CA-RS-GB-101723-QUI Region 5-General Building
Terra West Construction, Inc. CA-RS-PAV-101723-TWC Region 5- Paving
Vortex Construction CA-RS-GB-101723-VTX Region 5- General Building
Vortex Construction CA-RS-RW-101723-VTX Region 5- Roofing/Waterproofing
ABM Building Solutions, LLC CA-R6-HVAC-101723-ABL Region 6- Mechanical/HVAC
ABM Electrical and Lighting Solutions CA-R6-E-101723-AEL Region 6- Electrical
Air Systems, Inc. CA-R6-HVAC-101723-AIR Region 6- Mechanical/HVAC
Angeles Contractor, Inc. CA-R6-GB-101723-ACI Region 6- General Building
Angeles Contractor, Inc. CA-R6-E-101723-ACI Region 6- Electrical
Angeles Contractor, Inc. CA-R6-PAV-101723-ACI Region 6- Paving
Angeles Contrector, Inc. CA-R6-RW-101723-ACI Region 6- Roofing/Waterproofing
Ausonio, Inc. CA-R6-GB-101723-AUS Region 6- General Building
Horizons Construction Company Int'I, Inc. CA-R6-PAV-101723-HRZ Region 6- Paving
J G CONTRACTING CA-R6-GB-101723-JGC Region 6- General Building
Newton Construction and Management, Inc. CA-R6-GB-101723-NCM Region 6- General Building
QUINCON, INC. CA-R6-GB-101723-QUI Region 6- General Building
Vortex Construction CA-R6-GB-101723-VTX Region 6- General Building
Vortex Construction CA-R6-RW-101723-VTX Region 6- Roofing/Waterproofing
ACCO Engineered Systems, Inc. CA-R7-HVAC-101723-AES Region 7- Mechanical/HVAC
Alco Building Solutions CA-R7-E-101723-ABU Region 7- Electrical
Angeles Contractor, Inc. CA-R7-E-101723-ACI Region 7- Electrical
Angeles Contrector, Inc. CA-R7-PAV-101723-ACI Region 7- Paving
Angeles Contractor, Inc. CA-R7-RW-101723-ACI Region 7- Roofing/Waterproofing
Angeles Contrector, Inc. CA-R7-F-101723-ACI Region 7- Flooring
Express Energy Services, Inc. CA-R7-E-101723-EES Region 7- Electrical
Harry H. Joh Construction, Inc. CA-R7-GB-101723-HJC Region 7- General Building
Harry H.1oh Construction, Inc. CA-R7-E-101723-HJC Region 7- Electrical
Harry H. Joh Construction, Inc. CA-R7-HVAC-101723-HJC Region 7- Mechanical/HVAC
Harry H. Joh Construction, Inc. CA-R7-P-101723-HJC Region 7- Painting
Horizons Construction Company Int'I, Inc. CA-R7-PAV-101723-HRZ Region 7- Paving
Horizons Construction Company Int'I, Inc. CA-R7-F-101723-HRZ Region 7- Flooring
Horizons Construction Company Int'I, Inc. CA-R7-P-101723-HRZ Region 7- Painting
J& H Engineering General Contrectors, Inc. CA-R7-PAV-101723-JHE Region 7- Paving
J G CONTRACTING CA-R7-GB-101723-JGC Region 7- General Building
J 6 CONTRACTING CA-R7-PAV-101723-JGC Region 7- Paving
MDJ Management, LLC CA-R7-GB-101723-MDJ Region 7-General Building
Mesa Energy Systems, Inc. CA-R7-HVAC-101723-MSA Region 7- Mechanical/HVAC
Newton Construction and Management, Inc. CA-R7-GB-101723-NCM Region 7- General Building
QUINCON, INC. CA-R7-GB-101723-QUI Region 7- General Building
Rite-Way Roof Corporation CA-R7-RW-101723-RWR Region 7- Roofing/Waterproofing
SJD&B, Inc. CA-R7-RW-101723-SJD Region 7- Roofing/Waterproofing
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 76 of 92
DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A
APPENDIX A Continued
Vortex Construction CA-R7-GB-101723-VTX Region 7- General Building
Vortex Construction CA-R7-RW-101723-VTX Region 7- Roofing/Waterproofing
Wildscape Restoration Inc., dba Urban Greening CA-R7-L-101723-WLD Region 7- Landscaping
ABM Building Solutions, LLC CA-R8-HVAC-101723-ABL Region 8- Mechanical/HVAC
ABM Electrical and Lighting Solutions CA-R8-E-101723-AEL Region 8- Electrical
ACCO Engineered Systems, Inc. CA-R8-HVAC-101723-AES Region 8- Mechanical/HVAC
ACCO Engineered Systems, Inc. CA-R8-PLUM-101723-AES Region 8- Plumbing
ACCO Engineered Systems, Inc. CA-R8-SS-101723-AES Region 8- Sanitation Systems
Accurate Construction Company, Inc. CA-R8-GB-101723-ACC Region 8- General Building
Alco Building Solutions CA-R8-GB-101723-ABU Region 8- General Building
Alco Building Solutions CA-R8-E-101723-ABU Region 8- Electrical
AME Builders, Inc. CA-R8-RW-101723-ABI Region 8- Roofing/Waterproofing
AMTEK Construction CA-R8-E-101723-ATK Region 8- Electrical
Angeles Contractor, Inc. CA-R8-GB-101723-ACI Region 8- General Building
Angeles Contractor, Inc. CA-R8-E-101723-ACI Region 8- Electrical
Angeles Contractor, Inc. CA-R8-PAV-101723-ACI Region 8- Paving
Angeles Contractor, Inc. CA-R8-RW-101723-ACI Region 8- Roofing/Waterproofing
Angeles Contractor, Inc. CA-R8-F-101723-ACI Region 8- Flooring
California Coast Carpet & Flooring CA-R8-F-101723-CCF Region 8- Flooring
CORE West, Inc. CA-R8-GB-101723-CRW Region 8- General Building
Dewberry Design-Builders, Inc. CA-R8-GB-101723-DDB Region 8- General Building
Elegant Construction, Inc. CA-R8-GB-101723-ECI Region 8- General Building
Express Energy Services, Inc. CA-R8-E-101723-EES Region 8- Electrical
Grondin Construction, Inc. CA-R8-GB-101723-GCI Region 8- General Building
Grondin Construction, Inc. CA-R8-P-101723-GCI Region 8- Painting
Harry H. Joh Construction, Inc. CA-R8-GB-101723-HJC Region 8- General Building
Harry H. Joh Construction, Inc. CA-R8-E-101723-HJC Region 8- Electrical
Harry H. Joh Construction, Inc. CA-R8-HVAC-101723-HJC Region 8- Mechanical/HVAC
Harry H. Joh Construction, Inc. CA-R8-P-101723-HJC Region 8- Painting
Horizons Construction Company Int'I, Inc. CA-R8-GB-101723-HRZ Region 8- General Building
Horizons Construction Company Int'I, Inc. CA-R8-PAV-101723-HRZ Region 8- Paving
Horizons Construction Company Int'I, Inc. CA-R8-F-101723-HRZ Region 8- Flooring
Horizons Construction Company Int'I, Inc. CA-R8-P-101723-HRZ Region 8- Painting
Horizons Construction Company Int'I, Inc. CA-R8-PLUM-101723-HRZ Region 8- Plumbing
LDCo., Inc. CA-R8-GB-101723-LDC Region 8- General Building
LDCo., Inc. CA-R8-P-101723-LDC Region 8- Painting
Mackone Development, Inc. CA-R8-GB-101723-MDI Region 8- General Building
Mak Construction & Project Management CA-R8-GB-101723-MCP Region 8- General Building
Mak Construction & Project Management CA-R8-PLUM-101723-MCP Region 8- Plumbing
MDJ Management, LLC CA-R8-GB-101723-MDJ Region 8- General Building
Mesa Energy Systems, Inc. CA-R8-HVAC-101723-MSA Region 8- Mechanical/HVAC
MIK Construction, Inc. CA-R8-GB-101723-MIK Region 8- General Building
QUINCON, INC. CA-R8-GB-101723-QUI Region 8-General Building
Rite-Way Roof Corporation CA-R8-RW-101723-RWR Region 8- Roofing/Waterproofing
SJD&B, Inc. CA-R8-GB-101723-SJD Region 8- General Building
SJD&B, Inc. CA-R8-PAV-101723-SJD Region 8- Paving
SJD&B, Inc. CA-R8-RW-101723-SJD Region 8- Roofing/Waterproofing
Turelk, Inc. CA-R8-GB-101723-TUR Region 8- General Building
Turelk, Inc. CA-R8-LSC-101723-TUR Region 8- Limited Specialty Contracts
Vincor Construction, Inc. CA-R8-GB-101723-VCI Region 8- General Building
Vortex Construction CA-R8-RW-101723-VTX Region 8- Roofing/Waterproofing
World Wide Construction CA-R8-GB-101723-WWC Region 8- General Building
Wyatt Trapp, Inc. CA-R8-GB-101723-WYT Region 8- General Building
ABM Building Solutions, LLC CA-R9-HVAC-101723-ABL Region 9- Mechanical/HVAC
ABM Electrical and Lighting Solutions CA-R9-E-101723-AEL Region 9- Electrical
ACCO Engineered Systems, Inc. CA-R9-HVAC-101723-AES Region 9- Mechanical/HVAC
ACCO Engineered Systems, Inc. CA-R9-PLUM-101723-AES Region 9- Plumbing
Alco Building Solutions CA-R9-S-101723-ABU Region 9- Solar
All Source Coatings, Inc. CA-R9-GB-301723-ASC Region 9- General Building
All Source Coatings, Inc. CA-R9-P-101723-ASC Region 9- Painting
All Source Tile, Inc. CA-R9-F-101723-ALS Region 9- Flooring
Angeles Contractor, Inc. CA-R9-E-101723-ACI Region 9- Electrical
Angeles Contrector, Inc. CA-R9-PAV-101723-ACI Region 9- Paving
Angeles Contractor, Inc. CA-R9-RW-101723-ACI Region 9- Roofing/Waterproofing
Angeles Contrector, Inc. CA-R9-F-101723-ACI Region 9- Flooring
CORE West, Inc. CA-R9-GB-101723-CRW Region 9- General Building
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 77 of 92
DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A
APPENDIX A Continued
Express Energy Services, Inc. CA-R9-E-101723-EES Region 9- Electrical
Grondin Construction, Inc. CA-R9-GB-101723-GCI Region 9- General Building
Grondin Construction, Inc. CA-R9-P-101723-GCI Region 9- Painting
Harry H. Joh Construction, Inc. CA-R9-GB-101723-HJC Region 9- General Building
Harry H. Joh Construction, Inc. CA-R9-E-101723-HJC Region 9- Electrical
Harry H. Joh Construction, Inc. CA-R9-HVAC-101723-HJC Region 9- Mechanical/HVAC
Horizons Construction Company Int'I, Inc. CA-R9-GB-101723-HRZ Region 9- General Building
Horizons Construction Company Int'I, Inc. CA-R9-PAV-101723-HRZ Region 9- Paving
Horizons Construction Company Int'I, Inc. CA-R9-F-101723-HRZ Region 9- Flooring
Horizons Construction Company Int'I, Inc. CA-R9-PLUM-101723-HRZ Region 9- Plumbing
LDCo., Inc. CA-R9-GB-101723-LDC Region 9- General Building
Mesa Energy Systems, Inc. CA-R9-HVAC-101723-MSA Region 9- Mechanical/HVAC
Pacific Building Group CA-R9-GB-101723-PBG Region 9- General Building
Rite-Way Roof Corporation CA-R9-RW-101723-RWR Region 9- Roofing/Waterproofing
Vincor Construction, Inc. CA-R9-GB-101723-VCI Region 9- General Building
ACCO Engineered Systems, Inc. CA-RIO-HVAC-101723-AES Region 10 - Mechanical/HVAC
Alco Building Solutions CA-RIO-GB-101723-ABU Region 10 - General Building
Alco Building Solutions CA-R10-E-101723-ABU Region 10 - Electrical
CORE West, Inc. CA-RIO-GB-101723-CRW Region 10 - General Building
Express Energy Services, Inc. CA-R30-E-301723-EES Region 10 - Electrical
Horizons Construction Company Int'I, Inc. CA-R10-P-101723-HRZ Region 10 - Painting
Mesa Energy Systems, Inc. CA-RIO-HVAC-101723-MSA Region 10 - Mechanical/HVAC
QUINCON, INC. CA-RIO-GB-101723-QUI Region 10-General Building
Vortex Construction CA-RIO-GB-101723-VTX Region 10 - General Building
Vortex Construction CA-RIO-RW-101723-VTX Region 10 - Roofing/Waterproofing
IDIQ Cantract Extensions
Company Name Contract Number
None
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 78 of 92
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Proposal Opening Record
Date of opening: September 14, 2023
Sourcewell posted Request for Proposal #091423, for the procurement of Furniture Solutions with Related
Accessories and Services, on the Sourcewell Procurement Portal [proportal.sourcewell-mn.�ov] on Thursday,
July 27, 2023, and the solicitation remained in an open status within the portal until September 14, 2023, at 4:30
pm CT. The RFP required that all proposals be submitted through the Sourcewell Procurement Portal no later
than 4:30 pm CT on September 14, 2023, the date and time specified in the Solicitation Schedule.
The undersigned certify that all responses received on Request for Proposal #091423 were submitted through
the Sourcewell Procurement Portal, and that each Proposer's response material was digitally sealed upon
submission and remained inaccessible until the due date and time specified in the Solicitation Schedule.
Responses were received from the following:
9to5 Seating, LLC - Submitted 9.13.23 at 6:19:08 PM
Agati, Inc. - Submitted 9/07/23 at 1:20:40 PM
ALLSEATING CORPORATION - Submitted 9/13/23 at 3:42:09 PM
AmTab Manufacturing Corporation - Submitted 9/13/23 at 10:04:38 AM
Appalachian University Systems dba Smarter Furnishings - Submitted 9/08/23 at 5:34:54 PM
Arconas Corporation - Submitted 9/13/23 at 6:19:29 PM
Artopex, Inc. - Submitted 9/14/23 at 11:55:45 AM
Capitol Seating - Submitted 9/11/23 at 2:19:16 PM
Commercial Furniture Group, Inc. - Submitted 9/14/23 at 1:29:34 PM
CORT Business Services Corporation - Submitted 9/14/23 at 9:32:56 AM
Demco, Inc. - Submitted 9/23/23 at 3:03:46 PM
DSI Industries, Inc. dba OFGO STUDIO - Submitted 9/12/23 at 9:38:07 AM
Ecologic Industries, LLC - Submitted 9/13/23 at 8:57:07 AM
Evans Consoles, Incorporated - Submitted 9/13/23 at 1:55:22 PM
Fellowes, Inc. - Submitted 9/06/23 at 5:22:41 PM
Forms and Surfaces, Inc. - Submitted 9/14/23 at 3:08:03 PM
Global Industries, Inc. - Submitted 9/14/23 at 12:53:39 PM
Haworth, Inc. - Submitted 9/14/23 at 10:43:49 AM
Hertz Furniture Systems, LLC - Submitted 9/13/23 at 4:52:06 PM
Humanscale Corporation - Submitted 9/14/23 at 3:02:29 PM
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 80 of 92
DocuSign Envelope ID: 87482D9E-8788-42A3-9493-F7C158C7DC81
Krueger International, Inc. - Submitted 9/13/23 at 3:36:39 PM
Lakeshore Learning Materials - Submitted 9/14/23 at 11:50:46 AM
Learning Environments, LLC - Submitted 9/13/23 at 12:47:57 PM
Lesro Industries, Inc. - Submitted 9/14/23 at 11:21:29 AM
MeTEOR Education, LLC - Submitted 9/14/23 at 8:16:29 AM
National Business Furniture, LLC - Submitted 9/13/23 at 10:13:19 AM
NDI Office Furniture, LLC dba WorkSimpli - Submitted 9/07/23 at 12:35:46 PM
Norix Group, Inc. - Submitted 9/13/23 at 2:30:25 PM
NPS Public Furniture Corp. dba National Public Seating - Submitted 9/14/23 at 3:01:00 PM
OFS Brands, Inc. - Submitted 9/11/23 at 3:40:03 PM
Orbus, LLC dba Orbus Holdco - Submitted 9/12/23 at 8:38:54 AM
Palmer Hamilton, LLC - Submitted 9/14/23 at 11:08:29 AM
Paragon Furniture, Inc. - Submitted 9/12/23 at 4:45:14 PM
Pineapple Contracts, Inc. - Submitted 9/14/23 at 9:33:01 AM
Primeway, Inc. - Submitted 9/14/23 at 2:11:53 PM
School's In, LLC - Submitted 9/14/23 at 10:56:02 AM
Sedia Systems, Inc. - Submitted 9/14/23 at 12:47:33 PM
SICO America, Inc. - Submitted 9/13/23 at 1:55:48 PM
Smiota, Inc. - Submitted 9/14/23 at 3:19:15 PM
Staples Contract & Commercial, LLC - Submitted 9/14/23 at 1:38:48 PM
Steelcase, Inc. - Submitted 9/14/23 at 10:36:28 AM
Teknion, Limited - Submitted 9/14/23 at 5:19:12 AM
Transformations by Wieland, Inc. - Submitted 9/14/23 at 10:03:14 AM
VARI Sales Corporation - Submitted 9/13/23 at 2:21:56 PM
The Proposals were opened electronically, and a list of all Proposers was made publicly available in the
Sourcewell Procurement Portal, on September 14, 2023, at 4:32:52 PM CT. All responsive proposals were
then submitted for review by the Sourcewell Evaluation Committee.
DocuSigned by:
�-lia'i QU.S�I�/i.
6830543C58384D1._
Kim Austin, MBA, CPPB, NIGP-CPP, Procurement Supervisor
DocuSigned by:
�.an,�Q, � u,�k.�-an,
6EE63AEDEDSF46E..
Carol Jackson, Procurement Analyst
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 81 of 92
DocuSign Envelope ID: E29D0637-OOC3-4009-B5F0-82F680D9214E
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COMMENT AIVD REVIEW
to the
REQUEST FOR PROPOSAL (RFP) #091423
Entitled
Furniture Solutions with Related Accessories and Services
The following advertisement was placed July 27, 2023 in USA Today, in South Carolina's The State, and on the
Sourcewell website www.sourcewell-mn.gov, Sourcewell Procurement Portal https://proportal.sourcewell-
mn.gov, Biddingo, Merx, The New York State Contract Reporter www.nyscr.ny.gov, July 28, 2023 in Oregon's Daily
Journal of Commerce, and July 27 and August 3, 2023 in The Oklahoman:
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals
for Furniture Solutions with Related Accessories and Services to result in a contracting solution for use by
its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher
education, K-12 education, nonprofit, tribal government, and other public agencies located in the United
States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement
Portal (https://proportal.sourcewell-mn. povl. Only proposals submitted through the Sourcewell
Procurement Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m.
Central Time, and late proposals will not be considered.
The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties
expressed interest in the solicitation by registering for this opportunity within the portal:
9to5 Seating, LLC Lesro Industries, Inc.
Academia Furniture Industries Lunar Contracting
Affordable Interior Systems, Inc. MeTEOR Education, LLC
Agati, Inc. MiEN Company, Inc.
ALLSEATING CORPORATION MillerKnoll, Inc.
AmTab Manufacturing Corporation National Business Furniture, LLC
Appalachian University Systems dba Smarter NDI Office Furniture, LLC
Furnishings
Arconas Corporation NDI Office Furniture, LLC dba WorkSimpli
Artopex, Inc. Nightingale Corp.
Atmosphere Commercial Interiors Norix Group, Inc.
B&L Distributors, Inc. NPS Public Furniture Corp. dba National
Public Seating
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 82 of 92
DocuSign Envelope ID: E29D0637-OOC3-4009-B5F0-82F680D9214E
Sourcewell
Page 2 of 7
Campio Furniture, Ltd. OFS Brands, Inc.
Capitol Seating Orbus, LLC dba Orbus Holdco
Catalyst Group Consulting Palmer Hamilton, LLC
Central Indiana Educational Service Center Paragon Furniture, Inc.
Claflin Service Company Parameters
Claridge Products and Equipment, Inc. Performance Health Supply, Inc.
Commercial Furniture Group, Inc. Periscope Holdings, Inc.
CORT Business Services Corporation Pineapple Contracts, Inc.
Dakota Properties, Ltd. Primeway, Inc.
Demco, Inc. PR03 Designs, LLC
DSI Industries, Inc. dba OFGO STUDIO PWXPress
Earlychildhood, LLC Real Time Networks, Inc.
Ecologic Industries, LLC Really Good Stuff, LLC
Educan Institutional Furniture, Ltd. Regina Construction Association
Elite Workspace Solutions Rifz Textiles, Inc.
Evans Consoles, Incorporated Rising Ventures Group, LLC
Everest Expedition, LLC, dba The Worden Company Sauder Manufacturing Co.
Evosite, Inc. Scandinavian Spaces
Exemplis, LLC School Outfitters, LLC
Fellowes, Inc. School Specialty, LLC
Forms and Surfaces, Inc. School's In, LLC
Global Equipment Company, Inc. Secured Site Services
Global Industries, Inc. Sedia Systems, Inc.
Global Total Office Senator International, Inc.
Gressco, LTD SICO America, Inc.
Hackney Home Furnishings, Inc. dba: Hackney Furniture Smiota, Inc.
Haskell Office, LLC Spacesaver Corporation
Haworth, Inc. Special-T, LLC
Hertz Furniture Systems, LLC Specseats International Corp.
Humanscale Corporation Stance Healthcare, Inc.
iTAD Solutions Staples Contract & Commercial, LLC
JB-Global Canada, Inc. Steelcase, Inc.
John Savoy & Son, Inc. Stevens Industries, Inc.
Kimball International Brands, Inc. Teknion, LLC
Krueger International, Inc. Transformations by Wieland, Inc.
Lakeshore Learning Materials VARI Sales Corporation
LaserCAM Fabrication Whitney Bros. Co., LLC
Learning Environments, LLC Workrite Ergonomics, LLC
All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and
time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the
Sourcewell Procurement Portal, on September 14, 2023, at 4:32:52 pm CT. Proposals were received from the
following:
9to5 Seating, LLC
Agati, Inc.
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 83 of 92
DocuSign Envelope ID: E29D0637-OOC3-4009-B5F0-82F680D9214E
Sourcewell
ALLSEATING CORPORATION
AmTab Manufacturing Corporation
Appalachian University Systems dba Smarter Furnishings
Arconas Corporation
Artopex, Inc.
Capitol Seating
Commercial Furniture Group, Inc.
CORT Business Services Corporation
Demco, Inc.
D51 Industries, Inc. dba OFGO STUDIO
Ecologic Industries, LLC
Evans Consoles, Incorporated
Fellowes, Inc.
Forms and Surfaces, Inc.
Global Industries, Inc.
Haworth, Inc.
Hertz Furniture Systems, LLC
Humanscale Corporation
Krueger International, Inc.
Lakeshore Learning Materials
Learning Environments, LLC
Lesro Industries, Inc.
MeTEOR Education, LLC
National Business Furniture, LLC
NDI Office Furniture, LLC dba WorkSimpli
Norix Group, Inc.
NPS Public Furniture Corp. dba National Public Seating
OFS Brands, Inc.
Orbus, LLC dba Orbus Holdco
Palmer Hamilton, LLC
Paragon Furniture, Inc.
Pineapple Contracts, Inc.
Primeway, Inc.
School's In, LLC
Sedia Systems, Inc.
SICO America, Inc.
Smiota, Inc.
Staples Contract & Commercial, LLC
Steelcase, Inc.
Teknion, LLC
Transformations by Wieland, Inc.
VARI Sales Corporation
Proposals were reviewed by the Proposal Evaluation Committee:
Greg Grunig, MS, Procurement Lead Analyst
Ginger Line, MPA, NIGP-CPP, CPPB, Procurement Analyst
Carol Jackson, Procurement Analyst
Page 3 of 7
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 84 of 92
DocuSign Envelope ID: E29D0637-OOC3-4009-B5F0-82F680D9214E
Sourcewell
Craig West, Procurement Analyst
The findings of the Proposal Evaluation Committee are summarized as follows:
Page 4 of 7
The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that the
products and services offered in the proposal response from Simota, Inc., fall outside of the Requested
Equipment, Products, or Services of the RFP. All other proposals were found to meet the scope and mandatory
submittal requirements and were evaluated.
AmTab Manufacturing Corporation offers a solid mix of furniture styles and options. Their sales force and certified
dealers cover all the United States and Canada. AmTab is a certified minority owned small business. They offer
Sourcewell participating entities a competitive discount off standard pricing, which includes delivery and
installation.
CORT Business Services Corporation provides furniture rental solutions in both the workplace and residential
space along with project management to assist space requirements, design, installation and other services. They
have over one-hundred offices, showrooms, and clearance centers that will allow them to provide quality sales
and service to Sourcewell participating entities located in the United States. Their robust e-procurement system
allows the customer to easily order the rental furniture they need. CORT Business Services Corporation offers a
competitive discount on their entire product offering.
Fellowes, Inc. provides modular walls, panel systems, desks, storage, tables, ergonomic solutions, seating, air
purifiers, and workspace accessories. Their sales representatives and dealers will provide sales and service to all
Sourcewell participating entities in the United States and Canada. Fellowes, Inc. is offering a strong discount off
their list price.
Haworth, Inc. is offering seating, tables, workstations, systems, desking, lounge furniture, lighting, accessories, and
technology tools. Their Organic Workspace approach is designed to embrace changes and allows them to furnish
virtually every area of a facility, including outdoor areas. Haworth also manufactures modular walls to provide an
architectural element that integrates with other Haworth products. Their extensive network of dealers covers the
United States and Canada. Haworth offers competitive pricing and a strong warranty to Sourcewell participating
entities.
Krueger International, Inc. provides furniture for schools, workplace, healthcare, and government facilities. They
offer a product line that includes seating, tables, architectural walls, pods, workspace systems, files, storage, and
casegoods. Their robust dealer network, sales personnel, service representatives, nine showrooms, and six
manufacturing locations allow them to provide products to all Sourcewell participating entities in the United
States and Canada. Krueger International, Inc. is offering a solid discount off their list pricing.
Lakeshore Learning Materials offers a large mix of elementary school furniture and products. Lakeshore offers
complimentary 3-D classroom layouts for complete classroom orders. With their sales force and authorized
dealers, they cover the entire United States and Canada. They offer a competitive discount off MSRP pricing to
Sourcewell participating entities.
OFS Brands Inc., a designer and manufacturer of furniture, brings the brands OFS and Carolina. They're a family-
owned, community-driven company providing a large breadth of socially responsible furniture and logistics
solutions. Their sales representatives cover the entire United States and Canada along with a large, overlapping
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 85 of 92
DocuSign Envelope ID: E29D0637-OOC3-4009-B5F0-82F680D9214E
Sourcewell Page 5 of 7
dealer network. OFS pricing includes a substantial discount to Sourcewell participating entities, and they provide a
strong warranty.
Palmer Hamilton, LLC focuses on innovative furniture products and services in the educational and dining
environments. Partnering with RESPAWN, they also offer solutions for e-sports teams and clubs in K-12 and higher
education. Their sales representatives cover the United States along with a large dealer network across the United
States and Canada. Palmer Hamilton provides the best possible pricing to Sourcewell participating entities,
including freight and a strong discount. Their comprehensive warranty covers all products, parts, and labor.
SICO America, Inc. provides long-lasting mobile folding products such as, seating, cafeteria tables, folding tables,
classroom tables, and banquet tables. The SICO Strut eliminates the heavy lifting required to fold tables and is
warranted for the lifetime of their tables. Their sales and service employees, and authorized dealers will provide
their products to all Sourcewell participating entities in the United States and Canada. SICO America, Inc. is
providing a significant discount off their list pricing.
Staples Contract & Commercial, LLC is a national distributor and reseller offering over 735,000 furniture items that
are stocked and ready for quick ship. They have over 550 account managers to serve Sourcewell participating
entities throughout the United States. Staples also offers next-day delivery in over 98% of the United States. They
are offering a solid discount off list pricing.
Steelcase Inc. offers a comprehensive portfolio of products and services including furniture systems, seating,
storage, fixed and height-adjustable desks, benches, tables, and complimentary accessories. They also have 770
locations throughout North America to serve the needs of Sourcewell participating entities. They are offering a
competitive discount by product category.
Teknion, LLC offers a complete catalog of furniture products, including desks, tables, panels, storage, casegoods,
and ergonomic furniture. Their salespeople and dealers service and sell to all of Canada and the United States.
Teknion, LLC offers a strong warranty to Sourcewell participating entities and a competitive discount off standard
pricing.
For these reasons, the Sourcewell Proposal Evaluation Committee recommends award of Sourcewell Contract
#091423 to:
AmTab Manufacturing Corporation #091423-AMTAB
CORT Business Services Corporation #091423-COR
Fellowes, Inc. #091423-FELL
Haworth, Inc. #091423-HAWRT
Krueger International, Inc. #091423-KII
Lakeshore Learning Materials #091423-LSH
OFS Brands, Inc. #091423-OFS
Palmer Hamilton, LLC #091423-PHL
SICO America, Inc. #091423-SICO
Staples Contract & Commercial, LLC #091423-SCC
Steelcase, Inc. #091423-STI
Teknion, LLC #091423-TKN
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 86 of 92
DocuSign Envelope ID: E29D0637-OOC3-4009-B5F0-82F680D9214E
Sourcewell
The preceding recommendations were approved on November 14, 2023.
DocuSigned by:
U �v
7DDDCEFD883D45D...
Greg Grunig, MS, Procurement Lead Analyst
DocuSigned by:
�v��r ���
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851994C8DEB1414...
Ginger Line, MPA, NIGP-CPP, CPPB, Procurement Analyst
DocuSigned by:
C.U/�.9Q. JCl�P,K.�9X�.
6EE63AEDED5F46E...
Carol Jackson, Procurement Analyst
DocuSigned by:
� ��'l
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7F41572C858B4BA...
Craig West, Procurement Analyst
Page 6 of 7
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 87 of 92
DocuSign Envelope ID: E29D0637-OOC3-4009-B5F0-82F680D9214E
Sourcewell
STATEMENT OF COMPLIANCE
Page 7 of 7
As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee
and the accompanying support materials documenting the process followed for RFP #091423 for Furniture
Solutions with Related Accessories and Services.
The committee accepted, deemed responsive, evaluated, and recommended proposals for award. Under authority
granted to the Chief Procurement Officer in Sourcewell's bylaws, the recommendations set forth above are
approved.
I hereby certify:
1. Sourcewell is a government agency, created and authorized by Minnesota law to provide cooperative
procurement contracts.
2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State
of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to
Sourcewell's Procurement Policy.
DocuSigned by:
,�c,v�� Sc�.wav��
COFD2A139D06489...
Jeremy Schwartz, CSSBB, CPPO, NIGP-CPP
Sourcewell Chief Procurement Officer
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 88 of 92
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176,006, Local Government Code. An
offense under this section is a misdemeanor.
� Name of vendor who has a business relationship with local governmental entity.
f�'GlG l � ��� /�✓'✓G �% r�.�/��S /U� �O,eS
2
� Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
�l�
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003{a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIo as necessary.
N/�-
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the loca! government officer or a family member of the officer AND the taxable income is not received trom the
local governmental entity?
� Yes � No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
IY l�
6
❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
i�'CiUrl"I�/��'- �� � 0 �
Signatur o vendor doi g business with the governmental entity ate
Form provi� ��'a�f��� �i��yhtech Inc dba Business Inte���q�@gv���0�1,Q�3-FELL-Fellowes �g8i�fi�l$2021
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 11/12/24 M8�C FILE NUMBER: M&C 24-0970
LOG NAME: 13P COOP BUSINESS INTERIORS MC PMD
SUBJECT
(ALL) Authorize Agreements with Facilitech, Inc dba Business Interiors Using Various Cooperative Agreements as an Authorized Dealer for
Various Manufacturers for the Purchase, Design, and Installation of Furniture for All City Departments Housed at New City Hall for a Combined
Amount Up to $1,500,000.00 for the Initial Term and Authorize Four Consecutive One-Year Renewal Options for $1,725,000.00 for Renewal 1,
$1,983,750.00 for Renewal 2, $2,281,313.00 for Renewal 3, and $2,623,509.00 for Renewal 4
RECOMMENDATION:
It is recommended that the City Council authorize agreements with Facilitech, Inc dba Business Interiors using various cooperative agreements as
an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all City Departments housed at New City
Hall for a combined amount up to $1,500,00.00 for the initial term and authorize four consecutive one-year renewal options for $1,725,000.00 for
renewal 1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4.
DISCUSSION:
The Purchasing Division was approached by the Property Management Department (PMD) to procure an agreement for furniture and installation
and design services for all City Departments housed at New City Hall. Facilitech, Inc. dba Business Interiors is the current provider of furniture as
well as the installation and design at New City Hall. To ensure consistency and compatibility as additional or replacement furniture is purchased,
staff recommends contracting with Facilitech, Inc. dba Business Interiors as an authorized dealer of various manufacturers for the purchase of
furniture and installation and design using the cooperative contracts listed below. These agreements will be used for the purchase or replacement
of furniture at New City Hall after the Future City Hall CMAR Agreement (CSCO 57973) has expired.
Cooperative Cooperative
Manufacturer Cooperative Cooperative Current Final
Name� Reference Expiration Expiration
Date Date
AIISeating Corporation TIPS 210305 5/31/2026 5/31/2026
Andreu World Chicago TIPS 220303 5/31/2027 5/31/2027
Egan Visual Corporation OMNIA Partners 07-86 9/30/2025 9/30/2030
Enwork- ASSA Group DBA Enwork OMNIA Partners R191819 4/30/2025 4/30/2025
Fellowes SOURCEWELL #091423-FELL 12/4/2027 12/4/2030
Magnuson Group OMNIA Partners 07-104 9/30/2025 9/30/2030
MooreCo Inc. TIPS 230301 5/31/2028 5/31/2028
National Office Furniture (Kimball International) OMNIA Partners R191811 4/30/2025 4/30/2025
OFS Brands SOURCEWELL #091423-OFS 12/4/2027 12/4/2030
Special T OMNIA Partners 07-122 9/30/2025 9/30/2030
Steelcase Inc. SOURCEWELL #091423-STI 12/4/2027 12/4/2030
Studio TK - TEKNION LLC SOURCEWELL #091423-TKN 12/4/2027 12/4/2030
Stylex Inc- Stylex Seating TIPS 230301 4/31/2028 4/31/2028
The HON Company LLC. BuyBoard 667-22 3/31/2025 3/31/2025
The HON Company LLC. OMNIA Partners R191804 4/30/2025 4/30/2025
Via lnc. OMNIA Partners 07-128 9/30/2025 9/30/2030
FUNDING: The combined annual amount for the initial term of the agreements is up to $1,500,000.00; however, the actual amount used will be
based on the need of the department and available budget.
RENEWAL OPTIONS: The agreements may be renewed up to four (4) consecutive one-year renewal options for up to $1,725,000.00 for renewal
1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FURNITURE REQUESTS: PMD has implemented a structured process and a designated form to address the purchase of furniture, installation
and design se�p �gp��,gq�Q�fp��{��,t�gg�lg����,�d�,��b�,�jr���p������rm using the N�y�i� F�Facilities
Management Routine Request which is found on the City intranet. Departments shall not purchase, design or install furniture at City Hall without
Property Management Department approval.
SUCCESSOR CONTRACTS: The City will initially use the BuyBoard, The Interlocal Purchasing System (TIPS), Sourcewell and OMNIA Partners
(OMNIA) contracts listed above to make purchases authorized by this Mayor and Council Communication (M&C). In the event a BuyBoard, TIPS,
Sourcewell and OMNIA cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding
with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the
last appropriation expires, regardless of whether the then-current purchase agreement has expired.
In the event a BuyBoard, TIPS, Sourcewell and OMNIA Partners cooperative agreement is not extended, but BuyBoard, TIPS, Sourcewell and
OMNIA executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase furniture and services
under the new BuyBoard, TIPS, Sourcewell and OMNIA contract(s). If this occurs, in no event will the City continue to purchase furniture and
services under the new agreement(s) for more than four (4) years without seeking Council approval.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard, TIPS, Sourcewell and
OMNIA contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Information
of publication of all cooperative purchasing agreements have been provided per the table below.
Cooperative Name Solicitation Number Cooperative Reference Dates of Public Notices Bid Opened
BuyBoard RFP 667-22 667-22 7/21 /2021, 7/22/2021, 7/28/2021, 7/29/2021 10/28/2021
OMNIA Partners RFP 19-18 R191804 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019
OMNIA Partners RFP 19-18 R191811 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019
OMNIA Partners RFP 19-18 R191819 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019
OMNIA Partners RFP 24-22 07-86 6/14/2022, 6/21/2022 7/21/2022
OMNIA Partners RFP 24-22 07-104 6/14/2022, 6/21/2022 7/21/2022
OMNIA Partners RFP 24-22 07-122 6/14/2022, 6/21/2022 7/21/2022
OMNIA Partners RFP 24-22 07-128 6/14/2022, 6/21/2022 7/21/2022
Sourcewell RFP 091423 #091423-TKN 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
Sourcewell RFP 091423 #091423-OFS 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
Sourcewell RFP 091423 #091423-STI 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
Sourcewell RFP 091423 #091423-FELL 7/27/2023, 7/28/2023, 8/3/2023 9/14/2023
TIPS RFP 210305 210305 3/4/2021, 3/5/2021, 3/11 /2021, 3/12/2021 4/16/2021
TIPS RFP 220303 220303 3/3/2022, 3/10/2022 4/18/2022
TIPS RFP 230301 230301 3/2/2023, 3/9/2023 4/21/2023
BUSINESS EQUITY - A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Marylin Marvin 7708
Additional Information Contact: Jo Ann Gunn 8525
Maria Canoura 2526
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 91 of 92
CERTIFICATE OF INTERESTED PARTlES FORnn 1295
ior�
Complete Nos. 1- 4 and 6 if there are interested parties. OFFECE USE ONLY
Cornplete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of lrusiness ent'rty fifing (orm, and the city, stale and country of the dusiness entiry's place Certificata Numher:
of business. 2024-1222814
8usiness Interiors
Innng, TX United States Date Filed:
2 Name oi governmental entity or state agency that is a party to lhe contract ior which the farm is 10/03/2024
heing filed.
Ciry of Fort Worth Dafe Acknawiedged:
3 Provide the itEentification num6er used hy the gvrrernmental entiry or sfate agency to track or irientity the contract, and provfde a
desc�iption of the services, goads, or other properry to hs provided under the cantract.
Fellows Sourcewell fl91423-FELL
Furniture
Nature of interesi
4
Name af Interested Party City, State, Cauntry (place of business) (check applicable}
Controlling Intermediary
White, Kaihy Irving, iX United States X
5 Check onay if there is NO Interested Party. ❑
6 UIVSWORN DECLARA710fV
My name is ���� I"'rV �`1'Q. � , and my date of birih is -f r I�l� � S
My address is 1 � � l Vl�. � �z-�-1 ✓l ,� LtJ i1� , .Yi��% � �1 � . ` 1� , � '~'J�IO � , V[ S/�.
{stre i) (city) (state} {zip code) (co�ntry)
I declar� vnder penalty of perjury that the foregoing is true and correct.
Executed in ��-��a-5 County, State of '�` , on ihe,�day of L��� , 2�
�/ _� (month) {year)
� �
� � i�i� i � " " f' ��
Signat re of hor" ed a ent of contracting husiness entity
(aeGarant�
Fnrms nrn�ided hv Texas �thics Commission www.et�ics.state.tx.0 Version V4.1.0.48da51f7
COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell #091423-FELL-Fellowes Page 92 of 92